1389442-event.pdf
PDF 360 KB Posted
- Attached to
- Frozen Cake Donuts for CDC Warehouse
- Solicitation number
- 005-RFB-2757-2026
- Issued by
- Story County, Iowa
About this file
This is a Request for Bids (RFB) document from the State of Iowa Department of Administrative Services for the procurement of frozen cake donuts to supply the CDC Warehouse in Woodward, Iowa. The solicitation seeks two product lines: frozen cake donuts in powdered sugar flavor and frozen cake donuts in cinnamon sugar flavor, each requiring thaw-and-serve preparation with 1.8 ounce portions, zero trans fat content, allergen-free formulation, and Kosher certification. Based on last year's usage, the State anticipates demand for 920 cases of powdered sugar donuts and 400 cases of cinnamon sugar donuts. The RFB opened on May 11, 2026 at 1:00 PM CDT and closes on June 4, 2026 at 1:00 PM CDT, with bids remaining sealed until the closing time. The resulting contract will commence on August 31, 2026 and conclude on August 30, 2027, with the State retaining the sole option to renew the contract for up to two additional one-year terms on the same or more favorable conditions. The primary contact for this solicitation is Randy Bennett at the Iowa Department of Administrative Services.
Bidders must agree to FOB Destination, Freight Prepaid shipping terms and comply with Iowa's 60-day payment timeline per Iowa Code 8A.514. The State prefers payment via its Purchasing Card Program but will consider alternative payment methods from bidders accepting Pcard payments. All bidders are required to submit detailed quarterly sales reports in Microsoft Excel and pay a 1.00% administrative fee on all contract sales to the Iowa Department of Administrative Services. Bidders must complete mandatory certifications regarding terminations, litigation, and debarment status, and may request confidential treatment of specific pricing or proprietary information through a formal process. The solicitation contains no identified set-asides for minority or disadvantaged business enterprises, no incumbent vendor information, and no specified budget allocation or estimated award value.
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Text version
13 May 2026
Frozen Cake Donuts for CDC Warehouse This bid opportunity is for Frozen Cake Donuts to be delivered to the CDC Warehouse in Woodward, Iowa.
13 May 2026
Open 5/11/2026 1:00 PM CDT Type RFB - Request for Bids Close 6/4/2026 1:00 PM CDT Number 005-RFB-2757-2026 Currency US Dollar
Sealed Until 6/4/2026 1:00 PM CDT
Contacts Randy Bennett randy.bennett@das.iowa.gov
Phone +1 515-322-1210
Commodity Codes Commodity Code Description 38512 Cakes, Cookies, Dough, Pastries, etc.
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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.
It is advised to "Save Progress" often and especially after uploading documents.
NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.
NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.
Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).
Contract Term
The term of the contract will begin 8/31/2026 and end on 8/30/202.
The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to two annual extensions.
Description
Required to View Event
Prerequisites Required to Enter Bid
13 May 2026
1. Bidder shall read and make certifications of the their Bid.
2. Bidder shall read and authorize to release information for their Bid.
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Buyer Attachments There are no Buyer Attachments added to this event.
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Questions Required Questions
Group 1: Form of Bid
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.
1.2 Enter the Bidder's State or Foreign Country of Residence.
1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".
1.4 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.
1.5 Is the Bidder requesting confidential treatment of specific information?
1.6 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.
1.7 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?
Group 2: Terms and Conditions
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
2.1 Bidder shall read the RFB Definitions and enter a response.
2.2 Bidder shall read the Administrative Terms and enter a response.
2.3 Bidder shall read the Contract Terms & Conditions and enter a response.
2.4 Bidder shall read the Specification Terms and enter a response.
2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.
2.6 Bidder shall read the Insurance Requirements and enter a response.
2.7 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.
2.8 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.
Group 3: Payment Terms
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?
3.2 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.
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Product Line Items Product Line Items
1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Frozen Cake Donuts, Powdered Sugar 1 CS - Case
Thaw and serve, 1.8 oz. 0 Trans Fat, Allergen Free, Kosher.
Last years usage: 920 cases
Brand - Number of Donuts per case -
Shelf Life -
P2 Frozen Cake Donuts, Cinnamon Sugar 1 CS - Case
Thaw and serve, 1.8 oz. 0 Trans Fat, Allergen Free, Kosher.
Last years usage: 400 cases
Brand - Number of Donuts per case -
Shelf Life -
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Service Line Items Service Line Items
There are no Items added to this event.
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