1333ND23QNB190468.pdf

RFQ IFB RFP

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODEFACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

17a CONTRACTOR/

OFFEROR.

CODE

8 (A)

SIZE STANDARD:

NAICS:

% FOR:SET ASIDE:UNRESTRICTED OR

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

10. THIS ACQUISITION IS

EDWOSB

SMALL BUSINESS PROGRAM

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

Attachment Page

PAGE 3 OF 85 1333ND23QNB190468

REQUIREMENT: Closed Loop Chemical Treatment

Enter PRICES IN SECTION B, TYPE OR USE BLACK INK.

This acquisition is a 100% Small Business Set-Aside.

The NAICS for this acquisition is 325998; the Small Business Size Standard is 650 employees.

See Clause 1352.270-71 for Site Visit Dates / Times.

See Addendum to 52.212-1 regarding due dates for site visit name submission and questions.

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Boulder Closed Loop Chemical Treatment - Baseline

Establishment, in accordance with the statement of work.

Period of Performance: 10/01/2023 to 09/30/2024

1.00 JB

0002 Boulder Closed Loop Chemical Treatment Semi-Annual

Visits, in accordance with the statement of work.

Period of Performance: 10/01/2023 to 09/30/2024

1.00 JB

NTE NTE

0003 Retesting, treatment, repairs or additional chemicals in accordance with the statement of work.

The contractor shall coordinate with the appointed COR and CO immediately upon discovering potential work listed above. The contractor shall present all options to the Government and provide a firm-fixed price quote for the work. Work shall not commence without approval from the CO.

Please provide the following labor rates:

Labor Rate - Regular Time $_____________ Labor Rate - Overtime/Non-Regular Time $___________

NTE: $15,000.00

Period of Performance: 10/01/2023 to 09/30/2024

1.00 JB

OPT

1001 Boulder Closed Loop Chemical Treatment Semi-Annual

Visits, in accordance with the statement of work.

Period of Performance: 10/01/2024 to 09/30/2025

1.00 JB

NTE NTE/OPT

1002 Retesting, treatment, repairs or additional chemicals in accordance with the statement of work.

The contractor shall coordinate with the appointed COR and CO immediately upon discovering potential work listed above. The contractor shall present all options to the Government and provide a firm-fixed price quote for the work. Work shall not commence without approval from the CO.

Please provide the following labor rates:

Labor Rate - Regular Time $_____________ Labor Rate - Overtime/Non-Regular Time $___________

NTE: $15,000.00

Period of Performance: 10/01/2024 to 09/30/2025

1.00 JB

OPT

2001 Boulder Closed Loop Chemical Treatment Semi-Annual

Visits, in accordance with the statement of work.

Period of Performance: 10/01/2025 to 09/30/2026

1.00 JB

NTE NTE/OPT

2002 Retesting, treatment, repairs or additional chemicals in accordance with the statement of work.

PAGE 4 OF 85 1333ND23QNB190468

The contractor shall coordinate with the appointed COR and CO immediately upon discovering potential work listed above. The contractor shall present all options to the Government and provide a firm-fixed price quote for the work. Work shall not commence without approval from the CO.

Please provide the following labor rates:

Labor Rate - Regular Time $_____________ Labor Rate - Overtime/Non-Regular Time $___________

NTE: $15,000.00

Period of Performance: 10/01/2025 to 09/30/2026

OPT

3001 Boulder Closed Loop Chemical Treatment Semi-Annual

Visits, in accordance with the statement of work.

Period of Performance: 10/01/2026 to 09/30/2027

1.00 JB

NTE NTE/OPT

3002 Retesting, treatment, repairs or additional chemicals in accordance with the statement of work.

The contractor shall coordinate with the appointed COR and CO immediately upon discovering potential work listed above. The contractor shall present all options to the Government and provide a firm-fixed price quote for the work. Work shall not commence without approval from the CO.

Please provide the following labor rates:

Labor Rate - Regular Time $_____________ Labor Rate - Overtime/Non-Regular Time $___________

NTE: $15,000.00

Period of Performance: 10/01/2026 to 09/30/2027

1.00 JB

OPT

4001 Boulder Closed Loop Chemical Treatment Semi-Annual

Visits, in accordance with the statement of work.

Period of Performance: 10/01/2027 to 09/30/2028

1.00 JB

NTE NTE/OPT

4002 Retesting, treatment, repairs or additional chemicals in accordance with the statement of work.

The contractor shall coordinate with the appointed COR and CO immediately upon discovering potential work listed above. The contractor shall present all options to the Government and provide a firm-fixed price quote for the work. Work shall not commence without approval from the CO.

