1333ND23QNB190157.pdf

RFQ IFB RFP

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODEFACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

17a CONTRACTOR/

OFFEROR.

CODE

8 (A)

SIZE STANDARD:

NAICS:

% FOR:SET ASIDE:UNRESTRICTED OR

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

10. THIS ACQUISITION IS

EDWOSB

SMALL BUSINESS PROGRAM

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

Attachment Page

PAGE 3 OF 92 1333ND23QNB190157

REQUIREMENT: B24 UNINTERRUPTABLE POWER SUPPLY (UPS) ANNUAL

MAINTENANCE.

Enter PRICES IN SECTION B, TYPE OR USE BLACK INK.

The NAICS for this acquisition is 561210; the Small Business Size Standard is $47M.

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NTE NTE

0001 Provide all labor, equipment, and materials to perform inspection and preventative maintenance actions on NIST UPS equipment as specified in the performance work statement.

Period of Performance: 05/01/2023 to 09/30/2023

1.00 JB

NTE NTE

0002 Provide all labor, equipment, and materials to perform authorized repair services on NIST UPS equipment, in accordance with the performance work statement.

NOTE: These repairs are on an as-needed basis.

Please provide the following labor rates:

Regular Time $____/Hour Overtime/Non-Regular Time $_____/Hour

The contractor shall coordinate with the appointed COR immediately upon discovering potential repair work. The contractor shall present all options to the Government and provide a firm-fixed price quote for the repair work.

Work shall not commence with approval from the CO.

Period of Performance: 05/01/2023 to 09/30/2023

1.00 JB

Option Period 1

NTE NTE/OPT

1001 Provide all labor, equipment, and materials to perform inspection and preventative maintenance actions on NIST UPS equipment as specified in the performance work statement.

Period of Performance: 10/01/2023 to 09/30/2024

Option Period 1

1002 Provide all labor, equipment, and materials to perform authorized repair services on NIST UPS equipment, in accordance with the performance work statement.

NOTE: These repairs are on an as-needed basis.

Please provide the following labor rates:

Regular Time $____/Hour Overtime/Non-Regular Time $_____/Hour

The contractor shall coordinate with the appointed COR immediately upon discovering potential repair work. The contractor shall present all options to the Government and provide a firm-fixed price quote for the repair work.

Work shall not commence with approval from the CO.

Period of Performance: 10/01/2023 to 09/30/2024

Option Period 2

2001 Provide all labor, equipment, and materials to perform inspection and preventative maintenance actions on NIST UPS equipment as specified in the performance work statement.

Period of Performance: 10/01/2024 to 09/30/2025

Option Period 2

PAGE 4 OF 92 1333ND23QNB190157

2002 Provide all labor, equipment, and materials to perform authorized repair services on NIST UPS equipment, in accordance with the performance work statement.

NOTE: These repairs are on an as-needed basis.

Please provide the following labor rates:

Regular Time $____/Hour Overtime/Non-Regular Time $_____/Hour

The contractor shall coordinate with the appointed COR immediately upon discovering potential repair work. The contractor shall present all options to the Government and provide a firm-fixed price quote for the repair work.

Work shall not commence with approval from the CO.

Period of Performance: 10/01/2024 to 09/30/2025

Option Period 3

3001 Provide all labor, equipment, and materials to perform inspection and preventative maintenance actions on NIST UPS equipment as specified in the performance work statement.

Period of Performance: 10/01/2025 to 09/30/2026

Option Period 3

3002 Provide all labor, equipment, and materials to perform authorized repair services on NIST UPS equipment, in accordance with the performance work statement.

NOTE: These repairs are on an as-needed basis.

Please provide the following labor rates:

Regular Time $____/Hour Overtime/Non-Regular Time $_____/Hour

The contractor shall coordinate with the appointed COR immediately upon discovering potential repair work. The contractor shall present all options to the Government and provide a firm-fixed price quote for the repair work.

Work shall not commence with approval from the CO.

Period of Performance: 10/01/2025 to 09/30/2026

Option Period 4

4001 Provide all labor, equipment, and materials to perform inspection and preventative maintenance actions on NIST UPS equipment as specified in the performance work statement.

Period of Performance: 10/01/2026 to 09/30/2027

Option Period 4

4002 Provide all labor, equipment, and materials to perform authorized repair services on NIST UPS equipment, in accordance with the performance work statement.

NOTE: These repairs are on an as-needed basis.

Please provide the following labor rates:

PAGE 5 OF 92 1333ND23QNB190157

Regular Time $____/Hour Overtime/Non-Regular Time $_____/Hour

The contractor shall coordinate with the appointed COR immediately upon discovering potential repair work. The contractor shall present all options to the Government and provide a firm-fixed price quote for the repair work.

Work shall not commence with approval from the CO.

