1333ND24QNB190380 UPS PM Fort Collins.pdf

RFQ IFB RFP

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODEFACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

17a CONTRACTOR/

OFFEROR.

CODE

8 (A)

SIZE STANDARD:

NAICS:

% FOR:SET ASIDE:UNRESTRICTED OR

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

10. THIS ACQUISITION IS

EDWOSB

SMALL BUSINESS PROGRAM

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

Attachment Page

PAGE 3 OF 78 1333ND24QNB190380

SPECIAL INVOICING INSTRUCTIONS – Contract Line Items 0002, 1002, 2002, 3002, and 4002

Contract Line Item Numbers (CLINs) 0002, 1002, 2002, 3002, and 4002 are paid on a labor-hour basis in accordance with the per-hour rates listed in Schedule B.

The contractor may invoice for work performed under the applicable line item monthly in arrears. Invoices must provide 1) a copy of the fully executed authorization, 2) the itemized breakdown of work performed, 3) date the service was performed, 4) the nature/description of the work, 5) number of labor hours, 6) labor unit cost per hour, 7) total labor cost, 8) itemized material, and 9) sub-contractor costs.

CONTRACT REPORTING

Specific contract clauses require additional reporting requirements as noted below. The contractor shall accomplish timely reporting is System for Award Management (SAM) (or any successor system) as required below:

FAR 52.223-2, Affirmative Procurement of Biobased Products under Service and Construction Contracts – The contractor shall report, in accordance with paragraphs (c)(1) and (c)(2) of this clause, annually by October 31, and at the end of contract performance, the product types and dollar value of any USDA-designated biobased products purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30.

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Base Year: UPS Preventative Maintenance and Battery

Replacement including parts, labor, and disposal, IAW

SOW.

Period of Performance: 09/22/2024 to 09/21/2025

1.00 JB

NTE NTE

0002 Base Year: REPAIR LINE ITEM, Provide all labor, material, and equipment to perform as-needed repair in accordance with SOW. This line item is paid on a labor hour/time and material basis in accordance with the per-hour rates listed below. All work shall be authorized by the CO prior to any work being charged under this line item.

The hourly rate is as follows:

Normal Business Hours: $_____________

OT Business Hours: $_____________

NTE AMOUNT SHALL BE $2,000.00

Period of Performance: 09/22/2024 to 09/21/2025

1.00 JB

OPT

1001 Option Year One (1): UPS Preventative Maintenance, IAW SOW

Period of Performance: 09/22/2025 to 09/21/2026

1.00 JB

NTE NTE/OPT

1002 Option Year One (1): REPAIR LINE ITEM, Provide all labor, material, and equipment to perform as-needed repair in accordance with SOW. This line item is paid on a labor hour/time and material basis in accordance with the per-hour rates listed below. All work shall be authorized by the CO prior to any work being charged under this line item.

The hourly rate is as follows:

Normal Business Hours: $_____________

OT Business Hours: $_____________

NTE AMOUNT SHALL BE $2,000.00

Period of Performance: 09/22/2025 to 09/21/2026

1.00 JB

OPT

2001 Option Year Two (2): UPS Preventative Maintenance, IAW SOW

Period of Performance: 09/22/2026 to 09/21/2027

1.00 JB

NTE NTE/OPT

2002 Option Year Two (2): REPAIR LINE ITEM, Provide all labor, material, and equipment to perform as-needed repair in accordance with SOW. This line item is paid on a labor hour/time and material basis in accordance with the per-hour rates listed below. All work shall be authorized by the CO prior to any work being charged under this line item.

The hourly rate is as follows:

1.00 JB

PAGE 4 OF 78 1333ND24QNB190380

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Normal Business Hours: $_____________

OT Business Hours: $_____________

NTE AMOUNT SHALL BE $2,000.00

Period of Performance: 09/22/2026 to 09/21/2027

OPT

3001 Option Year Three (3): UPS Preventative Maintenance, IAW SOW

Period of Performance: 09/22/2027 to 09/21/2028

1.00 JB

NTE NTE/OPT

3002 Option Year Three (3): REPAIR LINE ITEM, Provide all labor, material, and equipment to perform as-needed repair in accordance with SOW. This line item is paid on a labor hour/time and material basis in accordance with the per-hour rates listed below. All work shall be authorized by the CO prior to any work being charged under this line item.

The hourly rate is as follows:

Normal Business Hours: $_____________

OT Business Hours: $_____________

NTE AMOUNT SHALL BE $2,000.00

Period of Performance: 09/22/2027 to 09/21/2028

1.00 JB

OPT

4001 Option Year Four (4): UPS Preventative Maintenance, IAW SOW

Period of Performance: 09/22/2028 to 09/21/2029

1.00 JB

NTE NTE/OPT

4002 Option Year Four (4): REPAIR LINE ITEM, Provide all labor, material, and equipment to perform as-needed repair in accordance with SOW. This line item is paid on a labor hour/time and material basis in accordance with the per-hour rates listed below. All work shall be authorized by the CO prior to any work being charged under this line item.