Please provide the following labor rates:

Labor Rate - Regular Time $_____________ Labor Rate - Overtime/Non-Regular Time $___________

NTE: $15,000.00

PAGE 5 OF 85 1333ND23QNB190468

Period of Performance: 10/01/2027 to 09/30/2028

PAGE 6 OF 85 1333ND23QNB190468

Table of Contents

Statement of Work

Attach 1 NIST Boulder General Requirements

Attach 2 NIST Closed Loops

52.203-3 GRATUITIES (APR 1984)

52.203-6RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (JUN 2020)

52.203-12LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS (JUN 2020)

52.203-17CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER

RIGHTS (JUN 2020)

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.204-13SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-16COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

52.204-18COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)

52.204-24REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(NOV 2021)

52.212-1INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023)

Addendum to 52.212-1

52.212-4CONTRACT TERMS AND CONDITIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

52.217-5 EVALUATION OF OPTIONS (JUL 1990)

52.253-1 COMPUTER GENERATED FORMS (JAN 1991)

1352.201-70 CONTRACTING OFFICER?s AUTHORITY (APR 2010)

1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

1352.228-72 DEDUCTIBLES UNDER REQUIRED INSURANCE COVERAGE- FIXED PRICE (APR 2010)

1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

52.212-2EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

Addendum to 52.212-2

52.212-3OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC

2022)

52.212-5CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (JUN 2023)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

52.225-18 PLACE OF MANUFACTURE (AUG 2018)

1352.201-72 CONTRACTING OFFICER`S REPRESENTATIVE (COR) (APR 2010)

1352.228-70 INSURANCE COVERAGE (APR 2010)

1352.233-70 AGENCY PROTESTS (APR 2010)

1352.242-70 POSTAWARD CONFERENCE (APR 2010)

1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

1352.270-70 PERIOD OF PERFORMANCE (APR 2010)

1352.270-71 PRE-BID / PRE-PROPOSAL CONFERENCE AND SITE VISIT (APR 2010)

NIST LOCAL-53CONTRACT PERFORMANCE DURING CHANGES IN NIST OPERATING STATUS

NIST LOCAL-54ELECTRONIC BILLING INSTRUCTIONS

NIST LOCAL-56INVOICING PROCESSING PLATFORM-ALTERNATE I (DEC 2022)

RFQ Experience Submittal

Past Performance Questionnaire

WD 2015-5415-R21, dated 12/27/2022

PAGE 7 OF 85 1333ND23QNB190468

CLAUSES

Statement of Work

PAGE 8 OF 85 1333ND23QNB190468

Statement of Work NIST Boulder Closed Loop Chemical Treatment

February 13, 2023

I. BACKGROUND:

The Department of Commerce (DOC), National Institute of Standards and Technologies (NIST), Facilities and Maintenance Division of Boulder (FMD-B), is responsible for maintenance and operations of the NIST sites located at 325 Broadway in Boulder, CO 80305 and radio station located at 2000 CR 58 Fort Collins, CO 80524.

This is an ongoing requirement, and NIST will award a Firm Fixed Price (FFP) purchase order for one base year and four one-year option periods to test and treat the chemical loops. The general requirements are provided in Section IV of this Statement of Work (SOW) and are intended to describe the minimum Government requirements.

II. OBJECTIVES:

Unless otherwise specified herein, the contractor shall provide all labor, supervision, management, equipment, chemicals, materials, and other items or services necessary to provide the monitoring, testing, chemicals and or treatment identified in the list of closed water loops.

III. SCOPE:

1. Semi-annual monitoring and testing of the corrosion inhibitor in the closed water loops in accordance with the manufacturer’s specifications and industry standards.

Retesting or treatment for any other issues associated with the loops such as bacteria, although covered under this contract, shall not be included in the firm fixed price of the semi-annual service. A not to exceed (NTE) separate repair line item will be provided for all retests, chemical pot feeder repairs, or additional chemicals needed and the labor to support these efforts.

2. Provide annual water analysis records in written report format.

IV. REQUIREMENTS:

1. During the base year of the contract, a baseline for each closed loop shall be established by the contractor. See Attachment 2 for water testing completed in March 2023 showing the existing conductivity, pH, Nitrite, Glycol Percentage, and Iron content as a starting point for this contract. Should any draining of existing loop water be needed to remove existing nitrates and have a city water conductivity baseline, contractor shall coordinate with NIST for NIST personnel to complete the draining and filling of the city water. A number of gallons or length of time shall be discussed and agreed upon between contractor and Contracting Officer’s Representative (COR). NIST personnel shall be responsible for turning valves on the drain or fill of water in the closed loops. Contractor shall provide chemicals, labor for monitoring and any testing needed during the process of establishing all baseline criteria for loops.

Loop baseline criteria shall be considered:

a. Conductivity <3000

b. pH minimum >8.0

c. Silica inhibitor 60-100PPM

d. Glycol Percentage for loops requiring glycol in Attachment 2, the range shall be 30-35%, except for the B81 glycol heat pump loop that shall be maintained at 50-55%.)

e. Iron content <1.0ppm

2. Semi-annual visits will be used for contractor to monitor the residual inhibitor in each closed loop system and provide additional inhibitor as needed. Contractor shall provide a full-strength silica product for each closed loop in Attachment 2 in order to maintain the silica range of 60-100 PPM. Additional inhibitor will be added by contractor as necessary to maintain the proper concentration listed above. Product shall be introduced by the contractor into each closed loop via the existing pot feeder. Contractor shall be responsible to provide chemicals and labor to maintain inhibitor and glycol levels under normal operating conditions.

