B1. Requirements and Specifications_PILS_V2[4].docx

Requirements / Specification Document

Use this document to detail specifications/requirements for an item and/or ancillary services.

TITLE: Particle-into-Liquid-Sampler System Requesting Lab/Division/Group: Engineering Laboratory, Fire Research Division General Statement of Need The Fire Research Division (FRD) at the National Institute of Standards and Technology (NIST) Engineering Laboratory provides measurements observed in fire and combustion experiments to enhance the standards and practice of the U.S. firefighting services and other fire-related organizations. The research conducted in FRD requires instrumentation that is utilized in various experiments that observe a wide range of compositions, including particulate matter generated from fires (i.e., soot). One of the tools to extract particulate matter from fires and plumes is a particle-into-liquid-sampler- system (PILS). The PILS’s ability to automatically collect particulate matter would provide a pathway to collect samples to be analyzed on advanced analytical equipment. A PILS with the listed specifications would significantly upgrade the division’s capabilities for performing composition analysis of soot in different fire experiments.

Items and/or Ancillary Services

Item 1: Particle-into-Liquid-Sampler System Quantity: 1 Specifications: 1.1) The PILS shall be a bench-top design, weighing less than 30 lbs. Components and sub-systems that require power must operate between 110 V and 240 V, 60 Hz; 1.2) The PILS must have the capability to collect aerosols in a densely populated environment and either store them in a vial collection system or continuously feed them into an analytical technology (e.g., inductively coupled plasma mass spectrometry, ion chromatography system, or total organic analyzer); 1.3) The PILS hardware shall be new, not refurbished, and be supported by a single entity; 1.4) The PILS must be rack mountable to be secured in a 19-inch rack; 1.5) The PILS must include an auto-collection carousel subsystem capable of hosting at least 60 vials controlled via computer software; 1.6) The PILS must include an internal subsystem capable of completely removing interfering gasses from the incoming sample flow; 1.7) The PILS must be able to extract samples at a temperature of at least 40 Celsius, wherein upon entering the system particulate matter must be introduced to a supersaturated environment which generates droplets via jet impactor that are collected onto an impactor plate. The jet impactor but be able to maintain a flow of 12 liters per minute; 1.8) The PILS must include a mechanism to transport the collected droplets from the impactor plate to tubing, whereupon afterward, the remaining gas and liquid sample are separated; 1.9) The PILS must include a subsystem capable of supplying a washflow to the impactor unit; 1.10) The PILS must include a vacuum pump that drives the incoming sample flow; 1.11) All accessories and consumables required to maintain the PILS must be provided at the time of purchase; 1.12) The PILS shall include a computer, monitor, instrument control, and operation software to perform simultaneous control and data acquisition of the PILS and all its accessories. The computer used for instrument control and data acquisition shall be a new original equipment manufacturer (OEM) equipment, with a Microsoft Windows 11 operating system or better, two network interface cards, or more than two if the PILS’s subsystem communicates via IP addresses. The system shall include an i7 processor or faster, at least 8 Gb RAM, six or more USB ports, and a 1 Tb SSD, or greater. The computer system and monitor shall not consist of any refurbished materials. The computer must include software capable of controlling and communicating with all components of the PILS, executing all data acquisition, and performing quantitative and qualitative analysis. 1.13) The contractor shall provide at least one (1) electronic copy in PDF format of the operations and maintenance manual covering proper operation, routine maintenance, and troubleshooting for the instrument and controlling software to the NIST Technical Point of Contact (TPOC).

Separately Priced Options and Services:

Item 2: [List minimum specifications.

Quantity: [Enter quantity here.] Specifications: [Enter quantity here.]

[List any other item(s) or service requirements here using the same format above.]

Service Requirements / Item Specifications

Planning Considerations ☒ N/A ☐ List any visits required to allow potential vendors to see site specific constraints.

[Explain requirement here] ☐ US citizen required on-site (foreign nationals require preregistration 30 days prior) ☐ Vendor rep on-site more than three days ☐ Other considerations: [List other considerations to ensure an accurate quote]

Shipping & Delivery ☐ N/A Building 224, A360 Shipping criteria:

☐ Partial delivery acceptable ☐ Direct delivery to building required [Explain need for requirement here] Building has: ☐ Loading dock ☐ Containerization preference: [Choose container] Other requirements: [List any other requirements here] Delivery date criteria:

☐ Delivery of goods, installation, and training shall be completed no later than: [Insert date here] ☐ Deliver no earlier than: [Insert date here] ☐ Other: special

Electronic Media ☐ N/A As stated above, the PILS shall include a computer, monitor, instrument control, and operation software to perform simultaneous control and data acquisition of the PILS and all its accessories. The computer used for instrument control and data acquisition shall be a new original equipment manufacturer (OEM) equipment, with a Microsoft Windows 11 operating system or better, two network interface cards, or more than two if the PILS’s subsystem communicates via IP addresses. The system shall include an i7 processor or faster, at least 8 Gb RAM, six or more USB ports, and a 1 Tb SSD, or greater. The computer system and monitor shall not consist of any refurbished materials. The computer must include software capable of controlling and communicating with all components of the PILS, executing all data acquisition, and performing quantitative and qualitative analysis. 1.13) The contractor shall provide at least one (1) electronic copy in PDF format of the operations and maintenance manual covering proper operation, routine maintenance, and troubleshooting for the instrument and controlling software to the NIST Technical Point of Contact (TPOC).

