Sol_1333MF24Q0154.pdf

COMBINED SYNOPSIS/SOLICITATION

Office of Sustainable Fisheries (OSF) Meeting Space

Similar services previously conducted under PO 1333MF23PNFFK0132 and FPDS should be consulted for acquisition information. 1333MF24Q0098 could not be amended so this solicitation is issued. 1333MF24Q0098 is inactive. 1333MF24Q0154 contains revisions.

Any correspondence email subject line should reference the SAM.GOV Notice ID number:

1333MF24Q0154

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part

13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) The solicitation number for this procurement is 1333MF24Q0154 and is hereby issued as a request for quotation (RFQ).

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 (May 2024).

(IV) This solicitation is being issued as a total small business set-aside. The associated NAICS code is 721110. The small business size standard is $40M.

(V) This combined solicitation/synopsis is for the purchase of the following commercial service(s): OSF Conference Room Space, Room Block and AV Services

CLIN structure is included in the attached SF18 - Office of Sustainable Fisheries (OSF) requires a meeting facility, Audio Visual, and sleeping accommodations in the Washington, DC area that are within walking distance to a Metro station in accordance with the attached Statement of Work

(SOW).

(VI) Description of requirements can be found in the Statement of Work (SOW) attached to the Sam.gov combined synopsis/solicitation posting.

(VII) Period of Performance: A block of hotel rooms consistent with the statement of work must be reserved with the capability to accept individual reservations online or by phone starting no later than 2 business days after the award. The meeting rooms in support of the meeting are to have a 24-hour hold starting on October 15, 2024, at 7:00 a.m. and ending on October 17, 2024, at 5:00 p.m. EST.

INVOICE FOR COVERED SERVICES TO BE BILLED VIA IPP IN ARREARS. QUOTE

PRICING MAY BE PROVIDED ON ATTACHED SF18 FORM OR ON COMPANY

LETTERHEAD.

(VIII) FAR provision 52.212-1 , Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023), applies to this acquisition and can be found in the solicitation. In addition see the addendum

ADDENDUM TO FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

ADDITIONAL QUOTE PREPARATION INSTRUCTIONS:

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may result in the offeror being considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

Submission of Quotes

1. Submit quotations to the office specified in this solicitation at or before the time specified in the solicitation. Only Email quotes are acceptable and can be sent to andrea.m.talbert@noaa.gov and Shawana.Randolph@noaa.gov

2. Contractor shall have an active registration in the System for Award Management (SAM) found at www.SAM.gov in order to provide a quote and be eligible for award.

3. Vendor's response to this Request for Quote shall consist of the documents outlined in the Combined Synopsis Solicitation to include applicable responses to clauses and provisions (Vendor certification through provision 52.222-52).

(i) T he offer must be prepared in two parts: A technical quote and a business/price quote .

Each of the parts shall be separate and complete in itself so that evaluation of one may be accomplished independently from evaluation of the other. The technical quote must not contain reference to price; however, adequate information must be contained in the technical quote so that the offeror’s technical approach is sufficiently detailed to provide a clear and concise presentation that addresses all contract requirements and demonstrates a clear understanding of the requirements.

(ii) The offeror shall submit:

a. Technical Quote: One (1) copy, electronic required.

b. Business/Price Quote: One (1) copy, electronic required.

Each part shall be clearly marked by title. There is no page limitation for the price quote.

(4) The Government will evaluate quotes in accordance with the provisions set forth in this section and with the evaluation criteria stated below.

(5) The Offerors shall identify and explain any exceptions or deviations taken to any part of the https://www.acquisition.gov/far/part-52#FAR_52_212_1 mailto:andrea.m.talbert@noaa.gov solicitation or conditional assumptions made with respect to the technical requirements of the solicitation. Offerors should note that taking exceptions to the Government’s requirements may indicate an unwillingness or inability to perform the contract, and the quote may be evaluated as such.

(a) Technical Quote Vendors shall submit the following in their technical quote:

● Technical/Logistical Capability and Hotel and Meeting room Location and meeting room diagrams

● Past performance information

(IX) FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) Offers will be evaluated based on price and the factors set forth in paragraph (a).

The evaluation will consider the Non-Price Technical Solution (Technical Approach and Past Performance) to be significantly more important than price. However, as quotes are determined to be more equal in the non-price evaluation factor, price becomes more important and may become the determining factor for award. If, at any stage of the evaluation, all vendors are determined to have submitted equal, or virtually equal, Non-Price Technical Solutions, price could become the factor in determining which vendor will receive the award.

