1348412-event.pdf

23 October 2025

Prosthetics, Orthotics and Orthopedic Devices and Related Services for DOC The State of Iowa DAS Central Procurement on behalf of the Department of Corrections is seeking qualified Bidders to provide Prosthetics, Orthotics and Orthopedic Devices and Related Services.

23 October 2025

Open 10/23/2025 4:00 PM CDT Type RFB - Request for Bids Close 12/3/2025 2:00 PM CST Number 005-RFB-2256-2026 Currency US Dollar

Sealed Until 12/3/2025 2:00 PM CST

Payment Terms 0% 0, Net 60

23 October 2025

Contacts

Carlos Fuentes carlos.fuentes1@iowa.gov

Paul Manges paul.manges@iowa.gov

Phone +1 515-330-7325

23 October 2025

Commodity Codes Commodity Code Description

71000 PROSTHETIC DEVICES, HEARING AIDS, AUDITORY TESTING EQUIPMENT,

ELECTRONIC READING DEVICES, ETC.

46567 Orthopedic Equipment: Bone Plates, Bone Saws, Cast Cutters, Drills, Nails, Pins, Prosthetic Bones and Joints, Screws, etc.

47013 Anatomical Braces and Supports: Arm Slings, Back Supports, Torso Supports, Neck Braces, Trusses, etc.

71094 Recycled Prosthetic Devices, Hearing Aids, Auditory Test Equipment, Electronic Reading Devices

94875 Prosthetic Manufacturing Services, Other Than Dental

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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

The State of Iowa DAS Central Procurement on behalf of the Department of Corrections is soliciting proposals from qualified Bidder to provide (design, fabricate, fit, and maintain) prosthetics, orthotic and orthopedic devices and related services to incarcerated individuals from all of the nine (9) Department of Corrections institutions throughout the State of Iowa.

Bidder must provide off the shelf and custom fitting, delivery, adjustment, invoicing and billing for prosthetics, orthotic and orthopedic devices.

Current Conditions

Incarcerated Individuals from the Department of Corrections are currently taken for medical treatment to the University of Iowa Hospitals & Clinics (UIHC), orthopedics department. When further work is needed to be done on prosthetics, the UIHC has an agreement with American Prosthetics & Orthotics (Limb Lab), Inc, which is housed on the North Liberty UIHC campus.

The Department of Corrections currently does not have any agreements with any Prosthetics, Orthotics and Orthopedic Devices vendors.

2025 Spend – $25,534.16 for 42 devices

See Exhibit A for Usage Spreadsheet. See RFB Solicitation Document for additonal information and for specifications/mandatory requirements.

Summary This solicitation may be a multiple Award to provide coverage to all Iowa Department of Corrections facilities across the State (9) and any other State entity in need of the services/products requested. Any Bidder that meets the requirements of this RFB is encouraged to submit a bid.

Description

Required to View Event

Prerequisites Required to Enter Bid

23 October 2025

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. RFB Solicitation Document.docx

2. Exhibit A.xlsx

23 October 202523 October 202523 October 202523 October 202523 October 202523 October 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQ4NDEyLTE5MTEzMDg0ODBSRkIgU29saWNpdGF0aW9uIERvY3VtZW50LmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQ4NDEyLTE5MDAxMjM0ODNFeGhpYml0IEEueGxzeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder will read and answer the following questions. If there are exceptions to the terms, submit a question(s) in the Question and Answer Section with your exception.

1.1 Enter the Bidder's contact name, telephone number, email address and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.7 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.8

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to attach reference letters in the Vendor Attachments Section, enter "see attached" in the text box.

1.9 Bidder shall read, fill-out and upload the Terminations, Litigation, Debarment document.

1.10 Financial Statements -The Bidder must provide the following financial information:

Submit audited financial statements for the last three (3) years. Provide a minimum of three (3) financial references. Please attach a document with the required information in the Vendor Attachment Section and enter "see attached" in the text box.

1.11

The Bidder shall provide resumes for all key personnel who will be involved in providing the goods and/or services requested by this solicitation. The following information shall be included in the resumes:

● Full Name

● Education and/or Certification

● Years of experience and employment history particularly as it relates to the requirements of the solicitation.

Upload resumes as one document.

1.12 Is the Bidder requesting confidential treatment of specific information?

1.13 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.14 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder will read and answer the following questions. If there are exceptions to the terms, submit a question(s) in the Question and Answer Section with your exception.

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms and Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.7 Bidder shall read the Federal Terms and Conditions and enter a response.

2.8 Bidder shall read the Insurance Requirements and enter a response.

2.9 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the Contract. Bidder shall enter a response.

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2.10 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.

2.11 Nonprofit Entities - The resulting Contract will be made available to nonprofit entities that qualify under I.R.S. § 501 (c) provisions. Bidder shall enter a response.

