1349430-event.pdf

PDF 528 KB Posted Nov 5, 2025

Attached to: Statewide Painting Crew Parts and Supplies
Solicitation number: 645-RFQ-2266-2026
Issued by: Warren County, Iowa

About this file

Written by GovTribe AI · Nov 6, 2025

This is a Request for Quote (RFQ) issued by the Iowa Department of Transportation for statewide painting crew parts and supplies under contract number 645-RFQ-2266-2026. The Iowa DOT seeks competitive bids for two categories of products: miscellaneous painting equipment parts and fittings (19 line items including air solenoids, pipe bushings, close nipple pipe threads, hydraulic fittings, and wire-reinforced thermoplastic paint hoses) and Spraying Systems Heavy Edge Tungsten Carbide paint gun tips (17 line items representing various tip sizes and specifications). All line items are tied and must be bid on for compliance. The RFQ opens on November 5, 2025 at 1:00 PM CST and closes on November 25, 2025 at 1:00 PM CST. Pre-bid product substitutions must be submitted using the required DOT form with supporting manufacturer specification sheets by November 12, 2025 at 10:00 PM CST. The contract will be awarded for a one-year term beginning January 1, 2026 and ending December 31, 2026, with an option to renew for five additional one-year increments. All materials will be ordered on an as-needed basis with no guaranteed minimum purchases; exact quantities depend on funding and Iowa DOT approval. Requested delivery is 14 days after award, with deliveries required between 7:30 AM and 3:30 PM on normal working days Monday through Friday at designated Iowa DOT destinations, requiring 24-hour advance notification.

The payment terms are 0% 0, Net 60. Bidders may propose alternate brands or comparable products meeting the same or higher performance levels as the specified manufacturers. The Iowa DOT will award the contract to the responsible bidder whose submission is most advantageous, considering cost and other factors including mandatory requirement compliance, proposed staffing, required schedule adherence, past work performance, and work capacity. Shipping terms are F.O.B. Destination. The Iowa Department of Transportation is a tax-exempt agency and will provide tax exemption certificates upon request. Until contract award, the sole point of contact is Matthew Barker, the purchasing agent, at matthew.barker@iowadot.us or +1 515-239-1173. All questions must be directed to the purchasing agent through the Q&A Board and will not be accepted after the Q&A Submissions Close Date. A Notification of Intent to Award and bid tabulation will be posted publicly on the IMPACS Business Opportunities site following response evaluation. The Iowa DOT bidding process is subject to procedures and requirements established in Iowa Administrative Code 761-20.

View the file

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

05 November 2025

Statewide Painting Crew Parts and Supplies Statewide Painting Crew Parts and Supplies

05 November 2025

Open 11/5/2025 1:00 PM CST Type RFQ - Request for Quote Close 11/25/2025 1:00 PM CST Number 645-RFQ-2266-2026 Currency US Dollar

Sealed Until 11/25/2025 1:00 PM CST

Payment Terms 0% 0, Net 60

05 November 2025

Contacts Matthew Barker matthew.barker@iowadot.us

Phone +1 515-239-1173

05 November 2025

Commodity Codes Commodity Code Description

63500 PAINTING EQUIPMENT AND ACCESSORIES

63543 Paint Equipment, Accessories and Supplies (Not Otherwise Classified) 63565 Spray Booths and Accessories, Paint

81000 SPRAYING EQUIPMENT, EXCEPT HOUSEHOLD, NURSERY PLANT, AND PAINT

84548 Paint Testing Equipment 91054 Painting, Maintenance and Repair Services, Including Caulking 91276 Striping: Streets, Parking Facilities, Lane Divisions, Paint, etc.

92967 Painting Services, Road and Heavy Industrial Equipment

93400 EQUIPMENT MAINTENANCE AND REPAIR SERVICES FOR LAUNDRY, LAWN,

PAINTING, PLUMBING, AND SPRAYING EQUIPMENT

93458 Painting Equipment Maintenance and Repair 96231 Electrostatic Painting Services 96755 Paint, Varnish, Lacquer and Related Products Production Services 98355 Painting Equipment and Supplies Rental or Lease

05 November 202505 November 202505 November 202505 November 202505 November 202505 November 202505 November 202505 November 202505 November 2025 mailto:matthew.barker@iowadot.us

Overview

The Iowa DOT is seeking competitive bids for painting crew parts and supplies.

Any manufacturer's names, trade names, brand names, or catalog numbers used in the specification are for establishing and describing general performance and quality levels. The references are not intended to be restrictive, and bids are invited on these and comparable brands or products of any manufacturer. Responders must include alternate brand specifications for purposes of comparison to approved brands based on the same or higher level of performance.

The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20.

Shipping Terms

Deliveries shall be F.O.B Destination.

Award - Cost and Other Factors

It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity.

*All lines on bid are tied, and are required to be bid on to be compliant.

Pre-Bid Substitution

Please note the required DOT form for this is located under the Buyer Attachments tab. Submissions must be on the DOT required form & attach supporting manufacturer specs sheet. The form and attachments are to be emailed to matthew.barker@iowadot.us on or before November 12, 2025 at 10:00 pm CST.

Contract Period

The Contractor will be awarded a one (1) year contract with an option to renew for five (5) additional years in twelve (12) month increments.

Contract Dates:

Start Date: January 1, 2026

Contract End Date: December 31, 2026

Materials may be ordered on an "as needed" basis. No guarantee on quantities as this is unknown at this time. Order quantities and delivery instructions will be provided by location ordering product.

Description

Delivery Requirements

The material shall be delivered to the Iowa DOT destination(s) between 7:30 a.m. - 3:30 p.m. on normal working days Monday through Friday (summer hours could vary), with a notification of delivery phone call 24 hours prior to delivery.

Estimated Quantities

The awarded products will be ordered on an "as needed" basis. The exact amount of products purchased per year is dependant on funding and Iowa DOT final approval. At this time, it should be understood there are no guaranteed minimum purchases and actual purchases may vary considerably based on actual needs and funding throughout the contract period.

Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.

Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.

Tax Exemption

The Iowa Department of Transportation is a tax exempt agency. Tax exemption certificates will be provided upon request.

https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410

Required to View Event

Prerequisites Required to Enter Bid

05 November 2025

1. Bidder shall certify that they have read, understand, and accept.

2. Bidder shall certify that they have read, understand, and accept.

3. Bidder shall certify that they have read, understand, and accept.

05 November 202505 November 202505 November 202505 November 202505 November 202505 November 202505 November 2025

Buyer Attachments

1. Approved Products List.pdf

2. Pre-bid Sub.pdf

05 November 202505 November 202505 November 202505 November 202505 November 202505 November 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQ5NDMwLTE5MTQzNjcxMzhBcHByb3ZlZCBQcm9kdWN0cyBMaXN0LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQ5NDMwLTE5MTkxMDAxNjNQcmUtYmlkIFN1Yi5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1:

Instructions:

1.1 Contract Signing Authority: In the event your company receives the award for this bid opportunity, please provide the following contact information for the person authorized to sign on your company's behalf: Name, Phone Number, Fax Number, and Email address.

05 November 202505 November 202505 November 202505 November 202505 November 2025

Product Line Items Product Line Items

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Humphrey M310 Air Solenoids. No substitutions allowed. 1 EA - Each 14 days after award

Manufacturer: HUMPHREY Manufacturer: M310-VDC