Sol_1333MH24Q0014_Amd_0001.pdf

SOLICITATION NO. 1333MH24Q0014, AMEND. 0001

COMBINED SYNOPSIS/SOLICITATION

Landscape maintenance services at the National Weather Service office in Pendleton, OR

SOLICITATION AMENDMENT 0001

Modified the statement of work, to add new paragraph 10 Security Requirements, and some other minor changes.

The response deadline remains Thursday, April 18, 2024 at 8:00 am MDT.

Quotes Must Comply With INSTRUCTIONS TO OFFERORS Provided In Paragraph (viii)

The following information is provided in accordance with FAR 5.207(a)(16) and 5.207(c):

(1) A National Stock Number is not assigned to this requirement.

(2) This requirement is for ongoing commercial landscape maintenance services performed in accordance with the attached statement of work. There is not a qualification requirement for this product.

(3) There is no specific manufacturer or part number for this requirement.

(4) There is no size, dimension, or other form, fit, or function description for this requirement.

(5) There is no predominant material for this requirement.

(6) The requirement is for a quantity of six months of service for the base period and eight months of service for each of four option periods. There is an additional option period that is not separately priced for up to six additional months. The maximum quantity of months of service, if all options are exercised, is 38 months spread across five years.

(7) The unit of issue is MO (Month).

(8) The work will be performed at:

National Weather Service 2001 NW 56th Drive Pendleton, OR 59230

(9) Schedule. The work will be performed at a frequency in accordance with the schedule proposed by the contractor to be best suited to maintain the grounds in accordance with the requirements in the statement of work.

(10) Duration of the contract period. The base contract period is May 1, 2024 through February 28, 2025, with service dates May 1, 2024 through October 31, 2024; no work is performed November through February each year of the contract. The final contract end date, if all options are exercised, is February 28, 2029.

(11) This requirement includes sustainable acquisition requirements for biobased products and environmentally preferable materials (see FAR 23.1 Sustainable Acquisition Policy).

(12) The procedures to be used in awarding the contract is through a request for quotations via this combined synopsis/solicitation. The anticipated award date is April 19, 2024.

(13) This is not an Architect-Engineer requirement.

(14) This requirement does not include Trade Agreement clauses.

(15) This requirement is not non-competitive.

(16) All responsible sources may submit a quotation, which shall be considered by the agency.

(17) This solicitation is synopsized and available through the Government Point of Entry, Contract

Opportunities, at sam.gov.

(18) All information necessary to respond to this solicitation electronically is contained herein.

(19) Technical data required to respond to the solicitation is contained herein.

The following information is provided in accordance with FAR 12.603(c)(2):

(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation number is 1333MH24Q0014 and is issued as a request for quotation (RFQ). A firm-fixed price purchase order is anticipated to result from this RFQ.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03, February 23, 2024.

(iv) This solicitation is being issued as a total small business set-aside. The associated NAICS code is 561730. The small business size standard is $9.5M.

(v) The line item numbers, items, quantities, and units of measure, including options, are as follows:

Line Item: 0001 Quantity: 6 Unit of Measure: Month Services, non-personal, to include all equipment, labor, and materials necessary to perform landscape maintenance service for the National Weather Service Weather Forecast Office located in Pendleton, OR, in accordance with the attached Statement Of Work. The period of service is May 1, 2024 through October 31, 2024. No work is performed November 1, 2024 through February 28, 2025.

Line Item: 1001 Quantity: 8 Unit of Measure: Month Services, non-personal, to include all equipment, labor, and materials necessary to perform landscape maintenance service for the National Weather Service Weather Forecast Office located in Pendleton, OR, in accordance with the attached Statement Of Work. The period of service is March 1, 2025 through October 31, 2025. No work is performed November 1, 2025 through February 28, 2026.

Line Item: 2001 Quantity: 8 Unit of Measure: Month Services, non-personal, to include all equipment, labor, and materials necessary to perform landscape maintenance service for the National Weather Service Weather Forecast Office located in Pendleton, OR, in accordance with the attached Statement Of Work. The period of service is March 1, 2026 through October 31, 2026. No work is performed November 1, 2026 through February 28, 2027.