2.12 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.13 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.14

The State reserves the right to add additional items or manufacturers to the Contract during the life of the Contract, if it is to the best advantage to the State to do so. Items or manufacturers may only be added upon the agreement of the Department of Administrative Services, Procurement and the Contracted Supplier.

Group 3: Payment Terms

Instructions: Bidder will read and answer the following questions. If there are exceptions to the terms, submit a question(s) in the Question and Answer Section with your exception.

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2

The Contract will require the Bidder to provide for performance [e.g. retained funds, escrow, letter of credit, liquidated damage]. The Bidder will be required to provide a performance bond in the amount of $_____________________. Agency shall retain ten percent (10%) of each payment due Bidder under the Contract. Agency shall pay the retained amount only after all performance of the Work has been completed by Bidder and accepted by Agency.

3.3 What discount will the Bidder give for payment in 15 days? Enter the discount in the text box. If none, enter zero.

3.4 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.5 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

3.6 Required Use of Pcard - All payments, by State of Iowa agencies, against the awarded Contract(s) will require use of the State of Iowa Pcard. Does the Bidder agree?

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Product Line Items Product Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Custom Prosthetic 1 EA - Each

Design and Fit custom prosthetic solution for Lower Limb, Upper Limb. Fill out attached Custom Device and Accessory Price List for Starting/Average prices. Bidder will provide Agency Quote for Custom Device and Accessories and receive written approval before moving forward with fabrication

P2 Socket, Liners, and Accessories(Standard) 1 EA - Each

The State is requesting a percentage discount by category for the Bidder full line of their prosthetics, orthotic, orthopedic equipment and devices catalog with unit pricing, discount percentage offered from

MSRP.

P3 Custom Socket, Liners, and Accessories 1 EA - Each

Fill out attached Custom Device and Accessory Price List for Starting/Average prices. Bidder will provide Agency Quote for Custom Device and Accessories and receive written approval before moving forward with fabrication

P4 Custom Orthotics 1 EA - Each

Design and Fit Custom bracing and support solutions. Fill out attached Custom Device and Accessory Price List for Starting/Average prices. Bidder will provide Agency Quote for Custom Device and Accessories and receive written approval before moving forward with fabrication.

P5 Orthotics(Standard) 1 EA - Each

ANKLE & FOOT, KNEE, Knee Orthoses, Knee Ankle, Foot Orthoses, HIP, SPINE, UPPER LIMB, CHEST & HEAD. The State is requesting a percentage discount by category for the Bidder full line of their prosthetics, orthotic, orthopedic equipment and devices catalog with unit pricing, discount percentage offered from MSRP.

P6 Diabetic Shoes and Inserts(Standard) 1 EA - Each

The State is requesting a percentage discount by category for the Bidder full line of their prosthetics, orthotic, orthopedic equipment and devices catalog with unit pricing, discount

P7 Custom Diabetic Footwear 1 EA - Each

Fill out attached Custom Device and Accessory Price List for Starting/Average prices. Bidder will provide Agency Quote for Custom Device and Accessories and receive written approval before moving forward with fabrication.

P8 Equipment and Devices Maintenance and Repair 1 EA - Each

Provide maintenance and repair for patient devices after original fitting and delivery completed. Bidder must include maintenance and repair policy in Bid Response.

P9 Equipment and Device Warranty 1 EA - Each

Include warranty information documentation or link to website for equipment and devices.

P10 Percentage Discount from Catalog 1 EA - Each

Provide product catalog and/or other of similar/related products and the percentage discount applicable.

Please submit a Word, PDF, or spreadsheet with all items eligible for a discount.

P11 MISCELLANEOUS(FEES, ETC) 1 EA - Each

Please list any other applicable fees/charges not listed above.

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Service Line Items Service Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Physician Services for Custom Device 1 HR - Hour

Examine incarcerated individuals to diagnose and prescribe prosthetics, orthotic and orthopedic devices as necessary.

Conducts individual prosthetics, orthotic and orthopedic devices and related services examinations, prescribes devices. All Services provided for the Department of Corrections must be direct billed at the current Medicare allowable rate to the institution that the incarcerated individuals currently housed at.

Perform and complete initial patient fitting and alignment for devices. Perform and complete final fitting of patient for devices.

Provide on-site fitting and adjustments to State facilities for custom items.

S2 Physician Services for Off the Shelf Device 1 HR - Hour

Examine incarcerated individuals to diagnose and prescribe prosthetics, orthotic and orthopedic devices as necessary.

Conducts individual prosthetics, orthotic and orthopedic devices and related services examinations, prescribes devices. All Services provided for the Department of Corrections must be direct billed at the current Medicare allowable rate to the institution that the incarcerated individuals currently housed at.

Perform and complete initial patient fitting and alignment for devices. Perform and complete final fitting of patient for devices.

Provide on-site fitting and adjustments to State facilities for custom items.

S3 Mileage Charge(if applicable) 1 MILE - Mile

Mileage from Physician clinic location to service location

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