The Government intends to evaluate the quotes and award a purchase order based on the Offeror’s initial quote; therefore, the Offeror’s initial quote should contain the Offeror’s best terms from a Non-Price Technical Solution and price standpoint.

The Government reserves the right not to award a purchase order depending on the quality of the quote(s) submitted and the availability of funds. Furthermore, the Government may waive informalities and minor irregularities or omissions in quotes received.

The Government may make award to other than the lowest-priced Offeror or the Offeror with the highest technical rating if the Contracting Officer determines that to do so would result in the best value to the Government. The Government will not make an award at a significantly higher overall price to achieve only slightly superior performance capability.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Paragraph (a) is hereby completed as follows: Evaluation will be based on the following:

(1) Technical/Logistical Capability and Location – The quotation will be evaluated on how the offeror intends to organize, staff, and manage, the quoted hotel and meeting room and A/V capabilities and the means that will be used to accomplish the contract requirements. The degree to which the quotation demonstrates an understanding of the requirements will be evaluated, as well as the offeror's planned management of consultants and subcontractors, if applicable.

(2) Past Performance – The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, effective management of subcontractors, cost management, level of communication between the contracting parties, proactive management and customer satisfaction.

● Offeror shall provide at least three (3) past performance references. Provide name, address, phone number, and description of the project.

If a quoter has no relevant past performance, the quoter must affirmatively state that it possesses no relevant past performance history. Offerors who fail to either provide past performance information or affirmatively state that they have none, may be considered as non-compliant to the solicitation.

(3) Relational Price – The proposed prices/costs will be evaluated. The cost evaluation will determine whether the proposed costs are realistic, complete, and reasonable in relation to the solicitation requirements. Proposed costs must be entirely compatible with the technical approach. The Contractor shall complete the cost breakdown table provided in the RFQ.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT

OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND

RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.

(X) FAR provision 52.212-3 , Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. Offerors are advised to include a completed copy of the provision with its offer.

https://www.acquisition.gov/far/part-52#FAR_52_212_3

(XI) FAR clause at 52.212-4 , Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(XII) FAR clause at 52.212-5 , Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (May 2024), applies to this acquisition and can be found in full text on the Request for Quote form SF18 attachment.

(XIII) Any additional contract requirement(s) or terms and conditions that apply can be found on the Request for Quote form SF18 attachment.

(XIV) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

(XV) Quotes are required to be received in the contracting office as outlined in the SAM.GOV “General Information” section of the posting. All quotes must be emailed to the attention of Andrea Talbert at andrea.m.talbert@noaa.gov and cc to Shawana.Randolph@noaa.gov

(XVI) Any questions regarding this solicitation should be submitted electronically via email to shawana.randolph@noaa.gov and andrea.m.talbert@noaa.gov

Any and all emails shall reference the SAM.GOV Notice ID number in the subject line:

1333MF24Q0154

https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5 mailto:andrea.m.talbert@noaa.gov mailto:shawana.randolph@noaa.gov mailto:andrea.m.talbert@noaa.gov

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

NMFS-FD

KANSAS CITY MO 64106

601 EAST 12TH STREET SUITE 1746

NMFS Field Delegates

FKF30012 CODE 16. ADMINISTERED BYCODE

X

X

X

721120

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORNMFS-FD

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

09/11/2024 1200 ED

09/07/2024

SHAWANA RANDOLPH

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1333MF24Q0154

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 52 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

SILVER SPRING MD 20910

/F/SF3

1315 E-W HWY., SSMC-3 RM 13459

DOMESTIC FISHERIES DIVISION

15. DELIVER TO

KANSAS CITY MO 64106

601 EAST 12TH STREET SUITE 1746

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$40

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

NMFS Field Delegates

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

SHAWANA RANDOLPH

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

52 2 of

1333MF24Q0154 BASE

Section II - Supplies or Services and Price/Costs Section III - Description/Specifications Section IX - Contract Clauses

Section II - Supplies or Services and Price/Costs

CLIN List

Item Number Description Quantity Unit Unit Price Amount

The Contractor shall provide all necessary personnel, materials, equipment, services, and meeting rooms to perform meeting management and coordination to include Conference Meeting room space, Room block and AV Services in accordance with the enclosed statement of work, for the U.S.

Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Office of Sustainable Fisheries (SF) Interim Meeting of the Regional Fishery Management Councils’ Council Coordination Committee (CCC). A block of hotel rooms consistent with the statement of work must be reserved with the capability to accept individual reservations online or by phone within two days of award. The meeting rooms in support of the meeting are to have a 24-hour hold starting on October 15, 2024, at 7:00 a.m. and end on October 17, 2024, at 5:00 p.m. EST.

