139001-2026-Drayage-PointeCoup-1.pdf
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- Solicitation number
- 139001-2026-Drayage-PointeCoup
- Issued by
- Richland Parish, Baton Rouge City, Louisiana
About this file
This document is Addendum 1 to the Advertisement for Bids issued by the Louisiana Secretary of State, Department of State under Nancy Landry for Solicitation Number 2026, a drayage contract. The solicitation requests bids for the drayage or hauling of voting machines and related election material for Pointe Coupee Parish. Bid packages are available beginning October 22, 2025, and sealed bids will be received until November 25, 2025 at 10:30 am CST. Bids will be publicly opened and read on November 25, 2025 at 10:30 am CST in the Archives Auditorium located at the State Archives Building at 3851 Essen Lane, Baton Rouge, Louisiana 70809. The contract shall commence from the date of award and end on December 31, 2026, with an option to renew for two additional 12-month periods at the same prices, terms, and conditions, not to exceed thirty-six months total. Awards will be made to the lowest responsible and responsive bidder within ten days of bid opening.
Bids must be submitted in writing on forms provided by the Department in accordance with the Louisiana Procurement Code and submitted either by hand or courier service to the Purchasing Department at 3851 Essen Lane or by registered or certified mail to the Department of State, Post Office Box 94125, Attention: Roxane Williams, Baton Rouge, Louisiana 70804-9125. Interested parties may obtain bid packages in person at the Department's Purchasing Office, by telephone at (225) 372-6163 (Roxane Williams) or (225) 922-0424 (Melissa Johnson), or electronically from the Office of State Purchasing website or Secretary of State website. All bids must be signed in original ink, and the bidder is solely responsible for ensuring timely delivery. If the bidder is an agency, corporation, or partnership, evidence of authority to submit a bid is required in accordance with R.S. 39:1594(C)(4). The Secretary of State reserves the right to refuse any and all bids and to waive any informalities, and all contracts are subject to the availability of funds.
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Text version
SOLICITATION NUMBER 2026
DRAYAGE CONTRACT
NANCY LANDRY
SECRETARY OF STATE
STATE OF LOUISIANA
P.O. BOX 94125
BATON ROUGE, LA 70804-9125
225.922.2880
ADDENDUM 1 TO ADVERTISEMENT FOR BIDS
Change of Office of State Purchasing Link to view Drayage Bid Packets:
From: http://wwwprd.doa.louisiana.gov/osp/lapac/pubmain.asp To: https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=12
The Department of State, Secretary of State Nancy Landry is proposing to contract for the drayage or hauling of voting machines and related election material in and for the parish of Pointe Coupee, and will receive sealed bids thereon until November 25, 2025 at 10:30 am CST.
All interested parties may obtain a bid package by applying in writing to the Department of State, P.O. Box 94125, Baton Rouge, Louisiana 70804-9125, in person at the Department’s Purchasing Office located at 3851 Essen Lane, Baton Rouge, Louisiana 70809, or by calling Roxane Williams at (225) 372-6163 or Melissa Johnson at (225) 922- 0424. Otherwise, you may obtain an electronic copy of the drayage bid documents from the Office of State Purchasing website or the Secretary of State website:
● Office of State Purchasing: http://wwwprd.doa.louisiana.gov/osp/lapac/pubmain.asp https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=12
Bid packages will be available beginning October 22, 2025.
The contract shall be for a primary term beginning from date of award ending December 31, 2026 and shall contain an option to renew for two (2) additional 12-month periods at the same prices, terms and conditions, not to exceed thirty-six (36) months.
All bids must be submitted in writing on the forms provided by the Department in accordance with the
Louisiana Procurement Code and Louisiana Administrative Code Title 31, Part III, Chapter 1, and should be either delivered by hand or courier service to the Purchasing Department located at 3851 Essen Lane, or sent by registered or certified mail with a return receipt requested to Department of State, Post Office Box 94125, Attention: Roxane Williams, Baton Rouge, Louisiana 70804-9125. All bids must be signed in original ink. Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to our physical location. Bidder is solely responsible for the timely delivery of its bid. NO BIDS WILL BE ACCEPTED AFTER THE DATE AND HOUR SPECIFIED ABOVE. Failure to meet the bid opening date and time shall result in rejection of the bid.
If the bidder is an agency, corporation or partnership, evidence of authority to submit a bid shall be required in accordance with R.S. 39:1594(C)(4).
Bids will be publicly opened and read in the Archives Auditorium located in the State Archives Building at 3851 Essen Lane, Baton Rouge, Louisiana 70809 on November 25, 2025 at 10:30 am CST. Bids will be awarded to the lowest responsible and responsive bidder within ten (10) days of bid opening. The successful bidder will be required to comply fully with all contract specifications and requirements.
The Secretary of State reserves the right to refuse any and all bids and to waive any and all informalities. All contracts are subject to the availability of funds.
Dated and signed in Baton Rouge, Louisiana this 13th, day of November, 2025.
NANCY LANDRY
http://wwwprd.doa.louisiana.gov/osp/lapac/pubmain.asp https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=12 http://wwwprd.doa.louisiana.gov/osp/lapac/pubmain.asp
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