1333ND25QNB130175-Specifications Hazardous Material Detection Equipment-4-28-25.pdf

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RFQ 1333ND25QNB130175 - HAZARDOUS MATERIAL DETECTION EQUIPMENT

STATEMENT OF WORK/REQUIREMENTS

Hazardous Material Detection Equipment

I. BACKGROUND INFORMATION

The National Institute of Standards and Technology (NIST) Fire Department is tasked with Emergency Response to include Hazardous materials mitigation on the NIST Gaithersburg, MD facility. The NIST Fire Departments mission require different forms of detection of unknown liquids, solids, and gases.

Some of the current detection equipment has met its end of service life and are no longer usable.

SCOPE

The contractor shall deliver the following equipment (1) portable handheld Fourier Transform Infrared Spectroscopy (FTIR), (1) portable handheld volatile organic compound (VOC) monitor, inclusive of FOB destination delivery warranty, and training.

II. MINIMUM REQUIREMENTS

The Contractor shall provide a system that meets all technical specifications identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use of “gray market” components are not authorized for sale in the U.S. by the Contractor is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

Description: Fourier Transform Infrared Spectroscopy (FTIR) for solid and liquid identification Brand Name: 908 Protect IR or equal Quantity: 1

Technical Specifications

a. Must be portable and handheld

b. Size should be not greater than 11 X 6 X 4 inches

c. Must have the following ratings: Mil Spec: 810G and have a IP67 rating

d. Sample interface shall be a Diamon Attenuated Total Reflectance

e. Must have the ability of portable power

f. Display size should be at least 4.3 in

g. Weight should not exceed 5 pounds

h. Must be able to use while in full protective gear with gloved hands.

i. Manufacture must offer 24/7 reachback support

j. Must datalog results

Description: Parts Per Billion Photoionization Detector Brand Name: Honeywell ppb 3000+ or equal Quantity: 1

Technical Specifications

a. Must be equipped with a 10.6 eV lamp

b. Must read in part per billion up to 10,000 parts per billion (ppb)

c. Must be portable and handheld. Size should be not greater than 11 X 3 X 2.5 inches

d. Large display reports gas type, correction factor and concentration

e. Must be able to use while in full protective gear with gloved hands

f. Alarm shall be audible, visual, vibrating

g. Must come with calibration kit with calibration gas

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h. Must meet Mil Spec: 810F and have a IP65 rating

i. Must have auto-cleaning sensor and lamp

j. Must datalog readings

A. Description: Training The contractor shall conduct training session for up to 15 users at NIST Gaithersburg campus.

The training shall provide a thorough demonstration of all system/solution functions, maintenance, data administration, and basic troubleshooting. The training may be completed at NIST Monday – Friday during the operating hours of 8:00 am to 5:00 pm immediately after installation and demonstration of specifications and must be completed no later than 10 days after delivery. Further training requirements are identified below.

III. DELIVERABLES

Description Quantity or Format Due Date

Downrange portable FTIR device 1 FTIR device in manufacturer packaging

90 days after contract is awarded.

Portable VOC monitor 1 portable VOC monitor in manufacturer packaging

90 days after contract is awarded.

Training Training Session 10 days after delivery of equipment

Standards of Acceptance: The NIST TPOC or COR shall review (list deliverable) and respond with an acceptance or request for revision email to the Contractor Point of Contact (POC) within 5 days of receipt of deliverable. This section applies to deliverables which must be reviewed and approved for acceptances (draft plans, drawings, etc.)

IV. PLACE OF PERFORMANCE

NIST Gaithersburg Fire Station

V. PERIOD OF PERFORMANCE/LEAD TIME

All items shall be delivered within 90 days after contract award.

VI. DELIVERY TERMS

Delivery shall be F.O.B Destination and shall occur in accordance with the delivery due dates provided in the above table.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

National Institute of Standards and Technology Shipping and Receiving

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100 Bureau Drive, Building 301 Gaithersburg, MD 20899 William Denell. Building 318 C112

***Due to ongoing limited site access of the NIST facilities, the Awardee SHALL confirm with the Designated Government Official and the Contracting Officer prior to ANY shipment to NIST***

VII. INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Performance Tests:

1. Verification of items are in complete working condition and ready for use.

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST TPOC to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 5 working days of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

VIII. WARRANTY

The Manufacturer shall warranty Fourier Transform Infrared Spectroscopy (FTIR) for solid and liquid identification for a period of a minimum of One year after acceptance of the equipment.

The Manufacturer shall warranty Parts Per Billion Photoionization Detector for a period of a minimum of Three years after receipt of the equipment and shall be in accordance with terms in FAR 52.212-4.

Warranty shall commence upon acceptance of the system by the Government and at a minimum shall include the following:

IX. PAYMENT SCHEDULE

Advance payment is not authorized. The Contractor must invoice in arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and

Page | 4 acceptance of a proper invoice, in accordance with the following schedule: 100% after installation and acceptance by the TPOC/COR of fully installed system, and after the successful completion of the testing requirements set forth in this document under section set forth in this document, and after successful demonstration by the instrumentation that it performs IAW the technical requirements set forth in this document AND After receiving an invoice submitted properly, IAW the purchase order terms and conditions.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.

X. MISCELLANEOUS INFORMATION

Safety: The Contractor employee must be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and is shown to the armed Security Police when entering the campus.

Regular Business Hours. Regular business hours are Monday through Friday, 8:00 am to 5:00 pm Eastern Time, excluding Federal holidays and NIST closures.

Identification Badges: Contractor employees must comply with NIST identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the NIST Security Office.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass will be issued. The pass must be displayed on the vehicle in accordance with NIST Security Office instructions.

***Due to ongoing limited site access of the NIST facilities, the Awardee SHALL confirm with the Designated Government Official and the Contracting Officer prior to ANY shipment to NIST***