Period of Performance: 10/01/2026 to 09/30/2027

PAGE 6 OF 92 1333ND23QNB190157

Table of Contents

Performance Work Statement

NIST Boulder General Contractor Requirement

Safety Plan Checklist

JHA Example

JHA Template

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.204-13SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-16COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

52.204-18COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)

52.204-24REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(NOV 2021)

52.212-1INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

52.212-2EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

52.212-3OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC

2022)

52.212-4CONTRACT TERMS AND CONDITIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

52.212-5CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

52.217-5 EVALUATION OF OPTIONS (JUL 1990)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

52.223-3HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA (FEB 2021)

52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION (MAY 2011)

52.223-6 DRUG-FREE WORKPLACE (MAY 2001)

52.232-4 PAYMENTS UNDER TRANSPORTATION CONTRACTS AND TRANSPORTATION-RELATED SERVICES CONTRACTS (APR

1984)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.253-1 COMPUTER GENERATED FORMS (JAN 1991)

1352.201-70 CONTRACTING OFFICER?s AUTHORITY (APR 2010)

1352.201-72 CONTRACTING OFFICER`S REPRESENTATIVE (COR) (APR 2010)

1352.209-72 RESTRICTIONS AGAINST DISCLOSURE (APR 2010)

1352.223-99ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS (OCT 2021) (DEVIATION).69

1352.233-70 AGENCY PROTESTS (APR 2010)

1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

1352.237-71 SECURITY PROCESSING REQUIREMENTS - LOW RISK CONTRACTS (APR 2010)

1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

1352.270-70 PERIOD OF PERFORMANCE (APR 2010)

NIST LOCAL-33U.S. DEPARTMENT OF LABOR WAGE DETERMINATION

NIST LOCAL-53CONTRACT PERFORMANCE DURING CHANGES IN NIST OPERATING STATUS

NIST LOCAL-54ELECTRONIC BILLING INSTRUCTIONS

Wage Determination

Addendum to 52.212-2 Eval Criteria Basis for Award

NIST LOCAL-56INVOICING PROCESSING PLATFORM-ALTERNATE I (DEC 2022)

1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

Addendum to 52.212-1 Instructions to Offerors

PAGE 7 OF 92 1333ND23QNB190157

Table of Contents

PAGE 8 OF 92 1333ND23QNB190157

CLAUSES

Performance Work Statement

PAGE 9 OF 92 1333ND23QNB190157

PERFORMANCE WORK STATEMENT

B24 UPS MAINTENANCE SERVICES

OCTOBER 2022

I. Background / Overview

The National Institute of Standards and Technology (NIST) has a requirement whereby one of the Uninterruptable Power Supplies in B24 requires ongoing preventative maintenance.

II. Objectives The Contractor shall provide maintenance services required to maintain the customer’s UPS.

III. SCOPE

GENERAL REQUIREMENTS

A. The Government will be the interface with the building occupants and perform a “first response” role for calls from Government personnel not dealing directly with this project during normal business hours Monday thru Friday. The Contracting Officer’s Representative (COR) will coordinate with the contractor on all activities required throughout the duration of this contract. The contractor will only work with the COR and the Contracting Officer (CO) on all matters pertaining to the contract and the desired result. The contractor will supply and maintain onsite (while work is being performed) a single point of contact which has full authority in all matters concerning this contract.

B. The contractor shall schedule work as to cause the least amount of interference with site operations. Work schedules shall be subject to the approval of the Government. The contractor shall request permission in writing, to interrupt any electrical utility service, a minimum of fourteen calendar days prior to the desired date of interruption and schedule all electrical interruptions on weekends.

C. Many research laboratories operate continually. Any disruption may cause severe loss of valuable information.

Prior to any disconnect of power and or shutdown of a system / system component, or the generation of undue vibrations or noise levels, the COR must be notified a minimum of 30 days prior, to ensure each office and / or laboratory occupant(s) affected can be notified prior to the activity if it is determined the activity may disrupt the area so ongoing work is not disrupted. Special arrangements may be necessary prior to work of this nature and will be coordinated through the COR and building occupants.

D. Entrance into laboratories under this contract will be required. If entrance into the area is required, the contractor shall contact the COR or his/her designee a minimum of fourteen days prior, and arrangements with the owner / occupant to ensure work to be performed will not disrupt or damage technical experiments / projects in the specified area will be coordinated. If an emergency callback is required, all scheduling is at the discretion of the COR.

E. All work shall be in accordance with the attached General Requirements attachment document for detailed information of performing work on the NIST, Boulder site.

REQUIREMENTS

A. UPS Specifications:

1. Model: Liebert EXS, model #53S30HCFR2000XX.

2. Voltage: 208V, 3 phase, 4 wire.

3. Power: 30kVA.

B. UPS Battery Cabinet:

1. Model: Liebert model #53BP30R12L1X0XX.

2. VRLA batteries, quantity eighty (80).

C. Provide the following, at a minimum, in accordance with the following:

1. Service: Include one (1) annual Preventive Maintenance Service per below (i,ii).

PAGE 10 OF 92 1333ND23QNB190157

i. UPS Full Preventive Maintenance Service

a. Perform a complete visual inspection of observable equipment, including sub-assemblies, wiring harnesses, contacts, cables, and major components.

b. Record all voltage and current meter readings on the display.

c. Check all accessible nuts, bolts, screws, and connectors for tightness and heat discoloration.

d. With customer approval, perform operational test of the system including unit transfer and battery discharge.