The hourly rate is as follows:

Normal Business Hours: $_____________

OT Business Hours: $_____________

NTE AMOUNT SHALL BE $2,000.00

Period of Performance: 09/22/2028 to 09/21/2029

1.00 JB

PAGE 5 OF 78 1333ND24QNB190380

Table of Contents

52.212-1INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

Addendum to 52.212-1

52.212-2EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

Addendum to 52.212-2 Evaluation

Statement of Work

ATTACHMENT 01 General Instructions

ATTACHMENT 02 Safety Plan Checklist

ATTACHMENT 03 JHA Template

ATTACHMENT 04 NIST Release of Claims

ATTACHMENT 05 PPQ Performance

ATTACHMENT 06 RFQ Experience

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.204-13SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-16COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

52.204-18COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.204-24REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(NOV 2021)

52.204-27PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUNE 2023)

52.212-3OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY

2024)

52.212-4CONTRACT TERMS AND CONDITIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

52.217-5 EVALUATION OF OPTIONS (JUL 1990)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

52.223-2REPORTING OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS (MAY 2024)

52.223-19COMPLIANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS (MAY 2011)

1352.201-70 CONTRACTING OFFICER?s AUTHORITY (APR 2010)

1352.209-72 RESTRICTIONS AGAINST DISCLOSURE (APR 2010)

1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

1352.237-71 SECURITY PROCESSING REQUIREMENTS - LOW RISK CONTRACTS (APR 2010)

1352.237-75 KEY PERSONNEL (APR 2010)

52.212-5CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

1352.201-72 CONTRACTING OFFICER`S REPRESENTATIVE (COR) (APR 2010)

1352.228-70 INSURANCE COVERAGE (APR 2010)

1352.233-70 AGENCY PROTESTS (APR 2010)

1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

1352.270-70 PERIOD OF PERFORMANCE (APR 2010)

1352.270-71 PRE-BID / PRE-PROPOSAL CONFERENCE AND SITE VISIT (APR 2010)

NIST LOCAL-33U.S. DEPARTMENT OF LABOR WAGE DETERMINATION

NIST LOCAL-53CONTRACT PERFORMANCE DURING CHANGES IN NIST OPERATING STATUS

NIST LOCAL-54ELECTRONIC BILLING INSTRUCTIONS

NIST LOCAL-56INVOICING PROCESSING PLATFORM-ALTERNATE I (DEC 2022)

Wage Determination

PAGE 6 OF 78 1333ND24QNB190380

CLAUSES

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) (Reference 52.212-1)

PAGE 7 OF 78 1333ND24QNB190380

Addendum to 52.212-1

PAGE 8 OF 78 1333ND24QNB190380

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

1. SPECIAL NOTICE TO OFFERORS

The Government intends to evaluate offers and award a contract without discussions. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a technical and price standpoint. The Government reserves the right to conduct discussions if the Contracting Officer (CO) later determines them to be necessary. This action is to be executed in accordance with FAR Part 19.502-2 Total Small Business Set-Asides, FAR Part 12 Acquisition of Commercial Products and Commercial Services, and FAR Part 13 Simplified Acquisition Procedures.

1.1 Each offer shall clearly demonstrate that the Offeror understands the Statement of Work (SOW) 's general and specific technical requirements.

1.1.1 Failure to explain the Offeror’s ability to meet all requirements may result in the offer not being considered. Clarity and completeness of offers are of the utmost importance.

Therefore, offers must be practical, clear, and concise.

1.1.2 Offers that merely restate the requirement or state that the requirement will be met without providing supporting rationale are not sufficient.

1.2 This requirement is being awarded utilizing the procedures established in FAR Part 13. FAR Part 15 procedures do not govern the evaluation of quotations under this solicitation. An Offeror may be eliminated from consideration without further exchanges if its offer is not among those Offerors considered most advantageous to the Government based on the solicitation criteria.

1.3 Offerors may be asked to clarify certain aspects of their offer to resolve minor or clerical errors and will not constitute discussions.

1.4 Failure to submit any of the information requested by this solicitation may result in an unfavorable offer evaluation.

1.5 Upon receipt, all offers become Government property. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain the original of all unsuccessful offers.

1.6 Request for Quotation (RFQ) pricing for contract line items number (CLINs) 0001 – 4002.

1.6.1 The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers unless another period is specified in an addendum to the solicitation. Any offer providing less than the specified acceptance period may not be considered acceptable and may not be considered for award.

1.7 The site visit date for this project is July 24, 2024, at 10:00 AM MT. Offerors are strongly encouraged to attend to fully inform themselves about the location and conditions under which the work is to be performed. All participants will meet Fort Collins WWV/WWVB Radio Station site, 5701 CO-1, Fort Collins, CO 80524. Please submit the names of the participants by 10:00 AM MT on July 22, 2024, to Shawn Borisow at shawn.borisow@nist.gov.

