Requirements Document.docx

REQUIREMENTS DOCUMENT

Title: Tungsten shielding plates Requesting Lab: 682.03

I. BACKGROUND INFORMATION

Purpose/Objective: The neutron imaging group is constructing an upgraded neutron shutter for the BT-2 neutron imaging beam line. This new shutter requires two tungsten hevimet inserts to provide as designed levels of radiation shielding.

II. SCOPE

The Contractor shall deliver a quantity of 1 each of the two requested tungsten plates, inclusive of FOB Destination delivery.

III. MINIMUM REQUIREMENTS

The Contractor shall provide tungsten plates that meets all technical specifications identified below.

Line Item 0001:

Description: Tungsten front insert plate Quantity: 1 A. Technical Specifications

a. 95W/3.5Ni/1.5Fe

b. ASTM B777 CLASS 3

c. Dimensional tolerances are +/- .005 inch unless otherwise specified

d. Surface roughness Ra 32 microinch

e. Sizing and other requirements should be in accordance with the attached Requirements document and Hevimet Plates PDF attachment.

Line Item 0002:

Description: Tungsten insert plate Quantity: 1 A. Technical Specifications

a. 95W/3.5Ni/1.5Fe

b. ASTM B777 CLASS 3

c. Dimensional tolerances are +/- .005 inch unless otherwise specified

d. Surface roughness Ra 32 microinch

e. Sizing and other requirements should be in accordance with Hevimet Plates PDF attachment.

IV. DELIVERABLES

Standards of Acceptance: The NIST SME shall review the two tungsten hevimet inserts and respond with an acceptance or request for revision email to the Contractor Point of Contact (POC) within 14 days of receipt of deliverable. This section applies to deliverables which must be reviewed and approved for acceptances (draft plans, drawings, etc.)

V. DELIVERY TERMS

Delivery shall be F.O.B Destination and shall occur in accordance with the delivery due dates provided in the above table.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

National Institute of Standards and Technology Shipping and Receiving 100 Bureau Drive, Building 301 Gaithersburg, MD 20899 C/O/ POC/SME Jacob LaManna, Building 235, room K130

***Due to ongoing limited site access of the NIST facilities, the Awardee SHALL confirm with the Designated Government Official and the Contracting Officer prior to ANY shipment to NIST***

VI. INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Performance Tests:

1. Dimensional metrology to verify supplied pieces meet tolerance specifications

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST SME to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 14 days of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

VII. PAYMENT SCHEDULE

Advance payment is not authorized. The Contractor must invoice in arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

1. 100% after installation and acceptance by the COR OR SME of fully installed system, AND

1. After the successful completion of the testing requirements set forth in this document under section set forth in this document, AND

1. After successful demonstration by the instrumentation that it performs IAW the technical requirements set forth in this document AND

1. After receiving an invoice submitted properly, IAW the purchase order terms and conditions.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.

VIII. ATTACHMENTS

0. Hevimet_plates.pdf