☐ Software ☐ Electronic manuals ☐ License Key ☐ Other: [List any other Electronic Media requirements here] [Enter email address for software delivery here]

Installation ☒ N/A [Enter installation requirements by item here.] ☐ Vendor technician on site ☐ Rigging ☐ Uncrating / Unpackaging ☐ Removal of packaging material ☐ Equipment set up ☐ Start-up services ☐ Turn key installation ☐ Other [Enter details here.] Note: When installation is required, TPOC or COR shall be the coordination point.

Facility / Utility Considerations ☒ N/A [List site specific utility considerations by item here.] ☐ OFPM Work Order Number(s) [List any Work Order Number(s) here] ☐ Power available Voltage: [Enter voltage here] (V) Max Current: [Enter max current draw here] (A) Phase: [Choose phase] Frequency: [Typically 60Hz] (Hz) NEMA Plug Type: [Enter plug type here] (i.e.: NEMA L5-20P) Environment: [Choose environment] Other power consideration: [List any other power considerations here] ☐ Utility connections: [List relevant available utilities, pressure(s), and flowrate(s)] ☐ Other considerations: [List other considerations to ensure an accurate quote]

Warranty ☐ N/A Base Manufacturer Warranty is acceptable The Contractor shall provide a one-year warranty for the system. All hardware and consumables for normal operation of the system and software shall be covered. The warranty shall cover all parts, labor, and travel. Only new OEM-certified parts shall be used in the repair and maintenance of the instrument. The warranty shall commence upon successful completion of delivery, installation, training, and demonstration of all required specifications. During the warranty period, the Contractor shall provide telephone support during normal business hours, on-site service and replacement of any defective equipment or software.

What is included?

☒ Labor ☒ Parts ☒ Travel ☐ Cost and liability for returns ☐ Other: [Enter other requirements here] ☐ Warranty length: [Enter warranty length here] Period Length:[Ex. month, 6 month, year etc.]

Training ☒ N/A [Training requirements (who, when, what, where) here. If on-site, is travel necessary?] ☐ On-site ☐ Off-site location: [Enter location(s) here] ☐ Number of trainees: [Enter number of trainees here] Scope of training:

☐ Operations ☐ Maintenance ☐ Troubleshooting ☐ Safety ☐ Other: [Enter other scope requirements here] ☐ Training materials to be provided: [Describe requirement here] ☐ Other: [Enter other training requirements here] Note: When training is required, TPOC or COR shall be the coordination point.

Inspection and Acceptance ☐ N/A The Contractor shall demonstrate that all performance standards in this statement of requirement have been met upon which the item will be accepted.

☐ Planned government acceptance testing (7 business days) ☒ Gov’t acceptance expected to take longer than 7 business days: [Duration] ☐ Inspection and acceptance plan: [Explain here] ☐ Other: [Enter other requirements here]

Maintenance ☒ N/A [Describe your maintenance requirements per item here] Period Length: [Ex. month, 6 month, year etc.] What is included?

☐ Labor ☐ Spare parts ☐ Consumables ☐ Travel ☐ Cost and liability for returns ☐ Software updates ☐ Manuals ☐ Service plan length: [Enter service plan length here] ☐ Other: [Enter other requirements here] ☐ Requirements: [Enter requirements here] (i.e.: onsite within 72 hours, etc.)

Government Furnished Material / Equipment ☒ N/A [List any government furnished material/equipment per item here] ☐ Samples for testing ☐ Government equipment which will leave gov't site (TPOC must coordinate with division property custodian) Serial Number: [Enter Serial Number here] Description: [Enter description here] NIST property number: [Enter NIST property number here] ☐ Other: [Enter other details here]

Travel ☒ N/A [Describe any travel requirements per item here] ☐ Explain: [Explain here] ☐ Other: [Enter other requirements here] Vendor: To the maximum extent possible, include as part of appropriate sections above (maintenance, repair, etc.). Otherwise, it will be a separate line item, reimbursable per the Federal Travel Regulation.

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Requirements / Specifications: Particle-into-Liquid-Sampler System Version 1.0 (2019) Double-click on for further assistance.

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