2. INQUIRIES AND QUESTIONS

2.1 The Contracting Officer (CO) is the only approved point(s) of contact for this acquisition. Address any questions or concerns you may have to the CO via e-mail to:

shawn.borisow@nist.gov

2.2 All requests for clarification, inquiries, and questions concerning this solicitation shall be submitted in writing via e-mail to: shawn.borisow@nist.gov by 11:00 AM MST, July 30, 2024.

2.3 All questions and responses to questions shall be provided in writing without identification of the questioner. Questions and responses will be published in an amendment to the solicitation. Even if provided in another form, only the question responses included in the amendment(s) to the solicitation will govern the performance of the contract.

PAGE 9 OF 78 1333ND24QNB190380

3. SOLICITATION RESPONSE REQUIREMENTS

3.1 The Government will assess offers based on how well the offers meet the factors and requirements outlined in this RFQ using the evaluation criteria and instructions therein.

3.1.1 Any offer that does not meet the stated solicitation requirements may be considered ineligible for award unless the deficiency is corrected through discussions (See paragraph 1).

3.2 OFFER REQUIREMENTS

3.2.1 Offers are expected to conform to solicitation provisions and be prepared in accordance with this section. To aid in evaluation, the offer shall be clearly and concisely written, neatly presented, indexed (cross-indexed as appropriate), and assembled as required by this instruction to offerors. All pages of each part shall be appropriately numbered and identified with the name of the Offeror, the date of the offer, and the solicitation number.

3.2.2 Format. The text shall be single-spaced and able to fit 8½” x 11”, with a minimum one-inch margin all around (should the Government need to print). Each page with content shall count as a single page. Pages shall be numbered consecutively. The text shall be no smaller than 11-point font. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

3.2.3 Restriction of Disclosure/Proprietary Information. If the Offeror wishes to restrict the disclosure or use of its offer, individual subcontractor/vendor proprietary information may be submitted via separate volumes. The information contained in these volumes must be referenced (by volume title, page, and section number as appropriate) within the main offer where the information would have been included if it were not subcontractor/vendor proprietary. The information in these separate volumes is subject to all other requirements of the RFQ, will be included in the page count for the appropriate volume, and must be well-marked to clearly indicate any special handling instructions.

3.2.4 The Offeror shall submit one (1) electronic version compatible with the Microsoft Office 2016 Software Suite and/or Adobe Acrobat (PDF), by email.

3.2.5 Submission Address. Offers must be submitted via email to Shawn Borisow at shawn.borisow@nist.gov.

FACSIMILE OFFERS ARE NOT AUTHORIZED

3.2.6 Submission Due Dates. Offers must be received prior to the date and time in block 8 of the SF 1449. Offers received after this date and time are considered late and may not be accepted.

4. Factor A – Price Submittal Requirements

4.1 Factor A – Price, shall comply with the instructions in paragraph 3, above, and include the following documents (in the order listed):

4.1.1 The Offeror shall complete and submit the Standard Form 1449, Solicitation/Contract/Order for Commercial Items: Complete Blocks 17a, 17b, 19, 20, 21, 22, 23, 24, 26, 30a, 30b, and 30c only. An official having the authority to contractually bind the Offeror’s company must sign the SF 1449 in accordance with the procedures prescribed in

FAR 4.102.

4.1.2 Acknowledge all solicitation amendments using one of the methods set forth in Block 11 of Standard Form 30, the form on which any amendment will be issued.

4.1.3 Complete all required representations and certifications.

4.1.4 Completed Schedule B of the SF 1449.

PAGE 10 OF 78 1333ND24QNB190380

5. Factor B – Technical Experience

5.1 Technical Experience details shall comply with the instructions in paragraph 3 above and are limited as stated in the factors below.

5.2 Technical Experience shall include the following:

• Submit a minimum of one (1) and up to three (3) recent and relevant projects that demonstrate your organization’s experience performing relevant work that is similar in size, scope, and complexity to this RFQ. For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of the RFQ. For instances in which the primary firm will be using subcontractors for some portion of the work, this portion of work should include documentation of the subcontractors’ prior experience in the form of relevant projects as well.

“Recent” is defined as contracts having been completed within the past five (5) years from the closing date of the subject solicitation, or present contracts still ongoing.

A “relevant” project is defined as one that demonstrates experience managing similar, same-scope, or larger-scope projects, as set forth in this RFQ.

Each project submittal must be for a single task order or contract. For multiple awards and indefinite delivery/indefinite quantity type contracts, the IDIQ contract as a whole should not be submitted as a project; rather, the Contractor shall submit the work performed under a specific task order as a project.

The attached RFQ Experience Submittal is MANDATORY and SHALL be used to submit project information. Individual blocks on this form may be expanded; however, the total length for each project data sheet shall not exceed two (2) single-sided pages.

5.2.1 Encourage and recommend the inclusion of technical experience:

• Experience performing UPS maintenance and repair.

