Requirements Document _Final .docx

REQUIREMENTS DOCUMENT

Acquisition of a 500-kip Compression Testing Frame

I. BACKGROUND INFORMATION

The Materials and Structural Systems Division (MSSD), part of the Engineering Laboratory at the National Institute of Standards and Technology, serves as the world-class resource for developing and promoting the use of science-based tools – measurements, data, models, protocols, and reference standards – to enhance both the global competitiveness of U.S. industry through innovations in building materials and construction technology; and the safety, security, and sustainability of the nation's buildings and physical infrastructure.

II. PURPOSE/OBJECTIVE

The objective of this acquisition is to procure a 500-kip automatic compression testing machine and relevant accessories for concrete materials testing, including Compression, Flexural, Tensile Splitting, and Modulus of Elasticity/Poisson’s Ratio (MOE/PR) testing in accordance with ASTM standards. This requirement also includes the procurement of a laser extensometer, which must be fully integrated with the system’s data logger. Integration must ensure that frame load, displacement, and extensometer strain data are captured at identical sampling intervals and recorded against a common timestamp within a single, synchronized data file for specialized research applications.

III. SCOPE OF WORK

The Contractor shall furnish and deliver a quantity of one (1) 500-kip automatic compression testing machine and one (1) laser extensometer capable of performing concrete materials testing and fully integrated with the machine’s data acquisition system, respectively, as specified in the Specific Requirements section.

Additionally, the Contractor shall provide a minimum of one half-day of on-site training for NIST personnel, covering the safe operation, software interface, and routine maintenance of the equipment.

IV. SPECIFIC REQUIREMENTS

The contractor shall provide a system that meets all technical specifications identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use of “gray market” components are not authorized for sale in the U.S. by the Contractor is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

LINE ITEM 0001:

DESCRIPTION: 500 Kip Automatic Compression Testing Machine

QUANTITY: 1 EACH

1. The machine must have a VFD Control system and must be able to connect to the standard 115 VAC -15A/20A circuit.

2. All necessary platen fixtures to perform Compression (2”x2” cubes, 3”x6” cores/cylinders, 4”x8” cylinders, 6”x12” cylinders), Flexural, Modulus of Elasticity/Poisson's Ratio (MP) (4”x8” cylinders), Tensile Splitting – 4”x8” and 6”x12” cylinders. Platen Hardness of 60 HRC is required.

3. Due to space availability within the lab, the compression machine must meet the following dimensions and weight (for handling):

Overall Width: less than or equal 36”, Overall Depth: less than or equal 24”, Overall Height: less than or equal 72”.

Weight less than 1,750 lbs.

4. The machine needs to have displacement control option and a minimum piston stroke of 2”.

5. Vertical Opening: minimum 18 in; Horizontal opening: minimum 12”; Minimum Lower Platen Dimension 10” x 14”.

6. The compression testing machine shall be warranted for a minimum of 12 months from installation.

LINE ITEM 0002:

DESCRIPTION: LASER EXTENSOMETER

QUANTITY: 1 EACH

Technology: Non-contact, high-speed laser-based optical extensometer using a conventional entocentric lens system.

Optics Package: Specifically configured for a 350 mm Field of View (FOV) to accommodate large specimen deformations and various gauge lengths.

Measurement Range: Minimum displacement range of 350 mm (total FOV) with high-resolution digital imaging.

Accuracy: Must meet or exceed ASTM E83 Class B-1 and ISO 9513 Class 0,5 accuracy requirements over the full measurement range.

Data Integration: Must be fully integrated with the compression frame’s data acquisition system for real-time strain-controlled testing and synchronous data logging.

Working Distance: Optimized for a minimum working distance of approximately 400 mm from the specimen to ensure safety and clearance within the load frame.

Resolution: Capable of measuring strain with a resolution of at least 0.5 microns or better.

Compatibility: Must include all necessary mounting hardware, illumination, and cabling to interface with the VFD control system specified in the basic requirements. Universal Servo hydraulic Mounting System – for installation onto 4” diameter cylindrical column so that it can be used on existing MTS frame.

V. DELIVERY, TRAINING, AND INSTALLATION REQUIREMENTS

Delivery, installation and training shall all occur within 4 months ARO. Delivery, installation and training may take place on different days, as mutually agreed between the NIST Contracting Officer’s Representative (COR) and the Contractor.

Delivery Terms:

Delivery shall be F.O.B Destination and must occur within the prescribed 4 month delivery period.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor is responsible for all shipping costs, inclusive of any applicable customs fees or tariffs The contractor shall deliver products to:

National Institute of Standards and Technology Shipping and Receiving 100 Bureau Drive, Building 226, Room B165 Gaithersburg, MD 20899

Installation:

The contractor shall perform installation immediately after delivery or another date as mutually agreed upon between the Contractor and the COR in advance, and in accordance with the overall award period of performance. Installation, at a minimum, shall include uncrating/unpackaging of all products, set-up of the product, and removal of trash. Onsite installation shall be performed at NIST (Gaithersburg, MD).

Training:

The Contractor shall schedule and facilitate training for up to 6 people at NIST Gaithersburg, either in-person or virtually as approved by the COR. The training shall provide a thorough demonstration of all equipment functions, operation, and basic troubleshooting. The training shall be provided at a mutually agreed upon date between the Contactor and NIST, in accordance with the overall award period of performance. Training shall be performed between Monday – Friday during the operating hours of 8:00 AM to 5:00 PM.

VI. GOVERNMENT FURNISHED PROPERTY

The Government will provide the Contractor with access to the laboratory space to provide the required products and services.

VII. INSPECTION AND ACCEPTANCE

In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST TPOC to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall be transferred to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 10 working days of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

VIII. PAYMENT SCHEDULE

Advance payment is not authorized. The Contractor must invoice in arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

1. 100% after installation and acceptance by the TPOC of fully installed system, AND

1. After the successful completion of the testing requirements set forth in this document under section set forth in this document, AND

1. After successful demonstration by the instrumentation that it performs IAW the technical requirements set forth in this document AND

1. After receiving an invoice submitted properly, IAW the purchase order terms and conditions.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.

IX. MISCELLANEOUS INFORMATION

Safety: The Contractor employee must be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and is shown to the armed Security Police when entering the campus.

Regular Business Hours. Regular business hours are Monday through Friday, Eastern Time, excluding Federal holidays and NIST closures.

Identification Badges: Contractor employees must comply with NIST identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the NIST Security Office.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass will be issued. The pass must be displayed on the vehicle in accordance with NIST Security Office instructions.