23 January 2026

Industrial Washers & Dryers Multnomah County Animal Services (MCAS) is seeking proposals from qualified firms to provide Industrial Washing and Drying Machines and a Preventive Maintenance program.

23 January 2026

Open 1/22/2026 4:00 PM PST Type Request for Intermediate Proposals

(RIP)

Close 2/5/2026 4:00 PM PST Number RIP-120-2026 Currency US Dollar

Sealed Until 2/5/2026 4:00 PM PST

Payment Terms 0% 0, Net 30

23 January 2026

Contacts Kristin Shorey kristin.shorey@multco.us

Phone +1 503-568-3649 ext. 89682

23 January 2026

Commodity Codes Commodity Code Description 52141600 Laundry Appliances & Supplies

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IMPORTANT: Suppliers who do not currently have access to theMultco Marketplace Supplier Portal will need to complete the "MMP Supplier Access Request Form". In order to allow the County sufficient time to review your request, the MMP Supplier Access Request form should be completed no fewer than 5 days prior to the Sourcing Event closing date.

PRE-PROPOSAL CONFERENCE:

There will not be a pre-proposal conference for this sourcing event.

PROPOSAL SUBMISSION INSTRUCTIONS

Please read all provided information. Any questions should be directed to the Q & A Board in the Tools section of the Sourcing Event prior to the last day for questions, Thursday January 29nd, 2026.

All questions are to be answered in the text boxes for each question. Please note there is a 2,500 character limit for text box answers.

Question 2.1.1 asks for the uploading of the Specification sheets of your recommended models to the "Supplier Attachments" tab.

Please do not submit/include any additional files, excess pages, weblinks or information. Any file not requested or any weblinks will be redacted and not evaluated.

Evaluators will assess proposals solely on the merits of the information provided, without regard to the identity of the proposer. Incumbents should not assume that evaluators have any knowledge of their past performance or experience.

Note: Sample Contract Attachments are sample documents and are for informational purposes only. You do not need to complete these as part of your proposal.

SERVICE DESCRIPTION, FUNDING AND CONTRACTING INFORMATION

Multnomah County Animal Services (MCAS) is seeking proposals from qualified firms to provide Industrial Washing and Drying Machines as well as a preventive Maintenance Program and a robust customer service model.

PROGRAM OVERVIEW

Multnomah County Animal Services (MCAS) is the county’s sole public animal shelter and control agency with the mission of protecting the health, safety and welfare of people and pets throughout Multnomah County. It operates an animal shelter at 1700 W Historic Columbia River Hwy Troutdale, OR 97060, as well as responding to and investigating animal emergencies and public safety incidents involving animals, providing lost and found services, adoption services, licensing for dogs, cats, and animal facilities, and providing education for the community.

GOALS, VALUES AND OTHER IMPORTANT CONSIDERATIONS

The Animal Services Division is one of four divisions within the Department of Community Services (DCS).

DCS delivers a number of essential services throughout Multnomah County. Our mission is to preserve harmony between natural and built environments, keep people and pets safe, and ensure every voice is heard. Further, the mission of the Animal Services Division is to protect the health, safety and welfare of people and pets throughout Multnomah County.

We maintain the following values in carrying out this work:

Description https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=Multnomah

• Responsibility - We are resourceful and explore ways to deliver safe, responsive, effective, and sustainable services.

• Integrity - We act with honesty, sincerity and high ethical standards.

• Transparency - We promote an open process and communicate the reasons for actions and decisions.

• Equity - We respect, value, and honor diversity as we build relationships with our colleagues and communities.

• Leadership - We encourage innovation and promote professional growth.

• Multnomah County’s Workforce Equity Strategic Planhttps://multco.us/programs/safety-trust-and-belonging-workforce-equity-initiative

FUNDING & SCOPE OF SERVICES

Multnomah County Animal Services has budgeted approximately $80,000 for the purchase, delivery and installation of two (2) sets of Industrial Washers and Dryers. A separate contract will be put in place for ongoing maintenance and emergency service calls.

Specifications for two (2) sets of Industrial Washer & Dryers (including purchase, delivery, installation and removal of old machines):

1. Capacity and Efficiency

• Minimum required 40 pound capacity for both the washer and dryer to handle high-volume use typical of an animal shelter.

• Current Set Up o Dexter Industrial Washer T-600 o Dexter Dryer Express (schematics In Buyers Attachements)

2. Technical and Utility Requirements

• Photos in Buyers Attachments for current Electrical, Water and Drainage and Venting/Exhaust set up.

• Delivery will be a clear unobstructed path through three doorways 46 inches wide x 82 inches wide.

3. Durability and Features (Animal Shelter Specific)

• Durable, corrosion-resistant materials (e.g., all stainless steel tub, drum, and cabinet) to withstand heavy use and harsh cleaning chemicals.