• Experience associated with Liebert equipment with proprietary tools and software”

• Personnel experience performing similar in complexity and magnitude to the work requirement.

• Demonstrates the contractor has experience with performing work similar in complexity and magnitude to the work requirement.

6. Factor C – Technical Approach

6.1 Technical Approach: Technical Approach details shall comply with the instructions in paragraph 3 above and are limited as stated in the factors below.

6.2 Exceptions, Deviations, and/or Assumptions. This document shall identify and explain any exceptions or deviations taken to any part of the SOW or conditional assumptions made with respect to the technical requirements of the solicitation. Offerors should note that taking exceptions to the Government's requirements may indicate an unwillingness or inability to perform the contract, and the offer may be evaluated as such.

6.2 Technical Approach Details shall include the following:

6.2.1 Contractors shall submit Technical Approach documentation, which may include a narrative, charts, graphs, tables, and drawings. Technical Approach is defined as the contractor's demonstration of resources and capability to successfully conduct the contract's requirements. The technical approach documentation should clearly and in sufficient detail describe the contractor's resources that will be used to successfully fulfill the technical requirements identified in this RFQ. The documents may include product/ service literature.

6.2.2 If the prime Offeror is proposing a subcontractor or consultant(s) to perform any part of this work, the submittals shall provide documentation of a written agreement identifying the agreement and the proposed work types between the prime offeror and the proposed subcontractor.

PAGE 11 OF 78 1333ND24QNB190380

6.2.3 The Offeror shall submit technical details sufficient for the Government evaluation team to have a thorough understanding of materials to be used, means and methods of accomplishing the requirements of the SOW, and solutions to addressing the work required.

6.2.4 Minimum technical approach submittal requirements:

• Provide a detailed approach that includes materials, consumables, travel, labor, equipment, overhead, and profits.

• Personnel list that are US Citizens that pass required government background checks to be issued badges for work on-site.

• Factory-trained and authorized Liebert technicians equipped with proprietary tools and software

• Draft site-specific safety plan.

• Provides draft executable schedule designed to meet the performance period of the contract and contains at minimum:

o Sequence of events pertinent to this site’s work. Power outages to be minimized to ensure up time of internal customer equipment.

o Ability to accomplish all work scope by the contract end date.

7. Factor D – Past Performance

7.1 The past performance evaluation will assess the relative risks associated with an Offeror’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the Offeror’s record of past performance. In this context, “offeror” refers to the prime contractor. Present and past performance shall be evaluated as a measure of the Government’s confidence in the Offeror’s ability to successfully perform based on previous and current contract efforts.

7.2 The Offeror shall submit a completed Past Performance Questionnaire (PPQ) for a minimum of one (1) and up to three (3) relevant projects identified for Factor B – Technical Experience.

7.3 Offerors shall reference the addendum to clause 52.212-2 for further details.

8. Confidential Information

The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of Offeror’s qualifications and offers submitted to Federal agencies. If an Offeror's submissions contain information that they believe should be withheld from such requesters under FOIA on the grounds that they contain "trade secrets and commercial or financial information" [5 USC§552(b) (4)], the Offeror should mark its submissions in the following manner "Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act.”

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(Reference 52.212-2)

PAGE 12 OF 78 1333ND24QNB190380

Addendum to 52.212-2 Evaluation

PAGE 13 OF 78 1333ND24QNB190380

ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS

I GENERAL

1. The Government anticipates awarding a firm-fixed-price task order to the contractor whose offer is found to be the best value and most advantageous to the Government in terms of price and other factors considered. The Government will evaluate offers based on a comparative analysis of the offers received, considering the factors and requirements outlined in this RFQ.

2. The Government intends to evaluate the offers and award/issue a contract/task order based on the initial offers received. Therefore, the initial offer should contain the best terms from a technical and price standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. This statement is not to be construed to mean that the Government is obligated to conduct discussions or exchanges.

3. Failure to provide a reasonable and complete offer may reflect a lack of understanding of the requirements and may result in the elimination of further consideration.

4. Offers that merely restate the requirement or state that the requirement will be met without providing a supporting rationale are not sufficient.

5. The Contractor shall submit a firm-fixed-price offer according to the Addendum to 52.212-1 Instructions to Offerors. The factors identified below shall be used to evaluate the offer.

6. This acquisition is being conducted under FAR Part 13 Simplified Acquisition Procedures. The principles and procedures of FAR Part 15 do not apply. A contractor may be eliminated from consideration without further exchanges if its offer is not among those considered most advantageous to the Government based on the requirements of this solicitation.

7. The award/task order resulting from this solicitation will be awarded to the responsible Offeror whose offer conforms to the solicitation and is determined to be the best value to the Government considering Price (Factor A), Technical Experience (Factor B), Technical Approach (Factor C), and Past Performance (Factor D). Factor C is more important than Factors B and D.

Factors B and D are equally important. All Technical (non-price) Factors, when combined, are more important than Price (Factor A).

