1381828-event.pdf
PDF 361 KB Posted
- Attached to
- Milk for Burlington Residential Facility
- Solicitation number
- 005-RFB-2659-2026
- Issued by
- Decatur County, Iowa
About this file
This is a Request for Bids (RFB) issued by the State of Iowa for milk and dairy products to supply the Burlington Residential Facility located at 835 Valley Street, Burlington, Iowa 52601. The solicitation seeks a single vendor to provide milk delivery services to the facility, which currently receives shipments every Monday and Thursday. The RFB was posted on April 6, 2026, with bids due by April 20, 2026 at 1:00 PM CDT. The resulting contract will commence on July 31, 2026 and conclude on July 30, 2027, with the State retaining the sole option to renew the contract for up to two additional annual extensions on the same or more favorable terms. The primary product specified is white skimmed homogenized Grade A milk in 1/2 pint containers, with last month's estimated purchases totaling 21,064 units.
Pricing for the milk shall be bid and awarded based on the March Class I price per hundredweight as published by the United States Department of Agriculture under Iowa Federal Order 65 & 79, with all prices including delivery. The State of Iowa requires all shipping to be FOB Destination, Freight Prepaid. Payment terms allow the State sixty days to pay invoices in accordance with Iowa Code 8A.514, with preference given to vendors accepting the State's Purchasing Card Program. Bidders must submit quarterly sales reports in Microsoft Excel detailing all sales made under the resulting contract. No set-asides, incumbent information, or specific budget amounts are disclosed in the solicitation. Bidders must complete all required certifications, including compliance with termination, litigation, and debarment requirements, and acknowledge acceptance of all Terms and Conditions to be deemed responsible bidders.
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Text version
22 April 2026
Milk for Burlington Residential Facility The State of Iowa is seeking a single Vendor to provide Milk & Dairy Products for Burlington Residential Facility
22 April 2026
Open 4/6/2026 1:00 PM CDT Type RFB - Request for Bids Close 4/20/2026 1:00 PM CDT Number 005-RFB-2659-2026 Currency US Dollar
Sealed Until 4/20/2026 1:00 PM CDT
Contacts Randy Bennett randy.bennett@iowa.gov
Phone +1 515-322-1210
Commodity Codes Commodity Code Description 24540 Milk Cans, All Types
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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.
It is advised to "Save Progress" often and especially after uploading documents.
NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.
NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.
Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).
Contract Term
The term of the contract will begin 7/31/2026 and end on 7/30/2027.
The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to two annual extensions.
Burlington Residential Facility is seeking a single Bidder to provide Milk to their location. The address for this facility is 835 Valley St., Burlington, IA 52601. This facility currently receiving shipments every Monday and Thursday.
Description
Required to View Event
Prerequisites Required to Enter Bid
22 April 2026
1. Bidder shall read and make certifications of the their Bid.
2. Bidder shall read and authorize to release information for their Bid.
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Buyer Attachments There are no Buyer Attachments added to this event.
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Questions Required Questions
Group 1: Form of Bid
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.
1.2 Enter the Bidder's State or Foreign Country of Residence.
1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".
1.4 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.
1.5 Is the Bidder requesting confidential treatment of specific information?
1.6 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.
1.7 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?
1.8 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.
Group 2: Terms and Conditions
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
2.1 Bidder shall read the RFB Definitions and enter a response.
2.2 Bidder shall read the Administrative Terms and enter a response.
2.3 Bidder shall read the Contract Terms & Conditions and enter a response.
2.4 Bidder shall read the Specification Terms and enter a response.
2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.
2.6 Bidder shall read the Insurance Requirements and enter a response.
Group 3: Payment Terms
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?
3.2 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.
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Product Line Items Product Line Items
1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Milk, White, Skimmed, Homogenized, 1/2 Pint 1 EA - Each
Grade A Quoted Price Subject to Escalator Clause. Pricing shall be bid and awarded for Fluid Milk based on March's, Class I price per CWT published by the United States Department of Agriculture, in Iowa Federal Order 65 & 79. All prices include delivery.
Last months estimated purchases: 21,064
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Service Line Items Service Line Items
There are no Items added to this event.
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File details come from the government source that posted it. Updated .