Award Type: Firm-fixed-price

Section III - Description/Specifications

1. STATEMENT OF WORK 1. (SOW)

National Oceanic and Atmospheric Administration (NOAA)

NOAA FISHERIES

Office of Sustainable Fisheries October 2024 Council Coordination Committee (CCC) Interim Meeting

I. Background/Overview:

The U.S. Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Office of Sustainable Fisheries (SF) will host the Interim Meeting of the Regional Fishery Management Councils’ Council Coordination Committee (CCC) beginning October 15 through October 17, 2024, in the Washington, DC area.

The Magnuson-Stevens Fishery Conservation and Management Act (MSA) establishes the CCC, consisting of the chairs, vice-chairs, and executive directors of each of the eight Fishery Management Councils (Councils), for the purpose of the meeting with senior NMFS staff, “to discuss issues of relevance to all Councils, including issues related to the implementation of the [MSA].” 16 U.S.C. 1852 (l).

All CCC meetings involve federal and non-federal participants. As required by the MSA, all CCC meetings are noticed in advance to the public in the Federal Register, are open to the public, and have a published agenda. 16 U.S.C. 1852(i)(2). Based on past meetings, including the October 2022 CCC hybrid meeting, it is anticipated that approximately 25 Council members and executive directors will be participating at the meeting, in addition to five NMFS Regional Administrators and/or their representatives, the NMFS Assistant Administrator and Deputy Assistant Administrator plus staff, NMFS staff from the Regions and NOAA Headquarters, and members of the public bringing total in-person participation to approximately 75 people. Others will participate via webinar.

NMFS must hold the meeting in the Washington, DC area within walking distance no more than 5 blocks to a Metro station to allow both quick and easy metro access for senior officials and Congressional staffers that are invited to make presentations during the CCC meeting.

II. Scope of Work

The Contractor shall provide all necessary personnel, materials, equipment, services, and meeting rooms to perform meeting management and coordination as outlined in the Statement of Work. For this contract, the Contractor agrees to reserve a block of rooms without cost to the Government.

III. Tasks and Requirements

• Contractor shall provide a meeting space that is set up to facilitate group discussion.

• Contractor shall provide a block of hotel rooms for meeting attendees staying on-site.

• Contractor shall provide all needed equipment and be available for A/V tech support before and during the meeting.

Sleeping Rooms.

The Contractor shall arrange for a block of sleeping rooms for the CCC meeting participants as described in the section below.

• A block of approximately 35 rooms will be needed for the nights of October 15, and a block of approximately 50 rooms will be needed for the nights of October 16 and 17.

o Rates for these rooms are not to exceed the Federal Government per diem rate for the Washington, DC area.

o No sales tax should apply.

o The Government has no liability to the Contractor for the above estimates or any of the cost of holding the block of rooms. Room rates are paid individually by meeting attendees. Each participant will be responsible for the cost of their room.

Facilities.

The Contractor shall provide the following meeting rooms requirements:

• Conference hotel located in the Washington, DC area within walking distance no more than 5 blocks to a Metro station.

• A large meeting room of approximately 3000 sq ft.

o U-shaped table configuration (no exceptions) capable of seating 40 persons.

o Additional perimeter tables and theater seating within view of the projector screen for another 40 persons.

o At least 6 staff tables seating 12 persons total, with ample power supply for each person and within view of the projector screen.

o The National and State or District flag should also be placed at the front of the meeting room.

o A table for registration with 2 chairs and a table for hand-out materials are to be placed outside at the entrance to the meeting room.

• A smaller breakout meeting room seating for 30 seats in a conference table setup

Audio/Visual (A/V) Services.

The contractor shall provide full conference calling capability, including using room speakers to allow callers to participate. Conference calling capability is critical because many participants will elect to attend remotely. NMFS meeting organizers will be granted access to the conference room on October 15, 2024, for a meeting room walkthrough, and Vendor support staff must be available 7 a.m in the morning of October 16, 2024, to test the webinar call-in technology and troubleshoot A/V issues for remote participants. The A/V requirements described below are required:

• Full hybrid conference calling capability with the following A/V needs:

o One podium with a microphone o Approximately 30 tabletop microphones o Wireless internet with power supply for 30 laptop computers on the U-shaped tables o Wireless microphone o Microphone system (4 channel/mixer) o LCD projector/stand cable ready to connect to a laptop o Projector screen o 1 staff table and chairs for 2 persons to facilitate hybrid meeting needs. The table must be within reach of A/V cables/equipment and have a clear view of the projector screen.

o Contractor shall ensure staff is available and shall provide staff support for the duration of the meeting for A/V troubleshooting.