8. By submission of its offer, the contractor is required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Contractors must clearly identify any exception to the solicitation terms and conditions and provide a complete accompanying rationale. The evaluation process shall proceed as follows:

II FACTOR A – PRICE:

1. Price submittals will be subjectively evaluated to determine the reasonableness of the offer for the overall price and individual CLIN pricing. The Government will not conduct price realism analysis as part of its price evaluation. The Government will evaluate the offer using price analysis techniques to determine fairness and reasonableness in relation to the SOW requirements. One or more of the following techniques will be used to ensure a fair and reasonable price:

1.1 Comparison of submitted prices received in response to the solicitation.

1.2 Comparison of submitted prices with the IGE.

1.3 Comparison of submitted prices with available historical information.

1.4 A total contract price or individual CLIN price that is found to be either unreasonably high or low in relation to the proposed work may indicate an inherent lack of understanding of the solicitation requirements and may result in the overall offer being removed from further consideration.

PAGE 14 OF 78 1333ND24QNB190380

2. Any inconsistency, whether real or apparent, between submitted performance and price/cost must be clearly explained in the price submission. For example, if unique and innovative approaches are the basis for an apparently unbalanced/inconsistently priced submission, the nature of these approaches and their impact on price must be completely documented.

3. An offer whose price is determined to be unbalanced across CLINs (i.e., unreasonably high for one CLIN and unreasonably low for one CLIN) may not be considered for award and may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

4. The Government reserves the right to request any additional price-related information to determine a fair and reasonable price.

III NON-PRICE / TECHNICAL EVALUATION

1. The Government shall evaluate the non-price / technical portion of the offer. Any aspect evaluated that does not meet the requirements of the RFQ may render the entire offer unawardable. Only those offers determined, either initially or as a result of discussions, as meeting the RFQ requirements will be considered for award. However, contractors are reminded that the Government reserves the right to award this effort based on the initial offers, as received, without discussions.

2. The offers shall be evaluated against the following technical factors:

2.1 FACTOR (B) - TECHNICAL EXPERIENCE

2.1.1 Evaluation of this factor is a subjective evaluation of the Offeror’s assessing the contractor’s experience with similar projects of similar size, scope, and complexity. The assessment of the contractor’s submittals will be used to subjectively evaluate the contractor’s demonstrated breadth and depth of experience in performing similar/relevant projects as defined in the solicitation requirements. Project relevancy will be assessed.

The assessment of the contractor’s relevant experience will be used as a means of evaluating the capability of the contractor to successfully meet the requirements of the solicitation. The Government will only review three (3) Relevant Experience projects in the order of submission. Any projects submitted in excess of the three (3) relevant projects will not be considered.

2.1.2 Basis of evaluation: The submitted minimum technical experience requirements must be complete. The technical experience (Factor B) will be evaluated on a Satisfactory/Unsatisfactory basis.

• The Offeror will be rated satisfactorily based on its submitted experience with recent and similar projects to the solicitation documents and requirements.

• The Offeror will be rated unsatisfactory if it fails to address or sufficiently address one (1) or more of the requirements.

2.2 FACTOR (C) - TECHNICAL APPROACH

2.2.1 Evaluation of this factor is a subjective evaluation of the Offeror’s understanding of the contract requirements (clauses, provisions, and the SOW) and demonstrated ability to meet contract requirements and SOW tasks based on its proposed technical details.

2.2.2 Technical details that do not adequately address how the Offeror proposes to meet the requirements may not be deemed as the best value to the Government. A technical approach, which is primarily a copy-and-paste version of the SOW requirements and performance standards, will not be considered for award.

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2.3.3 Basis of evaluation: The submitted minimum technical capability requirements must be complete. The technical approach (Factor C) will be evaluated on a Satisfactory/Unsatisfactory basis.

• A satisfactory rating will be achieved based on the Offeror’s ability to identify the major areas of work and show a logical and realistic approach to work execution in accordance with the SOW.

• The Offeror will be rated unsatisfactory if it fails to address or sufficiently address one (1) or more of the requirements.

2.3 FACTOR (D) – PAST PERFORMANCE

2.3.1 Evaluation of this factor shall be accomplished by the Government, including but not limited to the resources identified in FAR Part 13. The past performance evaluation will assess the relative risks associated with an offeror's likelihood of success in fulfilling the solicitation's requirements as indicated by the offeror's record of past performance. In this context, "offeror" refers to the prime contractor. Present and past performance shall be evaluated as a measure of the Government's confidence in the offeror's ability to successfully perform based on previous and current contract efforts.

2.3.2 Past performance will be determined to be relevant if it demonstrates performance on a contract/task order involving work that is similar in nature, size, and complexity to the requirements being procured under this solicitation. Past performance will be determined recent if the relevant work was performed within the past three (3) years.

2.3.3 If an offeror has no record of recent or relevant past performance, the Offeror will not be evaluated favorably or unfavorably. During comparative evaluation, Offerors who can demonstrate recent and relevant past performance will be evaluated more favorably.

