1333ND25QNB190289.pdf

RFQ IFB RFP

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODEFACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

17a CONTRACTOR/

OFFEROR.

CODE

8 (A)

SIZE STANDARD:

NAICS:

% FOR:SET ASIDE:UNRESTRICTED OR

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

10. THIS ACQUISITION IS

EDWOSB

SMALL BUSINESS PROGRAM

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Replacement of Exterior Chart MVE Liquid Nitrogen

Vacuum-Insulated Piping (LN2 VIP) at NIST Charleston

1.00 JB

PAGE 3 OF 55 1333ND25QNB190289

Table of Contents

SOW For Exterior Chart MVE LN2 VIP Replacement

52.204-7SYSTEM FOR AWARD MANAGEMENT (NOV 2024)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.204-13SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-16COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

52.204-18COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.204-24REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(NOV 2021)

52.204-27PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUNE 2023)

52.212-1INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

52.212-3OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY

2024)

52.212-4CONTRACT TERMS AND CONDITIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

52.212-5CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (JAN 2025)

52.223-2REPORTING OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS (MAY 2024)

52.223-19COMPLIANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS (MAY 2011)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

1352.201-70 CONTRACTING OFFICER?s AUTHORITY (APR 2010)

1352.209-72 RESTRICTIONS AGAINST DISCLOSURE (APR 2010)

1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

1352.228-70 INSURANCE COVERAGE (APR 2010)

1352.233-70 AGENCY PROTESTS (APR 2010)

1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

1352.237-71 SECURITY PROCESSING REQUIREMENTS - LOW RISK CONTRACTS (APR 2010)

1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

1352.270-70 PERIOD OF PERFORMANCE (APR 2010)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

NIST LOCAL-53CONTRACT PERFORMANCE DURING CHANGES IN NIST OPERATING STATUS

NIST LOCAL-54ELECTRONIC BILLING INSTRUCTIONS

NIST LOCAL-56INVOICING PROCESSING PLATFORM-ALTERNATE I (DEC 2022)

Addendum to 52.212-1

Addendum to 52.212-2 Evaluation

Guidelines for OFPM Contractors

WD 2015-4463 REV 31

52.204-23PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES DEVELOPED OR PROVIDED BY

KASPERSKY LAB COVERED ENTITIES (DEC 2023)

PAGE 4 OF 55 1333ND25QNB190289

CLAUSES

SOW For Exterior Chart MVE LN2 VIP Replacement

PAGE 5 OF 55 1333ND25QNB190289

STATEMENT OF WORK

for

Replacement of Chart MVE Liquid Nitrogen Vacuum Insulated Piping (LN2/VIP) System at NIST Charleston

BACKGROUND INFORMATION

The Chart MVE liquid nitrogen (LN2) vacuum insulated pipe (VIP) system, located underneath the Hollings Marine Laboratory (HML) runs from the NIST owned LN2 bulk tank to the NIST clean room laboratories at the HML, was installed 25 years ago. The piping has been exposed to salt air and saltwater spray over the years causing deterioration of the thermocouple (T/C) gauges, connecting the piping sections, as well as vacuum loss across multiple sections of the VIP.

Upon recent inspection, multiple sections of the Chart MVE LN2 VIP have completely lost vacuum causing significant and consistent loss of LN2 (~25-30%; approximately $20,000 - $25,000/year) as well as increased pressure to the cryo-vent system and interior equipment which are dependent upon the LN2 for proper function. This includes 26 LN2 vapor-phase freezers, 9 -80 °C ULT freezers, 2 LN2 temperature variable freezers, cryocart, and a large cryomill, which are maintained as part of the NIST Biorepository and Cryogenic Reference Material Production Facility (CRMP) facility.

Ice Build-Up due to loss of vacuum and corroding T/C gauge on LN2 VIP Exterior piping

PAGE 6 OF 55 1333ND25QNB190289

Thermal imaging from Exterior LN2 VIP

Currently, over 200,000 specimens archived by NIST since the late 1970s are housed in this facility, the NIST Biorepository, which have been stored for long-term archival at NIST to support other government agencies and stakeholders, with additional specimens added each year from active collections. In addition, cryomilling of candidate Reference Materials/Standard Reference Materials (RMs/SRMs), a unique capability within the Chemical Sciences Division (CSD), is performed at the CRMP to support measurement services across CSD and the Material Measurement Laboratory (MML).

PURPOSE

The Contractor shall replace all compromised sections of the exterior Chart MVE LN2 VIP underneath the building with new, level Chart LN2 VIP which will provide reliable and safe delivery of LN2 for its lifespan (~20-30 years). The exterior Chart MVE LN2 VIP system must properly connect to the interior Chart MVE LN2 VIP system to safely and securely deliver LN2 to the NIST Biospecimen Science Group equipment. There are 3 points of entry from underneath the building into the first floor of the HML.

