RFP_134021_-_BAS_Suppport.pdf

THE BOARD OF GOVERNORS OF THE FEDERAL RESERVE SYSTEM

REQUEST FOR PROPOSALS #134021

This is a Request for Proposals (RFP) from the Board of Governors of the Federal Reserve System (the Board) for consulting services, as described in the below Statement of Work (SOW).

The due date for proposals is 2:00 P.M. EST on Friday, November 8, 2019. Offerors shall submit proposals via electronic mail to Helen.H.Nguyen@frb.gov in accordance with the Submittal Instructions section of this RFP, below.

A pre-bid teleconference will be held at 2:00 P.M. (EST) on Tuesday, November 5, 2019 for Offerors to ask questions regarding the scope. Dial-in information will be provided to those that submitted an intent to bid.

Please submit your intent by 12:00 P.M. (EST) on Monday, November 4, 2019 to Helen.H.Nguuen@frb.gov.

PROPOSAL REQUIREMENTS

Proposals shall be submitted in two (2) volumes, each separated and complete in itself in order that evaluation of one may be accomplished independently of, and concurrently with, evaluation of the others. Each volume shall be titled and submitted as follows:

1. Volume I - Technical

a. Overall strategy, technical approach, and methodology. The Offeror shall submit sufficient data that describes the Offeror’s proposed plan for completing the requirements as set forth in the SOW. In addition, Offeror shall include samples of the following graphics:

• Chiller Plant Control Diagram graphic

• Chiller Plant BAS points (graphic)

• Multi-Chiller Table graphic page

• SOO or SOO Operator interface graphic page

b. Past Performance. Offeror shall demonstrate experience in performing similar services as described in the SOW by providing three (3) past performance references. Past performance shall be of customers with whom the firm has conducted business within the past five (5) years. The Board reserves the right to contact reference for verification or additional information. Each past performance reference shall include the following:

• Company name, point of contact, phone number, and email address mailto:Helen.H.Nguyen@frb.gov mailto:Helen.H.Nguuen@frb.gov

• Brief description of the type of work performed.

c. Key personnel. The Offeror shall provide 2-3 resumes of Key Personnel candidates and further documentation to describe their experience in providing services that were similar to the services described in the SOW. The Key Personnel shall have the following requirement at a minimum:

• Seven (7) years of experience in controls integration, programming and commissioning

• Two (2) years of experience with Niagara

d. Any exceptions or clarifications to the SOW, and/or any assumptions noted by the

Offeror.

2. Volume II – Cost

The Offeror shall use the provided cost table to submit their cost proposal.

EVALUATION OF PROPOSALS

Each response to this Request for Proposals shall be subject to the same review and assessment process by the Board’s technical and price evaluation teams.

Each proposal will first be examined to determine if the proposal meets all requirements set forth in the SOW. If any mandatory requirement is not met, or any mandatory submission is omitted, the proposal may be rejected and may receive no further consideration. NOTE: Offerors are advised that using a one-word response (for example, “comply”), to a mandatory requirement is considered insufficient. Such a response, or a similarly lacking response, to a mandatory requirement will cause the entire proposal to be rated as “failing.”

Technical proposals that meet all requirements qualify for further evaluation and will be awarded up to fifty (50) points based on the technical factors listed below. Each cost/price proposal will be awarded up to fifty (50) points listed below. Technical and cost points will be combined to determine the total score of each Offeror. The Contract award will be issued to the Offeror with the highest total score.

Technical Proposal Evaluations:

Factor 1: Overall strategy, technical approach, and methodology. (20 points): This factor involves evaluating the technical approach, implementation plan, and the graphic samples.

Factor 2: Past Performance (10 points): The past performance evaluation will assess the Offeror’s probability of meeting the solicitation requirements. The Board’s evaluation will take into account relevant information submitted by each Offeror as part of its proposal.

Factor 3: Key Personnel (20 points): This factor involves evaluating the resumes and past relevant experience submitted for the Key Personnel as required in the SOW.

Price Proposal Evaluations:

A Board price evaluation team will evaluate the price proposals for price reasonableness, realism, and risk, and reserves the right to reject unrealistically low or materially unbalanced offers. The lowest priced, technically acceptable proposal will be awarded fifty (50) points, and higher priced bids will be awarded points in an inverse proportion.