2.3.4 Offerors are reminded that the Government will review any or all of a combination of past performance information submitted by the Offeror as required per the solicitation and past performance data available in the Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov/ and in the Federal Awardee Performance and Integrity Information System (FAPIIS) at https://www.fapiis.gov/. The Government reserves the right to obtain past performance information from any available source besides those specified and may contact customers other than those identified by the Offeror when evaluating past performance. Offerors are reminded that the burden of proving low-performance risk rests upon the Offeror.

2.3.5 The Offeror shall provide up to three (3) references which shall be for recent work performed and shall be relevant to the complexity, size, and scope of this solicitation’s requirements (if previous work of this nature has been performed). Each reference shall be limited to three (3) single-sided pages.

2.3.6 For each past performance reference, Offerors shall list:

i. Name/address of organization contract was with

ii. Contract or project number/title

iii. Period of performance of contract

iv. Brief description of contract/project scope and dollar value (total contract value inclusive of any options)

v. Point of contact information for reference (name/title/phone number/e-mail address)

Statement of Work

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SCOPE OF WORK

WWV/WWVB UPS BATTERY REPLACEMENT AND ANNUAL PREVENTATIVE MAINTENANCE

I. Background / Overview

A. The National Institute of Standards and Technology (NIST) has a requirement whereby the Uninterruptable Power Supplies (UPS) at the Fort Collins WWV/WWVB site require ongoing preventative maintenance and battery replacement.

II. Objectives

A. The Contractor shall provide maintenance services required to maintain the customer’s UPS.

III. SCOPE

GENERAL REQUIREMENTS

A. The Government will be the interface with the building occupants and perform a “first response” role for calls from Government personnel not dealing directly with this project during normal business hours, Monday through Friday. The Contracting Officer’s Representative (COR) will coordinate with the contractor on all activities required throughout the duration of this contract. The contractor will only work with the COR and the Contracting Officer (CO) on all matters pertaining to the contract and the desired result. The contractor will supply and maintain onsite (while work is being performed) a single point of contact which has full authority in all matters concerning this contract.

B. The contractor shall schedule work to cause the least interference with site operations. Work schedules shall be subject to the government's approval. The contractor shall request permission in writing to interrupt any electrical utility service a minimum of fourteen calendar days prior to the desired date of interruption and schedule all electrical interruptions on weekends.

C. Many research laboratories operate continually. Any disruption may cause severe loss of valuable information.

Prior to any disconnect of power and or shutdown of a system/system component, or the generation of undue vibrations or noise levels, the COR must be notified a minimum of 30 days prior, to ensure each office and/or laboratory occupant(s) affected can be notified prior to the activity if it is determined the activity may disrupt the area so ongoing work is not disrupted. Special arrangements may be necessary prior to work of this nature and will be coordinated through the COR and building occupants.

D. Entrance into laboratories under this contract will be required. If entrance into the area is required, the contractor shall contact the COR or his/her designee a minimum of fourteen days prior and make arrangements with the owner/occupant to ensure the work to be performed will not disrupt or damage technical experiments/projects in the specified area will be coordinated. If an emergency callback is required, all scheduling is at the discretion of the COR.

E. All work shall be in accordance with the attached General Requirements attachment document for detailed information on performing work on the NIST Boulder site.

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REQUIREMENTS

A. UPS Specifications:

a. UPS-A

i. Model: Eaton, model #9355-30

ii. Voltage: 208V, 3 phase, 4 wire.

iii. Power: 30kVA.

iv. Extended Battery Module:

1. Model: Eaton ECB 36

2. VRLA batteries PWHR12120W3FR (36)

b. UPS-B

i. Model: Eaton, model #9355-10.

ii. Voltage: 208V, 3 phase, 4 wire.

iii. Power: 10kVA.

iv. Extended Battery Module:

1. Model: Eaton EBM-96

2. 10 Tray P-106000226

B. Provide the following, at a minimum, in accordance with the following:

a. Service: Include one (1) annual Preventive Maintenance Service per below (i, ii).

i. UPS Full Preventive Maintenance Service

1. Perform a complete visual inspection of observable equipment, including sub-assemblies, wiring harnesses, contacts, cables, and major components.

2. Record all voltage and current meter readings on the display.

3. Check all accessible nuts, bolts, screws, and connectors for tightness and heat discoloration.

4. With customer approval, perform operational tests of the system, including unit transfer and battery discharge.

5. Calibrate and record all electronics to system specifications.

6. Check or perform Engineering Field Change Notices (FCN) as necessary.

7. Review system performance with customers to address any questions and schedule any repairs.

ii. Battery / External Battery Cabinet Performance Evaluation

1. Inspect the appearance and cleanliness of the batteries and the surrounding area. Clean normal dirt accumulation (to be done only with battery offline).