GENERAL REQUIREMENTS

-The Contractor shall provide engineers, or technicians, that are fluent in the operation of the LN2 VIP being replaced throughout the period of performance of this requirement. Reference the section titled “Contractor Minimum Qualifications”.

-Due to timelines associated with clearance of non-US citizens, personnel performing repairs must be US citizens.

-All work shall be performed at the NIST Charleston/Hollings Marine Laboratory, 331 Fort Johnson Road, Charleston, SC between the hours of 8AM and 6PM Monday through Friday, excluding Federal Holidays. This allows the flexibility for the Contractor to schedule eight hours of work during a time when NIST staff will be at the facility. Weekend work and off hours work is not allowed.

-The Contractor shall provide all safety-related equipment required to perform the required work. This shall include but is not limited to personal protective equipment (PPE) and other equipment that is required or appropriate to protect contractor personnel and other personnel on the NIST campus. Contractor-provided personal protective equipment shall include, at a minimum, hard hats, safety shoes, safety glasses (prescription or standard), respiratory protection (powered air purifying respirator or full-face mask respirator), high visibility clothing and gloves that meet applicable OSHA standards for PPE.

PAGE 7 OF 55 1333ND25QNB190289

-The Contractor must provide safety-related training required by applicable OSHA, state and local regulations or standards to affected Contractor personnel (including subcontractor personnel) that perform work under this award. Such training may include, for example, training for proper use of PPE, respirator use, fall protection, crane operation, forklift operation; electrical safety, or other safety-related topics. The Contractor must maintain records of safety training provided to Contractor personnel (including subcontractor personnel) that perform work on this award. If requested, the Contractor shall make those records available to the CO and/or the COR, within seven days of receipt of a written request.

-The Contractor shall provide required health hazard exposure assessments, medical evaluations and screenings, and exposure monitoring required by applicable OSHA requirements.

-Identification is required for entry access into NIST Charleston/Hollings Marine Laboratory, a federal building.

Contractor employees must comply with NIST and NOAA identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the Hollings Marine Laboratory.

-For the purpose of this statement of work, the “system” is the LN2 VIP sections that must fit together to deliver liquid nitrogen from the bulk tank to the NIST clean room laboratories. The exterior Chart LN2 VIP system must safely, securely, and properly connect to the interior Chart MVE LN2 VIP system to deliver LN2 safely to the NIST Biospecimen Science Group equipment.

-The Government will provide two approximately 230L dewars and all liquid nitrogen.

SPECIFIC REQUIREMENTS

TASKS

Task 1 – Post Award Meeting The Contractor shall meet, in person, with the NIST Technical Point of Contact (TPOC), and other authorized NIST personnel, not later than five calendar days from the date of award. The Contracting Officer (CO) will attend virtually. The Contractor’s Project Manager must be in attendance, at a minimum.

The purpose of the meeting is to review all tasks, respond to questions from either party, confirm the schedule for the required work, and review the operating status of the LN2 VIP. The Contractor must also provide the following guidance relevant to the shutdown of the system to ensure there is no LN2 in the line prior to beginning work:

How many calendar days in advance to clear the existing line of LN2?

How many calendar days in advance to disconnect the Keep-Cold system?

How many calendar days in advance to shut-off the bulk tank valve?

Task 2 – Safety Plan The Contractor shall submit a project-specific health and safety plan to the NIST TPOC not later than 15 calendar days after contract award for Government review and acceptance. Work shall not commence until the project-specific health and safety plan has been accepted.

Safety plans shall follow the activity hazard analysis (AHA) format. Each subcontractor must complete their own AHA and submit them to the prime Contractor for review and concurrence before they are submitted to the Government for review. For activities requiring specific qualifications, proof of qualifications must be included with the AHA. Refer to “Outline of a NIST Safety and Health Plan for a Specific Contract” for a guide to preparing an AHA.

NIST requires permits/plans be submitted and approved for the following activities as appropriate. The requirement to obtain approved permits prior to the work activity shall be included in the AHA.

• Hot work permit

PAGE 8 OF 55 1333ND25QNB190289

• Roof access permit

• Energized electrical work permit

• Excavation permit

• Confined space entry- NIST will review contractor-generated permit

• Fire alarm, fire suppression, building/space egress impairment permit

• Work Permit

• Lift Plan (for cranes, etc.)

Contractors shall adhere to all applicable OSHA, NFPA, NEC and NIST safety and occupational health regulations while on site. Federal OSHA (Baltimore area office) has safety jurisdiction at federal facilities in the State of Maryland.