Line Item: 3001 Quantity: 8 Unit of Measure: Month Services, non-personal, to include all equipment, labor, and materials necessary to perform landscape maintenance service for the National Weather Service Weather Forecast Office located in Pendleton, OR, in accordance with the attached Statement Of Work. The period of service is March 1, 2027 through October 31, 2027. No work is performed November 1, 2027 through February 29, 2028.

Line Item: 4001 Quantity: 8 Unit of Measure: Month Services, non-personal, to include all equipment, labor, and materials necessary to perform landscape maintenance service for the National Weather Service Weather Forecast Office located in Pendleton, OR, in accordance with the attached Statement Of Work. The period of service is March 1, 2028 through October 31, 2028. No work is performed November 1, 2028 through February 28, 2029.

(vi) A description of requirements for the items to be acquired is provided in the attached Statement of Work.

(vii) Dates and places of delivery and acceptance:

All work will be performed and accepted on site at:

National Weather Service 2001 NW 56th Drive

Pendleton, OR 83204

The periods of performance for each line item are:

Base Period 05/01/2024 – 10/31/2024 Option Period 1 03/01/2025 – 10/31/2025 Option Period 2 03/01/2026 – 10/31/2026 Option Period 3 03/01/2027 – 10/31/2027 Option Period 4 03/01/2028 – 10/31/2028

(viii) INSTRUCTIONS TO OFFERORS FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023), applies to this acquisition. This is a Best Value acquisition.

PRE-BID SITE VISIT: All interested vendors are strongly encouraged to attend a Site Visit. To request a site visit, contact the Weather Forecast Office at (541) 276-7832 x221 for Rob Harsh or x260 for Johnny Blagg, at least 24 hours in advance of your desired time.

Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

NOTICE TO OFFERORS: Instructions for submitting quotes under this RFQ must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Quotes that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror. Offerors must have an active registration in the System for Award Management (SAM) at sam.gov.

The Government does not accept responsibility for non-receipt of quotes. It is the offeror’s responsibility to request and receive a confirmation of the quote receipt from the appropriate Government point of contact.

QUOTES MUST INCLUDE THE FOLLOWING:

• Business name, Unique Entity Identifier for active SAM.gov profile, and point of contact name with a valid phone number and email address.

• Pricing, to include:

Base Period: $ __________ per month x 6 months $__________ total price Option Period 1: $ __________ per month x 8 months $__________ total price Option Period 2: $ __________ per month x 8 months $__________ total price Option Period 3: $ __________ per month x 8 months $__________ total price Option Period 4: $ __________ per month x 8 months $__________ total price

Non-price: Confirm availability to start on May 1, 2024. If unable to start on May 1, __________ # of days after notice of award.

The quote must affirmatively acknowledge acceptance of all clauses and provisions. Be sure to complete pricing information for all line items, including the price per unit and the extended total price per line item. Page limit: no more than 2 pages.

• References. At least 3 references, no more than 5. Include the reference Business Name, concise nature of the job/project, point of contact name, and phone number. Email address for each reference is preferred but not mandatory. If you do not have professional references because we would be your business's first contract, provide a statement to this effect; references for other work performed should be submitted instead. Page limit: no more than 2 pages.

• Technical Capabilities statement briefly describing your ability and experience to provide this service. Must include technical approach, including ability to meet start date, sample service schedule according to the statement of work; quality assurance plan, etc. Page limit: no more than 4 pages.

• If your SAM.gov Reps & Certs are current, accurate, complete, and applicable to this solicitation, and require no changes applicable to this specific requirement, then you do not need to include 52.212-3 in your quote.

• Do not submit additional documents or pages not asked for above. Page limit for the entire quote package is no more than 8 pages. Reps & Certs at 52.212-3 do not count toward the page count. All documents must be provided in PDF format. Font shall be at least 10 point size.