e. Calibrate and record all electronics to system specifications.

f. Check or perform Engineering Field Change Notices (FCN) as necessary.

g. Review system performance with customer to address any questions and to schedule any repairs.

ii. Battery / External Battery Cabinet Performance Evaluation

a. Inspect the appearance and cleanliness of the batteries and the surrounding area. Clean normal dirt accumulation (to be done only with battery off-line).

b. Measure and record the total battery float voltage and charging current.

c. Measure and record the overall AC ripple voltage.

d. Measure and record the overall AC ripple current.

e. Visually inspect the battery covers for cracks and leakage.

f. Visually inspect for evidence of corrosion.

g. Measure and record the ambient temperature.

h. Verify the integrity of the battery rack/cabinet.

i. Measure and record 100% of the battery temperatures.

j. Measure and record the float voltage of all cells.

k. Measure and record all internal ohmic readings.

l. Provide a detailed written report noting any deficiencies and corrective action needed, taken and/or planned.

m. Verify approval for Battery Life program.

n. Re-tighten all battery connections to the battery manufacturer's specifications, if required. Refer to the manufacturer’s literature to determine if re-tightening is required.

o. Measure and record all battery connection resistances in micro-ohms, when applicable.

2. Response Time: Guaranteed 4-hour on-site emergency response, 7 days/week, 24 hours/day.

3. Parts: Include parts coverage, to include filters. Per standard practice, parts not included are capacitors or fan replacements.

4. Batteries: Include parts, labor, disposal, and batteries as required. Up to one (1) string of batteries per year, not accumulated over contract term.

5. Battery recycling: Include battery recycling as required, with documentation meeting EPA requirements.

6. Labor/Travel: Includes 100% labor and travel coverage 7 days/week, 24 hours/day.

7. Technician Requirements: Performed by factory-trained and authorized Liebert technician equipped with proprietary tools and software. NOTE: Must be Liebert authorized to be considered for contract award.

8. Provide a report of any deficiencies and work performed.

D. Segments of the work may require the shutdown of electrical equipment and be invasive. The contractor shall closely coordinate with the NIST COR any power shutdown activities. It is crucial power shutdown activities are closely coordinated with the NIST COR and internal customers. Work schedules / milestone plans will be required to ensure NIST internal customers can work around the construction schedule.

E. Deliverable Schedule:

ITEM DELIVERY DUE DATE DELIVER TO WHO

Site Specific Safety Plan After Award and prior to

Start of Work COR

Maintenance Coordinate w/ COR COR

Findings Report Deliver no more than 30 days after work is complete COR

PAGE 11 OF 92 1333ND23QNB190157

IV. INSPECTION, ACCEPTANCE AND TESTING

A. All equipment shall be maintained and tested with consideration to ensure:

1. Minimal disruption to research laboratories and their environmental controls

2. Minimal disruption to building occupants

3. To ensure efficient and safe operation always.

B. An inspection may be conducted without notification to the contractor. If the COR/Inspector documents out of compliance conditions with the specifications, the COR will notify the POC for the contractor clearly detailing the nonconformance.

C. The contractor shall provide back to the COR in writing what they will do to remedy the nonconformance along with a timeframe in which another inspection can be scheduled to review the specific condition.

V. ATTACHMENTS

ATTACHMENT 01 NIST Boulder General Contractor Requirements ATTACHMENT 02 Safety Plan Checklist ATTACHMENT 03 JHA Example ATTACHMENT 04 JHA Template

- END -

NIST Boulder General Contractor Requirement

PAGE 12 OF 92 1333ND23QNB190157

OFPM Rev. C 11-19-2019 1

General Instructions for Conducting Work at the NIST Boulder Campus

Contents Part 1: GENERAL

1.1 INTRODUCTION:

1.2 BACKGROUND

1.3 HOURS OF OPERATION

1.4 UNFORESEEN FACILITY CLOSURES

1.5 SANITARY FACILITIES

1.6 EQUIPMENT AND MATERIAL STORAGE

1.7 ELECTRICITY AND WATER

1.8 TELEPHONE

1.9 ROADS

1.10 PARKING

1.11 CONTRACTOR’S USE OF PREMISES

PART 2: SAFETY

2.1 OCCUPATIONAL HEALTH AND SAFETY

2.2 CODES, ORDINANCES, REGULATIONS

2.3 RESPONSIBILITY AND LIABILITY

2.4 PRE-CONSTRUCTION/SAFETY MEETING

2.5 SAFETY INSPECTIONS

2.6 INCIDENTS ON THE JOB

2.8 PROPER WASTE DISPOSAL

2.9 STORM WATER PROTECTION/COMPLIANCE

2.10 FIRE PREVENTION/PROTECTION

2.11 EMERGENCY RESPONSE PROCEDURES FOR THE UNSCHEDULED MINOR DISTURBANCES OF

ASBESTOS-CONTAINING MATERIAL (ACM)