QUESTIONS

Questions regarding this RFP shall be submitted in writing via e-mail to Helen Nguyen, Contract Specialist, at Helen.H.Nguyen@frb.gov.

SUBMITTAL INSTRUCTIONS

Proposals may be only e-mailed directly to helen.h.nguyen@frb.gov, the sole designated e-mail address and inbox for receipt of e-mail submissions. No other electronic means of submission, used in whole or in combination with E-mail, is permitted. No other method of submission is acceptable. Offerors shall provide the technical and cost proposals as separate files/documents so they may be evaluated independently and separately. Please reference on the subject line of the email “Response to RFP #134021.”

E-mailed proposals shall be in either Adobe or Microsoft Office format. Offerors are advised that the Board may be unable to receive other types of electronic files (e.g., .zip files) or files in excess of 20 megabytes. To be timely, an e-mailed proposal must be received in its entirety in the designated e-mail inbox by the due date and time for proposal submission.

{Statement of Work begins on following page.} mailto:Helen.H.Nguyen@frb.gov mailto:helen.h.nguyen@frb.gov

STATEMENT OF WORK (SOW)

Title: Building Automation System (BAS) Planning and Development

Contracting Offeror’s Representative (COR): Emmillee Hogan

1. Background.

The Board of Governors of the Federal Reserve System (Board) requires the services of a qualified Contractor to assist in the planning and development of the Building Automation System (BAS) at the Board’s Martin, 1951, Eccles, New York Avenue and leased buildings which are all located in Washington DC at the addresses listed below.

2. Scope.

2.1 The Contractor shall provide a Niagara AX 4.xx Tridium BAS Controls Specialist to work on site with the Board’s engineers to plan and develop BAS capabilities and requirements for equipment/ component selection, configuration, installation, programming and graphics for a variety of building systems in order to ensure an integrated and consistent BAS application across the Board’s owned and leased real properties located at 20th and C Street, NW, Washington DC, 19th/20th Street, NW and Constitution Avenue, NW, 1709 New York Ave NW, and 18th/19th St NW and Eye/K St NW, Washington, DC.

2.2 At the time this request is issued, the Martin Building is undergoing an extensive renovation. A temporary BAS has been installed to control equipment at the Martin building while the renovation takes place. The Contractor shall review the Martin BAS design and construction documents during the campus planning and development process addressed by this SOW. A Gap Analysis will be required under this SOW to identify work required to modify the modernized Martin Building BAS to meet the intent of the campus BAS capabilities identified in this project.

2.3 Additionally, the Board’s 1709 New York Avenue facility currently has some Niagara devices and controls installed to operate an emergency generator, a single zone air handling unit, a 90T chiller and equipment on a 24/7 cooling loop. The Contractor shall review these Niagara controls devices and front end elements to identify recommendations to the Board regarding reuse of any existing controls infrastructure.

2.4 Some limited work may be approved for execution at the Contractor’s office, with advance authorization from the Contracting Officer’s Representative (COR) or his/her representative. The Contractor shall dedicate an average of 16-24 hours each week, or as authorized by the COR, to perform the services in the SOW.

2.5 Specific tasks shall include, but not be limited to, the following:

2.5.1 The Contractor shall work with the Board’s Management Division Engineers to:

2.5.1.1 Review all Board systems for BAS integration at owned and leased Board properties;

2.5.1.2 Develop a campus system architecture to meet the Board’s operation, integration, trending and reporting requirements within each building as well as remote access solutions;

2.5.1.3 Develop building and system level architecture solutions to address the Board’s variety of equipment required to be integrated. Controlled, monitored, trended, and accessed via the BAS system;

2.5.1.4 Review the Martin Renovation Project design, submittal and construction documents for integration into the campus BAS plan. Provide review comments and recommendations. Identify any gaps and work plans required to extend the capabilities of the Martin Building BAS provided under the ERP and MRP efforts to meet the full capabilities envisioned under the campus BAS plan.