(ix) FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (NOV 2021) applies. Award will be made on a best value basis, with price and other factors considered. The specific evaluation criteria to be used in paragraph (a) are: technical capability (not limited to: technical approach, staffing, ability to meet start date), past performance, price, adherence to sustainable acquisition, and compliance with solicitation requirements.

In accordance with FAR 12.602 Streamlined evaluation of offers, relative importance of evaluation factors is not required when using simplified acquisition procedures. Quotes will be evaluated in accordance with the above factors, and the procedures at FAR 13.106-2 Evaluation of quotations or offers.

(x) FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (FEB 2024), must be completed and included with the quote.

(xi) FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023), applies to this acquisition.

(xii) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Products and Commercial Services (FEB 2024)(Deviation 2024-03) (OCT 2023) (Deviation 2023-03) (DEC 2022) (Deviation 2021-06) (SEP 2021), applies to this acquisition. The additional FAR clauses applicable to the acquisition are provided in the clause list incorporated in the SF 1449.

(xiii) Additional contract requirements and terms and conditions that apply to this acquisition are provided in the attached SF 1449. Department of Labor Wage Determination No. 2015-5589, Revision No. 24 dated 12/26/2023 is also attached and applies to all line items, and can be found on sam.gov.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating do not apply.

(xv) Quotes are due to the contracting office no later than 8:00 am MDT on Thursday, April 18, 2024. All quotes must be emailed to the attention of Jen Brown, email address is jen.brown@noaa.gov.

The Government does not accept responsibility for non-receipt of quotes. It is the offeror’s responsibility to request and receive a confirmation of the quote receipt from the appropriate Government point of contact.

(xvi) For information regarding this solicitation, contact Jen Brown directly, E-mail address:

jen.brown@noaa.gov, Phone: 385-258-1061.

(x)

1333MH24Q0014

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

NWS-FD

KANSAS CITY MO 64106

601 EAST 12TH STREET SUITE 1746

NWS Field Delegates

04/08/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/08/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

JEN BROWN

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

1333MH24Q0014 0001

Section III - Description/Specifications

Summary of Clause Changes:

Clause SOW is incorporated as follows:

SOW Statement of Work

Changes highlighted in yellow

STATEMENT OF WORK

Pendleton Landscape Maintenance

1. Purpose

The Contractor shall be responsible for satisfactorily performing landscape maintenance services as specified herein at the following location:

National Weather Service 2001 NW 56th Drive Pendleton, OR 97801

2. Government Points of Contact

Meteorologist in Charge (MIC) – 541-276-7832 x222 Administrative Assistant (ASA) – 541-276-7832 x221

3. Legal Requirements and Permits

The Contractor must procure and maintain at his/her expense, all necessary permits and licenses to perform the required work, and hereby agrees to comply with all applicable Municipal, State and Federal regulations. This includes Title 7, Chapter 6, Section 136 of the United States Code, “Insecticides and Environmental Pesticide Control.”

“Landscape maintenance” is not regulated by the State of Oregon (http://www.oregon.gov/LCB/Pages/maintenance.aspx). However, the Contractor shall check with Umatilla County and the city of Pendleton for possible local license or permit requirements. The Oregon Construction Contractors Board (CCB) (http://www.oregon.gov/CCB/Pages/index.aspx) has jurisdiction over tree work. Contact them for information regarding exemptions related to pruning or removing trees.

All personnel handling chemicals (i.e. fertilizer, pesticides, herbicides, etc.) will be appropriately licensed.

4. Biobased Products

The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards.

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov.

The following is an example list of products that may be used in this contract for grounds maintenance for which biobased products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

Fertilizers Dust suppressants 2-cycle engine oil Penetrating lubricants Hydraulic fluids Greases Concrete and asphalt release fluids Absorbents Wood and concrete sealers Diesel fuel additives

In addition to the biobased products designated in the BioPreferred Program, the Contractor is expected to adhere to the Comprehensive Procurement Guidelines for Landscaping Products created by the Environmental Protection Agency (EPA), and available at https://www.epa.gov/smm/comprehensive-procurement-guidelines-landscaping-products. Finally, the Contractor is encouraged to use other commercially available biobased products when feasible.

