Statement_of_Work.docx

STATEMENT OF WORK

NIST Mass Spectral Libraries Technical Services

I. BACKGROUND

The National Institute of Standards and Technology (NIST), Material Measurement Laboratory (MML), Biomolecular Measurement Division (BMD) in Gaithersburg, Maryland is responsible for the development of chemical databases to accomplish NIST’s mission to carry out collection, compilation, critical evaluation, publication and sale of standard reference data in accordance with Public Law 90-396. 90th Congress, H.R. 6279, July 11, 1968. The chemical databases provide standard reference data for laboratories, both within NIST and to the worldwide scientific community. The Mass Spectrometry Data Center (MSDC), a component of the BMD, is responsible for the development of the NIST/NIH/EPA Mass Spectral Library as well as the Tandem Mass Spectral Library (“The Libraries”, https://chemdata.nist.gov/dokuwiki/doku.php?id=chemdata:start).

II. OBJECTIVES/PURPOSE

The Contractor is to provide a range of long-term technical assistance to the MSDC for the Libraries.

III. SPECIFIC REQUIREMENTS

General: The contractor shall develop and maintain activities aimed at serving the needs of the broad community of users of the Libraries. These users include instrument manufacturers and software firms that incorporate the Libraries and the Automated Mass Spectral Deconvolution & Identification System (AMDIS) into their products, as well as analytical chemists who rely on the Libraries as an aid to the identification of chemical compounds using mass spectrometry.

Task : The contractor shall carry out technical functions designed to better serve the library users and assist NIST in solving specific problems with customers. Activities will include the following: (1) Participation in end user/distributor group workshops and Library demonstrations at large conferences where the contractor shall design and present appropriate presentations for different groups of users; (2) Preparation of documentation for database updates. After approval by the TPOC, the document shall be submitted to the NIST Editorial Review System (WERB) as needed and all other appropriate approvals for distribution obtained.

Task 2: The contractor shall carry out a study to determine, for each distributor, each year, the following: (1) Technical details of how the Libraries are used and distributed; (2) Technical areas where NIST can better satisfy the needs of Library distributors; (3) Areas where closer cooperation is desirable (including a possible cooperative research and development agreement). In addition, the contractor shall report on distributors’ recommendations for changes in the Libraries or MSDC activities, and prepare technical material about the Libraries for distributors to distribute to end users. After approval by the TPOC, such documents shall be submitted for WERB approval as needed and all other appropriate approvals will be obtained for distribution.

Task 3: The Contractor shall research and provide recommendations on the development of methods for using the Libraries with commercial data systems – interfacing the MSSearch software to commercial instruments. The contractor shall:

(1) Determine all instruments and data systems that can access the NIST Libraries, learn how these instruments are using and can use the Libraries, and submit reports on this subject monthly.

(2) Determine and report to MSDC on how NIST Libraries software and AMDIS could be modified to improve performance on commercial gas chromatography-mass spectrometry (GC-MS) systems.

(3) Prepare specialized documentation and procedure language programs to assist commercial users of the Library systems to more efficiently use NIST products in their existing systems. This will require the contractor to become familiar with the various data systems provided by distributors and, when necessary, contact distributors for further information concerning the operation of their systems.

Task 4: The contractor shall respond to email inquiries received at massspec@nist.gov requiring technical expertise. In addition, the contractor shall aid MSDC in resolving any violations of the distributor agreement with distributors such as not reporting sales.

IV. PLACE OF PERFORMANCE

All services shall be performed at the contractors’ site.

V. PERIOD OF PERFORMANCE

The anticipated Period of Performance shall be:

Base Year - 24 September 2018 – 23 September 2019 Option Year One - 24 September 2019 – 23 September 2020 Option Year Two - 24 September 2020 – 23 September 2021 Option Year Three – 24 September 2021 – 24 September 2022 Option Year Four – 24 September 2022 – 24 September 2023

VI. GOVERNMENT FURNISHED PROPERTY

Any property, data and/or information provided by the Government during the performance of this task order remains the property of the Government and shall be surrendered to the Government upon completion or termination of this requirement. Likewise, all deliverables generated under this requirement remain the property of the Government.

Upon the award of this requirement, NIST will provide to the contractor advance copies of all releases of the NIST MS database software and data for review by the contractor at least 30 days prior to release to the public so that the contractor can be prepared to respond to questions.

VII. DELIVERABLES

The contractor shall provide monthly progress reports to the TPOC via e-mail every second Tuesday of the month. The report shall include details of the prior period’s activities, status of development and scheduled performance, and/or any problems, issues or risks identified during this period. It should also detail any resolution on previously identified problems, issues and/or risks.

each month Second Tuesday of each month

-Study of Library distributor needs -Technical material to be distributed to end-users by distributors.

-Documentation for Library updates, as required; major update will probably take place twice during the contract. Minor additions and special versions for various instrument manufactures may occur more frequently.

each month Second Tuesday of each month

Discussions with manufacturers with time and notes on the results of the discussion including any problems that are encountered by the manufacturer with NIST products for:

(a) Discussions with users via electronic media, phone or in person.

(b) Discussions with non-manufacturing distributors including any problems that are encountered by the distributor with NIST products.

(c) Preparations for meetings including development of demos for NIST products.

(d) Preliminary reports on the needs of database distributors, especially if quick action is needed, prior to the annual report as specified above.

(e) Any other items of importance that should be brought to the attention of NIST.

(f) Suggestions for improvements arising from comments from users and distributors.

each month Second Tuesday of each month

VIII. PERFORMANCE REQUIREMENTS SUMMARY

The contractor shall submit deliverables to the NIST TPOC via e-mail. The TPOC will provide comments via e-mail on each deliverable within 14 calendar days from receipt of a given deliverable if there are any issues with the deliverable. The contractor shall make any needed changes to each deliverable, and submit each revised deliverable via e-mail, within 14 calendar days from receipt of comments from the TPOC. The COR or TPOC will provide written notification via e-mail to the contractor when a deliverable is accepted.

IX. CONTRACTOR’S MINIMUM QUALIFICATIONS

The minimum requirements for the key personnel include, but are not limited to: (a) a degree of B.S. or an equivalent in chemistry with a demonstrated expertise in mass spectrometry, mass spectral libraries and AMDIS; and (b) at least two years of experience in mass spectrometers on the technical and commercial level demonstrated through publications.

Education completed in foreign colleges or universities may be used to meet the minimum educational requirement. The contractor must demonstrate that the foreign education credentials are at least equivalent to the minimum educational requirements above.

X. GENERAL INFORMATION

The services do not involve confidential or proprietary data. The certification and accreditation requirements of Clause 1352.239-73 do not apply and a security accreditation package is not required.

Patent Rights: The Government retains a right to use license to all inventions arising from this work.

Media Inquiries: The contractor shall not respond to any media inquiries. Any inquiries from the media shall be immediately relayed to the COR and Contracting Officer (CO). There shall be no interviews, comments, or any other response without the knowledge and approval of the NIST CO.