SUBCONTRACTING PLAN FORMAT.pdf

Version 1 February 2017

NIST SUBCONTRACTING PLAN REVIEW FORM

OSDBU Control No.: Multiple Awards? Yes: No: (If yes, attach a copy of each subcontracting plan)

PROJECT INFORMATION

Solicitation/Contract No.: MOD No. (If applicable):

Title of Acquisition including types of products and services; NAICS designated on solicitation:

Contractor’s Name: UEI Number:

Period of Performance: Total Contract Amount (including options): $

Total Modification Amount: (if applicable) $ Base Period (if there are options): $

Option 1 (if applicable): $ Option 2 (if applicable): $

Option 3 (if applicable): $ Option 4 (if applicable): $

Contracting Officer/Specialist Name: Tel:

Division/Team (including location): Email:

SUBCONTRACT PLAN REQUIREMENTS

1. Type of Plan (check one): Individual Master Commercial

(A=Acceptable; U=Unacceptable)

CO SBS SBA/PCR

2. Subcontracting Goal Data A U A U A U

a. Total Subcontracting Dollars [(2b+2h=2a), except when subcontract baseline equals contract value]:

b. Total Subcontracting Dollars & Percentage with Small Businesses (incl. SDB, WOSB, HUBZone, SDVOSB) - [Percentage of 2a.]:

$ and %

c. Total Subcontracting Dollars & Percentage with Small Disadvantaged Businesses - [Percentage of 2.a.]

$ and %

d. Total Subcontracting Dollars & Percentage with Woman-owned Small Businesses - [Percentage of 2.a.]

$ and %

e. Total Subcontracting Dollars & Percentage with HUBZone Small Businesses - [Percentage of 2.a.]

$ and %

f. Total Subcontracting Dollars & Percentage with Veteran Owned Small Businesses - [Percentage of 2.a.]

$ and %

g. Total Subcontracting Dollars & Percentage with Service-Disabled Veteran Small Businesses - [Percentage of 2.a.]

$ and %

h. Total Subcontracting Dollars & Percentage with “Other” than Small Businesses (i.e., large companies, non profits, etc.) [Percentage of 2.a.]

$ and %

i. Subcontracting Opportunities (description of all principal products/services to be subcontracted to all types of concerns) j.k.l. Methodology used to develop goals, identify potential sources (e.g. historical trends, information on technical and competitive bidding, formula for calculating goals, etc.), and use of indirect costs.

Subcontracting Plan Review Form (February 2017)

NIST SUBCONTRACTING PLAN REVIEW FORM – Page 2

SUBCONTRACTING PLAN REQUIREMENTS (con’t) CO SBS SBA/PCR

(A=Acceptable; U=Unacceptable) A U A U A U

3. Statement of indirect cost inclusion

4. Subcontracting Plan Administrator’s Name (Contractor) and description of duties.

5. Description of efforts to ensure equitable opportunity to compete for subcontracts.

6. Required flow-down clause(s) to be included in prime contractor’s subcontracts.

7. Reporting and Cooperation:

a. Cooperate in studies or surveys

b. Submit periodic reports

c. After 11/30/2017; include subk data on each IDIQ order

d. Submit ISR & SSR through eSRS

e. Subcontractors w/subcontracting plans will submit through eSRS

f. Provide identifying information to each subcontractor for eSRS reporting

g. Ensure each subcontractor provide identifying information to their subcontractors for eSRS reporting

8. Record keeping

9. Assurances:

a. Good faith effort

b. Provide written explanation of failure to meet good faith effort

c. Not prohibit a subcontractor from discussing financial information with the contracting officer

d. Timely payment to subcontractors and notification to contracting officer if reduced payments Contracting Officer Signature

Contracting Officer: Date:

Additional Comments:

SBS/OSDBU Signature

Small Business Specialist: Date:

COMMENTS: If any elements are determined to be unacceptable, summarize below:

SBA PCR Signature

SBA PCR: Date:

COMMENTS: If any elements are determined to be unacceptable, summarize below:

NIST SUBCONTRACTING PLAN REVIEW FORM INSTRUCTIONS

OSDBU Control No.: Insert the control number from the CD-570 which was assigned by the SBS/OSDBU

Multiple Awards: indicate as appropriate. If yes, attach a copy of each subcontracting plan

PROJECT INFORMATION:

Solicitation/Contract No.: Enter the assigned RFP or Contract Number

Modification: Identify the modification number for the contract if applicable.

Title of Acquisition: Enter the item/service description or project title

Contractor’s Name: Enter Successful Offeror/Contractor’s name

• Period of Performance: Enter the estimated performance period, including all options, in the following format (mm/dd/yy – mm/dd/yy)

• Total Contract Amount: Enter the total estimated dollar value of the contract, including all options & modifications.

• Total Modification Amount: (if applicable)

• Base Period & Options 1 through Option 4: Complete these boxes if options are part of the contract.

• CO/CS Contact Information: Enter Contracting Officer/Specialist's Name, Building, Room, Telephone, and e-mail.

SUBCONTRACTING PLAN REQUIREMENTS (ITEMS 1 – 9)

1. Enter type of plan: individual, master or commercial

2. For each of the sub-items 2.a. through 2.l., the CO must review the plan & determine if the requirement is acceptable or unacceptable.

For each of the sub-items 2.b. through 2.h., the CO shall include the subcontracting dollars & percentage for the category. In calculating percentage, use the subcontracting dollars for the sub-item as the numerator & the total subcontracting dollars for the contract as the denominator. (i.e.

2.b. divided by 2.a. = % for 2.b.)

3. through 9: the CO must review the plan & determine if the requirements are acceptable or unacceptable.

SIGNATURES

The CO who has the authority to bind the government will make a determination, sign and date.

The SBS will sign and date the review form and the subcontracting plan signature page if acceptable.

During the plan review, the SBS may require additional input from the CO and/or contractor. The SBS may also include comments regarding the plan as necessary

The SBA PCR shall sign and date the review form & the subcontracting plan signature page if acceptable.

Concurrence or non-concurrence of the acquisition method determined by the CO The SBA PCR may also include comments regarding the plan as necessary.

NOTE: In order for the NIST Small Business Specialist to conduct a comprehensive review of each plan, at a minimum, the documentation forwarded by the CO should include:

1. A completed NIST Subcontracting Plan Review Form signed by the Contracting Official

2. A completed Subcontracting Plan, signed by the offeror and the CO.

3. The Summary of Proposed Costs from the offeror’s Final Proposal Revision.

4. Any narrative, attachment or supplemental documentation to the offeror’s plan describing efforts to locate small business subcontractors, rationale for using other than small businesses as subcontractors, etc.