Amended Solicitation.docx

COMBINED SYNOPSIS/SOLICITATION 1333ND21QNB640403

Headspace GCMS System

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation document will not be issued. This solicitation is being issued under the authority of FAR Part 13.5, Simplified Acquisition Procedures.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-06, Effective July 12, 2021.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334516 – Analytical Laboratory Instrument Manufacturing. The small business size standard is 1,000 employees. This acquisition will utilize 100% Small Business Set-Aside procedures.

Brand Name Only requirement. The Gas Chromatograph Mass Spectrometer (GC-MS) manufactured by Agilent, and an Autosampler & Inlet manufactured by Gerstel, has been identified as the only brands meeting all specifications identified in the Statement of Requirements.

The Gerstel MPS Robotic System with liquid & headspace sampling and the Gerstel CIS inlet with cryogenic cooling can integrate seamlessly with an Agilent 8890 GC and Agilent 5977B mass spectrometer. The Agilent GC-MS produces data compatible with current instrumentation and software in use at NIST. The Gerstel CIS inlet with cryogenic cooling is the only inlet tat can operate over the entire temperature range of -1500 C to 6500 C

Quoters must submit the brand names identified within the solicitation. The brand names listed are the of the Headspace GCMS System.

FOB DESTINATION MEANS: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery.

EVALUATION CRITERIA

The Government intends to award a purchase order resulting from this solicitation to the responsible Quoter whose quotation, conforming to the solicitation is the lowest priced technically acceptable quotation.

Technically acceptable means that the Contractor provides a Headspace GCMS system, meeting the requirements of the SOW, and the requirements of the line item. If a Contractor does not indicate how its proposed system meets certain minimum requirements, NIST will determine it does not.

Price will be evaluated to determine the total price is consistent with the technical portion of the quotation and is fair and reasonable overall price to the Government.

REQUIRED SUBMISSIONS

Contractors shall submit the following:

1. For the purpose of evaluating Technical Capability – Documentation including system requirements that confirms the Contractor has demonstrated the ability to deliver the requirements of the Headspace GCMS System. Contractors must include a copy of the quoted system’s manufacturers specifications.

2. All equipment must be New. Used or remanufactured equipment will not be considered for award. Contractors shall provide a Firm-Fixed price quotation for the following line item:

· Line Item 0001, Firm-Fixed Price (Base): Delivery of One (1) Brand Name Only Headspace GCMS System, meeting all requirements in accordance with the specifications document, inclusive of F.O.B Destination, Shipping, Installation, Training, and one (1) year warranty inclusive of one (1) Preventative Maintenance visit. $__________________total firm-fixed price.

· Line Item 0002, Firm-Fixed Price (Opt. I): Maintenance services inclusive of One (1) preventative maintenance visit, unlimited service requests, repair, consumables, parts, labor, travel, & per diem. $__________________total firm-fixed price.

· Line Item 0003, Firm-Fixed Price (Opt. II): Maintenance services inclusive of One (1) preventative maintenance visit, unlimited service visits, repair, consumables, parts, labor, travel, & per diem. $__________________total firm-fixed price.

· Line Item 0004, Firm-Fixed Price (Opt. III): Maintenance services inclusive of One (1) preventative maintenance visit, unlimited service requests, repair, consumables, parts, labor, travel, & per diem. $__________________total firm-fixed price.

· Line Item 0005, Firm-Fixed Price (Opt. IV): Maintenance services inclusive of One (1) preventative maintenance visit, unlimited service requests, repair, consumables, parts, labor, travel, & per diem. $__________________total firm-fixed price.

3. A complete version of all required solicitation provisions (see attached provisions/clauses document – required submissions highlighted in blue).

4. If the Contractor objects o any of the terms and conditions contained in this solicitation, the contract shall state, “The terms and conditions in this solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following.” [Contractor shall list exception(s) and rationale for the exception(s)].

It is the sole responsibility of the contractor to identify in their quote any exceptions to the terms and conditions of the solicitation. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the contractor’s acceptance of the Government’s terms and conditions for inclusion into the resultant purchase order.

5. Quoter’s shall provide an active DUNS# for the System for Award Management (SAM) registration. Quoter’s must have an active registration at www.SAM.Gov to submit a quotation.

Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If a contractor submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the contractor’s FSS or GWAC contract, and the statement required above shall be included in the quotation;

DUE DATE FOR QUOTATIONS

E-mail quotations are required. All quotations must be submitted via e-mail to Tish Walker, Contract Specialist at latish.walker@nist.gov Submission must be received not later than 1:00 p.m. Eastern Time on August 25, 2021 A quotation shall be considered received when it is received in the electronic inbox of Tish Walker, not later than the date and time identified herein.

All questions regarding this notice must be submitted via e-mail to latish.walker@nist.gov one week prior to the expiration of the solicitation. Questions submitted after this date may not be addressed by the Government prior to the quotation submission deadline.

PROVISIONS AND CLAUSES:

The clauses and provisions applicable to this solicitation can be found under Applicable Clauses & Provisions. The full text of a FAR provision or clause may be accessed electronically at https://farsite.hill.af.mil or www.acquisition.gov/far. The full text of a CAR provision or clause may be accessed electronically at https://farsite.hill.af.mil or http://www.osec.doc.gov/oam/acquistion_management/policy/.

ATTACHMENTS:

The following attachments apply to this solicitation:

1. Statement of Work

2. Applicable Clauses & Provisions