PART 3: PERSONAL/PHYSICAL SECURITY & PROPRIETARY INFORMATION

3.1 GENERAL

3.2 CONTRACTOR’S SECURITY POINT OF INTEREST

PAGE 13 OF 92 1333ND23QNB190157

OFPM Rev. C 11-19-2019 2

3.3 PERSONAL SECURITY & EMPLOYEE IDENTIFICATION

PART 4: PROJECT PROCEDURES

4.1 GENERAL DESCRIPTION

4.2 PROJECT DOCUMENTATION PROCEDURES

4.3 PERMIT REQUIRED OPERATIONS DURING CONSTRUCTION OR MAINTENANCE ACTIVITIES

4.4 MAINTENANCE OF WORK SITE

4.5 WORK REQUIRING ADVANCE NOTICE AND COORDINATION

Appendix

Roof Access Permit

Penetration Permit

Hot Work Permit

Fire Protection System Impairment

Excavation Permit

PAGE 14 OF 92 1333ND23QNB190157

11-19-2019 3

Part 1: GENERAL

1.1 INTRODUCTION:

This document is intended to provide the necessary information/requirements for all contractors performing work at Department of Commerce (DOC) facilities. It is understood all information in this document may not apply for the specific project described in the Statement of Work; however, it is the responsibility of the contractor to ensure the requirements are met when applicable.

Specifics of the activities are described in the attached Statement of Work and supporting documentation.

Questions about the requirements can be addressed to the Contracting Officer (CO) and Contracting Officers Representative (COR)/Project Manager designated for the specific task order.

1.2 BACKGROUND

The Office of Facilities and Property Management (OFPM) Division manages and provides services to the DOC staff in support of their research, technical, and administrative programs. DOC agencies serviced by OFPM include but may not be limited to: The National Oceanic and Atmospheric Administration (NOAA), The National Telecommunications and Information Administration (NTIA), and The National Institute of Standards and Technology (NIST).

1.3 HOURS OF OPERATION

1. DOC hours of operations are from 7:00 AM to 5:00 PM, Monday through Friday, on normal

Federal workdays. Should the Contractor desire to work at times other than those specified above, the dates and hours must be scheduled at least 10 working days in advance and approved in writing by the Contracting Officer’s Representative (COR).

2. Use the Main Entrance at the DOC site for materials supply and entry for:

a. Special arrangements may be made through the COR for delivery of material/supplies, and/or overtime beyond these hours or on holidays.

b. Check-in required at DOC Visitor’s Center located at the site main entrance.

3. Employee identification shall include the name, country of citizenship, employer, and green card (if applicable) is needed for each Contractor and Subcontractor's employee working on the DOC site. These shall be submitted to the COR for review 10 days prior to the work date. After hours work will require a hard badge from the General Contractor and a COR/Federal escort 100 percent of time if accessing DOC buildings (see section 3.3). Follow the specific procedures pertaining to security and work hours prescribed by the COR/Security. Contractor vehicles must show current registration and proof of insurance.

4. Department of Homeland Security (DHS) Advisory System:

Note: The following paragraphs describe the threat levels that may be changes at any time due to national security issues. If a change is issued by the DHS all changes in procedures/directions for entering and performing work at the site will be communicated to the contractor through

PAGE 15 OF 92 1333ND23QNB190157

11-19-2019 4 the COR. Contractor’s access to the DOC campus grounds may occasionally be restricted as a result of a change in the Nation’s Threat Level when publicly announced by DHS.

5. National Terrorism Advisory System (NTAS)

a. The National Terrorism Advisory System, or NTAS, replaces the color-coded Homeland

Security Advisory System (HSAS). This new system will more effectively communicate information about terrorist threats by providing timely, detailed information to the public, government agencies, first responders, airports and other transportation hubs, and the private sector.

b. It recognizes that Americans all share responsibility for the nation’s security and should always be aware of the heightened risk of terrorist attack in the United States and what they should do.

6. NTAS Alerts

a. After reviewing the available information, the Secretary of Homeland Security will decide, in coordination with other Federal entities, whether an NTAS Alert should be issued.

b. NTAS Alerts will only be issued when credible information is available.

c. These alerts will include a clear statement that there is an imminent threat or elevated threat. Using available information, the alerts will provide a concise summary of the potential threat, information about actions being taken to ensure public safety, and recommended steps that individuals, communities, businesses and governments can take to help prevent, mitigate or respond to the threat.

d. The NTAS Alerts will be based on the nature of the threat: in some cases, alerts will be sent directly to law enforcement or affected areas of the private sector, while in others, alerts will be issued more broadly to the American people through both official and media channels.

e. NTAS Alerts contain a sunset provision indicating a specific date when the alert expires -there will not be a constant NTAS Alert or blanket warning that there is an overarching threat. If threat information changes for an alert, the Secretary of Homeland Security may announce an updated NTAS Alert. All changes, including the announcement that cancels an NTAS Alert, will be distributed the same way as the original alert.

f. Contractor coordinates procedures with COR.

g. Threat Levels:

i. Low Condition (Green): A Low Condition is declared when there is a low risk of terrorist attacks.

1. Federal departments and agencies will implement general and agency-specific Protective Measures to assure that all facilities and regulated sectors take reasonable measures to mitigate vulnerabilities to terrorist attack.