3. Contractor shall provide a semi-annual water analysis for each loop in Attachment 2 to COR in written report format for NST records. At a minimum, the report shall include the following:

a. Conductivity

PAGE 9 OF 85 1333ND23QNB190468

b. pH level

c. Silica range (PPM) tested during visit

d. Amount of silica product added during site visit

e. Glycol percentage tested during visit

f. Amount of glycol product added during site visit

g. Iron content (PPM)

h. Bacterial growth presence/issues found/indicate if there is a need for any further treatment

4. Submittals Contractor shall provide submittal of chemical products and associated SDS sheets to COR within 1 month of award, prior to first treatment site visit. Contractor shall wait for approval of submittal from COR prior to adding any chemicals to the NIST Boulder closed loops.

-Silica based inhibitor -Propylene glycol

5. Monitor & Chemical Testing The Contractor shall provide testing and chemical treatment to the closed water loops with minimal disruption to research laboratories, building occupants, building systems and their environmental controls to ensure efficient and safe operation while working at NIST.

a. All work is to be done during normal business hours of operation.

b. The contractor shall collect and dispose of all hazardous waste in accordance with local, state, and federal regulations.

c. All items found deficient will be demonstrated to the COR for verification.

d. The Contractor shall submit a written estimate to the COR for all repairs, retests or additional chemicals needed within 72 hours of testing. The COR will submit a work order authorization, repair estimate, and NTE Line Item balance to the Contracting Officer (CO) for approval before any repairs can be made using the repair line item.

e. Contractor shall provide a 1-year warranty for workmanship performed under this contract.

6. Repairs, Retests, Additional Chemicals – CLIN 0003, 1002, 2002, 3002, 4002

a. Items found to be deficient and needing repair will be verified by the COR.

b. If poor water quality is suspected and additional testing or chemical is required, COR shall be notified immediately to begin work order authorization procedure.

c. The contractor shall coordinate with the appointed COR and CO immediately upon discovering potential repair work. The contractor shall present all options to the Government and provide a firm-fixed price quote for the repair work. The quote will include labor (at the hourly rate established in the contract) and material and equipment (at cost, plus direct handling fees) to perform authorized repair services. Work shall not commence without approval from the CO via a work order authorization. The contractor exceeds the amount approved by the CO at their own risk.

7. Reporting The Contractor shall provide a written report, transmitted electronically, after each semi-annual visit with the following information:

a. Water loop number

b. Initial concentration (ppm) of inhibitor upon arrival, prior to adding any additional chemicals.

c. Volume of chemical added, and concentration level contractor is aiming to achieve with said chemical volume.

d. Glycol percentage

e. Conductivity

f. pH level

g. Bacterial growth presence/indicate if there is a need for further treatment.

h. Any other water quality issues noticed upon testing that require further follow up with COR.

V. UNIQUE REQUIREMENTS:

1. Safety

a. Responsibility and Liability

The Contractor will assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of Contractor and subcontractor personnel during the execution of work. The

PAGE 10 OF 85 1333ND23QNB190468

Contractor will hold the Government harmless for any action on their part or that of their employees or subcontractors, which results in illness, injury, or death.

b. Pre-Project Safety Meeting Representatives of the Government and the Contractor will meet prior to the start of work for reviewing the Contractor’s safety and health programs and implementation of safety and health provisions pertinent to the work to be performed under the contract.

The Contractor will submit a copy of their Company Safety Plan. The Contractor will be prepared to discuss, in detail the measures planned to control any unsafe or hazardous conditions associated with the work to be performed. This meeting may be held in conjunction with other meetings that are scheduled to take place prior to start of work. Further submittals requested by representative of the Government at this meeting regarding health, safety or environmental concerns for the project shall be provided before work on the project commences (examples include hot work permits, written programs for permit-required confined space entries, etc.).

c. Personal Protective Equipment In accordance with 29 CFR 1910.132 and 29 CFR 1926.28, the Contractor will identify hazards associated with this project and determine appropriate personal protective equipment (PPE) to protect their employees and government employees from hazards. A list of the hazards and the appropriate PPE will be provided to the government representative prior to start of the project. If barricades or temporary controls are used, signs will be hung on the barricades or controls stating required PPE for entry into the controlled area. (A sample Job Hazard Analysis (JHA) check sheet form is attached to help the contractor assemble a site specific, task specific, written plan to be submitted to the government for review at the kick-off meeting).

d. Safety Inspections The Government will conduct unscheduled, random safety inspections of work being performed as identified in this contract. Unsafe conditions and/or practices attributable to the Contractor will be brought to their attention for correction. If the unsafe condition warrants, the COR has the authority to order the contractor to “STOP WORK” until the site or condition is deemed safe, and work can continue.

e. Incidents on the Job If an on-the-job accident occurs while performing the project on the NIST site, the Contractor will submit a copy of each accident report to the CO, through the COR, no later than three (3) calendar days after the day the accident occurred. The Government reserves the right to investigate all incidents which occurred because of the Contractor's operation, and in which there is damage to Government-furnished items/property, and injury or occupational illness to Government or Contractor personnel.

