1372263-event.pdf
PDF 188 KB Posted
- Attached to
- Connected Arrow Board Conversion Kits
- Solicitation number
- 645-RFB-2522-2026
- Issued by
- Taylor County, Iowa
About this file
This is a Request for Bids (RFB) document issued by the Iowa Department of Transportation for Connected Arrow Board Conversion Kits. The Iowa DOT is seeking competitive bids for conversion kits through a sealed bid process with responses due by March 23, 2026 at 1:00 PM CDT. The bid opening will occur on the same date and time, with interested parties welcome to attend via Microsoft Teams meeting or phone conference. While specific quantities are not guaranteed, the exact number of conversion kits to be purchased annually will depend on funding availability and Iowa DOT approval, with actual purchases varying considerably based on operational needs. The successful bidder will be awarded a one-year contract with the option to renew for five additional one-year increments. Deliveries shall be made F.O.B. Destination to Ames, Iowa.
Award of the contract will be made to the responsible bidder whose submission is most advantageous to the Iowa DOT, considering cost and other factors including compliance with mandatory requirements, proposed staffing, ability to meet required timelines, past work performance, and work capacity. Approved brands and comparable alternatives are acceptable, with bidders required to submit alternate brand specifications for comparison purposes based on equal or superior performance levels. Payment terms are Net 60 days with 0% interest. The Iowa DOT is a tax-exempt agency and will provide tax exemption certificates upon request. The purchasing agent for this opportunity is Mallory Hunter (mallory.hunter@iowadot.us, 515-239-1347), and all questions must be directed to this contact through the Q&A Board prior to the submission deadline. No guaranteed minimum purchases are specified for the contract period.
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Text version
26 February 2026
Connected Arrow Board Conversion Kits Connected Arrow Board Conversion Kits
26 February 2026
Open 2/26/2026 3:33 PM CST Type RFB - Request for Bids Close 3/23/2026 1:00 PM CDT Number 645-RFB-2522-2026 Currency US Dollar
Sealed Until 3/23/2026 1:00 PM CDT
Payment Terms 0% 0, Net 60
26 February 2026
Contacts Mallory Hunter mallory.hunter@iowadot.us
Phone +1 515-239-1347
26 February 2026
Commodity Codes Commodity Code Description
55096 Warning Lights, Flashers, and Flashing Arrow Boards (See Class 285-76 for Streetlights and Standards)
26 February 202626 February 202626 February 2026 mailto:mallory.hunter@iowadot.us
Overview
The Iowa DOT is seeking competitive bids for Connected Arrow Board Conversion Kits. The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20.
Shipping Terms
Deliveries shall be F.O.B Destination to Ames, Iowa.
Award - Cost and Other Factors
It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity.
Contract
The successful bidder will be awarded a one (1) year contract with the option to renew for five (5) additional years in twelve (12) month increments. Orders will be placed via Purchase Order under the contract.
Estimated Quantities
The exact amount of conversion kits purchased per year is dependent on funding and Iowa DOT final approval. At this time, it should be understood there are no guaranteed minimum purchases and actual purchases may vary considerably based on actual needs throughout the contract period.
Approved Brands
Any manufacturers’ names, trade names, brand names, or catalog numbers used in the specification are for establishing and describing general performance and quality levels. The references are not intended to be restrictive, and bids are invited on these and comparable brands or products of any manufacturer. Responders must include alternate brand specifications for purposes of comparison to approved brands based on the same or higher level of performance.
Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.
Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.
Tax Exemption
The Iowa Department of Transportation is a tax exempt agency. Tax exemption certificates will be provided upon request.
Description https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410
Bid Opening
Date: March 23, 2026
Time: 1:00 PM
Interested responders are welcome to attend the bid opening via the Teams meeting link or by phone with the conference id number (listed below) followed by the # sign.
Microsoft Teams meeting
Join:
https://teams.microsoft.com/meet/24571745703307?p=o2g6Wnf9scinwRCqlN
Meeting ID: 245 717 457 033 07
Passcode: M2Zd9mf9
Need help? | System reference
Dial in by phone
+1 515-817-6093,,499462054# United States, Ames
Find a local number
Phone conference ID: 499 462 054#
Those who join the public bid opening after 1pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.
https://teams.microsoft.com/meet/24571745703307?p=o2g6Wnf9scinwRCqlN https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTdiZmM5YTQtMjQ2Zi00NzdiLWExMjEtODBiNzllMDBkMmJi%40thread.v2/0?context=%7b%22Tid%22%3a%22a1e65fcc-32fa-4fdd-8692-0cc2eb06676e%22%2c%22Oid%22%3a%22760917a2-01f0-422d-b44a-9e864646e39d%22%7d https://dialin.teams.microsoft.com/7798de11-5a2e-46f6-99dc-0caa213c9a6b?id=499462054
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