1382081-event.pdf
PDF 379 KB Posted
- Solicitation number
- 005-RFB-2668-2026
- Issued by
- Warren County, Iowa
About this file
Summary of RFB 005-RFB-2668-2026
This Request for Bids document is issued by the State of Iowa Department of Administrative Services for the procurement of milk and dairy products to supply the Fort Dodge Residential Correctional Facility located at 311 1st Ave South, Fort Dodge, IA 50501. The solicitation seeks a single vendor to provide three product line items: white 1% homogenized milk in 1/2 pint cartons (estimated 1,000 cartons weekly), white 2% homogenized milk in 2-gallon containers (estimated 1,000 cartons weekly), and cultured sour cream in 5-pound units. The facility currently receives shipments twice weekly. The RFB was posted on April 6, 2026, with bids due by April 21, 2026, at 1:00 AM CDT. The resulting contract term will run from July 31, 2026, through July 30, 2027, with the State retaining the sole option to renew for up to two additional annual extensions on the same or more favorable terms and conditions.
Pricing for the two milk products is subject to an escalator clause tied to February's Class I milk price per hundredweight published by the United States Department of Agriculture under Iowa Federal Orders 65 and 79, with all prices including delivery and established on an FOB Destination, Freight Prepaid basis. Sour cream pricing shall remain firm throughout the contract term. Bidders must comply with quarterly sales reporting requirements via Microsoft Excel to the Iowa Department of Administrative Services and are required to accept the State's purchasing card as a payment method. The State allows sixty days for payment of invoices per Iowa Code 8A.514. The solicitation does not reference any set-asides, incumbent vendors, or specific funding amounts. Randy Bennett (randy.bennett@iowa.gov, 515-322-1210) serves as the primary contact for solicitation questions.
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Text version
22 April 2026
Milk & Dairy Products for Fort Dodge Residential Correctional Facility The State of Iowa is seeking a single Vendor to provide Milk & Dairy Products for Fort Dodge Residential Correctional Facility
22 April 2026
Open 4/6/2026 1:00 PM CDT Type RFB - Request for Bids Close 4/21/2026 1:00 AM CDT Number 005-RFB-2668-2026 Currency US Dollar
Sealed Until 4/21/2026 1:00 AM CDT
Contacts Randy Bennett randy.bennett@iowa.gov
Phone +1 515-322-1210
Commodity Codes Commodity Code Description 24540 Milk Cans, All Types
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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.
It is advised to "Save Progress" often and especially after uploading documents.
NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.
NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.
Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).
Contract Term
The term of the contract will begin 7/31/2026 and end on 7/30/2027.
The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to two annual extensions.
Fort Dodge Residential Correctional Facility is seeking a single Bidder to provide Milk & Dairy Products to their location. The address for this facility is 311 1st Ave South, Fort Dodge, IA 50501. This facility currently receiving shipments twice a week.
Description
Required to View Event
Prerequisites Required to Enter Bid
22 April 2026
1. Bidder shall read and make certifications of the their Bid.
2. Bidder shall read and authorize to release information for their Bid.
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Buyer Attachments There are no Buyer Attachments added to this event.
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Questions Required Questions
Group 1: Form of Bid
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.
1.2 Enter the Bidder's State or Foreign Country of Residence.
1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".
1.4 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.
1.5 Is the Bidder requesting confidential treatment of specific information?
1.6 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.
1.7 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?
1.8 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.
Group 2: Terms and Conditions
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
2.1 Bidder shall read the RFB Definitions and enter a response.
2.2 Bidder shall read the Administrative Terms and enter a response.
2.3 Bidder shall read the Contract Terms & Conditions and enter a response.
2.4 Bidder shall read the Specification Terms and enter a response.
2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.
2.6 Bidder shall read the Insurance Requirements and enter a response.
Group 3: Payment Terms
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?
3.2 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.
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Product Line Items Product Line Items
1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Milk, White, 1%, Homogenized, 1/2 Pint 1 EA - Each
Grade A Quoted Price Subject to Escalator Clause. Pricing shall be bid and awarded for Fluid Milk based on Feburary's , Class I price per CWT published by the United States Department of Agriculture, in Iowa Federal Order 65 & 79. All prices include delivery. Estimated purchases: 1,000 cartons per week
P2 Milk, White, 2%, Homogenized, 2 Gallon 1 EA - Each
Grade A Quoted Price Subject to Escalator Clause. Pricing shall be bid and awarded for Fluid Milk based on Feburary's , Class I price per CWT published by the United States Department of Agriculture, in Iowa Federal Order 65 & 79. All prices include delivery. Estimated purchases: 1,000 cartons per week
P3 Cream, Sour, Cultured, 5 pound 1 EA - Each
Prices firm throughout the term of the contract.
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Service Line Items Service Line Items
There are no Items added to this event.
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