2. NIST Access (Refer to General Instructions for Conducting Work at the NIST Boulder Campus)

a. During services, the contractor shall minimize disruptions to facility employees.

b. The government will be the interface with the building occupants and perform a “First Response” role for calls from government personnel not dealing directly with this project during normal business hours Monday thru Friday. The COR will coordinate with the Contractor all activities required throughout the duration of this purchase order. The Contractor will only work with the COR and the CO on all matters pertaining to the purchase order and the desired result.

c. Many research laboratories operate and have equipment running 24/7. Any disruption may cause severe loss of valuable information. Prior to any disconnect of power and or shut down of a system/system component, the generation of undue vibrations or noise levels the COR must be notified to ensure each office and or laboratory occupant affected can be notified prior to the activity if it is determined the activity may disrupt the area so ongoing work is not disrupted. Special arrangements may be necessary prior to work of this nature and will be coordinated through the COR and building occupants.

d. The coordination of activities between the COR, the Contractor and the building occupants is critical to minimize disruption of the research and damage to ongoing experiments. The notification of building occupants is the COR’s responsibility.

e. Entrance into laboratories is normally not required. If entrance into the area is required, the Contractor shall contact the COR or his/her designee and arrangements with the owner/occupant to ensure work to be performed will not disrupt or damage technical experiments/projects in the specified area will be coordinated.

f. When special entrance requirements are deemed necessary the COR and or his/her designee will plan for Contractor personnel to have the necessary briefings and training prior to entrance into the specified area.

g. The Government will not provide service/repair manuals or testing/certification manuals to the Contractor. The contractor shall obtain, have on file, and make available to its FSE's all operational and technical documentation, such as service/repair manuals or testing/certification manuals and parts lists, which are necessary to meet the performance requirements of this contract.

PAGE 11 OF 85 1333ND23QNB190468

h. Contractor shall be responsible to meet all OSHA/Safety requirements in the performance of the work. This shall include but not be limited to taking all the necessary precautions to protect the visitors and/or staff at each location during the performance of tasks. Contractor shall be held responsible for any injuries and/or damage, which may be caused because of the contractor’s failure to adhere to these requirements.

VI. CONFORMANCE STANDARDS:

1. The Contractor shall ensure that the equipment functions in conformance with the latest published edition of

Occupational Safety and Health Administration (OSHA), Underwriters Laboratory (UL), National Electric Code (NEC), state and local regulations. The closed loops covered under this contract shall be maintained in accordance with the manufacturer's standards/specifications.

2. When performing work under the provisions of this contract the contractor's employees must strictly observe the requirements of all applicable Department of Commerce, U.S. Department of Labor Occupational Safety and Health Administration, U.S. and Colorado Environmental Protection Agencies and NIST rules, regulations, and policies.

3. Prior to commencement of services the contractor shall provide Material Safety Data Sheets as required for all products in accordance with NIST and OSHA regulations if required to perform services under any resulting contract.

Attachments

Attach 1 - General Instructions for Conducting Work at the NIST Boulder Campus Attach 2 - List of closed water loops with estimated water volumes.

Attach 1 NIST Boulder General Requirements

PAGE 12 OF 85 1333ND23QNB190468

General Instructions for Conducting Work at the NIST Boulder Campus

OFPM Rev. C 3-30-2020

Contents Part 1: GENERAL

1.1 INTRODUCTION:

1.2 BACKGROUND

1.3 HOURS OF OPERATION

1.4 UNFORESEEN FACILITY CLOSURES

1.5 SANITARY FACILITIES

1.6 EQUIPMENT AND MATERIAL STORAGE

1.7 ELECTRICITY AND WATER

1.8 TELEPHONE

1.9 ROADS

1.10 PARKING

1.11 CONTRACTOR’S USE OF PREMISES

PART 2: SAFETY

2.1 OCCUPATIONAL HEALTH AND SAFETY

2.2 CODES, ORDINANCES, REGULATIONS

2.3 RESPONSIBILITY AND LIABILITY

2.4 PRE-CONSTRUCTION/SAFETY MEETING

2.5 SAFETY INSPECTIONS

2.6 INCIDENTS ON THE JOB

2.8 PROPER WASTE DISPOSAL

2.9 STORM WATER PROTECTION/COMPLIANCE

2.10 FIRE PREVENTION/PROTECTION

2.11 EMERGENCY RESPONSE PROCEDURES FOR THE UNSCHEDULED MINOR DISTURBANCES OF ASBESTOS-CONTAINING

MATERIAL (ACM)

PART 3: PERSONAL/PHYSICAL SECURITY & PROPRIETARY INFORMATION

3.1 GENERAL

3.2 CONTRACTOR’S SECURITY POINT OF INTEREST

3.3 PERSONAL SECURITY & EMPLOYEE IDENTIFICATION

PART 4: PROJECT PROCEDURES

4.1 GENERAL DESCRIPTION

4.2 PROJECT DOCUMENTATION PROCEDURES

4.3 PERMIT REQUIRED OPERATIONS DURING CONSTRUCTION OR MAINTENANCE ACTIVITIES

PAGE 13 OF 85 1333ND23QNB190468

4.4 MAINTENANCE OF WORK SITE

4.5 WORK REQUIRING ADVANCE NOTICE AND COORDINATION

Appendix

Roof Access Permit

Penetration Permit

Hot Work Permit

Fire Protection System Impairment

Excavation Permit

PAGE 14 OF 85 1333ND23QNB190468

Part 1: GENERAL

1.1 INTRODUCTION:

1. This document is intended to provide the necessary information/requirements for all contractors performing work at

Department of Commerce (DOC) facilities. It is understood all information in this document may not apply for the specific project described in the Statement of Work; however, it is the responsibility of the contractor to ensure the requirements are met when applicable.