2. Contractor coordinates procedures with COR.

ii. Guarded Condition (Blue): A Guarded Condition is declared when there is a general risk of terrorist attacks.

1. In addition to Protective Measures taken in previous Threat Condition, Federal departments and agencies will implement general measures in addition to agency-specific Protective Measures to check

PAGE 16 OF 92 1333ND23QNB190157

11-19-2019 5 communications with designated emergency response or command locations, update emergency response measures, and provide public with information.

2. Contractor coordinates procedures with COR.

iii. Elevated Condition (Yellow). An Elevated Condition is declared when there is a significant risk of terrorist attacks.

1. In addition to Protective Measures taken in previous Threat Conditions, Federal departments and agencies may develop protective measures for the DOC campus grounds such as increased surveillance, coordinating emergency plans as appropriate with nearby jurisdictions, and implementing contingency and emergency response plans.

2. Contractor coordinates procedures with COR.

iv. High Condition (Orange): A High Condition is declared when there is a high risk of terrorist attacks.

1. In addition to Protective Measures taken in previous Threat Conditions, Federal departments and agencies will implement general and agency-specific Protective Measures for the DOC campus grounds.

2. At this Threat Level the Government may restrict access to site and facility to essential personnel only.

3. Contractor coordinates procedures with COR.

v. Severe Condition (Red). A Severe Condition reflects a severe risk of terrorist attacks.

1. Under most circumstances, the Protective Measures for a Severe

Condition are not intended to be sustained for substantial periods of time. In addition to Protective Measures for previous Threat Conditions, Federal departments and agencies may close Public and Government sites and facilities as a protective measure.

2. Contractor coordinates procedures with COR.

1.4 UNFORESEEN FACILITY CLOSURES

When an unforeseen facility closure occurs, the Contractor will either reschedule the work or perform the work on the next regularly scheduled workday. If the facility is closed, the contractor is not to be on-site unless notified by the contracting officer they are essential. Contractor personnel may be required by the COR to remain on site to handle problems as a result of a closure, e.g., severe weather, national emergency, changes in national security levels.

Information about the status of the site may be obtained by calling the switch board at 303-497-3000.

Usually the day’s site status is available by 6 AM MST. Contractor can verify site status and sign up for email and text site notifications at the following website:

http://www.boulder.doc.gov/cgi-bin/docstatus.cgi

PAGE 17 OF 92 1333ND23QNB190157

11-19-2019 6

1.5 SANITARY FACILITIES

Toilet rooms in existing buildings may be used by the Contractor when performing work inside DOC owned buildings at the discretion of the COR. When toilet rooms in existing buildings are not available or work is being conducted outside the Contractor shall:

1. Provide temporary toilet facilities for use of all workmen.

2. Provide the COR with keys to all temporary structures.

3. Maintain toilet facilities in a clean, sanitary condition.

4. Provide adequate supplies of toilet paper, cleaning and other required items.

a. Holding tanks for the collection of sanitary waste will not be permitted.

b. Contractor shall install all pipes serving these trailers underground with appropriate cleanouts and provide measures to prevent them from freezing.

c. Piping shall be run in an organized and pre-planned fashion and all piping shall be removed from the DOC campus upon demobilization of the Construction trailer(s) and the sewer main piping shall be restored to its original condition.

1.6 EQUIPMENT AND MATERIAL STORAGE

The contractor shall provide and store, in an area designated by the COR, all equipment, materials and required to complete the project. The materials are required to be kept undamaged, clean and dry throughout the duration of the project. The contractor shall also coordinate location of any trash receptacles, if necessary, with the COR and shall keep the construction area free of trash and debris. All equipment, materials and garbage shall be kept in a manner to avoid causing a hazard by accidental shifting, ignition or other hazardous qualities.

1. Prior to the start of work, Contractor shall meet with all Subcontractors to arrange and prepare a plot plan defining staging, storage, field office and traffic areas within lay-down/staging and trailer/parking areas designated.

a. Submit a plan for COR's approval not less than 10 working days prior to the installation of temporary facilities.

b. Except as specifically provided, working and storing outside these areas will not be permitted.

c. Arrange and locate temporary structures and storage to avoid interfering with construction.

2. Within the area designated for its use, provide suitable and sufficient enclosed and covered spaces with raised flooring, to protect materials and equipment from damage by weather, construction work, or other hazards.

a. Maintain storage and working areas in clean and orderly condition.

b. Tie down canvas and other coverings sufficiently to be maintained in conditions of high winds.

c. At completion of contract, contractor shall remove all storage areas and return any disturbed areas to original condition or better.