If any chemicals, hazardous materials, equipment, or materials are found in a lab or other contract space, the contractor shall notify the TPOC so arrangements can be made to have the items removed. Work shall not continue until the items have been cleared by others. Contractors shall not move any chemicals, materials, or equipment in any lab.

If means and methods to accomplish work involves attachment, grinding, welding or demolition of steel members, the safety plan shall include a lead assessment plan requirement to reduce risk of exposure. Reference the following link from OSHA for information. https://www.osha.gov/otm/section-5-construction-operations/chapter-3

Work Safety:

The Contractor shall take all necessary precautions to prevent injury to personnel, the public, building occupants, and damage to property of others. The Contractor is responsible for ensuring that their entire team (including all subcontractors and their subcontractors) adhere to the accepted AHA and all applicable safety and health regulations.

For individuals identified as either OSHA “qualified” or “competent persons”, submit a letter from the employer designating the person. The applicable OSHA standard shall be identified for example (1926.1203 Confined Space).

All NIST employees and associates have the right and responsibility to instruct others to stop work when observing dangerous work conditions or practices. The contractor is required to document and notify the COR immediately if instructed to stop work so that appropriate remedies can be discussed.

OSHA Technical Manual (OTM) - Section V: Chapter 3 | Occupational Safety and Health Administration

This is in the Guidelines attached for OFPM contractor and A/E Firms performing site investigations and Fieldwork (including construction) at NIST

Written comments regarding the plan will be provided to the Contractor within seven (7) calendar days of receipt and may require the Contractor to submit a revised safety plan within seven calendar (7) days after that to the CO and TPOC for review. This cycle may be repeated, if necessary, until the safety plan is determined acceptable.

The Government has provided a template which identifies the information that must be included in the Safety Plan.

Task 3 - Shut down existing LN2 system The Government will retain the responsibility to ensure that all Government owned equipment is secured in such a manner that it will not be impacted by the shutdown.

PAGE 9 OF 55 1333ND25QNB190289

The Government has 2, approx. 230L, dewars available for temporary LN2 supply to LN2 equipment, as needed.

The Government will fill these dewars prior to the contract work.

The Contractor shall ensure that the existing system is secure for shutdown. This includes shutting off the LN2 supply of liquid at the LN2 Bulk tank prior to replacing the LN2 VIP.

Task 4 – Remove Existing Exterior LN2 VIP system The damaged/deteriorated exterior Chart MVE LN2 VIP is located in the crawl space under the elevated Hollings Marine Laboratory (HML) and runs from the NIST owned LN2 bulk tank to two points of entry into the first floor of the HML, approximately 50 meters.

The LN2 VIP is accessible through access doors in the rear HML stairway. The LN2 VIP is secured to the underside of the HML with metal pipe brackets. The exterior Chart MVE LN2 VIP is connected to the interior Chart MVE LN2 VIP through three separate insulated holes in the floor/foundation of the HML.

The Contractor shall remove the existing, exterior Chart MVE LN2 VIP system connected to the NIST owned LN2 bulk tank and runs under the building and extends up into 2 points of entry into the HML. In addition, there is an obsolete, never used, section of LN2 VIP from the original construction of the system that tees off the main system. This unused section is approximately 15 meters in length and has one point of entry into the HML. It shall be removed and capped off at the HML foundation junction by the Contractor*.

The existing Chart MVE Part No (P/N) and Sections (VS) underneath the HML include:

P/N 11196336, VS-1

P/N 11196336, VS-2

P/N 11497294, VS-1 (this section is vertical, the 1st point of entry into the 1st floor of the HML, into

Room D104) Unknown P/N, VS due to ice ball covering the information

P/N 11497294, VS-24

P/N 11497294, VS-25

P/N 11497294, VS-16 (this section is vertical, the 2nd point of entry into the 1st floor of the HML, into

Room C105)

The exterior sections below are to be removed completely and capped off appropriately at the connection sites*:

P/N 11497294, VS-23

P/N 11196336, VS-5 (this section is vertical and the 3rd point of entry into the 1st floor of the HML, into

D113)

The existing Chart MVE E-Stop Emergency Stop Control System (E-Stop), must remain untouched and operational during construction. See picture below. The 1/4” piping must be untouched and retained during construction. The E-Stop ¼” piping runs along the current LN2 VIP.

PAGE 10 OF 55 1333ND25QNB190289

1/4" pipe for Chart MVE E-Stop Emergency Stop Control System (E-Stop)

The Contractor shall dispose of the removed LN2 VIP system parts. All removed materials must be properly disposed of per State and Federal Regulations and codes.