2. Specifics of the activities are described in the attached Statement of Work and supporting documentation.

3. Questions about the requirements can be addressed to the Contracting Officer (CO) and Contracting Officers Representative

(COR)/Project Manager designated for the specific task order.

1.2 BACKGROUND

The Office of Facilities and Property Management (OFPM) Division manages and provides services to the DOC staff in support of their research, technical, and administrative programs. DOC agencies serviced by OFPM include but may not be limited to: The National Oceanic and Atmospheric Administration (NOAA), The National Telecommunications and Information Administration (NTIA), and The National Institute of Standards and Technology (NIST).

1.3 HOURS OF OPERATION

1. DOC hours of operations are from 7:00 AM to 5:00 PM, Monday through Friday, on normal Federal workdays. Should the

Contractor desire to work at times other than those specified above, the dates and hours must be scheduled at least 10 working days in advance and approved in writing by the Contracting Officer’s Representative (COR).

2. Use the Main Entrance at the DOC site for materials supply and entry for:

a. Special arrangements may be made through the COR for delivery of material/supplies, and/or overtime beyond these hours or on holidays.

b. Check-in required at DOC Visitor’s Center located at the site main entrance.

3. Employee identification shall include the name, country of citizenship, employer, and green card (if applicable) is needed for each Contractor and Subcontractor's employee working on the DOC site. These shall be submitted to the COR for review 10 days prior to the work date. After hours work will require a hard badge from the General Contractor and a COR/Federal escort 100 percent of time if accessing DOC buildings (see section 3.3). Follow the specific procedures pertaining to security and work hours prescribed by the COR/Security. Contractor vehicles must show current registration and proof of insurance.

4. Department of Homeland Security (DHS) Advisory System:

Note: The following paragraphs describe the threat levels that may be changes at any time due to national security issues. If a change is issued by the DHS all changes in procedures/directions for entering and performing work at the site will be communicated to the contractor through the COR. Contractor’s access to the DOC campus grounds may occasionally be restricted as a result of a change in the Nation’s Threat Level when publicly announced by DHS.

5. National Terrorism Advisory System (NTAS)

a. The National Terrorism Advisory System, or NTAS, replaces the color-coded Homeland Security Advisory System (HSAS).

This new system will more effectively communicate information about terrorist threats by providing timely, detailed information to the public, government agencies, first responders, airports and other transportation hubs, and the private sector.

b. It recognizes that Americans all share responsibility for the nation’s security and should always be aware of the heightened risk of terrorist attack in the United States and what they should do.

6. NTAS Alerts

a. After reviewing the available information, the Secretary of Homeland Security will decide, in coordination with other

Federal entities, whether an NTAS Alert should be issued.

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b. NTAS Alerts will only be issued when credible information is available.

c. These alerts will include a clear statement that there is an imminent threat or elevated threat. Using available information, the alerts will provide a concise summary of the potential threat, information about actions being taken to ensure public safety, and recommended steps that individuals, communities, businesses and governments can take to help prevent, mitigate or respond to the threat.

d. The NTAS Alerts will be based on the nature of the threat: in some cases, alerts will be sent directly to law enforcement or affected areas of the private sector, while in others, alerts will be issued more broadly to the American people through both official and media channels.

e. NTAS Alerts contain a sunset provision indicating a specific date when the alert expires - there will not be a constant NTAS Alert or blanket warning that there is an overarching threat. If threat information changes for an alert, the Secretary of Homeland Security may announce an updated NTAS Alert. All changes, including the announcement that cancels an NTAS Alert, will be distributed the same way as the original alert.

f. Contractor coordinates procedures with COR.

g. Threat Levels:

i. Low Condition (Green): A Low Condition is declared when there is a low risk of terrorist attacks.

1. Federal departments and agencies will implement general and agency-specific Protective Measures to assure that all facilities and regulated sectors take reasonable measures to mitigate vulnerabilities to terrorist attack.

2. Contractor coordinates procedures with COR.

ii. Guarded Condition (Blue): A Guarded Condition is declared when there is a general risk of terrorist attacks.

1. In addition to Protective Measures taken in previous Threat Condition, Federal departments and agencies will implement general measures in addition to agency-specific Protective Measures to check communications with designated emergency response or command locations, update emergency response measures, and provide public with information.

