1374188-event.pdf

02 March 2026

High Pressure Piping Services Minnesota State is seeking a qualified contractor to provide a fully equipped individual, or crew for high pressure piping repair, installation, and pipe fitting services on the campus of MSU, Mankato

02 March 2026

Open 3/2/2026 12:00 AM CST Type Request for Proposal Close 3/20/2026 2:00 PM CDT Number SRC-MNSU-2026-000547-RFP Currency US Dollar

Sealed Until 3/20/2026 2:00 PM CDT

Contacts Jill Rollings jill.rollings@mnsu.edu

Phone +1 507-389-5016

Commodity Codes Commodity Code Description 72100000 Building and facility maintenance and repair services

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Project Overview Minnesota State is seeking a qualified contractor to enter into a Maintenance/ Service Master Contract to provide a fully equipped individual, or crew for high pressure piping repair, installation, and pipe fitting services on the campus of Minnesota State University, Mankato.

Technical/Functional Requirements

1. Provide a fully equipped individual, or crew for high pressure piping repair, installation, and pipe fitting services.

2. All the equipment/tools/vehicle requirements etc. must be reflected in the hourly rates the Contractor submits to the University. Contractor to note any other costs/fees they intend to pass on/invoice the University, if applicable.

3. Contractor to assume all responsibilities for permitting and inspections of all work performed.

4. Contractor is responsible for parking permits. The current Vendor (2025-2026) 12-month dashboard permit is $411. Link to Parking and Traffic Guidelines/Handbook: Parking and Traffic Guidelines | Minnesota State University, Mankato (mnsu.edu)

5. Contractor must be able to provide the appropriate man-power necessary which could require multiple journeymen, welders and apprentices.

6. Contractor must be able to coordinate work with Minnesota State University Staff, and be available to respond and work within tight timeframes, weekends, school breaks and campus shutdowns.

7. Contractor must comply with the Minnesota Dept. of Labor and Industry’s journeyman to apprentice ratio.

8. Journeyman must have at least 10 years’ experience minimum.

9. Contractor must be able to provide welder credentials to the State of Minnesota and ASME welding procedures for each welding project.

10. Contractor must be able to provide the tools and equipment listed below PER MAN if requested per job.

a. Vehicle(s): Open ended truck or similar vehicle to provide transportation to various work sites campus wide, haul material, tools, and equipment as needed.

b. Hand Tools: Tape measures; Marking tools; Hand levels torpedo to 4’s; Laser levels;

Squares; Box and open-ended wrenches 7/16”-1 ½"; Socket sets ¼" drive to ½" drive 3/8” sockets to 1 ½" sockets; Pipe wrenches 12”-48”; Adjustable crescent wrenches 6”-12”;

Adjustable pliers; Large and small files; Cold chisels small and large; Concrete anchor set tools for 3/8” drop ins up to 5/8” drop ins; Utility knifes; Hammers small and sledge;

Alignment tool bars large and small; Crow bars large and small; Johnson bars large and small; Screwdrivers; Nut drivers; Putty knives; Wire hand brushes large and small; Metal hand snips; Side hand cutters; Bolt cutters 12” to 36”; Strap wrenches small and large;

Chain wrenches; Hacksaw; Flange wrenches; Hand ratchet or power pipe threaders.

c. Cordless, Corded, or Pneumatic Power tools: Impact drivers 3/8” to ½" drive; Drills with ½" chucks; Deep cut portaband saw; Grinders 4 ½” or larger; Coredrill with pedestal- bits from 3” to 12”; Sawzall; Hammer drill for ¼" to 5/8” bits; Rotary hammer drill spline bits from ¾" to 1 1/8”, power mag drills with machining bits; Pipe threading machine 300 power drive; Hydraulic pipe cutter for sizes 2 ½" to 6” then 8” to 12”, 700 hand power drive threader.

d. Rigging and Moving Equipment: OSHA approved rigging straps from 24” chokers to 10’ eyed end straps, high tensile chain from 3/8” to ½" 24” long to 20’ long, rigging clevis, Steel or Cast iron lifting eyes, ½" to ¾", long and short throw chain falls 1-2 ton capacity; Long and short throw come a longs 1-2 ton capacity; 110-volt electric winch 25’

Description https://www.mnsu.edu/about-the-university/maps-and-transportation/parking/parking-and-traffic-guidelines/ https://www.mnsu.edu/about-the-university/maps-and-transportation/parking/parking-and-traffic-guidelines/ with reach; Two wheel hand truck; Heavy duty appliance dolly; Low profile moving dolly.

e. Ladders-Scaffolding: 2'-14’ single or double sided step ladders, 12’-24’ extension ladders. Bakers scaffolding, full sectional scaffolding with picks, casters, cross bracing, railing system. duct hoist.