Task 5 – Vacuum Testing of Piping The Contractor shall ensure that all new Chart LN2 VIP is pneumatically pressure tested and meets or exceeds 110% maximum allowable working pressure (MAWP). The Contractor shall provide a test report for each pipe section and connection that clearly identifies the MAWP for each section and connection.

Task 6 – Install New Exterior LN2 VIP System The Contractor shall install the new, exterior Chart LN2 VIP system using the same pathway under the HML.

The new exterior LN2 VIP system shall be installed level to the ground avoiding unnecessary flexible drop-down extensions. Existing electrical connections shall be reused.

The exterior Chart LN2 VIP system must be connected from the NIST owned LN2 bulk tank to the 2 entry sections into the 1st floor of the HML. The LN2 VIP connections between pipe sections are bayonet connections and/or field joints.

There are two electrical connections along the system. One that powers the Keep-Cold inside the NIST Biorepository which will be unplugged during the “secure” stage. The Keep-Cold will be disconnected from the power supply during the install/replacement work. The other connection powers the E-Stop and must remain plugged in.

The newly installed exterior Chart LN2 VIP system must properly connect with the interior Chart MVE LN2 VIP system, at the 2 points of entry, to deliver LN2 safely and securely to the NIST Biospecimen Science equipment.

The existing Chart MVE Part No. (P/N) and Sections (VS) of pipe that are interior and closest to the floor, at the point of entry from underneath the building, are listed below:

P/N 11497294, VS-2 (located in Room D104) P/N 11497294, VS-17 (located in Room C105) P/N 11497294, VS-21 (located in Room D113, this is the 3rd point of entry and will be capped off as the exterior piping underneath will be removed and not replaced)*

PAGE 11 OF 55 1333ND25QNB190289

Task 7 – Performance Testing -Vacuum insulated piping vacuum testing at each TC gauge must meet industry standard of LN2 VIP vacuum testing for each pipe section. The TPOC, or another authorized representative from the Biospecimen Science Group, must be present during the tests.

-The Contractor shall ensure the MVE E-Stop/O2 monitoring system is functional after install is complete.

Functional means that a manual press of the E-Stop button and a pressure test will be performed following NIST’s internal, approved safety procedures. Through the manual process, the actuator will engage and stop the flow of liquid nitrogen through the LN2 VIP. Through the pressure test, the system will be over pressurized at the bulk tank to engage the actuator ensuring that the E-Stop will engage and stop the flow of liquid nitrogen. In the event that the MVE E-Stop/O2 monitor does not perform as required during either of these events, the Contractor shall make all necessary repairs to ensure the MVE E-Stop/O2 monitor is functioning properly.

-The Contractor shall open all previously closed LN2 lines to ensure liquid nitrogen is flowing from the bulk tank, through the newly installed lines to the NIST Biospecimen Science Group equipment. This will be accomplished by attaching an LN2 fill hose with a diffuser, to a closed, drop down LN2 line, and placing the fill hose into an open, wide mouth freezer inside the NIST Biorepository. The Contractor will open the liquid nitrogen line at the drop-down spigot inside of the NIST Biorepository and wait to observe liquid nitrogen flowing out of the diffuser. During this time, the Contractor shall have technician(s) observing the LN2 VIP line under the HML to check for leaks. In the event of LN2 is not observed from the diffuser, the Contractor shall troubleshoot the cause and ensure liquid nitrogen flow. If any LN2 is observed to be leaking from the newly installed LN2 VIP, the Contractor shall troubleshoot the cause of the leak and stop the leak.

-After 30 calendar days, the Contractor will revisit the site and repeat the vacuum insulated piping vacuum testing at each TC gauge to verify the vacuum on each LN2VIP is maintained at industry standard. Should a pipe section fail to maintain vacuum at industry standard, it must be replaced by the Contractor at no additional cost to the Government. The Contractor shall also visually inspect the newly installed LN2 VIP system to look for ice build-up on the LN2 VIP which would indicate a loss of vacuum. Should a pipe section show signs of ice build-up, it must be replaced by the Contractor at no additional cost to the Government.

PERIOD OF PERFORMANCE

All work shall be completed as soon as possible, not later than 120 calendar days after approval of the Safety Plan.

WARRANTY

The Contractor shall provide the manufacturer’s standard warranty for all vacuum insulated piping and connections.

A 90-day warranty shall be provided on all labor.

CONTRACTOR MINIMUM QUALIFICATIONS

The Contractor including engineers and/or technicians proposed to complete the required work must have demonstrated experience performing work on vacuum jacketed piping systems similar to the NIST Charleston’s Chart MVE LN2 VIP system.