IV. Period of Performance

A block of hotel rooms consistent with the statement of work must be reserved with the capability to accept individual reservations online or by phone starting within two days after the award. Both meeting rooms in support of the meeting are to have a 24-hour hold starting on October 15, 2024, at 7:00 a.m.

and ending on October 17, 2024, at 6:30 p.m. EST.

V. Place of Performance In Washington, DC area within walking distance no greater than 5 blocks to a Metro station, preferably along the Red Line. The hotel should have nearby restaurant options within easy walking distance for attendees on lunch break.

VI. Deliverable Schedule All Deliverables will be delivered to Project Lead upon completion.

Deliverable Description Quantity/Media Completion Due Date

1 Room block available for reservations hotel reservation website 30-08-2024

2 Discuss and agree meeting room specifications including A/V needs A/V point of contact 30-09-2024

3 Meeting rooms & A/V setup available on-site walkthrough 15-10-2024

4 Conclude the meeting 17-10-2024

VII. Government-Furnished Resources The Government will provide to the Contractor the following equipment, supplies, and similar, necessary to conduct these services and anticipates facility and security access as follows: We will bring a laptop to run the webinar & display slides.

VIII. Travel, and Training

a. Training: None required.

b. Travel:

Travel is not expected or authorized for this task order.

The following additional aspects are / are not anticipated during the performance of this order:

Domestic / U.S. Travel • Anticipated x Not Anticipated Foreign / Overseas Travel • Anticipated x Not Anticipated Other: {Provide description below} • Anticipated x Not Anticipated Description of anticipated special and / or additional requirements not already described above:

n/a

IX. Applicable Standards None.

X. Special Requirements

a. Confidentiality and Data Privacy

This contract may require that services contractors have access to Privacy Information. Services contractors are responsible for maintaining confidentiality of all subjects and materials and may be required to sign and adhere to a Non-disclosure Agreement (NDA).

b. Intellectual Property Rights All deliverables are the property of the U.S. Government. All documents, analyses, files (digital or other), reports, notes and photos are to be used only by Contractor personnel assigned to this purchase order.

Documents, files and other data are to be stored exclusively on Government owned equipment and at no point should be saved or archived on personal drives or devices. Copies are not to be disseminated to anyone outside of the NMFS or to any other contractor personnel without explicit release from the Government.

c. IT Security The contractor will not require access to Federal Buildings, DOC Systems and includes an IT component.

d. Section 508 Compliance Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by P.L. 105-220 under Title IV (Rehabilitation Act Amendments of 1998), all Electronic and Information Technology (EIT) developed, procured, maintained and/or used under this contract shall be in compliance with the “Electronic and Information Technology Accessibility Standards” set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in 36 CFR Part 1194.

The complete text of Section 508 Standards can be accessed at http://www.access-board.gov/ or at http://www.section508.gov.

XI. Inclusion of Clause 52.217-8 Inclusion of FAR clause 52.217-8, Option to Extend Services, in the solicitation and resultant contract is for use by the Government as outlined at FAR 37.111, Extension of Services. The option will be exercised as needed at any time during the life of the contract using the rates applicable at the time of exercise.

XII. Evaluation Factors:

The Government will issue an order resulting from this request for quotation to the responsible offeror whose quotation results in the best value to the Government, considering both price and non-price factors. The following factors will be used to evaluate quotations:

(1) Technical/Logistical Capability and Location – The quotation will be evaluated on how the offeror intends to organize, staff, and manage, the quoted hotel and meeting room and A/V capabilities and the means that will be used to accomplish the contract requirements. The degree to which the quotation demonstrates an understanding of the requirements will be evaluated, as well as the offeror's planned management of consultants and subcontractors, if applicable.

(2) Past Performance – The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, effective management of subcontractors, cost management, level of communication between the contracting parties, proactive management and customer satisfaction.

• Offeror shall provide at least three (3) past performance references. Provide name, address, phone number, and description of the project.

If a quoter has no relevant past performance, the quoter must affirmatively state that it possesses no relevant past performance history. Offerors who fail to either provide past performance information or affirmatively state that they have none, may be considered as non-compliant to the solicitation.

(3) Relational Price – The proposed prices/costs will be evaluated. The cost evaluation will determine whether the proposed costs are realistic, complete, and reasonable in relation to the solicitation requirements. Proposed costs must be entirely compatible with the technical approach. The Contractor shall complete the cost breakdown table provided in the RFQ.