f. Welders, Welding Leads, Heavy Extension Cords: 110-volt arc welder; 220-volt arc welder; Gas drive welder; 100’ of welding lead both positive and negative stingers and grounding clips for all welders; 150’ of 220-volt extension cord; 150’ of 110-volt heavy duty extension cord; Welding Rod Ovens; Welding rod- 5P 3/32” to 1/8”, 7018 3/32”to 1/8”.

g. Oxy-Acetylene or Plasma Cutters: Oxy-Acetylene regulators large and small portable;

50’ oxy-acetylene hoses, rose bud tips, metal cut tips; 220-volt plasma cutter with pneumatic assist; Oxy-Acetylene gas tanks large and small.

h. Miscellaneous: 250' 110-volt extension cords, GFCI 3 way splitters; Sawzall blades fine tooth to coarse tooth, 6” to 12”; Bandsaw blades; Two wheeled pipe caddy; Pipe vise tri-stands; Pipe welding vises; Pipe tri stands, v head, ball transfer head, roller head;

Hydraulic roll pipe groover for 2 ½" to 12”; Pipe threading Carriage with quick attachments, reemer, cutter, pipe die for 300 power drive; Pipe threading dies for pipe threading carriage sizes ¼" to 2”; Pipe threading dies ½" to 2” for 700 power drive; Zip wheels 4 ½" grinder; Grinding wheels 4 ½" grinder; Wire wheels 4 ½" grinder; Hydraulic porta power 3 Ton capacity with attachments; Corded or cordless lights; Lockable tool box “gang box”.

i. PPE and Smoke Mitigating Equipment: 24” high velocity fans; HEPA Smoke sucking snorkel; Face shields, dark and clear; Welding Helmet STD or auto darkening; Ear plugs or muffs; Welding gloves; Work gloves ANSE cut resistant; Work gloves leather or cloth;

Welding coats or apron; Safety glasses.

j. Consumables: Teflon pipe thread tape ½" or ¾", neversieze STD nickel and high temp copper based; Teflon based pipe thread compound.

11. Work includes, but not limited to:

a. Cutting, threading, and installing high pressure steam and high-pressure condensate, mains, branch lines, trap stations, blow downs, etc. Potential pipe sizes: ¼” to 2”.

b. Preparing, fitting, welding (prefabrication or position) on high pressure steam and high-pressure condensate, mains, branch lines, blow downs, etc. Potential pipe sizes: ½” to 10”.

c. Bolt up of high-pressure steam equipment or components, flash tanks, relief valves, pressure reducing stations, isolation valves, check valves, etc. Potential sizes: 2” to 10”.

d. Anchor repairs to high pressure steam main or high-pressure steam condensate main.

Installation of high pressure steam main expansion joints and associated anchors.

Potential pipe sizes 3” to 10”.

e. Work may be performed in confined spaces, tunnels, manholes, crawl spaces, etc.

Removal of pipe insulation may be required.

Selection Process The selection process includes the Plumber/Steamfitter Supervisor; Physical Plant Director; Building Maintenance Supervisor. This group will evaluate the proposals and make the final decision.

Evaluation Factors The following factors and their identified weight will be used to evaluate the responses:

Topic Factor Weight

Adherence to Minnesota State Terms and Conditions.

Adherance to Minnesota State Terms and Conditions. 5%

Work Plan. Work Plan - Solution meets Project Overview and Technical/Functional Requirements and Minnesota State's present and future needs. 20%

Cost/Value.

Price (or Price in relation to the level of service provided). All the equipment/tools/vehicle requirements etc., must be relfected in the hourly rates the Contractor submits to the University. Contractor to note any other costs/fees they intend to pass on/invoice the university, if applicable.

35%

Qualifications of Respondent and its personnel.

Qualifications of Vendor and its personnel - experience in this field, sustainable support. 30%

Completeness, thoroughness and detail of the response

Completeness, thoroughness and detail of the response as reflected by the proposal's discussions and coverage of all elements of work listed above 10%

Total: 100

Selection and Implementation Timeline

Key Dates Timeline

Monday, March 2, 2026 RFP notice published on MinnState.edu/Vendors webpage

Wednesday, March 11, 2026; 2:00 PM CT Deadline for Vendors to submit clarifying questions via the e-procurement RFP Q&A Board.

Friday, March 13, 2026 Deadline to publish responses to RFP questions via the e-procurement RFP Q&A Board.

Friday, March 20, 2026; 2:00 PM CT Deadline for RFP proposal submissions. Submit via the e-procurement system.

March, 2026 Vendor(s) selected and notified

Minnesota State reserves the right to name a date which all responding Respondents will be invited to present demonstrations or participate in an interview.

Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified.

Contract Terms Minnesota State desires to enter into a contract with the successful Respondent(s) effective April 1, 2026 or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be three (3) years. If Minnesota State and Respondent are unable to negotiate and sign a contract by April 1, 2026 then Minnesota State reserves the right to seek an alternative Respondent(s).