DELIVERABLES

1. Chart LN2 VIP test reports for each pipe section and connection

Due Date: Not later than 15 calendar days after testing is complete

PAGE 12 OF 55 1333ND25QNB190289

2. Replacement of Chart MVE LN2 VIP System Due Date: 90 calendar days after approval of the Safety Plan

3. Successful completion of performance tests Due Date: 90 calendar days after approval of the Safety Plan

4. Successful retest of Chart LN2 VIP vacuum testing Due Date: 30 calendar days after system replacement and successful completion of performance tests

52.204-7 SYSTEM FOR AWARD MANAGEMENT (NOV 2024)

(Reference 52.204-7)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

(Reference 52.204-9)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

(Reference 52.204-13)

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

(Reference 52.204-16)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

(Reference 52.204-18)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

(Reference 52.204-24)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUNE 2023)

(Reference 52.204-27)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) (Reference 52.212-1)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (Reference 52.212-3)

52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023) (Reference 52.212-4)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (JAN 2025)

(Reference 52.212-5)

52.223-2 REPORTING OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS (MAY 2024) (Reference 52.223-2)

52.223-19 COMPLIANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS (MAY 2011)

(Reference 52.223-19)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

(Reference 52.252-1)

1352.201-70 CONTRACTING OFFICER?s AUTHORITY (APR 2010) (Reference 1352.201-70)

1352.209-72 RESTRICTIONS AGAINST DISCLOSURE (APR 2010)

(Reference 1352.209-72)

1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

(Reference 1352.209-73)

1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

(Reference 1352.209-74)

1352.228-70 INSURANCE COVERAGE (APR 2010)

PAGE 13 OF 55 1333ND25QNB190289

(a) Workers Compensation and Employer?s Liability. The contractor is required to comply with applicable federal and state workers'' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer?s liability section of the insurance policy, except when contract operations are so commingled with a contractor?s commercial operations that it would not be practical to require this coverage. Employer?s liability coverage of at least $100,000 shall be required, except in states with exclusive or monopolistic funds that do not permit workers'' compensation to be written by private carriers.

(b) General liability.

(1) The contractor shall have bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(2) When special circumstances apply in accordance with FAR 28.307-2(b), Property Damage Liability Insurance shall be required in the amount of $ .

(c) Automobile liability. The contractor shall have automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract.

Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

(d) Aircraft public and passenger liability. When aircraft are used in connection with performing the contract, the contractor shall have aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger liability, and $200,000 per occurrence for property damage. Coverage for passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

(e) Vessel liability. When contract performance involves use of vessels, the Contractor shall provide, vessel collision liability and protection and indemnity liability insurance as determined by the Government.

(End of clause)

1352.233-70 AGENCY PROTESTS (APR 2010)

(Reference 1352.233-70)

1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

(Reference 1352.233-71)

1352.237-71 SECURITY PROCESSING REQUIREMENTS - LOW RISK CONTRACTS (APR 2010)

(a) Investigative Requirements for Low Risk Contracts. All contractor (and subcontractor) personnel proposed to be employed under a Low Risk contract shall undergo security processing by the Department?s Office of Security before being eligible to work on the premises of any Department of Commerce owned, leased, or controlled facility in the United States or overseas, or to obtain access to a Department of Commerce IT system. All Department of Commerce security processing pertinent to this contract will be conducted at no cost to the contractor.

(b) Investigative requirements for Non-IT Service Contracts are:

(1) Contracts more than 180 days - National Agency Check and Inquiries (NACI)

(2) Contracts less than 180 days - Special Agency Check (SAC)

(c) Investigative requirements for IT Service Contracts are:

(1) Contracts more than 180 days - National Agency Check and Inquiries (NACI)

(2) Contracts less than 180 days - National Agency Check and Inquiries (NACI)

(d) In addition to the investigations noted above, non-U.S. citizens must have a background check that includes an Immigration and Customs Enforcement agency check.

(e) Additional Requirements for Foreign Nationals (Non-U.S. Citizens). Non-U.S. citizens (lawful permanent residents) to be employed under this contract within the United States must have:

(1) Official legal status in the United States;

(2) Continuously resided in the United States for the last two years; and

(3) Obtained advance approval from the servicing Security Officer in consultation with the Office of Security headquarters.

(f) DOC Security Processing Requirements for Low Risk Non-IT Service Contracts. Processing requirements for Low Risk non-IT Service Contracts are as follows:

(1) Processing of a NACI is required for all contract employees employed in Low Risk non-IT service contracts for more than 180 days. The Contracting Officer?s Representative (COR) will invite the prospective contractor into e-QIP to complete the SF-85. The contract employee must also complete fingerprinting.

