Statement of Work - Amendment 0001.pdf

Statement of Work

Fume Hood/Safety Cabinet Annual Recertification Hollings Marine Laboratory (HML)

331 Fort Johnson Rd Charleston, SC 29412

The Hollings Marine Labs, 331 Fort Johnson Rd, has requirements for the Annual recertification of eight different types of Fume Hood/Safety Cabinets for a total of eighty-five (85) Fume Hoods/Safety

Cabinets.

SITE VISIT

All vendors interested in submitting a quote are encouraged (but not required) to attend a site visit at

Hollings Marine Laboratory, 331 Fort Johnson Rd Charleston, SC. The site visit will be held on Tuesday

3/28/23 from 10:00am EST to 11:00am EST. During the site visit, prospective vendors will have the opportunity to review existing site conditions. The Government Technical POC will be available to answer questions. If you wish to attend the site visit, please contact the following Government Point of Contact at least 48 hours prior to the site visit to ensure access to the facility.

Richard Sparkman, Lead Engineer and Project Coordinator

Ph: (808)295-3822, Email: Richard.Sparkman@noaa.gov

Scope

The objective of this service is to provide technical services to perform the testing and recertification according ANSI/AIHA Z9.5 requirements on the following (85) Hoods/Safety Cabinets that are listed in the deliverables below. All inspections and certifications are to be performed during a 1-week time period in the month of April May on a yearly basis.

Requirements:

1. The contractor shall be competent, experienced, trained and knowledgeable in the Inspection and recertification of eight (8) different types of Fume Hood/Safety Cabinets utilizing the ANSI/AIHA Z9.5 requirements.

2. The contractor shall guarantee all work and agree to remedy, at its own expense, any defect’s caused by poor workmanship or materials.

3. The contractor shall perform the required inspection and recertification with factory trained, skilled, professional technicians, which are familiar with the required inspection and certification procedures.

Deliverables:

The contractor shall provide the equipment, inspection and recertification on all of the listed equipment in the deliverables on an Annual basis before expiration of certifications. All testing shall be done once a year at each of the HML location in accordance with the following Standards:

mailto:Richard.Sparkman@noaa.gov

a) Chemical Fume Hoods ANSI/AIHA Z9.5 Fume Hood - Test, AIHA/ANSI Z9.5: Per TSS SOP and

AIHA/ANZI Z9.5. Includes Airflow Velocity Measurements and Smoke Visualization. 4’ and 6’

Hoods

b) Biosafety Cabinet – Test: Class II Biological Safety Cabinet Per TSS SOP and NSF49. Includes

Airflow Velocity Measurement and Leak Test. BSC

c) Clean Bench, Laminar Flow Unit – Test: Per TSS SOP, manufacturer specification, or IEST RP

2.4. Includes Airflow Velocity Measurements and Leak test.

d) Glove Box, Isolator – Test: Per TSS SOP and manufacturer specification. Includes Airflow

Velocity Measurements and Leak Test.

e) Class I Single Pass – Test: Per TSS SOP and Manufacturer specification. Includes Airflow

Velocity Measurements, Leak Test and Smoke Visualization. Fume Hood with HEPA Filters

f) Low Flow Fume Hood – Test: Per TSS SOP and Client Specification. Includes Airflow Velocity

Measurements and Smoke Visualization.

Type of Hoods HML Location Qty

Chemical Fume Hoods 51

Biological Safety Cabinets 08

Laminar- Clean Benches 09

Glove Box Cabinets 03

Chemical Fume Hood with HEPA Filters 08

BSC with Exhaust HEPA Filter (Bag in Bag Out –Roof)

Chemical Fume Hood 6’ 01

Low Flow Chemical Fume Hoods 05

Period of Performance:

The period of performance for this contract will include a one-year base period with four one-year option periods. May 1, 2023 – April 30, 2028

May 1, 2023 – April 30, 2024 – Base Year May 1, 2024 – April 30, 2025 - Option Year 1 May 1, 2025 – April 30, 2026 – Option Year 2 May 1, 2026 – April 30, 2027 – Option Year 3 May 1, 2027 – April 30, 2028 – Option Year 4

Location:

Hollings Marine Laboratory (HML)

331 Fort Johnson Rd Charleston, SC 29412

Guarantee of Work

Contractor shall guarantee all work and agree to remedy, at its own expense, any defects caused by poor workmanship or materials.

Qualifications:

All work performed under this contract shall be performed by a licensed contractor who is able to do business in the state of South Carolina. The Contractor shall guarantee all work and agree to remedy at its own expense any defects caused by poor workmanship or materials. Work must be completed observing all federal, state, and local laws and regulations. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility EMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator.

In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirement s affect their work performed under this contract.

Security/Safety/Environmental Considerations

Work must be completed observing all federal, state, and local laws and regulations. In order to comply with the Debt Collection Improvement Act of 1966, all contractors must be registered in System for Award

Management (SAM) to be considered for an award of a federal contract. For information regarding registration in SAM website at http://www.SAM.gov Vendor must note on quote if they accept credit cards as a method of payment. Vendor needs to include their DUN and Bradstreet number with their bid proposal.

Conformance with Environmental Management Systems

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate

Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility EMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

1) The Contractor shall register at front desk and receive a temporary pass for one day (if needed a door pass card will be provided)

2) The front desk personnel will have the contractor read a brief statement concerning the EMS, the

Facility Engineer or designated maintenance staff member will convey to the contractor any other items that need to be done to protect HML and the environment issues we have.

Government Point of Contact:

Richard Sparkman

Ph: (808)295-3822, Email Richard.Sparkman@noaa.gov

For Scheduling http://www.sam.gov/ http://www.sam.gov/ mailto:Richard.Sparkman@noaa.gov

Reid Osborne

Ph: (757)535-2681, Email Reid.Osborne@noaa.gov

James Walters, Facility Safety Officer

Ph: 843-508-4864, E-mail James.Walters@noaa.gov mailto:Reid.Osborne@noaa.gov mailto:James.Walters@noaa.gov