1358442-event.pdf

17 December 2025

2026 compact & mid-size SUVs (Jeep), extended small van (Pacifica) or equivalent Iowa Department of Administrative Services Fleet Services is seeking respondents to provide 2026 compact & mid-size SUVs (Jeep), extended small van (Pacifica) or equivalent or equivalent.

17 December 2025

Open 12/17/2025 8:00 AM CST Type RFB - Request for Bids Close 12/31/2025 8:00 AM CST Number 005-RFB-2368-2026 Currency US Dollar

Sealed Until 12/31/2025 8:00 AM CST

Payment Terms 0% 0, Net 60

17 December 2025

Contacts Rick Tucker rick.tucker@iowa.gov

Phone +1 515-360-9912

17 December 2025

Commodity Codes Commodity Code Description 7104 Automobiles

7100 AUTOMOBILES, SCHOOL BUSES, SUVS, AND VANS, INCLUDING DIESEL,

GASOLINE, ELECTRIC, HYBRID, AND ALL OTHER FUEL TYPES

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Iowa Department of Administrative Services Fleet Services is seeking respondents to provide 2026 compact & mid-size SUVs (Jeep), extended small van (Pacifica) or equivalent or equivalent.

The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Contract Term

The term of the contract will begin upon award and end on September 30, 2026.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to one (1) annual extension. The resulting contract will be available to all State Agencies.

Description

Required to View Event

Prerequisites Required to Enter Bid

17 December 2025

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. 005-RFB-2368-2026 Vehicle Specifications Terms and Conditions.pdf

2. 005-RFB-2368-2026 SUV 17-19 & HEV 16.xlsx

17 December 202517 December 202517 December 202517 December 202517 December 202517 December 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzU4NDQyLTE5Mzg1NTQ1MjYwMDUtUkZCLTIzNjgtMjAyNiBWZWhpY2xlIFNwZWNpZmljYXRpb25zIFRlcm1zIGFuZCBDb25kaXRpb25zLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzU4NDQyLTE5Mzg1NTQ1MzYwMDUtUkZCLTIzNjgtMjAyNiBTVVYgMTctMTkgJiBIRVYgMTYueGxzeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.5 Is the Bidder requesting confidential treatment of specific information?

1.6 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.7 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.7 Bidder shall read the Federal Terms and Conditions and enter a response.

2.8 Bidder shall read the Insurance Requirements and enter a response.

2.9

Quarterly Sales Report - The Bidder shall provide an electronic detailed quarterly report on ALL sales made under this Contract via e-Mail to the Issuing Officer Rick Tucker at rick.tucker@iowa.gov. The report file format shall be Microsoft Excel compatible format.

The report at minimum shall include the date of sale, customer name and address, full product description, SKU Numbers, quantity, invoice number, unit and extended invoice prices. Bidder’s Bid must include a sample report and a description of the reporting that will be provided. The State reserves the right to request more detailed information (ad-hoc reporting) at any time and on an individual or specific basis for a specific product, department, time frame, or for a range of products, departments or time frames.

2.10

Administrative Fee - In addition to the approved discounts or prices specified in the Contract herein, the Bidder must pay to the Agency a $100.00 Administrative Fee on all sales made against this Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services, Central Procurement; Attn: Chief Operating Officer, Level 3, Hoover State Office Building, 1305 E. Walnut Street, Des Moines, IA 50319-0105.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

Group 4: Specifications

Instructions:

Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.

4.1 The Respondent shall be a car dealership with a physical location within the State of Iowa.

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4.2 The Respondent shall provide vehicle(s) that meet or exceed the specifications listed in the vehicle specifications worksheets attached to this solicitation. Respondent shall fill out the specifications worksheets, and upload both with their bid response.

4.3 Respondent shall meet or exceed the specifications listed in the attached vehicle specifications worksheet. Respondent shall fill out the attachment, complete vehicle specifications worksheet, and upload it with their bid response.

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Product Line Items Product Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 SUV 17 1 EA - Each

Compact 4 Door 4x4 SUV

EXAMPLE: Jeep Compass Latitude Altitude

Details on Bid Worksheet

P2 SUV 18 1 EA - Each

Mid-Size 4 Door 4X4 SUV 2 row

EXAMPLE: Jeep Grand Cherokee Laredo 2 row

P3 SUV 19 1 EA - Each

Mid-Size 4 Door 4X4 SUV 3 row

EXAMPLE: Jeep Grand Cherokee Laredo 3 row

P4 HEV 16 1 EA - Each

Mid-Size 4 Door 4X4 SUV

EXAMPLE: Jeep Cherokee hybrid

P5 VAN 12 1 EA - Each

Extended Small FWD Van, 8 Passenger

EXAMPLE: Chrysler Pacifica Select

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Service Line Items Service Line Items

There are no Items added to this event.

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