1371323-event.pdf
PDF 375 KB Posted
- Solicitation number
- 005-RFB-2505-2026
- Issued by
- Black Hawk County, Iowa
About this file
This is a Request for Bids (RFB) event document issued by the State of Iowa's CDC Warehouse for the procurement of Individual Serving Drink Mix in a sugar-free, fortified formulation. The solicitation seeks qualified vendors to supply beverage products meeting specific nutritional and formulation requirements, with delivery to the Central Distribution Center located at 1251 334th Street, Woodward, Iowa 50276. Based on last year's usage data, the anticipated order volume is approximately 423 cases. The bid submission period opened on February 16, 2026, at 1:00 PM CST, with a closing deadline of March 2, 2026, at 1:00 PM CST. No bidder's conference or mandatory site visit is referenced in the solicitation documents. The resulting contract will commence following the expiration of a five-day appeal period after issuance of the Notice of Intent to Award. The initial contract term is one year, with the State of Iowa retaining sole discretion to extend the agreement for up to two additional annual renewals on the same or more favorable terms and conditions.
Bidders must agree to FOB Destination, Freight Prepaid shipping terms and accept payment via the State's Purchasing Card Program when possible, with standard payment terms allowing sixty days for invoice settlement per Iowa Code 8A.514. All bidders are required to submit quarterly sales reports in Microsoft Excel format and pay a 1.00% administrative fee on all sales made under the resulting contract, payable quarterly to the Iowa Department of Administrative Services. The product specifications require sugar-free, diabetic-safe formulations that are sodium-free, gluten-free, and vegan, with Circle U Kosher certification, containing four fruit flavors (Grape, Lemon, Orange, Fruit Punch) and fortified with specific micronutrient levels including Vitamin C, D, E, Zinc, and Calcium. Pouches must be individually packaged in non-foil, clear polyethylene film with minimum one-year dry storage capability and contain no allergens including milk, eggs, peanuts, tree nuts, shellfish, wheat, or soy products. No set-aside designations, disadvantaged enterprise requirements, or incumbent vendor information are identified in the available documentation.
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Text version
16 February 2026
Individual Serving Drink Mix - Sugar Free - Fortified The CDC Warehouse is seeking bids for Individual Serving Drink Mix - Sugar Free - Fortified
16 February 2026
Open 2/16/2026 1:00 PM CST Type RFB - Request for Bids Close 3/2/2026 1:00 PM CST Number 005-RFB-2505-2026 Currency US Dollar
Sealed Until 3/2/2026 1:00 PM CST
Contacts Randy Bennett randy.bennett@iowa.gov
Phone +1 515-322-1210
Commodity Codes Commodity Code Description
39300 FOODS: STAPLE GROCERY AND GROCER'S MISCELLANEOUS ITEMS
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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.
It is advised to "Save Progress" often and especially after uploading documents.
NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.
NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.
Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).
Contract Term
The term of the contract will begin upon award and will be for one year.
The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to two annual extensions.
This bid opportunity is for Individual Serving Drink Mix to be delivered to the CDC Warehouse in Woodward, Iowa.
Contract Term the term of the resulting contract/s will begin after the 5 day appeal period ends following the Notice of intent to award is issued. This is a solicitation for individual serving drink mix to be delivered to the Central Distribution Center at Woodward, Iowa. Woodward Distribution Center is located at: 1251 334th St., Woodward Iowa 50276;
Woodward warehouse phone number is: (515) 438-3611. The warehouse receives product on a first come first serve basis and does not accept appointments. Warehouse hours are 7:00 AM to 3:00 PM.
Description
Required to View Event
Prerequisites Required to Enter Bid
16 February 2026
1. Bidder shall read and make certifications of the their Bid.
2. Bidder shall read and authorize to release information for their Bid.
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Buyer Attachments There are no Buyer Attachments added to this event.
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Questions Required Questions
Group 1: Form of Bid
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.
1.2 Enter the Bidder's State or Foreign Country of Residence.
1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".
1.4 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.
1.5 Is the Bidder requesting confidential treatment of specific information?
1.6 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.
1.7 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?
Group 2: Terms and Conditions
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
2.1 Bidder shall read the RFB Definitions and enter a response.
2.2 Bidder shall read the Administrative Terms and enter a response.
2.3 Bidder shall read the Contract Terms & Conditions and enter a response.
2.4 Bidder shall read the Specification Terms and enter a response.
2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.
2.6 Bidder shall read the Insurance Requirements and enter a response.
2.7 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.
2.8 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.
Group 3: Payment Terms
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?
3.2 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.
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Product Line Items Product Line Items
1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Individual Serving Drink Mix, Sugar Free, Fortified 1 CS - Case
Flavors: Grape, Lemon, Orange, Fruit Punch
Add water only drink mix. The product shall be Sugar Free, possess an odor and flavor typical of its type.
No off-flavors or off-odors shall be detectable. The product shall be uniformly blended, free from hard lumps, free flowing and homogenous dry mixtures. The products shall reconstitute in cold tap water.
Each pouch will reconstitute to an individual serving. The reconstituted finished drinks shall be sediment free, possess a flavor free from acrid or peppery taste and shall closely resemble fruit juice in flavor, color and aroma.
Product must be diabetic safe, sodium free, gluten free, Vegan and "Circle U" Kosher. Each 8 oz. serving includes 60 mg Vitamin C (100%), 400 IU Vitamin D (100%), 3 IU Vitamin E (10%), 6 mg Zinc (40%) and 40 mg Calcium (4%). Minimum one-year dry storage.
Contains no allergy causing ingredients: milk, egg or egg products, peanuts, tree nuts, shellfish, wheat products or soybean products. (Allergen statement available).
Each pouch comes in an easy to open non-flammable NO FOIL pack. Each pouch will be 2 mil clear poly ethylene unprinted film to prevent product from caking before opening.
Last year’s usage: 423 cases
Brand - Individual Package Size -
Packages Per Case - Price per Individual Package -
Fortified - Minimal Amount of Purchase -
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Service Line Items Service Line Items
There are no Items added to this event.
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