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1.7 ELECTRICITY AND WATER

DOC may make available, at no cost to the contractor, electricity and water during the course of this project. The contractor is responsible for making connections to the existing systems. (see FAR 52.236- 14, Availably and Use of Utility Services)

1. Electricity: Temporary electrical work shall meet the requirements of NFPA 70-1996 (NEC), Article 305.

a. Temporary electrical service shall be provided from existing campus power distribution system.

i. If the contractor chooses to use Governments electrical service, then the Contractor is responsible for connection, installation, and maintenance of all portions of the temporary electrical service, and connected equipment.

ii. Verify connection location with COR.

b. Make arrangements for all equipment, poles, meter, wiring, switches, outlets, etc., for all lighting and power requirements for construction purposes.

i. Permanent existing campus power distribution system may be used.

ii. Remove all temporary electrical equipment, when no longer needed.

iii. Immediately preceding completion, remove and replace all damaged parts of permanent systems.

c. Temporary electrical power derived from existing site distribution system will be paid for by the Government. Any other power generation shall be paid for by Contractor.

i. The use of resistive heating devices is prohibited.

ii. Turn off all lighting and/or equipment not in use.

d. Extend warranty or guarantee period on permanent systems used during construction period so they commence on date of Acceptance.

e. Provide UL approved extension cords where necessary.

f. Contractor to submit after hours lighting plan to COR for approval at least 10 working days prior to installation and use.

g. Provide temporary electrical systems which meet Government approval.

h. Contractor shall remove same from the DOC campus at such time as temporary lighting is no longer required.

2. Water:

a. During construction/renovation/and maintenance projects the contractor, with the consent/approval of the COR, shall:

i. Make all arrangements; install equipment, backflow preventer, piping, and outlets for an adequate supply of clean water for construction purposes.

ii. Existing water lines may be used for temporary service.

1. Contractor shall tie into existing domestic water line at a location designated and approved by COR, and shall provide all materials, labor and equipment necessary for the connection of all trailers requiring a domestic water connection.

b. Contractor shall install all pipes serving these trailers underground with appropriate shut-off valves for isolation of each branch connection and shall provide measures to prevent them from freezing.

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c. Piping shall be run in an organized and pre-planned fashion and all piping shall be removed from the DOC campus upon demobilization, and the domestic water main piping shall be restored to its original condition.

1.8 TELEPHONE

Telephone service is not normally available on-site for the Contractor’s use.

1.9 ROADS

1. Do not block access to existing facilities.

2. Under no circumstances will egresses be blocked. Any changes in egress shall be approved by

COR.

3. Any road closures, full or partial, require notification and approval of COR a minimum of 10 working days prior to closure.

4. Contractor shall be required to remove dirt or debris from road surfaces that are a direct result of contractor operations.

1.10 PARKING

1. Personnel performing the work shall not park in any Government parking lot without prior express consent of COR.

2. Contractor acknowledges that any personnel violating this requirement do so at their own risk and will inform personnel that vehicles may be towed at their expense.

3. Parking in residential and other areas in immediate vicinity of Project site is prohibited.

4. Contractor to keep all personnel, vehicles and operations on Project site within designated limits.

5. If authorized by the COR, temporary parking areas shall be surfaced with crushed stone and maintained by the Contractor to prevent deterioration (ruts, mud, etc.) as approved by the COR.

a. Direct personnel performing the work to use access to site designated by COR.

b. The Contractor shall provide parking and transportation for Contractor personnel off the

Project site if designated onsite parking areas are inadequate for Contractor needs.

1.11 CONTRACTOR’S USE OF PREMISES

1. Contractor must coordinate all field investigations with COR prior to accessing ceiling/interstitial spaces. Fire alarm system may need to be impaired.

2. Leave undisturbed as much of the site as practical.

a. Land disturbed but not designated for disturbance on the drawings or by the Government shall be restored to its original condition at Contractor's cost. (See FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities and Improvements).

b. Leave root zones of trees undisturbed.

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3. Provide warranty and/or guarantee on permanent items and systems used during construction, commencing on date of acceptance, for specified duration(s). (See FAR 52.246-21, Warranty of Construction)

4. Contractor acknowledges that there is wildlife on the Project site. Take all necessary measures to ensure that all such wildlife is protected from execution of the work. Prohibit hunting of any sort.

5. Investigation Equipment: Site investigations and field work may require the use of a stepladder and/or other investigative equipment (measuring tapes, flashlights, screwdrivers, etc.).

Contractors shall provide their own stepladders and/or investigative equipment. The stepladders shall be Type 1 (industrial) or Type II (commercial).

6. Operating Equipment: Do not turn off or adjust any equipment without prior authorization from the COR. Work carefully around rotating equipment. Loosely fitting clothes (neckties, dangling jewelry, etc.) shall not be worn when near rotating equipment. Long hair shall be secured. Some equipment may start automatically. Take care when working around this equipment. (NOTE: It may become necessary to implement appropriate lock-out, tag-out procedures to control hazardous energy sources to ensure that personnel do not activate equipment during investigation, servicing, or maintenance).

7. Mechanical/Electrical Rooms: Obtain authorization from the COR prior to working in electrical and/or mechanical rooms. Lock rooms after use. Do not operate any valves, switches, or breakers without prior approval from the COR. Adhere to all OSHA Lock-Out, Tag-Out Regulations (29 CFR 1910.147).

8. It is the prime contractor’s responsibility to ensure Contractor employees and Subcontractors become familiar with and obey all DOC site regulations, including fire, traffic, and security regulations. All personnel employed on the site shall keep within the limits of the work (and avenues of ingress and egress) and shall not enter any restricted areas unless required to do so and are cleared for such entry. The Contractor's vehicles and equipment shall be conspicuously marked for identification.