• High-temperature or sanitizing cycles suitable for laundry exposed to animal pathogens and waste, crucial for the health and safety mission of Multnomah County Animal Services (MCAS)

CONTRACT NEGOTIATION

https://multco.us/programs/safety-trust-and-belonging-workforce-equity-initiative https://multco.us/programs/safety-trust-and-belonging-workforce-equity-initiative

The County will initiate contract negotiations with the responsive and responsible Proposer with the highest scoring proposal. Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with the next highest scoring responsive and responsible Proposer. This process may continue until a contract agreement is reached.

CONTRACT AWARD

Through this Sourcing Event process, the County is seeking to award one contract. Award, as determined by the County, will be made to the responsible Proposer whose Proposal the County determines is most advantageous to the County based on the evaluation process and evaluation factors described in this Sourcing Event.

Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small Businesses and Organizations in providing these services.

CONTRACT TERM

Fixed term. The contract term shall be 1 year, with a separate ongoing contract for Maintenance.

COMPENSATION AND METHOD OF PAYMENT

Fixed Price. The Proposer furnishes a reasonable estimate of services it can provide for which there is sufficient operating capacity (adequate, planned and budgeted space, equipment and staff).

Upon receipt of a supplier invoice, Multnomah County will make payment via check or electronic payment on a Net 30 basis.

INSURANCE REQUIREMENTS

Exhibit 2 of the attached Sample Contract reflects the minimum insurance required of a Contractor to provide this service. Additional insurance coverage may be required depending on the key features of service delivery chosen by the Contractor. Final insurance requirements will be subject to negotiation between, and mutual agreement of, the parties prior to contract execution.

Minimum insurance requirements:

i. Workers’ Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide workers’ compensation coverage in accordance with ORS Chapter 656 or CCB (Construction Contractors Board) for all subject workers. Contractor and all subcontractors of Contractor with one or more employees must have this insurance unless exempt under ORS 656.027.Employers liability insurance with coverage limits of not less than $500,000 must be included.

ii. Commercial General Liability insurance with coverages satisfactory to the County , on an occurrence basis, with a combined single limit of not less than $1,000,000 each occurrence for Bodily Injury and Property Damage, with an annual aggregate limit of $2,000,000.

iii. Commercial Automobile Liability covering all owned, non-owned, or hired vehicles. This coverage may be written in combination with the Commercial General Liability insurance (with separate limits). Combined single limit per occurrence shall not be less than $1,000,000.

MINIMUM REQUIREMENTS

At the time of proposal submission, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in rejection of the proposal.

1. The Proposal response must be received by Multnomah County Purchasing no later than 4:00 P.M. local Portland time on the proposal submission deadline Thursday February 5, 2026.

2. Proposer Representations and Certifications The Proposer must certify that they agree to the Proposers Representation and Certification terms in the Prerequisite page of the Sourcing Event.

3. Proposer must have a Preventative Maintenance program in place for recommended machines.

At the time of Contracting, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in a determination of non-responsiveness and may result in award to the next highest proposer.

1. Proposers must be legal entities, currently registered to do business in the State of Oregon (per ORS 60.701).

2. Proposers must submit verification that all insurance requirements are met and a current year W-9.

Required to View Event

Prerequisites Required to Enter Bid

23 January 2026

1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information.

2. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.

3. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.