2. Contractor coordinates procedures with COR.

iii. Elevated Condition (Yellow). An Elevated Condition is declared when there is a significant risk of terrorist attacks.

1. In addition to Protective Measures taken in previous Threat Conditions, Federal departments and agencies may develop protective measures for the DOC campus grounds such as increased surveillance, coordinating emergency plans as appropriate with nearby jurisdictions, and implementing contingency and emergency response plans.

2. Contractor coordinates procedures with COR.

iv. High Condition (Orange): A High Condition is declared when there is a high risk of terrorist attacks.

1. In addition to Protective Measures taken in previous Threat Conditions, Federal departments and agencies will implement general and agency-specific Protective Measures for the DOC campus grounds.

2. At this Threat Level the Government may restrict access to site and facility to essential personnel only.

3. Contractor coordinates procedures with COR.

v. Severe Condition (Red). A Severe Condition reflects a severe risk of terrorist attacks.

1. Under most circumstances, the Protective Measures for a Severe Condition are not intended to be sustained for substantial periods of time. In addition to Protective Measures for previous Threat Conditions, Federal departments and agencies may close Public and Government sites and facilities as a protective measure.

2. Contractor coordinates procedures with COR.

1.4 UNFORESEEN FACILITY CLOSURES

1. When an unforeseen facility closure occurs, the Contractor will either reschedule the work or perform the work on the next regularly scheduled workday. If the facility is closed, the contractor is not to be on-site unless notified by the contracting officer they are essential. Contractor personnel may be required by the COR to remain on site to handle problems as a result of a closure, e.g., severe weather, national emergency, changes in national security levels.

2. Information about the status of the site may be obtained by calling the switch board at 303-497-3000. Usually the day’s site status is available by 6 AM MST. Contractor can verify site status and sign up for email and text site notifications at the following website:

http://www.boulder.doc.gov/cgi-bin/docstatus.cgi

1.5 SANITARY FACILITIES

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Toilet rooms in existing buildings may be used by the Contractor when performing work inside DOC owned buildings at the discretion of the COR. When toilet rooms in existing buildings are not available or work is being conducted outside the Contractor shall:

1. Provide temporary toilet facilities for use of all workmen.

2. Provide the COR with keys to all temporary structures.

3. Maintain toilet facilities in a clean, sanitary condition.

4. Provide adequate supplies of toilet paper, cleaning and other required items.

a. Holding tanks for the collection of sanitary waste will not be permitted.

b. Contractor shall install all pipes serving these trailers underground with appropriate cleanouts and provide measures to prevent them from freezing.

c. Piping shall be run in an organized and pre-planned fashion and all piping shall be removed from the DOC campus upon demobilization of the Construction trailer(s) and the sewer main piping shall be restored to its original condition.

1.6 EQUIPMENT AND MATERIAL STORAGE

1. The contractor shall provide and store, in an area designated by the COR, all equipment, materials and required to complete the project. The materials are required to be kept undamaged, clean and dry throughout the duration of the project. The contractor shall also coordinate location of any trash receptacles, if necessary, with the COR and shall keep the construction area free of trash and debris. All equipment, materials and garbage shall be kept in a manner to avoid causing a hazard by accidental shifting, ignition or other hazardous qualities.

2. Prior to the start of work, Contractor shall meet with all Subcontractors to arrange and prepare a plot plan defining staging, storage, field office and traffic areas within lay-down/staging and trailer/parking areas designated.

a. Submit a plan for COR's approval not less than 10 working days prior to the installation of temporary facilities.

b. Except as specifically provided, working and storing outside these areas will not be permitted.

c. Arrange and locate temporary structures and storage to avoid interfering with construction.

3. Within the area designated for its use, provide suitable and sufficient enclosed and covered spaces with raised flooring, to protect materials and equipment from damage by weather, construction work, or other hazards.

a. Maintain storage and working areas in clean and orderly condition.

b. Tie down canvas and other coverings sufficiently to be maintained in conditions of high winds.

c. At completion of contract, contractor shall remove all storage areas and return any disturbed areas to original condition or better.

1.7 ELECTRICITY AND WATER

1. DOC may make available, at no cost to the contractor, electricity and water during the course of this project. The contractor is responsible for making connections to the existing systems. (see FAR 52.236-14, Availably and Use of Utility Services)

2. Electricity: Temporary electrical work shall meet the requirements of NFPA 70-1996 (NEC), Article 305.

a. Temporary electrical service shall be provided from existing campus power distribution system.

i. If the contractor chooses to use Governments electrical service, then the Contractor is responsible for connection, installation, and maintenance of all portions of the temporary electrical service, and connected equipment.

ii. Verify connection location with COR.

b. Make arrangements for all equipment, poles, meter, wiring, switches, outlets, etc., for all lighting and power requirements for construction purposes.

i. Permanent existing campus power distribution system may be used.

ii. Remove all temporary electrical equipment, when no longer needed.

iii. Immediately preceding completion, remove and replace all damaged parts of permanent systems.

c. Temporary electrical power derived from existing site distribution system will be paid for by the Government. Any other power generation shall be paid for by Contractor.

i. The use of resistive heating devices is prohibited.

ii. Turn off all lighting and/or equipment not in use.

