1340521-event.pdf

25 September 2025

Primary Care Physician Services for IVH The Iowa Department of Administrative Services on behalf of the Iowa Veterans Home is seeking eligible Bidders to provide Primary Care Physician Services.

25 September 2025

Open 9/25/2025 3:00 PM CDT Type RFB - Request for Bids Close 10/17/2025 2:00 PM CDT Number 005-RFB-2135-2026 Currency US Dollar

Sealed Until 10/17/2025 2:00 PM CDT

Payment Terms 0% 0, Net 60

25 September 2025

Contacts Carlos Fuentes carlos.fuentes1@iowa.gov

25 September 2025

Commodity Codes Commodity Code Description 94874 Professional Medical Services: Physicians, Pharmacists, and All Specialties

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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Background Information The Iowa Veterans Home (IVH), located in Marshalltown, Iowa, is open to Iowa veterans and their spouses and Gold Star Parents in need of long-term care and domiciliary housing. IVH is one of the largest of the 153 state-owned facilities for veterans in the nation. IVH (formerly known as the Iowa Soldiers Home) accepted its first resident in 1887 when the facility provided living quarters for displaced veterans of the War Between the States. From that time, IVH has belonged to the people of Iowa, guided by the Iowa Legislature and the Iowa Commission of Veterans Affairs. IVH is certified by the Department of Veterans Affairs and licensed by the Iowa Department of Inspections and Appeals to maintain 378 nursing home beds and 60 domiciliary beds. The beautiful campus spans almost 150 acres in the city limits of Marshalltown, with three main nursing care buildings and one residential domiciliary care building.

Summary This solicitation may be a multiple award in order to meet varying demand levels and ensure service continuity for the Iowa Veterans Home. Any Bidder that meets the requirements of this RFB is encouraged to submit a bid.

Please see review the RFB Solicitation Document listed under the "Buyer Attachments" section for additional information, requirements, and terms and conditions.

Contract Term

The term of the contract will begin 11/1/2025 and end on 10/31/2026.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to 5 annual extensions. The resulting contract will be available to all State Agencies.

Description

Additional Items or Manufacturers The State reserves the right to add additional services or goods to the Contract during the life of the Contract, if it is to the best advantage to the State to do so. Services or goods may only be added upon the agreement of the Department of Administrative Services, Procurement and the Contractor.

Required to View Event

Prerequisites Required to Enter Bid

25 September 2025

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. RFB Solicitation Document.pdf

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Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.7 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.8 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.9 Is the Bidder requesting confidential treatment of specific information?

1.10 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.7 Bidder shall read the Insurance Requirements and enter a response.

2.8 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

2.9 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.

2.10 Nonprofit Entities - The resulting Contract will be made available to nonprofit entities that qualify under I.R.S. § 501 (c) provisions. Bidder shall enter a response.

2.11 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.12 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

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3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

3.4 Required Use of Pcard - All payments, by State of Iowa agencies, against the resulting Contract(s) will require use of the State of Iowa Pcard. Does the Bidder agree?

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Comprehensive Monthly Fee 1 MON - Months

Flat fee covering all required services

Current method utilized but other methods can be considered.

Provide pricing on this category if this one of the options you offer.

You can attached additional documentation providing additional information of this service option.

S2 Per-Resident Monthly Rate 1 EA - Each

Rate covering all required care per resident per month.

Provide pricing on this category if this one of the options you offer.

You can attached additional documentation providing additional information of this service option.

S3 Miscellaneous/Other Pricing Structures 1 EA - Each

Provide pricing on this category if the your pricing structure does not meet the 2 other categories.

Please provide additional documentation providing information of this service option.

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