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(2) Contract employees employed in Low Risk non-IT service contracts for less than 180 days require processing of Form OFI-86C Special Agreement Check (SAC), to be processed. The Sponsor will forward a completed Form OFI-86C, FD-258, Fingerprint Chart, and Credit Release Authorization to the servicing Security Officer, who will send the investigative packet to the Office of Personnel Management for processing.

(3) Any contract employee with a favorable SAC who remains on the contract over 180 days will be required to have a NACI conducted to continue working on the job site.

(4) For Low Risk non-IT service contracts, the scope of the SAC will include checks of the Security/Suitability Investigations Index (SII), other agency files (INVA), Defense Clearance Investigations Index (DCII), FBI Fingerprint (FBIF), and the FBI Information Management Division

(FBIN).

(5) In addition, for those individuals who are not U.S. citizens (lawful permanent residents), the Sponsor may request a Customs Enforcement SAC on Form OFI-86C, by checking Block #7, Item I. In Block 13, the Sponsor should enter the employee?s Alien Registration Receipt Card number to aid in verification.

(6) Copies of the appropriate forms can be obtained from the Sponsor or the Office of Security.

Upon receipt of the required forms, the Sponsor will forward the forms to the servicing Security Officer. The Security Officer will process the forms and advise the Sponsor and the Contracting Officer whether the contract employee can commence work prior to completion of the suitability determination based on the type of work and risk to the facility (i.e., adequate controls and restrictions are in place). The Sponsor will notify the contractor of favorable or unfavorable findings of the suitability determinations. The Contracting Officer will notify the contractor of an approved contract start date.

(g) Security Processing Requirements for Low Risk IT Service Contracts. Processing of a NACI is required for all contract employees employed under Low Risk IT service contracts.

(1) Contract employees employed in all Low Risk IT service contracts will require a National Agency Check and Inquiries (NACI) to be processed. The Contracting Officer?s Representative (COR) will invite the prospective contractor into e-QIP to complete the SF-85. Fingerprints and a Credit Release Authorization must be completed within three working days from start of work, and provided to the Servicing Security Officer, who will forward the investigative package to OPM.

(2) For Low Risk IT service contracts, individuals who are not U.S. citizens (lawful permanent residents) must undergo a NACI that includes an agency check conducted by the Immigration and Customs Enforcement Service. The Sponsor must request the ICE check as a part of the NAC.

(h) Notification of Disqualifying Information. If the Office of Security receives disqualifying information on a contract employee, the Sponsor and Contracting Officer will be notified. The Sponsor shall coordinate with the Contracting Officer for the immediate removal of the employee from duty requiring access to Departmental facilities or IT systems. Contract employees may be barred from working on the premises of a facility for any of the following reasons:

(1) Conviction of a felony crime of violence or of a misdemeanor involving moral turpitude.

(2) Falsification of information entered on security screening forms or of other documents submitted to the Department.

(3) Improper conduct once performing on the contract, including criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct or other conduct prejudicial to the Government regardless of whether the conduct was directly related to the contract.

(4) Any behavior judged to pose a potential threat to Departmental information systems, personnel, property, or other assets.

(i) Failure to comply with security processing requirements may result in termination of the contract or removal of contract employees from Department of Commerce facilities or denial of access to IT systems.

(j) Access to National Security Information. Compliance with these requirements shall not be construed as providing a contract employee clearance to have access to national security information.

(k) The contractor shall include the substance of this clause, including this paragraph, in all subcontracts.

(End of Clause)

1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place of acceptance will be:

Hollings Marine Laboratory 331 Fort Johnson Rd, Charleston, SC 29412

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1352.270-70 PERIOD OF PERFORMANCE (APR 2010)

(a) The base period of performance of this contract is from 120 calendar days from acceptance of safety plan/notice to proceed through . If an option is exercised, the period of performance shall be extended through the end of that option period.

(b) The option periods that may be exercised are as follows:

Period Start Date End Date Option I Option II Option III Option IV

(c) The notice requirements for unilateral exercise of option periods are set out in FAR 52.217-9.

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

Funds are not presently available for this contract. The Government` obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

NIST LOCAL-53 CONTRACT PERFORMANCE DURING CHANGES IN NIST OPERATING STATUS

All contractors performing work on active contracts at the U.S. Department of Commerce(DOC), National Institute of Standards and Technology (NIST) campuses and/or working in NIST workspaces should go to the www.nist.gov website and under the "About NIST" tab click on "Visit". This site includes information about campus access and security information; identification requirements; parking information and more.

Contractor personnel are required to check the appropriate campus operating status and personnel requirements at https://www.nist.gov/campus-status daily prior to arriving on site. All personnel must adhere to the requirements set forth in the operating status.