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d. Extend warranty or guarantee period on permanent systems used during construction period so they commence on date of Acceptance.

e. Provide UL approved extension cords where necessary.

f. Contractor to submit after hours lighting plan to COR for approval at least 10 working days prior to installation and use.

g. Provide temporary electrical systems which meet Government approval.

h. Contractor shall remove same from the DOC campus at such time as temporary lighting is no longer required.

3. Water:

a. During construction/renovation/and maintenance projects the contractor, with the consent/approval of the COR, shall:

i. Make all arrangements; install equipment, backflow preventer, piping, and outlets for an adequate supply of clean water for construction purposes.

ii. Existing water lines may be used for temporary service.

1. Contractor shall tie into existing domestic water line at a location designated and approved by COR, and shall provide all materials, labor and equipment necessary for the connection of all trailers requiring a domestic water connection.

b. Contractor shall install all pipes serving these trailers underground with appropriate shut-off valves for isolation of each branch connection and shall provide measures to prevent them from freezing.

c. Piping shall be run in an organized and pre-planned fashion and all piping shall be removed from the DOC campus upon demobilization, and the domestic water main piping shall be restored to its original condition.

1.8 TELEPHONE

Telephone service is not normally available on-site for the Contractor’s use.

1.9 ROADS

1. Do not block access to existing facilities.

2. Under no circumstances will egresses be blocked. Any changes in egress shall be approved by COR.

3. Any road closures, full or partial, require notification and approval of COR a minimum of 10 working days prior to closure.

4. Contractor shall be required to remove dirt or debris from road surfaces that are a direct result of contractor operations.

1.10 PARKING

1. Personnel performing the work shall not park in any Government parking lot without prior express consent of COR.

2. Contractor acknowledges that any personnel violating this requirement do so at their own risk and will inform personnel that vehicles may be towed at their expense.

3. Parking in residential and other areas in immediate vicinity of Project site is prohibited.

4. Contractor to keep all personnel, vehicles and operations on Project site within designated limits.

5. If authorized by the COR, temporary parking areas shall be surfaced with crushed stone and maintained by the Contractor to prevent deterioration (ruts, mud, etc.) as approved by the COR.

a. Direct personnel performing the work to use access to site designated by COR.

b. The Contractor shall provide parking and transportation for Contractor personnel off the Project site if designated onsite parking areas are inadequate for Contractor needs.

1.11 CONTRACTOR’S USE OF PREMISES

1. Contractor must coordinate all field investigations with COR prior to accessing ceiling/interstitial spaces. Fire alarm system may need to be impaired.

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2. Leave undisturbed as much of the site as practical.

a. Land disturbed but not designated for disturbance on the drawings or by the Government shall be restored to its original condition at Contractor's cost. (See FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities and Improvements).

b. Leave root zones of trees undisturbed.

c.

3. Provide warranty and/or guarantee on permanent items and systems used during construction, commencing on date of acceptance, for specified duration(s). (See FAR 52.246-21, Warranty of Construction)

4. Contractor acknowledges that there is wildlife on the Project site. Take all necessary measures to ensure that all such wildlife is protected from execution of the work. Prohibit hunting of any sort.

5. Investigation Equipment: Site investigations and field work may require the use of a stepladder and/or other investigative equipment (measuring tapes, flashlights, screwdrivers, etc.). Contractors shall provide their own stepladders and/or investigative equipment. The stepladders shall be Type 1 (industrial) or Type II (commercial).

6. Operating Equipment: Do not turn off or adjust any equipment without prior authorization from the COR. Work carefully around rotating equipment. Loosely fitting clothes (neckties, dangling jewelry, etc.) shall not be worn when near rotating equipment. Long hair shall be secured. Some equipment may start automatically. Take care when working around this equipment. (NOTE: It may become necessary to implement appropriate lock-out, tag-out procedures to control hazardous energy sources to ensure that personnel do not activate equipment during investigation, servicing, or maintenance).

7. Mechanical/Electrical Rooms: Obtain authorization from the COR prior to working in electrical and/or mechanical rooms.

Lock rooms after use. Do not operate any valves, switches, or breakers without prior approval from the COR. Adhere to all OSHA Lock-Out, Tag-Out Regulations (29 CFR 1910.147).

8. It is the prime contractor’s responsibility to ensure Contractor employees and Subcontractors become familiar with and obey all DOC site regulations, including fire, traffic, and security regulations. All personnel employed on the site shall keep within the limits of the work (and avenues of ingress and egress) and shall not enter any restricted areas unless required to do so and are cleared for such entry. The Contractor's vehicles and equipment shall be conspicuously marked for identification.

PART 2: SAFETY

2.1 OCCUPATIONAL HEALTH AND SAFETY

1. Contractor(s) acknowledges that by working at the National Institute of Standards and Technology (NIST), a Federal

Government facility located in Boulder, Colorado, they are subject to the jurisdiction of the U.S. Department of Labor's Occupational Safety and Health Administration (OSHA). The Regional Office has authority to assign a Compliance Safety and Health Officer (CSHO) to conduct safety and health inspections regarding the Contractors operations at the NIST Boulder site. In addition to OSHA oversight, the Contractor is required to follow NIST health and safety instructions and the Office of Facilities and Property Management (OFPM) safety policies and procedures applicable to their operations.