2.5.1.5 Develop BAS Graphics Screens to meet the Board’s viewing, control and operation requirements. BAS Graphics Screens will include, for example, but not be limited to:

• System and equipment graphics

• Equipment floor plans

• Equipment tables by equipment type

• Sequence of Operation interface graphics

• User reporting monitors (aka: dashboards)

• Trend reporting

2.5.1.6 Provide the COR and Technical Point of Contact (TPOC) a written monthly report detailing all progress, overall status, and any deficiencies that need attention.

2.5.1.7 Schedule all work with the COR and TPOC in advance.

2.5.1.8 Keep the work area clear of debris while performing

maintenance. Contractor shall keep the work area safe and in full compliance with OSHA requirements.

2.5.1.9 Submit a written recommendation of services not covered in the yearly maintenance contract and recommended spare parts to the COR and TPOC for review.

3. Period of Performance.

3.1 The period of performance shall commence upon contract award and through

December 31, 2019. The Board may extend the Contract for up to one (1) additional one-calendar-year period (“option”) without formal re-competition, based on the Contractor’s satisfactory performance as determined by the COR at his/her sole discretion, continued project funding, and subject to a continuation of the Contract and the continued need for the Contractor to perform services under the Contract.

3.2 The Board may extend the Contract by giving written notice to the Contractor at any time prior to the Contract’s expiration date. If the Board exercises this option, the extended Contract shall be considered to include this option provision. The preliminary notice does not commit the Board to an extension.

3.3 The Board observes the following holidays: New Year’s Day, Martin Luther King.

Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. The Contractor may perform work on these days, subject to the COR’s prior notification and approval.

4. Place of Performance.

The Contractor shall perform all work at the Board’s buildings located at 20th Street and Constitution Avenue, 1825 Eye Street, and 1709 New York Avenue NW, Washington, DC 20551.

5. Compliance with Board Standards.

The Contractor shall coordinate with the Board to incorporate standardized management practices and to incorporate specific design criteria and/or brand-specific equipment where the Board has adopted prevailing technical standards into the design. Areas where Board standards apply include, but are not limited to:

5.1. Building Automation Systems. The system shall comply with both FISMA and the

Board’s requirements for automated control of various building systems as indicated in Automation and Application Requirements (Attachment A).

6. Key Personnel.

Offeror shall provide a Controls Specialist as Key Personnel to this Contract. No substitutions of Key Personnel shall be made unless written approval is obtained from the COR. Approval of Key Personnel will not be unreasonably withheld.

Key Personnel, at a minimum, shall possess sufficient experience, knowledge, skills, and abilities to permit them, at a minimum, to perform the work required under the SOW.

7. Mandatory Requirements.

In order to be qualified to submit proposals, Offerors shall meet the following mandatory requirements.

7.1 Minimum of seven (7) years of experience in controls integration, programming and commissioning

7.2 Minimum of two (2) years of experience with Niagara

8. Rights of Ownership

8.1 Any products developed during the performance of the work hereunder by, or on behalf of, the Contractor (collectively referred to hereinafter as “Work Product”), including documents, insurance requirements or other language produced by the Contractor, shall be considered “work made for hire” commissioned by the Board, and any and all legal rights to such Work Product, including any copyrights, shall be deemed permanently vested in the Board, regardless of whether the Project for which it is prepared is executed or not, and the Contractor hereby unconditionally and irrevocably transfers to the Board any and all rights the BOA Contractor may be deemed to have to such Work Product. The suspension, termination, breach of this Contract by the Board or other dispute between the Board and the Contractor shall not affect the rights granted to the Board hereunder. No information gathered or generated in the performance of the work by Contractor shall be disclosed to any third party without the written consent of the Board.

8.2 Upon the expiration or termination of this Contract, the Contractor shall cooperate fully with the Board by immediately turning over possession and control to the Board of all work in progress under this Contract as provided in Sections 20 or 21 of the Board’s General Contract Provisions; Work Product including all digital and reproducible copies of the Work Product either stored for use on computers or in any other type of media; and, otherwise assist the Board’s successor contractor to complete the work or perform re-work.

END TEXT

Attachment:

Attachment A - Automation and Application Requirements Attachment B – General Contracting Provisions Attachment C – Cost Table