1385282-event.pdf
PDF 190 KB Posted
- Attached to
- Trailered Sewer Vacuum, 800 Gallon
- Solicitation number
- 645-DOTRFB-2710-2026
- Issued by
- Story County, Iowa
About this file
This is a Request for Bid document issued by the Iowa Department of Transportation for the procurement of 800-gallon trailered sewer vacuums. The Iowa DOT is seeking competitive bids for this equipment through its standard bidding process governed by Iowa Administrative Code 761-20. The bid opening is scheduled for May 11, 2026, at 1:00 PM Central Standard Time. Interested bidders may attend the opening in person at the Ames, Iowa location or via Microsoft Teams using the provided meeting link and conference ID. All questions must be directed to the purchasing agent, Mallory Hunter (mallory.hunter@iowadot.us, +1 515-239-1347), and submitted through the Q&A Board prior to the closing deadline. The bid was opened on April 20, 2026, and responses are due by May 11, 2026, at 1:00 PM CDT.
The contract will be awarded to the responsible bidder whose submission is most advantageous to the Iowa DOT, with evaluation based on cost and other factors including compliance with mandatory requirements, proposed staffing, time schedule adherence, past work performance, and work capacity. Deliveries are specified as F.O.B. Destination to Ames, Iowa, with payment terms of Net 60 days. The Iowa DOT is a tax-exempt agency and will provide tax exemption certificates upon request. Bidders must submit bids using comparable brands or approved manufacturers and may request pre-bid approval for any deviations from specifications using the Pre-bid Request for Substitutions form. The contract will be formalized through a Purchase Order issued to the awarded vendor. The relevant commodity codes for this procurement are 34095 (Water Clean-up Vacuums), 6578 (Sewer/Catch Basin Cleaning Body and Equipment), and 67061 (Sewer Pipe Cleaning Machines, Power Driven; and Parts).
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Text version
20 April 2026
Trailered Sewer Vacuum, 800 Gallon Trailered Sewer Vacuum, 800 Gallon
20 April 2026
Open 4/20/2026 12:23 PM CDT Type DOT Request for Bid Close 5/11/2026 1:00 PM CDT Number 645-DOTRFB-2710-2026 Currency US Dollar
Sealed Until 5/11/2026 1:00 PM CDT
Payment Terms 0% 0, Net 60
20 April 2026
Contacts Mallory Hunter mallory.hunter@iowadot.us
Phone +1 515-239-1347
20 April 2026
Commodity Codes Commodity Code Description 34095 Water Clean-up Vacuums 6578 Sewer/Catch Basin Cleaning Body and Equipment 67061 Sewer Pipe Cleaning Machines, Power Driven; and Parts
20 April 202620 April 202620 April 2026 mailto:mallory.hunter@iowadot.us
Overview
The Iowa DOT is seeking competitive bids for Trailed Sewer Vacuums. The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761-- 20.
Shipping Terms
Deliveries shall be F.O.B Destination to Ames, Iowa.
Specifications and Requirements
Any deviation from the specification and requirements require pre-bid approval, utilizing the Pre-bid Request for Substitutions form, found in the Buyer Attachments sections of this bid. Follow the instructions on the form.
Approved Brands
Any manufacturers’ names, trade names, brand names, or catalog numbers used in the specification are for establishing and describing general performance and quality levels. The references are not intended to be restrictive, and bids are invited on these and comparable brands or products of any manufacturer. Responders must include alternate brand specifications for purposes of comparison to approved brands based on the same or higher level of performance.
Award - Cost and Other Factors
It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity.
A Purchase Order will be issued to the awarded vendor.
Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.
Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.
Tax Exemption
The Iowa Department of Transportation is a tax exempt agency. Tax exemption certificates will be provided upon request.
Bid Opening
Date: May 11, 2026
Description https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410
Time: 1:00 PM CST
Interested responders are welcome to attend the bid opening via the Teams meeting link or by phone with the conference id number (listed below) followed by the # sign.
Microsoft Teams meeting
Join:
https://teams.microsoft.com/meet/291054582454707?p=SRlmnD7JV7xgLAwpBm
Meeting ID: 291 054 582 454 707
Passcode: qu7ew9dQ
Need help? | System reference
Dial in by phone
+1 515-817-6093,,434010354# United States, Ames
Find a local number
Phone conference ID: 434 010 354#
Those who join the public bid opening after 1pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.
https://teams.microsoft.com/meet/291054582454707?p=SRlmnD7JV7xgLAwpBm https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTBjZWQwZGMtYmM2Yy00MTgwLThjM2YtOTJlNTgyZTdkYjY2%40thread.v2/0?context=%7b%22Tid%22%3a%22a1e65fcc-32fa-4fdd-8692-0cc2eb06676e%22%2c%22Oid%22%3a%22760917a2-01f0-422d-b44a-9e864646e39d%22%7d https://dialin.teams.microsoft.com/7798de11-5a2e-46f6-99dc-0caa213c9a6b?id=434010354
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