2. Measure and record the total battery float voltage and charging current.

3. Measure and record the overall AC ripple voltage.

4. Measure and record the overall AC ripple current.

5. Visually inspect the battery covers for cracks and leakage.

6. Visually inspect for evidence of corrosion.

7. Measure and record the ambient temperature.

8. Verify the integrity of the battery rack/cabinet.

9. Measure and record 100% of the battery temperatures.

10. Measure and record the float voltage of all cells.

11. Measure and record all internal ohmic readings.

12. Provide a detailed written report noting any deficiencies and corrective action needed, taken, and/or planned.

13. Verify approval for the Battery Life program.

14. If necessary, re-tighten all battery connections to the battery manufacturer's specifications. Refer to the manufacturer’s literature to determine if re-tightening is required.

15. Measure and record all battery connection resistances in micro-ohms, when applicable.

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b. Response Time: Guaranteed 4-hour on-site emergency response, 7 days/week, 24 hours/day.

c. Parts: Include parts coverage, including filters. Per standard practice, capacitors or fan replacements are not included.

d. Batteries: The base year of the contract includes parts, labor, disposal, and full battery replacement.

e. Battery recycling: Include battery recycling as required, with documentation meeting EPA requirements.

f. Labor/Travel: This includes 100% labor and travel coverage seven days a week, 24 hours a day.

g. Technician Requirements: Performed by factory-trained and authorized Liebert technicians equipped with proprietary tools and software.

h. Provide a report of any deficiencies and work performed.

C. Segments of the work may require the shutdown of electrical equipment and be invasive. The contractor shall closely coordinate with the NIST COR any power shutdown activities. It is crucial power shutdown activities are closely coordinated with the NIST COR and internal customers. Work schedules / milestone plans will be required to ensure NIST internal customers can work around the construction schedule.

D. Deliverable Schedule:

ITEM DELIVERY DUE DATE DELIVER TO WHO

Site Specific Safety Plan After Award and prior to Construction

COR

Maintenance Coordinate w/ COR COR

Findings Report Deliver no more than 30 days after work is complete

COR

IV. INSPECTION, ACCEPTANCE AND TESTING

A. All equipment shall be maintained and tested with consideration to ensure:

a. Minimal disruption to research laboratories and their environmental controls

b. Minimal disruption to building occupants

c. To ensure efficient and safe operation always.

B. An inspection may be conducted without notification to the contractor. If the COR/Inspector documents out of compliance conditions with the specifications, the COR will notify the POC for the contractor clearly detailing the nonconformance.

C. The contractor shall provide back to the COR in writing what they will do to remedy the nonconformance along with a timeframe in which another inspection can be scheduled to review the specific condition.

V. PLACE OF PERFORMANCE

A. All work shall be performed at the Fort Collins site, located at 2000 E Co Rd 58, Fort Collins, CO 80524.

Access to the site shall be granted to the contractor for the entire period of performance of this contract. The day-to-day supervision and direct control over the work performed by the on-site contractor personnel will be the sole responsibility of the contractor.

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VI. PERIOD OF PERFORMANCE

A. The full scope of the project shall be completed within 365 days.

B. Provide NIST hours of operation for access to perform work or provide that it is within the General

Requirements attachment.

VII. ATTACHMENTS

ATTACHMENT 01 General Instructions

ATTACHMENT 02 Safety Plan Checklist

ATTACHMENT 03 JHA Template (inline and separate attachment *.xlsx)

ATTACHMENT 04 NIST Release of Claims

ATTACHMENT 05 PPQ Performance

ATTACHMENT 06 RFQ Experience

- END -

ATTACHMENT 01 General Instructions

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General Instructions for Conducting Work at the NIST Boulder Campus

OFPM Rev. C 3-30-2020

Contents Part 1: GENERAL

1.1 INTRODUCTION:

1.2 BACKGROUND

1.3 HOURS OF OPERATION

1.4 UNFORESEEN FACILITY CLOSURES

1.5 SANITARY FACILITIES

1.6 EQUIPMENT AND MATERIAL STORAGE

1.7 ELECTRICITY AND WATER

1.8 TELEPHONE

1.9 ROADS

1.10 PARKING

1.11 CONTRACTOR’S USE OF PREMISES

PART 2: SAFETY

2.1 OCCUPATIONAL HEALTH AND SAFETY

2.2 CODES, ORDINANCES, REGULATIONS

2.3 RESPONSIBILITY AND LIABILITY

2.4 PRE-CONSTRUCTION/SAFETY MEETING

2.5 SAFETY INSPECTIONS

2.6 INCIDENTS ON THE JOB

2.8 PROPER WASTE DISPOSAL

2.9 STORM WATER PROTECTION/COMPLIANCE

2.10 FIRE PREVENTION/PROTECTION

2.11 EMERGENCY RESPONSE PROCEDURES FOR THE UNSCHEDULED MINOR DISTURBANCES OF ASBESTOS-CONTAINING

MATERIAL (ACM)

