Statement_of_Work.pdf

STATEMENT OF WORK

TITLE: Nanomaterial Spectrometer

LAB REQUESTING SERVICE: Materials Measurement Laboratory, Materials Science Engineering Division (MSED)

I. BACKGROUND INFORMATION

The Materials Science and Engineering Division (MSED), Materials Measurement Laboratory (MML) conducts research on nanomaterials via the use of their characteristic optical responses for accurate atomic structure determination. The Nanomaterial Spectrometer to be procured will allow MSED to conduct this measurement in a faster and more integrated manner.

II. SCOPE OF WORK

The Material Measurement Laboratory needs to acquire a nanomaterial spectrometer, III. SPECIFICATIONS

This is a brand name or equal requirement. Brand name or equal description is intended to be descriptive, but not restrictive and is to indicate the quality and characteristic of products that will be considered satisfactory to meet the agency’s requirement.

The Contractor shall provide the following Applied NanoFluorescence, LLC branded equipment or equivalent, and software meeting the salient characteristics as defined below:

A. One (1) Applied NanoFluorescence, LLC NS3 NanoSpectralyzer Base System Plus or a brand with the same salient physical, functional and performance characteristics set forth below.

The system shall include the options listed below and shall meet or exceed the technical specifications identified below. It shall be brand new. Prototypes, demonstration models, used or remanufactured equipment will not be considered for award.:

Option VIS ABS &FLU Option RAM 532 nm Option RAM 532 nm Option 2ND-RAM RAM-Upgrade Data Acquisition and Analysis software

1. Device capable of spectral analysis of nanomaterial samples by fluorescence, absorption, and Raman

2. Visible fluorescence spectra from 450-900 nm

3. Visible detection using a 2048-element Si CCD array

4. Visible detection spectral resolution of 2 nm or better

5. Short-wave infrared (SWIR) fluorescence spectra from 900-1600 nm

6. SWIR detection using a TE-cooled 512-element InGaAs array

7. SWIR spectral resolution of 7 nm or better

8. Fluorescence excitation using any combination of 5 distinct laser wavelengths between 400-800 nm

9. Absorption spectral range from 410-1600 nm

10. Raman spectral range from 150-3000 cm-1 using 553 nm and 671 nm excitation

11. Raman spectral resolution of 7 cm-1 or better

12. Fluorescence, absorption, and Raman capabilities must be integrated into a single instrument with a single sample holder

13. Minimum liquid sample volume of 50 microliters

14. Sequence data acquisition capability in all spectral modes at rates up to 10 spectra per second

15. Computer provided with pre-loaded software for integrated control and data acquisition in all spectral modes and with all light sources

16. Capability of saving all spectral data as ASCII text files or OPJ project files

17. Software included for semi-automated analysis of fluorescence spectra to deduce the distribution of single-wall carbon nanotube semiconducting structures

Warranty:

The Contractor shall provide, at a minimum, a 12-month warranty for the system’s non-consumable parts. The warranty shall cover the following:

- Parts, labor, and travel;

- Software and firmware updates;

- Unlimited, free email and phone support;

- In the event that NIST is unable to resolve a problem, the Contractor shall provide remote support as needed to expedite a solution for NIST;

- Telephone support for the covered equipment during regular business hours; Telephone support must include response to questions about operating practices, application use, and service issues that can be diagnosed and resolved over the telephone.

Repair

All warranty repairs shall result in the instrument’s meeting manufacturer’s specifications.

All service provided under this agreement shall be provided by trained personnel who are expert in the operation of the covered equipment.

If a part needs to be repaired off-site, the Contractor shall be responsible for all packaging, shipping and transportation costs as well as liability for the shipment to and from NIST Gaithersburg. The Contractor shall be responsible for providing a “Return Authorization Number” or other information authorizing return of the shipment to their facility prior to shipment.

The Contractor shall only employ tools, instruments, software, test apparatus, methodologies, techniques, and practices approved for use with the instrument by the manufacturer. The service protocols and instrument specifications shall be adhered to always. The Contractor shall maintain accurate records of maintenance and repair activities.

The warranty shall commence upon successful delivery, training and demonstration of all salient characteristics.

Installation and Training o The contractor shall schedule and facilitate installation/set-up and one (1) basic user training session for up to three (3) users at NIST. The training shall provide a basic demonstration of all equipment functions, maintenance, data administration, data acquisition, and troubleshooting.

o Instrument shall operate to manufacturer’s specifications upon installation.

o Installation/training shall take place during normal business hours, between 8:30 am and 5:00 pm

Eastern Time, Monday through Friday except Federal Holidays, and shall be coordinated with the NIST Technical Point of Contact (TPOC).

o Installation and training shall occur within 105 days of award.

IV. PERIOD OF PERFORMANCE

Delivery for the equipment and software shall be 90 days after award and installation and training shall be 105 days after award.

Warranty for the equipment shall be twelve (12) months after acceptance of the equipment.

OPTION: Warranty for the equipment shall be twelve (12) months after the initial 12-month warranty period.

V. PLACE OF PERFORMANCE

All work shall be completed at the Contractor’s facility. Delivery of the instrument shall be at NIST, Gaithersburg, MD. Normal duty hours are Monday through Friday, 8:30 a.m. to 5:00 p.m.

with the exception of Federal holidays. Installation and training are required with this instrumentation.

VI. DELIVERABLES

Description Quantity Due Date Nanomaterial Spectrometer One (1) Not later than 90 days after award of this requirement.

Installation and Training Once Not later than 105 days after award of this requirement.

Analysis software One (1) Not later than 90 days after award of this requirement Provide records of maintenance and repair activities to technical point of contact

For each maintenance or repair activity

Not later than 30 days after each maintenance or repair activity

VII. PERFORMANCE REQUIREMENT SUMMARY

Prior to final acceptance of the instrument and final payment by NIST, all of the following shall be completed successfully:

• A fully functional instrument, including all components, spares, accessories, consumables, and related hardware shall be delivered, installed, and tested in accordance with the minimum specifications described herein;

• All minimum specifications must be met and all performance metrics must be successfully demonstrated on the delivered instrument;

• All documentation shall be delivered in electronic format;

• All training shall be completed.

• The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all line items to National Institute of Standards and Technology, 100 Bureau Drive, Building 224, Room A230, Gaithersburg, MD 20899.

After warranty repair, the contractor shall demonstrate that the nanomaterial spectrometer system meets all the specifications listed above.

Desired Output Performance Standard Monitoring Method

Repair in the event of instrument failure.

Contractor responding 100% of the time

Contractor demonstration of performance. NIST personnel verifying performance.

Telephone support Contractor responds to telephone support calls made during regular business hours 100% of the time.

NIST personnel track and log telephone support requests.

VIII. GENERAL INFORMATION

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass will be issued. The pass shall be displayed in accordance with instructions from the Security Office. The Contractor employee shall follow NIST procedures for removal and turn-in of the vehicle pass upon termination of services under this contract.

Safety: The Contractor employee shall be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and also is shown to the armed Security Police when entering the campus.

Identification Badges: Contractor employees shall comply with NIST identification and access requirements. The Contractor employee is responsible for absences due to expired identification and access documents. Each Contractor employee shall wear a visible identification badge provided by the NIST Security Office. The badge must show the full name, title, and if required by NIST, the words “Contractor” in front. The Contractor employee shall turn in the NIST identification badge and vehicle pass to the TPOC, COR, or Contracting Officer (CO) upon termination of their services under this contract.