5. Supervisor and Labor

The Contractor shall promptly remove from the work site any supervisor or employee whose work or conduct is not satisfactory. The Contractor’s supervisor shall be in charge of the work on behalf of the Contractor. The Contractor shall enforce strict discipline and good order among the Contractor’s employees. The Contractor shall exercise the necessary supervision and control to prevent Contractor’s employees from violating any rules and regulations.

The Contractor shall provide a list of employees authorized to work under this contract. The list shall be submitted before employees begin work on the facilities.

Upon arrival at the site, the Contractor must check in with a designated government representative before beginning work.

6. Conduct of Work

The Contractor must ensure employees are physically able to accomplish the work specified herein. All such employees working on Government premises are subject to all applicable Federal rules and regulations with regard to entering and leaving the building(s).

The Contractor must take precautions necessary for the protection against injury of all persons engaged at the site. Applicable Department of Labor and Occupational Safety and Health Standards will be taken into consideration in the performance of this contract. The Contractor will take all reasonable precautions to prevent the escape of fire and to suppress the same.

Services under this contract must be performed in such a way that there will be minimal interruption to, or interference with, the normal operation of Government business on the premises.

The Contractor shall bring any noted defect, disease or insect infestation of the grounds to the attention of the designated government representative.

7. Inspection and Acceptance

The Contractor, not the Government, is responsible for management and quality control actions to meet the terms of this contract. The role of the Government is to inspect work performed to ensure contract standards are met.

As evidence of work performed, the Contractor will complete a service report and have the report signed by a designated government representative upon completion of each site visit. For work performed outside regular business hours, the service report may be left on the front desk. The Government representative will affirm the work was performed and sign the service report on the next business day and will provide a signed copy back to the contractor.

The Government will perform inspections during the contract at regular intervals. Methods may include visual survey. If any of the services do not conform to the contract requirements as outlined, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount, or the Government may accept the service with price reduction. Repeated failure to do meet contract requirements shall be considered for remedial action.

8. Contractor-Furnished Property

The Contractor shall furnish all equipment, tools, and supplies necessary to perform the services required by this contract.

9. Period of Performance, Schedule, and Additional Requirements

There is a base period and four option periods. The base period has a 10-month contract period, with a 6-month period of performance. Each option has a 12-month contract period, with a 8-month period of performance. No work is performed November through February of each year.

Period Work Start Date Work End Date Contract End Date

Base Period May 1, 2024 October 31, 2024 February 28, 2025 6 months. No service November 1, 2024 through February 28, 2025.

Option 1 March 1, 2025 October 31, 2025 February 28, 2026 8 months. No service November 1, 2025 through February 28, 2026.

Option 2 March 1, 2026 October 31, 2026 February 28, 2027 8 months. No service

November 1, 2026 through February 28, 2027.

Option 3 March 1, 2027 October 31, 2027 February 29, 2028 8 months. No service November 1, 2027 through February 29, 2028.

Option 4 March 1, 2028 October 31, 2028 February 28, 2029 8 months. No service November 1, 2028 through February 28, 2029.

Schedule and Frequency

The hours approved for these services are daily from 07:00 AM – 8:00 PM. The frequency of service is indicated in the Description of Services in section 7 below.

The Contractor shall submit a Schedule or Work Plan that identifies when services are to be performed to the designated government representative within seven days of the purchase order award date; see attached sample Monthly schedule.

Frequency of Service – As indicated in the Description of Services in Section 12 below.

Observance of Legal Holidays and Site Closure Information

The Contractor shall observe any federal holidays set forth in the referenced Department of Labor Wage Determinations, if the holiday falls within the service period of this contract.

When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contract or Contracting Officer. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the Contractor is instructed to contact the designated government representative for guidance.