PART 3: PERSONAL/PHYSICAL SECURITY & PROPRIETARY INFORMATION

3.1 GENERAL

3.2 CONTRACTOR’S SECURITY POINT OF INTEREST

3.3 PERSONAL SECURITY & EMPLOYEE IDENTIFICATION

PART 4: PROJECT PROCEDURES

4.1 GENERAL DESCRIPTION

4.2 PROJECT DOCUMENTATION PROCEDURES

4.3 PERMIT REQUIRED OPERATIONS DURING CONSTRUCTION OR MAINTENANCE ACTIVITIES

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4.4 MAINTENANCE OF WORK SITE

4.5 WORK REQUIRING ADVANCE NOTICE AND COORDINATION

Appendix

Roof Access Permit

Penetration Permit

Hot Work Permit

Fire Protection System Impairment

Excavation Permit

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Part 1: GENERAL

1.1 INTRODUCTION:

1. This document is intended to provide the necessary information/requirements for all contractors performing work at

Department of Commerce (DOC) facilities. It is understood all information in this document may not apply for the specific project described in the Statement of Work; however, it is the responsibility of the contractor to ensure the requirements are met when applicable.

2. Specifics of the activities are described in the attached Statement of Work and supporting documentation.

3. Questions about the requirements can be addressed to the Contracting Officer (CO) and Contracting Officers Representative

(COR)/Project Manager designated for the specific task order.

1.2 BACKGROUND

The Office of Facilities and Property Management (OFPM) Division manages and provides services to the DOC staff in support of their research, technical, and administrative programs. DOC agencies serviced by OFPM include but may not be limited to: The National Oceanic and Atmospheric Administration (NOAA), The National Telecommunications and Information Administration (NTIA), and The National Institute of Standards and Technology (NIST).

1.3 HOURS OF OPERATION

1. DOC hours of operations are from 7:00 AM to 5:00 PM, Monday through Friday, on normal Federal workdays. Should the

Contractor desire to work at times other than those specified above, the dates and hours must be scheduled at least 10 working days in advance and approved in writing by the Contracting Officer’s Representative (COR).

2. Use the Main Entrance at the DOC site for materials supply and entry for:

a. Special arrangements may be made through the COR for delivery of material/supplies, and/or overtime beyond these hours or on holidays.

b. Check-in required at DOC Visitor’s Center located at the site main entrance.

3. Employee identification shall include the name, country of citizenship, employer, and green card (if applicable) is needed for each Contractor and Subcontractor's employee working on the DOC site. These shall be submitted to the COR for review 10 days prior to the work date. After hours work will require a hard badge from the General Contractor and a COR/Federal escort 100 percent of time if accessing DOC buildings (see section 3.3). Follow the specific procedures pertaining to security and work hours prescribed by the COR/Security. Contractor vehicles must show current registration and proof of insurance.

4. Department of Homeland Security (DHS) Advisory System:

Note: The following paragraphs describe the threat levels that may be changes at any time due to national security issues. If a change is issued by the DHS all changes in procedures/directions for entering and performing work at the site will be communicated to the contractor through the COR. Contractor’s access to the DOC campus grounds may occasionally be restricted as a result of a change in the Nation’s Threat Level when publicly announced by DHS.

5. National Terrorism Advisory System (NTAS)

a. The National Terrorism Advisory System, or NTAS, replaces the color-coded Homeland Security Advisory System (HSAS).

This new system will more effectively communicate information about terrorist threats by providing timely, detailed information to the public, government agencies, first responders, airports and other transportation hubs, and the private sector.

b. It recognizes that Americans all share responsibility for the nation’s security and should always be aware of the heightened risk of terrorist attack in the United States and what they should do.

6. NTAS Alerts

a. After reviewing the available information, the Secretary of Homeland Security will decide, in coordination with other

Federal entities, whether an NTAS Alert should be issued.

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b. NTAS Alerts will only be issued when credible information is available.

c. These alerts will include a clear statement that there is an imminent threat or elevated threat. Using available information, the alerts will provide a concise summary of the potential threat, information about actions being taken to ensure public safety, and recommended steps that individuals, communities, businesses and governments can take to help prevent, mitigate or respond to the threat.

d. The NTAS Alerts will be based on the nature of the threat: in some cases, alerts will be sent directly to law enforcement or affected areas of the private sector, while in others, alerts will be issued more broadly to the American people through both official and media channels.

e. NTAS Alerts contain a sunset provision indicating a specific date when the alert expires - there will not be a constant NTAS Alert or blanket warning that there is an overarching threat. If threat information changes for an alert, the Secretary of Homeland Security may announce an updated NTAS Alert. All changes, including the announcement that cancels an NTAS Alert, will be distributed the same way as the original alert.

f. Contractor coordinates procedures with COR.

g. Threat Levels:

i. Low Condition (Green): A Low Condition is declared when there is a low risk of terrorist attacks.

1. Federal departments and agencies will implement general and agency-specific Protective Measures to assure that all facilities and regulated sectors take reasonable measures to mitigate vulnerabilities to terrorist attack.

2. Contractor coordinates procedures with COR.

ii. Guarded Condition (Blue): A Guarded Condition is…