PART 2: SAFETY

2.1 OCCUPATIONAL HEALTH AND SAFETY

Contractor(s) acknowledges that by working at the National Institute of Standards and Technology (NIST), a Federal Government facility located in Boulder, Colorado, they are subject to the jurisdiction of the U.S. Department of Labor's Occupational Safety and Health Administration (OSHA). The Regional Office has authority to assign a Compliance Safety and Health Officer (CSHO) to conduct safety and health inspections regarding the Contractors operations at the NIST Boulder site. In addition to OSHA oversight, the Contractor is required to follow NIST health and safety instructions and the Office of Facilities and Property Management (OFPM) safety policies and procedures applicable to their operations.

CITATIONS AND NOTICE OF PENALTY FOR NONCOMPLIANCE WITH OSHA STANDARDS

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1. To protect NIST’s interests, the Contractor acknowledges that NIST may conduct periodic safety, health and environmental inspections to assure that staff and property are not at risk of injury or damage; also, from Citations issued by OSHA for multi-employer worksites.

2. The Contractor is required to implement and manage a job specific Safety, Health and Environmental plan. NIST will review and evaluate the Contractor’s Safety, Health and Environmental plan to assure that it is site specific for the work being performed. The Safety Plan Requirements Checklist in Appendix A requires a site and job specific plan to be developed and submitted to the government for review and acceptance. No site work may be started until the Site-Specific Safety Plan is accepted. 2. In the event of an onsite emergency, first call 303- 497-7777 or 7777 from a campus phone; and then call 911. The Contractor will report the following details: Location (NIST), name, building name or number, room number, and a brief description of the emergency.

2.2 CODES, ORDINANCES, REGULATIONS

Contractors are required to comply with all applicable codes, ordinances and regulations as stated in this document. Contractor to use version below, or most current version adopted by Boulder with amendments in effect on the date of the solicitation.) These include, but may not be limited to:

1. Code of Federal Regulations (CFR):

a. OSHA General Industry Safety and Health Standards (29 CFR 1910);

b. OSHA Construction Industry Standards (29 CFR 1926);

c. National Emission Standards for Hazardous Air Pollutants (40 CFR 61);

d. Resource Conservation and Recovery Act standards for hazardous waste disposal (40

CFR 260-281); and

e. Toxic Substance Control Act rules related to asbestos and PCB’s (40 CFR Part 761).

2. National Fire Protection Association (NFPA):

a. NFPA 30 – Flammable and Combustible Liquids Code;

b. NFPA 101 – Life Safety Code;

c. NFPA 45 – Fire Protection for Laboratories using Chemicals;

d. NFPA 54 – National Fuel Gas Code; and

e. NFPA 70 – National Electrical Code.

f. NFPA 70E - Standard for Electrical Safety in the Workplace

3. Life Accessibility Standards (USFAS).

4. American National Standards Institute (ANSI) A117.1 – American National Standard

Specifications for Making Buildings and Facilities Accessible and useable by the physically handicapped, latest edition.

5. Colorado Department of Public Health and Environment Regulations, Chapter 8.

6. State of Colorado Hazardous Waste Regulations 6 CCR 1007-3

7. Industrial Discharge Permit (2010-1)

8. Municipal Separate Storm Sewer System (MS4) Permit COR042002

9. Construction Permit (Air Pollutant Emissions) 09BO0159

10. Air Quality Control Commission regulation; Number 3, 5 CCR 1001-5

11. NIST ESO Site Security Specifications

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12. International Building Code – IBC 2012

13. International Energy Conservation Code – IECC 2012

14. International Fuel Gas Code – IFGC 2012

15. International Mechanical Code – IMC 2012

16. International Fire Code – IFC 2012

17. International Plumbing Code – IPC 2012

18. International Electric Code Administrative Provisions – IEC 2012

19. US Department of Energy Regulations – 10 CFR 435

20. US Environmental Protection Agency Regulations – 40 CFR

21. State of Colorado Department of Public Health & Environment Regulations for Air Quality

Control of Stationary Sources

22. State of Colorado Department of Labor and Employment Division of Oil & Public Safety – C.R.S. §

9-4-101

23. U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 (applies to fall protection only)

24. NESC – National Electrical Safety Code

2.3 RESPONSIBILITY AND LIABILITY

The Contractor is to comply with all applicable regulations pertaining to the health and safety of their personnel and subcontractor personnel during the execution of the project. The Contractor will hold the Government harmless from any liability for any action incurred during the execution of the project by their personnel and subcontractor personnel, which results in property damage, illness, injury and/or death.

The Contractor is responsible for locating all underground and building utilities prior to starting work.

Contractor is to stop excavation and notify COR immediately if any unexpected materials, such as utilities or concrete are encountered underground.

Contractor is responsible for locating all utilities 18" either side of the marked utility and shall manually locate any utility prior to mechanical excavation. If identified utilities are not located within the 36" area, the contractor shall notify the COR immediately.

The Contractor is responsible for confirming all dimensions and locations in the field.

