Attachment_II_-_Instructions_and_Evaluation.pdf

Attachment II

1333ND19QNB190004

Boulder Liquid Helium

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Addendum to 52.212-1, Instructions to Offerors –Commercial Items.

The offeror shall include a technical and pricing portion of the submittal for this acquisition. The technical portion of the response shall consist of the offeror addressing each of the factors described below. The offeror shall indicate the company's capabilities and the means to be used to satisfy the requirements of the Statement of Work. The pricing portion of the response shall consist of a breakdown of the pricing described below.

Once the solicitation is closed, the Government intends to award a contract without further communication with respective Offerors. The Government, however, reserves the right to conduct negotiations if deemed in its best interest.

Offer Volume Requirements:

NIST requires one (1) submission via email.

NIST requires two (2) separate volumes for this requirement:

Volume 1 – Technical Offer -

Consists of the actual offer in response to technical capability, product quality, and performance in accordance with their ability to enter into a contract to perform the desired work. The proposal shall not merely offer to perform work in accordance with the statement of work, but shall outline the actual work proposed as specifically as practical. The statement of work reflects the objective of the program under consideration; therefore, repeating the statement of work without sufficient elaboration will not be acceptable. The Technical Capability portion of the proposal is limited to 10 single sided pages (or 5 double sided pages.) in no smaller than 11 font.

Volume 2 – Price List -

Response to price. The offeror shall fill out a fully completed price list (Attachment IV)

Volume 1: Technical Evaluation Criteria:

Factor 1 is a GO/ NO factor, failure to receive a GO on factor 1 will result in your proposal being eliminated and will not receive further consideration for an award.

Factor 1: In-kind Delivery GO/NO:

The offeror shall be an Authorized Federal Helium Supplier who is able to deliver In-kind helium in accordance with FAR 8.5.

Factor 2: Technical Capability ACCEPTABLE/UNACCEPTABLE:

Offeror shall submit no more than ten (10) single sided pages demonstrating their understanding of the requirement which shall include all aspects of the job as described in the statement of work. Simply restating the statement of work is not sufficient to demonstrate technical capability.

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The offeror shall demonstrate their current dewar fleet as it applies to the NIST Boulder requirement, as well as any plans and timeframe to purchase additional dewars needed to fulfil this requirement. The offeror shall demonstrate their ability to have a complete dewar fleet and make the first delivery in January 2019. The offeror shall demonstrate their ability to meet the delivery needs as outlined in the statement of work, including Emergency Deliveries.

Volume II: Factor 3: Price

The offeror shall submit a price for each of the gases listed in Attachment IV.

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52.212-2 Evaluation—Commercial Items.

(a) The award will be made to the vendor whose submission represents the best value to the Government.

This is a competitive best value source selection utilizing Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2 for award of this agreement. The following factors shall be used to evaluate offers:

Factor 1: In-kind Delivery GO/NO

Factor 1 is a GO/ NO factor, failure to receive a GO on factor 1 will result in your quote being eliminated and will not receive further consideration for an award. The Government will determine if the offeror is on the Authorized List of Federal Helium Suppliers found on https://www.blm.gov/programs/energy-and-minerals/helium/federal-helium-operations.

Factor 2: Technical Capability

Submittals will be used as a means to subjectively evaluate the offerors demonstrated ability to meet the contract requirements (clauses, provisions and statement of work) and demonstrated ability to successfully complete all required tasks, supply all required products and equipment, perform all required maintenance, and supply all required dewar sizes.

Factor 3: Price The price proposals will be evaluated to determine the reasonableness of the overall price and the individual product pricing. The government will perform an analysis of all item pricing.

Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price.

(i) Comparison of proposed prices received in response to the RFQ.

(ii) Comparison of proposed prices with the IGCE.

(iii) Comparison of proposed prices with available historical information.

(iv) A price / cost that is found to be either unreasonably high or unrealistically low in relation to the proposed work may be indicative of an inherent lack of understanding of the solicitation requirements and may result in the overall proposal being considered unacceptable.

(v) Any inconsistency, whether real or apparent, between proposed performance and price

/ cost must be clearly explained in the price proposal. For example, if unique and innovative approaches are the basis for an apparently unbalanced / inconsistently priced proposal, the nature of these approaches and their impact on price must be completely documented.

Award will be made on the basis of the lowest evaluated price of quotes meeting the acceptability standards for non-price factors.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract https://www.blm.gov/programs/energy-and-minerals/helium/federal-helium-operations

Page | 4 without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.