Inquiries and Submission Instructions

Minnesota State accepts all questions and bid submissions exclusively through Minnesota State's e-procurement system. Hard copy submissions, emails, or submissions through any other medium will not be considered. Each Respondent is solely responsible for the timely delivery of its questions and bids by the RFx date and time deadlines. Failure to meet the deadlines shall be grounds for rejection.

Required to View Event

Prerequisites Required to Enter Bid

02 March 2026

1. Review the background of Minnesota State

2. Review the Notice and Authority

3.

This RFx includes and incorporates Minnesota State Terms and Conditions. Responders should be aware of the terms and conditions in preparing responses to this event. Much of the language reflected in any resulting contract with Minnesota State is required by statute. If you take exception to any of the language in the terms and conditions, you must indicate those exceptions in your response to the RFx; certain exceptions may result in your proposal being disqualified from further review and evaluation. Only those exceptions indicated in your response to the RFx will be available for discussion or negotiation.

4. Review the Definitions to the RFx

5. Review the Organizational Conflict of Interest policy

6. Review the RFx Contact Information

7. Review and accept the Authorized Response Certification Statement.

8. Review and agree to the Duration of Offer agreement

9. Review the Terms of Payment

10. Review the Minnesota Secretary of State Requirement.

11. Required Documentation: Affidavit of Non-Collusion. Download the attached document, complete, sign, notarize, and upload completed form with response.

12. Affirmative Action Requirements: Review and download declaration page, complete, sign, and upload completed from with response.

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Buyer Attachments

1. county07-prevailing wage rates.pdf

2. 9_servicemaintmaster-nonconst-SAMPLE CONTRACT TEMPLATE.docx

02 March 202602 March 202602 March 202602 March 202602 March 202602 March 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzc0MTg4LTE5Nzk3NTg2MzVjb3VudHkwNy1wcmV2YWlsaW5nIHdhZ2UgcmF0ZXMucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzc0MTg4LTE5Nzk3NTg2Nzk5X3NlcnZpY2VtYWludG1hc3Rlci1ub25jb25zdC1TQU1QTEUgQ09OVFJBQ1QgVEVNUExBVEUuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Adherence to Terms and Conditions Instructions:

1.1 Minnesota State presumes the Responder agrees to all terms and conditions as listed in the sample contract in buyer's attachments unless explicitly requests specific exceptions. After review of the sample contract, do you have any exceptions to the Minnesota State Terms and Conditions?

1.2

List each exception by identifying the applicable clause, page number, proposed change to the clause, and an explanation for the requested change. Only exceptions that are expressly stated in the response will be considered for discussion or negotiation.

Exceptions not identified in the response will be deemed waived.

Certain exceptions may result in a proposal being disqualified from further review and evaluation.

1.3

Responders must disclose any relationships that create, or appear to create, a conflict of interest with the work contemplated by this solicitation. Identify all such conflicts by listing the name of the entity, the nature of the relationship, and a description of the actual or perceived conflict. Failure to disclose a conflict of interest may result in disqualification of the response. Do you have any existing or potential conflicts of interest?

1.4 Identify each conflict by listing the name of the individual or campus, the nature of the relationship, and a description of the actual or perceived conflict.

Group 2: Work Plan Instructions:

2.1 Work Plan - Please review the Technical and Functional Requirements. Can your company meet all of these to meet Minnesota State's present and future needs?

Please answer yes/no and include a brief description.

Group 3: Pricing Instructions:

3.1 Please complete the attached form and upload your response. All the equipment/tools/vehicle requirements etc. must be reflected in the hourly rates the Contractor submits to the University. Contractor to note any other costs/fees they intend to pass on/invoice the University, if applicable.

Group 4: Qualifications Instructions:

4.1 Please complete the attached form and upload your response.

Group 5: Company Profile Instructions:

5.1 Please provide the history of your organization or company

5.2 Please describe your staffed office business hours. Please describe how best to contact your company during and outside of office hours.

5.3 If we have a question during the RFP process, who should we contact? Please provide their name, title, phone and email.

Group 6: Supplier Diversity

Instructions:

In accordance with Minnesota State Board Policy 5.14, Minnesota State is committed to enhance and optimize business and contracting opportunities that promotes economic growth and prosperity of the student bodies and the communities we serve. Minnesota State created the Supplier Diversity program to foster partnerships with historically under-utilized businesses and ensure that diverse vendors are given equal opportunities to provide goods and services system-wide.

6.1 Does your company, partner or sub-contractor qualify as a diverse supplier as defined by Minnesota State? (See attached form)

6.2 Provide your certification and completed Supplier Diversity Form

6.3 Does your company qualify for preference points as a small TG/ED/VO as defined with the Office of Equity Procurement (https://mn.gov/admin/business/vendor-info/oep/sbcp/)

6.4 Upload your certification

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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