Unless otherwise stated in the contract terms and conditions, normal days of business operation are Monday through Friday, excluding Federal Holidays. However, throughout the contract period of performance, there may be circumstances beyond the control of NIST that will impact normal days of business operation such as inclement weather, power outages, etc. In circumstances such as these, the Contractor must call the appropriate NIST campus status line to verify the operating status:

Gaithersburg Campus Operating Status Line:

(301) 975-8000

(800) 437-4385 x8000 (toll free)

Boulder Campus Operating Status Line:

(303) 497-4000

(303) 497-3000 option 2

In the event of a lapse in appropriation, access to Government facilities and resources, including equipment and systems will be limited to excepted personnel for both Federal employees and contractor personnel. If performance of the contract is onsite and/or requires Government interaction, unless the contractor has been, or is notified that it is required to work under an excepted status, the contractor must stop work. The work stoppage shall remain in effect until the lapse is resolved and notification is provided via the NIST website at www.nist.gov (banner on front page) and/or the NIST operating status line(s). Additionally, contractors are encouraged to monitor public broadcasts or

PAGE 16 OF 55 1333ND25QNB190289

the Office of Personnel Management's website at www.opm.gov for the Federal Government operating status.

NIST will provide notification to all contractors that are determined to have excepted status.

All excepted contractors are required to continue performance and communicate with the appointed Contracting Officer's Representative (COR) for further guidance, or NIST Contracting Officer if a COR is not appointed.

Contractors with active supply or service contracts that are fully funded at the time of contract award and do not require access to Government facilities, resources, or active administration by Government personnel in a manner that would not cause the Government to incur additional obligations during the lapse in appropriation may continue performance.

Please note that in all circumstances that impact operations on the NIST campuses, contractors are expected to follow all direction and guidance provided by NIST authorities.

NIST LOCAL-54 ELECTRONIC BILLING INSTRUCTIONS

NIST requires that Invoice/Voucher submissions are sent electronically via email to INVOICE@NIST.GOV.

Each Invoice or Voucher submitted shall include the following:

(1) Contract number;

(2) Contractor name and address;

(3) Unique entity identifier (see www.sam.gov for the designated entity for establishing unique entity identifiers);

(4) Date of invoice;

(5) Invoice number;

(6) Amount of invoice and cumulative amount invoiced to-date;

(7) Contract Line Item Number (CLIN);

(8) Description, quantity, unit of measure, unit price, and extended price of supplies/services delivered;

(9) Prompt payment discount terms, if offered; and

(10) Any other information or documentation required by the contract.

NIST LOCAL-56 INVOICING PROCESSING PLATFORM-ALTERNATE I (DEC 2022)

Upon written notice from the contracting officer the following supersedes all other instructions for the submission of payment requests. Accordingly, following written notice payment requests must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable payment request or invoicing instructions, Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

The Contractor must use the IPP website to register, access, and use IPP for submitting payment requests. If not already enrolled, the Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email within three to five business days of the addition of the contract award to IPP. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email: IPPCustomerSupport@fiscal.treasury.gov or phone

(866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting payment requests, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. Contact the contracting officer for more information on submitting a waiver request.

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Addendum to 52.212-1

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ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

1. SPECIAL NOTICE TO OFFERORS

The Government intends to evaluate offers and award a contract without discussions. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a technical and price standpoint. The Government reserves the right to conduct discussions if the Contracting Officer (CO) later determines them to be necessary. This action is to be executed in accordance with FAR Part 12 Acquisition of Commercial Products and Commercial Services, and FAR Part 13 Simplified Acquisition Procedures.

1.1 Each offer shall clearly demonstrate that the Offeror understands the Statement of Work (SOW) 's general and specific technical requirements.

1.1.1 Failure to explain the Offeror’s ability to meet all requirements may result in the offer not being considered. Clarity and completeness of offers are of the utmost importance.

Therefore, offers must be practical, clear, and concise.

1.1.2 Offers that merely restate the requirement or state that the requirement will be met without providing supporting rationale are not sufficient.

1.2 This requirement is being awarded utilizing the procedures established in FAR Part 13. FAR Part 15 procedures do not govern the evaluation of quotations under this solicitation.

1.3 Offerors may be asked to clarify certain aspects of their offer to resolve minor or clerical errors and will not constitute discussions.

1.4 Failure to submit any of the information requested by this solicitation may result in an unfavorable offer evaluation.

1.5 Upon receipt, all offers become Government property. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain the original of all unsuccessful offers.

1.6 Request for Quotation (RFQ) pricing for contract line items number (CLIN) 0001.

1.6.1 The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers unless another period is specified in an addendum to the solicitation. Any offer providing less than the specified acceptance period may not be considered acceptable and may not be considered for award.