10. Security Requirements

This requirement is designated as a low-risk non-IT service contract with personnel who will be affiliated with the Department of Commerce (DOC) for 180 days or more, that requires contractor personnel to be granted unsupervised official access to perform work at a federally-controlled facility. This designation requires a minimum of a Tier 1 Investigation with a minimum for Homeland Security Presidential Directive 12 (HSPD-12) credentialing.

Within five business days of contract award, the Contractor is required to designate at least one, but no more than three, contractor personnel to work at the site. These personnel must complete a Tier 1 Investigation.

Initiating the Investigation To initiate the investigation, the following completed documents must be submitted to the designated government Sponsor for each designated Contractor person within five business days of contract award.

The government Sponsor will send the contractor the template documents and a request to upload the completed files to Kiteworks, a secure file collaboration tool; the documents must not be emailed.

· Security Coversheet/Investigation Request

· OF-306 Declaration for Federal Employment

· Fingerprint cards (may be submitted on the SF-87 or FD-258)

· Resume

· Foreign Nationals with less than 3-years-out-of-five residence in the U.S. will also complete the SAC form (INV Form 86C)

Contractor personnel with pending security investigation results may not commence work on site unless explicitly informed in writing by the Contracting Officer that they may proceed. Personnel that do not receive a favorable result will not be permitted to continue work on the site.

End of Service Any Government-provided identification issued to contractor personnel shall be returned to the NWS:

· When no longer needed for contract performance

· Upon completion of contractor personnel’s employment

· Upon contract completion or termination, when a follow on contract is not awarded or reasonably anticipated

Failure to comply with the return of government-issued identification may result in delay of final payment.

11. Deliverables

Deliverable Objective Due Deliver To

Security Requirements Package

To protect government facilities and occupants from harm. Ref. CAR 1352.237-71

Within 5 business days of contract award, and as needed for replacement personnel

Designated Government Representative/Sponsor

SDS

List any hazardous material that will be used in performance of this contract. Ref. FAR 52.223- 3 and FED-STD-313E

Within 7 days of awarded contract, and as needed to document revisions after contract award

Contracting Officer and Designated Government Representative

State, County, and/or City licenses and permits

Certify compliance with local laws and regulations

Within 7 days of awarded contract, and within 7 days of awarded option period, if exercised

Contracting Officer and Designated Government Representative

Schedule or Work Plan Identify when services are to be performed throughout the period of

Within 7 days of purchase order award, and within 7 days of awarded option

Contracting Officer and Designated Government Representative performance period, if exercised

Service Report

Identify which services were performed, and any problems found during the service visit

1. At the end of each service

AND

2. With monthly invoice

1. Designated Government Representative

2. Invoice Processing Platform

(IPP)

Biobased Report (copy)

Report purchases of Biobased products in System for Award Management (SAM). Ref.

FAR 52.223-2

By Oct. 30 for prior fiscal year (Oct. 1 – Sep. 30) ending the performance period of the contract base period, and for each option period, if exercised

Contracting Officer

Evidence of Sexual Assault and Sexual Harassment training completion

To maintain a work environment free from sexual assault and sexual harassment. Ref. NAM 1330-52.222-70

Within 40 business days of contract award, and by March 1st of every year of performance

Contracting Officer

12. Description of Services

The Contractor will be responsible for satisfactorily managing and performing exterior landscape maintenance services at the National Weather Service office located at 2001 NW 56th Drive, Pendleton, Oregon 97801 for approximately 62,000 total square feet. About 33,000 square feet of this is lawn, plant beds, or other vegetation; the other 29,000 square feet are paved or gravel areas that require weed control and debris removal. The Contractor is responsible for verifying the area to be maintained.

Exterior grounds consist of lawns, native grass areas, gravel, plant beds, parking lot, walks, driveways and curb. The Contractor must provide all labor, tools, equipment, supervision, herbicides, transportation, and any other products or services necessary, to maintain the landscaping and grounds in such a manner as to present a neat and well maintained appearance.