2. CITATIONS AND NOTICE OF PENALTY FOR NONCOMPLIANCE WITH OSHA STANDARDS

a. To protect NIST’s interests, the Contractor acknowledges that NIST may conduct periodic safety, health and environmental inspections to assure that staff and property are not at risk of injury or damage; also, from Citations issued by OSHA for multi-employer worksites.

b. The Contractor is required to implement and manage a job specific Safety, Health and Environmental plan. NIST will review and evaluate the Contractor’s Safety, Health and Environmental plan to assure that it is site specific for the work being performed. The Safety Plan Requirements Checklist in Appendix A requires a site and job specific plan to be developed and submitted to the government for review and acceptance. No site work may be started until the Site- Specific Safety Plan is accepted. 2. In the event of an onsite emergency, first call 303-497-7777 or 7777 from a campus phone; and then call 911. The Contractor will report the following details: Location (NIST), name, building name or number, room number, and a brief description of the emergency.

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2.2 CODES, ORDINANCES, REGULATIONS

Contractors are required to comply with all applicable codes, ordinances and regulations as stated in this document. Contractor to use version below, or most current version adopted by Boulder with amendments in effect on the date of the solicitation.)

These include, but may not be limited to:

1. Code of Federal Regulations (CFR):

a. OSHA General Industry Safety and Health Standards (29 CFR 1910);

b. OSHA Construction Industry Standards (29 CFR 1926);

c. National Emission Standards for Hazardous Air Pollutants (40 CFR 61);

d. Resource Conservation and Recovery Act standards for hazardous waste disposal (40 CFR 260-281); and

e. Toxic Substance Control Act rules related to asbestos and PCB’s (40 CFR Part 761).

2. National Fire Protection Association (NFPA):

a. NFPA 30 – Flammable and Combustible Liquids Code;

b. NFPA 101 – Life Safety Code;

c. NFPA 45 – Fire Protection for Laboratories using Chemicals;

d. NFPA 54 – National Fuel Gas Code; and

e. NFPA 70 – National Electrical Code.

3. Life Accessibility Standards (USFAS).

4. American National Standards Institute (ANSI) A117.1 – American National Standard Specifications for Making Buildings and Facilities Accessible and useable by the physically handicapped, latest edition.

5. Colorado Department of Public Health and Environment Regulations, Chapter 8.

6. State of Colorado Hazardous Waste Regulations 6 CCR 1007-3

7. Industrial Discharge Permit (2010-1)

8. Municipal Separate Storm Sewer System (MS4) Permit COR042002

9. Construction Permit (Air Pollutant Emissions) 09BO0159

10. Air Quality Control Commission regulation; Number 3, 5 CCR 1001-5

11. NIST ESO Site Security Specifications

12. International Building Code – IBC 2012

13. International Energy Conservation Code – IECC 2012

14. International Fuel Gas Code – IFGC 2012

15. International Mechanical Code – IMC 2012

16. International Fire Code – IFC 2012

17. International Plumbing Code – IPC 2012

18. International Electric Code Administrative Provisions – IEC 2012

19. US Department of Energy Regulations – 10 CFR 435

20. US Environmental Protection Agency Regulations – 40 CFR

21. State of Colorado Department of Public Health & Environment Regulations for Air Quality Control of Stationary Sources

22. State of Colorado Department of Labor and Employment Division of Oil & Public Safety – C.R.S. § 9-4-101

23. U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 (applies to fall protection only)

2.3 RESPONSIBILITY AND LIABILITY

1. The Contractor is to comply with all applicable regulations pertaining to the health and safety of their personnel and subcontractor personnel during the execution of the project. The Contractor will hold the Government harmless from any liability for any action incurred during the execution of the project by their personnel and subcontractor personnel, which results in property damage, illness, injury and/or death.

2. The Contractor is responsible for locating all underground and building utilities prior to starting work. Contractor is to stop excavation and notify COR immediately if any unexpected materials, such as utilities or concrete are encountered underground.

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3. Contractor is responsible for locating all utilities 18" either side of the marked utility and shall manually locate any utility prior to mechanical excavation. If identified utilities are not located within the 36" area, the contractor shall notify the COR immediately.

4. The Contractor is responsible for confirming all dimensions and locations in the field.

2.4 PRE-CONSTRUCTION/SAFETY MEETING

The Contractor may be required to participate in a Preconstruction Conference (see FAR 52.236-26) prior to the start of work for the purpose of reviewing NIST and OFPM site safety regulations, policies and procedures; and to discuss contractual requirements. The Contractor will submit a copy of their Site-Specific Safety Plan to the Contracting Officers Representative (COR) prior to the scheduled Pre-Construction meeting for review, comment, and approval. NTP will not be issued until Site- Specific Safety Plan is approved.

2.5 SAFETY INSPECTIONS

1. The Government will conduct safety…