COMBINED SYNOPSIS SOLICIT.pdf

Request for Quotation Number 1333ND24QNB640679

Combined Synopsis Solicitation

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN

ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR

EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH

ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT

CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A

WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 effective May 22, 2024.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811210 with a small business size standard of $34.5M. This acquisition is being procured using full and open competition. Simplified acquisition procedures will be utilized.

This solicitation includes a base period of one year line item (Line Item 0001) for preventive maintenance of covered NIST-owned cold storage units, and four one-year option periods (Line Items 0003, 0004, 0005, and

0006) for preventive maintenance of NIST-owned cold storage units. All work shall be completed in accordance with this statement of work.

Line Item 0002 provides a not-to-exceed amount of $30,000.00, for diagnostic visits and repairs for the two walk-in freezers identified in the equipment list. This line item will remain valid for a period of five years, or until the not-to-exceed amount of $30,000 is fully accrued, whichever comes first.

The Government will award the base line item 0001 and line item 0002 at the time of award. The Government may exercise option periods, at its discretion, at any time prior to the expiration of the period of performance of

Line Item 0001, or the period of performance of any option period.

Responsible quoters shall provide a quotation for the following line items.

LINE ITEM 0001 – BASE LINE ITEM – Quantity 1 LOT – The Contractor shall provide two preventive maintenance services during this Option Period for each of the 86 cold storage units identified on the equipment list. All work shall be performed in accordance with the statement of work.

LINE ITEM 0002 – BASE LINE ITEM – Quantity 1 Not-to-Exceed $30,000.00. The Contractor shall provide diagnostic visits and repairs for the two walk-in freezers identified in the equipment list. This line item will remain valid for a period of five years from the date of award, or until the not-to-exceed amount of $30,000 is fully accrued, whichever comes first.

LINE ITEM 0003 – OPTION LINE ITEM - Quantity 1 LOT – The Contractor shall provide two preventive maintenance services during this Option Period for each of the 86 cold storage units identified on the equipment

LINE ITEM 0004 – OPTION LINE ITEM - Quantity 1 LOT – The Contractor shall provide two preventive maintenance services during this Option Period for each of the 86 cold storage units identified on the equipment

LINE ITEM 0005 – OPTION LINE ITEM - Quantity 1 LOT – The Contractor shall provide two preventive maintenance services during this Option Period for each of the 86 cold storage units identified on the equipment

LINE ITEM 0006 – OPTION LINE ITEM - Quantity 1 LOT – The Contractor shall provide two preventive maintenance services during this Option Period for each of the 86 cold storage units identified on the equipment

PAYMENT SCHEDULE

Partial payments will be authorized. The Contractor shall be paid upon submission of a proper invoice

A proper invoice will be approved for payment if all deliverables required to be submitted, within the billing period, have been delivered. All payments will be made in arrears. Invoices will not be approved for payment if services have not been completed or have been rejected by the Government.

EVALUATION CRITERIA AND BASIS FOR AWARD

The Government intends to award a purchase order on a technically acceptable/low price basis.

Technically acceptable means:

-The quoter has clearly demonstrated that they have the capability to and will provide all required parts and services; and

-The quoter has clearly demonstrated that all qualification requirements for service personnel are met.

Price

Price shall be evaluated for all quoters whose quotations are determined to be technically acceptable. Price will be evaluated to determine that the total price is consistent with the technical portion of the quotation, and that the quoted price is a fair and reasonable overall price to the Government.

REQUIRED SUBMISSIONS

-For the purpose of determining whether or not the quotation is technically acceptable, the quotation must include all of the following:

*Documentation that the Contractor will service all equipment identified in the equipment list;

*A description of the Contractor’s diagnosis protocol which includes a listing of the steps taken upon arrival on-site when a walk-in freezer is not working;

*A description of the Contractor’s preventive maintenance protocol how the requirements of the statement of work will be met;

*A discussion of the Contractor’s resources to obtain parts approved for use by the manufacturer, for all makes and models of freezers identified in the statement of work;

*Documentation of current certifications and experience of proposed service personnel.

*As appropriate, the quoter must specify subcontractors and current certifications and experience of subcontractors who will provide required services.

-The price quotation shall include:

-A firm fixed price for base line item 0001 and each option line item;

- The Contractor shall utilize the not-to-exceed unit price and total amount of $30,000 for Line Item

0002, however, must provide the following:

*Fully loaded labor rates shall be quoted for a five year period . Labor rates must include wages, indirect costs and profit for all labor categories;

*Unit price for a single diagnostic visit;

*If the quoter utilizes regional or geographical rates to bill travel, rates must be provided for the base period and each one year option period. The quoter’s commercial price list or other documentation showing that the quoted billing rates are consistent with the quoter’s commercial practices must also be submitted;

*As appropriate, the quoter must specify subcontractors and identify applicable rates for proposed subcontractors or consultants.

-The Standard Form 1449, must be executed fully a n d s u b m i t t e d w i t h t h e q u o t a t i o n . T h e S t a n d a r d

F o r m 1 4 4 9 c a n b e a c c e s s e d a t a c q u i s i t i o n . g o v , F e d e r a l A c q u i s i t i o n R e g u l a t i o n , S u b p a r t

53.212 Acquisition of commercial products and commercial services SF 1449;

-Acceptance Period - The acceptance period shall not be less than 120 days.

-Concurrence with all terms and conditions of the solicitation. The Contractor shall state in their quotation that they accept all terms and conditions of the solicitation without change, modification, deletion or addition.

Exceptions must be clearly documented and proposed changes discussed.

-The Unique Entity Identifier (UEI) for the quoter’s active System for Award Management (SAM) registration.

Quoters must have an active registration at the SAM.Gov website in order for their quotation to be considered for award;

-If the quoter’s representations and certifications do not reflect the NAICS code governing this solicitation, quoters must submit documentation of their business size in accordance with the small business size standard associated with the NAICS code governing this solicitation.

-Signature Authority - The person signing the Standard Form 1449 must have the authority to commit the quoter to all of the provisions and clauses of the solicitation, fully recognizing that the Government has the right, by terms of the solicitation, to make an award without discussions.

https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

DUE DATE FOR QUOTATIONS

E-mail quotations are required. All quotations must be submitted via e-mail to Carol A. Wood, Contract

Specialist at Carol.wood@Nist.gov. FAX quotations will not be accepted.

Submission must be received not later than 3:30 p.m. Eastern Time on September 9, 2024. A quotation shall be considered received when it is received in the electronic inbox of Carol Wood not later than the date and time identified herein.

Questions: All questions regarding this notice must be submitted via e-mail to carol.wood@nist.gov not later than August 6, 2024, at 3:30 PM Eastern Time.

PROVISIONS AND CLAUSES

The full text of a Federal Acquisition Regulation (FAR) provision or clause may be accessed electronically at www.acquisition.gov.

The Federal Acquisition Regulation (FAR) and Department of Commerce Acquisition Regulations (CAR) provisions and clauses that are applicable to this solicitation are identified in the document titled Provisions and

Clauses.

mailto:carol.wood@nist.gov http://www.acquisition.gov/