MAINTAIN IMPROVED/SEMI-IMPROVED GROUNDS

a. Mow Improved, Semi-Improved, and Native Grass Areas. The Contractor shall reasonably maintain the grass at a consistent height of between 2 and 4 inches long. Grass clippings must be removed and disposed of off-site after mowing. All improved/semi-improved grounds and native grassed areas must appear well-manicured at all times.

b. Edging. The Contractor shall perform edging work, to include removal of vegetation from cracks in sidewalks, driveways, parking lots, curbs, and other concrete or asphalt edges located in the improved/semi-improved grounds. This shall be accomplished concurrently with the scheduled mowing.

c. Grass Trimming. The Contractor shall trim the grass around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, road shoulders and other fixed obstacles concurrently with mowing. Damage to trees, shrubs and other plantings shall be repaired / replaced by the contractor.

d. Monitor Irrigation/Sprinkler System. The Contractor shall monitor the irrigation/sprinkler system programming and operation on a weekly basis. It is the Contractor’s responsibility to ensure the system operates properly and efficiently as necessary for the current season. The Contractor must adjust the irrigation/sprinkler system for full and efficient coverage of all plants, ground-cover, flower beds and trees. The Contractor must follow any water or irrigation schedules put in-place by local county or municipal Governments. The Contractor is to bring any damage or noticeable malfunctioning of the irrigation system to the attention of the designated government representative. Repair of the irrigation/sprinkler system is not permitted under this contract.

e. Trimming/Pruning. The Contractor must maintain a neat and well maintained appearance of all plants, trees, and shrubs by proper pruning, clipping, pinching back, and shape maintenance. This should take place as needed to keep landscaping appearing well maintained.

f. Remove Debris. The Contractor shall remove and dispose of all natural debris (tree limbs, dry brush, loose bark, litter) from the premises, including parking lots/areas, walkways, and gutters, concurrently with mowing.

g. Application of Fertilizer. The Contractor shall apply an effective and season appropriate fertilizer on all lawns, shrubs, plants, and ground cover on a quarterly basis, beginning with the first month of the contract and every three months thereafter, or more frequently as determined by the Contractor as necessary. Trees shall be fertilized on an annual basis in July, or more frequently as determined by the Contractor as necessary. All fertilizers shall be applied in accordance with the manufacturers’ instructions and good trade practices.

h. Weed Control. The Contractor will perform weed control concurrently with mowing. The required result is to leave the grounds free of weeds. Weeds shall be properly disposed of off-site. Appropriate weed prevention methods shall be used to keep weed growth to a minimum between visits. Herbicides must be applied by certified or licensed personnel – at least twice a year, in July and September.

i. Provide gopher/mole/ground squirrel control as required. The Contractor shall be responsible for the control and eradication of all rodent pests, to include proper disposal of controlled rodent pests and the repair of damaged lawn areas.

13. Invoicing

Invoices will be submitted on a monthly basis in the Invoice Processing Platform (IPP), after the services for the month have been performed (“in arrears”). As evidence of work performed, the Contractor will complete a service report and attach it to the invoice within IPP.

( S A M P L E S C H E D U L E )

[Contractor Name] Landscape Maintenance NWS WFO Pendleton, OR

[Month]

1 2 3 4 5

6 7 8 Mow/Edge/ Weed/Fertilize

10 11 12

13 14 15 16 17 18 19

20 21 22 Mow/Edge/ Weed

24 25 26

27 28 29 30 31

SAMPLE SERVICE REPORT

DATE: ________________ LOCATION:________________________

SERVICES PERFORMED:

PROBLEMS NOTED:

COMMENTS & REMARKS:

I CERTIFY THAT THIS REPORT IS ACCURATE AND WORK PERFORMED WAS COMPLETED IN

ACCORDANCE WITH THE CONTRACT SPECIFICATIONS

Name and Signature of Authorized Contractor Representative Date

Name and Signature of Authorized Government Representative Date