2. INQUIRIES AND QUESTIONS

2.1 The Contracting Officer (CO) is the only approved point(s) of contact for this acquisition. Address any questions or concerns you may have to the CO via e-mail to:

travis.zoellner@nist.gov

2.2 All requests for clarification, inquiries, and questions concerning this solicitation shall be submitted in writing via e-mail to: travis.zoellner@nist.gov by 10:00 AM MST, July 18, 2025.

2.3 Questions and responses will be published in an amendment to the solicitation. Even if provided in another form, only the question responses included in the amendment(s) to the solicitation will govern the performance of the contract.

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3. SOLICITATION RESPONSE REQUIREMENTS

3.1 The Government will assess offers based on how well the offers meet the factors and requirements outlined in this RFQ using the evaluation criteria and instructions therein.

3.1.1 Any offer that does not meet the stated solicitation requirements may be considered ineligible for award unless the deficiency is corrected through discussions (See paragraph 1).

3.2 OFFER REQUIREMENTS

3.2.1 Offers are expected to conform to solicitation provisions and be prepared in accordance with this section. To aid in evaluation, the offer should be clearly and concisely written, neatly presented, indexed (cross-indexed as appropriate), and assembled as required by this instruction to offerors. All pages of each part should be appropriately numbered and identified with the name of the Offeror, the date of the offer, and the solicitation number.

3.2.2 Format. The text should be single-spaced and able to fit 8½” x 11”, with a minimum one-inch margin all around (should the Government need to print). Each page with content should count as a single page. Pages should be numbered consecutively. The text should be no smaller than 11-point font. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, should have spacing and text that is easily readable.

3.2.3 Restriction of Disclosure/Proprietary Information. If the Offeror wishes to restrict the disclosure or use of its offer, individual subcontractor/vendor proprietary information may be submitted via separate volumes. The information contained in these volumes must be referenced (by volume title, page, and section number as appropriate) within the main offer where the information would have been included if it were not subcontractor/vendor proprietary. The information in these separate volumes is subject to all other requirements of the RFQ, will be included in the page count for the appropriate volume, and must be well-marked to clearly indicate any special handling instructions.

3.2.4 The Offeror should submit one (1) electronic version compatible with the Microsoft Office 2016 Software Suite and/or Adobe Acrobat (PDF), by email.

3.2.5 Submission Address. Offers must be submitted via email to Travis Zoellner at travis.zoellner@nist.gov.

FACSIMILE OFFERS ARE NOT AUTHORIZED

3.2.6 Submission Due Dates. Offers must be received prior to the date and time in block 8 of the SF 1449. Offers received after this date and time are considered late and may not be accepted.

4. Factor A – Price Submittal Requirements

4.1 Factor A – Price, shall comply with the instructions in paragraph 3, above, and include the following documents (in the order listed):

4.1.1 The Offeror shall complete and submit the Standard Form 1449, Solicitation/Contract/Order for Commercial Items: Complete Blocks 17a, 17b, 19, 20, 21, 22, 23, 24, 26, 30a, 30b, and 30c only. An official having the authority to contractually bind the Offeror’s company must sign the SF 1449 in accordance with the procedures prescribed in

FAR 4.102.

4.1.2 Acknowledge all solicitation amendments using one of the methods set forth in Block 11 of Standard Form 30, the form on which any amendment will be issued.

4.1.3 Complete all required representations and certifications.

4.1.4 Completed Schedule B of the SF 1449.

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6. Factor B – Technical Approach

6.1 Technical Approach: Technical Approach details shall comply with the instructions in paragraph 3 above and are limited as stated in the factors below.

6.2 Exceptions, Deviations, and/or Assumptions. This document should identify and explain any exceptions or deviations taken to any part of the SOW or conditional assumptions made with respect to the technical requirements of the solicitation. Offerors should note that taking exceptions to the Government's requirements may indicate an unwillingness or inability to perform the contract, and the offer may be evaluated as such.

6.2 Technical Approach Details shall include the following:

6.2.1 Contractors shall submit Technical Approach documentation, which may include a narrative, charts, graphs, tables, and drawings. Technical Approach is defined as the contractor's demonstration of resources and capability to successfully conduct the contract's requirements. The technical approach documentation should clearly and in sufficient detail describe the contractor's resources that will be used to successfully fulfill the technical requirements identified in this RFQ. The documents may include product/ service literature.

6.2.2 If the prime Offeror is proposing a subcontractor or consultant(s) to perform any part of this work, the submittals shall provide documentation of a written agreement identifying the agreement and the proposed work types between the prime offeror and the proposed…