2.4 PRE-CONSTRUCTION/SAFETY MEETING

The Contractor may be required to participate in a Preconstruction Conference (see FAR 52.236-26) prior to the start of work for the purpose of reviewing NIST and OFPM site safety regulations, policies and procedures; and to discuss contractual requirements. The Contractor will submit a copy of their Site-Specific Safety Plan to the Contracting Officers Representative (COR) prior to the scheduled Pre- Construction meeting for review, comment, and approval. NTP will not be issued until Site-Specific Safety Plan is approved.

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2.5 SAFETY INSPECTIONS

The Government will conduct safety inspections of work performed by the Contractor. Unsafe conditions and/or practices by the Contractor will be brought to their attention for correction. The COR or Contracting Officers Safety Representative (COSR) has the authority to “STOP WORK” until the unsafe site or unsafe condition is deemed safe by the COR or COSR and then work can continue. If the Contractor is in non-compliance with safety rules and regulations the COR/COSR will notify the Contractor’s site superintendent/safety point of contact verbally and in writing for immediate corrective action. Immediate corrective action is required, and a written report of corrective action(s) taken is required to be returned to the COR/COSR.

If Contractor personnel are removed from the project as the result of unsafe actions or conduct the Government may, at any time, require a meeting with the Contractor’s management and safety personnel to discuss corrective actions.

2.6 INCIDENTS ON THE JOB

The Contractor is responsible for keeping the Government informed of all incidents during the execution of the project. If an on-the-job incident occurs during the execution of a project at the NIST Boulder site, the Contractor shall immediately notify the COR by phone and will submit a preliminary incident report to the COR no later than two (2) calendar days after the incident occurred. The incident report shall contain date of incident, type of incident (injury, fire, property damage, spill, etc.), a brief description of the accident, the cause of the incident, lessons learned, and corrective actions taken to prevent it from reoccurring. The contractor shall submit a final report including all the information listed above as well as any additional information as required by the CO and/or COR within seven (7) calendar days after the incident occurred.

The contractor is responsible for correcting any damage caused to the NIST Boulder site and field sites as a result of their construction work and returning the site to previous conditions at no cost to the Government.

A written report summarizing incidents for the previous month will be sent to NIST via email not later than the 5th working day of the month. The report must contain the following information:

1. NAICS Code

2. Total number of man-hours worked in the month

3. Injury and illness experience for the month

4. Near miss incidents for the month

5. Fire or property damage incidents

If deemed necessary, the Government reserves the right to conduct a full investigation of all Contractor operations associated with the incident(s).

2.8 PROPER WASTE DISPOSAL

The Contractor will remove all materials that are not an integral part of the project, including paint, chemicals and debris in accordance with all applicable Federal, State, and/or Municipal laws, PAGE 24 OF 92 1333ND23QNB190157

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When hazardous materials from the performance of this contract are disposed of off-site, submit copies of permits from applicable Federal, State, or Municipal authorities, manifests and/or certificates-of-destruction to demonstrate that the material has been disposed as per all applicable regulations.

The contractor will coordinate the location of the any dumpsters provided by the contractor for the removal of waste during the project with the COR while developing the staging plan.

If dumpster is to be located within 100 ft of a building, the contractor is required to secure all dumpster openings with covers and locks. This shall be part of the staging plan submittal to be reviewed by NIST Security and approved by COR.

2.9 STORM WATER PROTECTION/COMPLIANCE

1. Contractors are responsible for cleanup of sediment that erodes from a job site and may be held financially responsible for removal of sedimentation from streams or storm drains.

2. Contractors must protect streams, ditches, basins, drainage swales and other water bodies from deposition of sediment from sites on which they are working.

3. Soil may not be stockpiled on paved surfaces without using best management practices such as first laying down plastic and placing straw barriers on the down gradient side of the stockpile.

4. Disturbed soil must be stabilized after 14 days have passed without work being performed in that location. Temporary stabilization is acceptable for sites that are intermittently worked.

5. Soil piles remaining after completion of work must be removed before the contractor leaves the site or within 14 days of completing work whichever is earlier.

6. All disturbed soil must be stabilized before work will be accepted as complete. Ineffective stabilization (does not prevent erosion) must be replaced.

7. Stabilization work may be delayed if the soil is frozen or covered with snow/ice.

8. Any discharge to the storm drain, other than the ones listed below, is prohibited under the

Municipal Separate Storm Sewer System (MS4) permit issued to the Department of Commerce Boulder Laboratories by the U.S. Environmental Protection Agency (EPA). Note: Many of these permitted discharges do not occur at the DoC Boulder Laboratories.

a. Discharges authorized by a separate NPDES permit;

b. Discharges in compliance with instructions of an On-Scene-Coordinator pursuant to 40

CFR part 300 or 33 CFR 153.10(e);

c. Water line flushing;

d. Landscape irrigation;

e. Diverted stream flows;

f. Rising ground waters;

g. Uncontaminated ground water infiltration;

h. Uncontaminated pumped ground water;

i. Discharges from potable water sources;

j. Foundation drains;

k. Air conditioning condensate;

l. Irrigation water;

m. Springs;

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n. Water from crawl space pumps;

o. Footing drains;

p. Lawn watering;

q. Individual residential car washing (not including construction…