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Buyer Attachments

1. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide

2. Procedural Instructions_Proposals 04_02_2024.pdf

3. SAMPLE General Services Agreement.pdf

4. MCAS_current_set_up.pdf

5. MCAS_Venting_&_Gas_lines.pdf

6. MCAS_back_of_dryer.pdf

7. MCAS_back_of_Washer.pdf

8. MCAS_Dexter_Washing_Machine_tag.pdf

9. MCAS_Electrical_and_drainage_set_up.pdf

0. MCAS_Dexter_Express_Schematics.pdf

1. MCAS_doorway_to_laundry_room_46_X_82.pdf

23 January 202623 January 202623 January 202623 January 202623 January 202623 January 2026 https://multco.us/file/73233/download https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzY2NjQ2LTE1OTM0NDg5MDRQcm9jZWR1cmFsIEluc3RydWN0aW9uc19Qcm9wb3NhbHMgMDRfMDJfMjAyNC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzY2NjQ2LTE0Mzc2MDU5MDdTQU1QTEUgR2VuZXJhbCBTZXJ2aWNlcyBBZ3JlZW1lbnQucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzY2NjQ2LTE5NTg3MDc2MDFNQ0FTX2N1cnJlbnRfc2V0X3VwLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzY2NjQ2LTE5NTg3MDc0NzNNQ0FTX1ZlbnRpbmdfJl9HYXNfbGluZXMucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzY2NjQ2LTE5NTg3MDc2MjlNQ0FTX2JhY2tfb2ZfZHJ5ZXIucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzY2NjQ2LTE5NTg3MDc1ODlNQ0FTX2JhY2tfb2ZfV2FzaGVyLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzY2NjQ2LTE5NTg3MDgyMDFNQ0FTX0RleHRlcl9XYXNoaW5nX01hY2hpbmVfdGFnLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzY2NjQ2LTE5NTg3MDgzNjZNQ0FTX0VsZWN0cmljYWxfYW5kX2RyYWluYWdlX3NldF91cC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzY2NjQ2LTE5NTg3MDgzMTVNQ0FTX0RleHRlcl9FeHByZXNzX1NjaGVtYXRpY3MucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzY2NjQ2LTE5NTg3MDgzNzZNQ0FTX2Rvb3J3YXlfdG9fbGF1bmRyeV9yb29tXzQ2X1hfODIucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1.1: Company Certification Information - This section is not scored Instructions:

1.1.1 State of Incorporation

1.1.2 Date of Incorporation

1.1.3

Bidder attests that bidder is either a non-resident bidder or a resident bidder (as described in the Representation and Certification Prerequisite and ORS 279A.120), a.ORS 279A.120 (2)(b) states that a public contracting agency shall, for the purpose of awarding the contract, “add a percent increase on the bid of a nonresident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides.”

b.“Resident bidder” means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a “resident bidder”. ORS 279A.120 (1)(b). Enter state of residency here:

1.1.4 Where Bidder is unable to certify to any of the statements in Bidder Representations and Certifications of the Prerequisite, Bidder shall provide an explanation to their offer here.

1.1.5

The Bidder certifies to the best of its knowledge and believes that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified below, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Bidder, Multnomah County may exclude the Bidder from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Bidder further certifies that the degree and extent of the relationship of the Bidder with these named firm(s)/individual(s) will be fully disclose:

1.1.6 Upload additional explanation as needed

1.1.7 Name of person submitting the Bid:

1.1.8 Title of person submitting the Bid:

1.1.9 I represent that I am at least eighteen (18) years of age.

1.1.10 I represent that the printing of my name and the submittal of a Bid is intended to authenticate this writing and to have the same force and effect as my manual signature.

1.1.11 I represent that I am either authorized to bind the Bidder, or that I am submitting the Bid on behalf of and at the direction of the Bidder's representative authorized to contractually bind the Bidder.

1.1.12 I represent that the Bidder and/or its applicable representative(s) has reviewed the information contained in this Bid and that the information submitted is accurate.

Group 2.1: Programmatic Questions (75%) Instructions:

2.1.1

What machines would you recommend for an animal shelter environment? Please describe why these specific models work for our typical laundry loads (towels, dog and cat beds, toys, and fur.) What is the expected lifespan of your recommended model?

Does the model automatically add detergent, bleach and other necessary additives? Is there a high temperature or sanitizing cycle? Please upload the Specification sheets to the "Suppliers Attachments" tab. (15 points of 75 point total for Group 2.1 75% )

2.1.2 Please indicate the price of your recommended washer and dryer model on the Items Tab. Does the quoted price include delivery, installation, setup and removal of the current machines? What is the current lead time for ordering new machines? (5 points of 75 point total for Group 2.1 75% )

2.1.3 Please describe your experience with supporting Animal Shelter laundry Services. (15 points of 75 point total for Group 2.1 75% )

2.1.4 Please describe your service model, including typical turnaround times and whether you offer 24/7 support. (20 points of 75 point total for Group 2.1 75% )

2.1.5 Please describe your preventative maintenance program. (20 points of 75 point total for Group 2.1 75% )

Group 2.2: Responsible Business Practice Questions (25%) Instructions:

2.2.1 Environmental Impact and Sustainability: Could you provide details on the environmental life-cycle of your products, including the energy/water efficiency ratings, the use of recycled materials, and your end-of-life recycling or disposal programs for the machines? (10 points of 25 point total for Group 2.2 25% )

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2.2.2 Supply Chain Ethics: What is your company's policy on labor standards, and what verifiable process do you have in place to ensure ethical sourcing and fair working conditions across your entire supply chain? (5 points of 25 point total for Group 2.2 25% )

2.2.3 Product Longevity and Repairability: Beyond the standard warranty, can you share your philosophy and practices regarding product longevity, the availability of spare parts, and the repairability of your machines to minimize replacement and waste? (10 points of 25 point total for Group 2.2 25% )

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Product Line Items Product Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Industrial Dryer 2 EA - Each 7 days after award

P2 Industrial Washer 2 EA - Each 7 days after award

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Maintenance Agreement 1

Annual

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