XIII. Project Lead:

To be determined at the time of award.

XIV. CONTRACTORS INVOICE

http://www.access-board.gov/ http://www.section508.gov/

Per NAM 1330-52.232-71 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (FEB 2023) The Contractor must submit payment requests electronically through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP). The Contractor must use the IPP website to register, access, and submit payment requests. The IPP website address is https://www.ipp.gov.

"Payment request" means any request for contract financing payment or invoice payment to the Contractor. To be considered proper, invoices must be prepared in accordance with, and contain all elements specified in, the contract payment clause (e.g., FAR 52.212-4(g), FAR 52.232-25(a)(3), FAR 52.232-26(a)(2), FAR 52.232-27(a)(2)).

The Contractor must include the following documents as attachments to payment requests submitted through the IPP: None.

If the Contractor is unable to comply with the requirement to submit payment requests through the IPP due to a threat to national security; a matter of unusual or compelling urgency; or because the political, financial, or communications infrastructure of a foreign country does not support access to the IPP, the Contractor must request an exception in writing. Contact the Contracting Officer for more information about requesting an exception.

(End of Clause)

2. SOW Cost Breakdown Table 2. SOW Cost Breakdown Table

Cost Breakdown Table for ____________________________________________________ (insert company name)

The table must be completed in order for the proposal to be considered.

Please refer to the attached SOW for additional information, specifications, and evaluation factors, including location, room size, and AV specs.

October 2024 Table Below (Base Year Period of Performance)

LODGING (see SOW re. block of rooms reservation date) Sleeping Rooms charge per person(@ Govt. Rate) Occupancy charge per room per night Daily room rate per person per night NO SALES TAX Exempt

TOTAL COST FOR 135 NIGHTS

MEETING ROOM RENTAL & SET-UP (see SOW re. set up, hold time and configuration, includes registration tables)

Meeting room appr. 3000 sq. ft for 10/15/24, 7 am - 6:30 pm 24 hr hold Meeting room service charge for 10/15 Meeting room appr. 3000 sq. ft for 10/16/24, 7 am - 6:30 pm 24 hr hold Meeting room service charge for 10/16 Meeting room appr. 3000 sq. ft for 10/17/24, 7 am - 6:30 pm 24 https://www.ipp.gov/ hr hold Meeting room service charge for 10/17

TOTAL MEETING ROOM RENTAL COST

MEETING ROOM RENTAL & SET-UP (see SOW re. set up, hold time and configuration) Breakout Meeting room for 10/15/24, 7 am - 6:30 pm 24 hr hold Meeting room service charge for 10/15 Breakout Meeting room for 10/16/24, 7 am - 6:30 pm 24 hr hold Meeting room service charge for 10/16 Breakout Meeting room for 10/17/24, 7 am - 6:30 pm 24 hr hold Meeting room service charge for 10/17

TOTAL BREAK OUT MEETING ROOM RENTAL COST

AUDIO VISUAL EQUIPMENT

30 table top microphones for 10/15, 10/16, 10/17 Podium with microphone for 10/15, 10/16, 10/17 Microphone mixer for 10/15, 10/16, 10/17 LCD screen projector for 10/15, 10/16, 10/17 Wireless internet in meeting room for 10/15, 10/16, 10/17 Power supply for 30 laptops for 10/15, 10/16, 10/17 Phone system for conference call for 10/15, 10/16, 10/17 Audio visual charge for 10/15, 10/16, 10/17 AV service charge for 10/15, 10/16, 10/17 Total A/V cost for three days; for 10/15, 10/16, 10/17

TOTAL AUDIO VISUAL COST

TOTAL COST MEETING ROOM+AV

Section IX - Contract Clauses

Clauses Incorporated by Reference Clause Number Clause Title

52.204-7 System for Award Management. (OCT 2018)

52.204-13 System for Award Management Maintenance. (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting.

(AUG 2020)

52.204-17 Ownership or Control of Offeror. (AUG 2020)

52.204-18 Commercial and Government Entity Code Maintenance.

(AUG 2020)

52.204-26 Covered Telecommunications Equipment or Services- Representation. (OCT 2020)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023)

1352.201-70 Contracting Officer's Authority. (MAR 2010) 1352.209-73 Compliance with the laws. (APR 2010) 1352.209-74 Organizational conflict of interest. (APR 2010) 1352.233-71 GAO and Court of Federal Claims protests. (APR 2010)

Standard Language UTILIZATION OF FEDCONNECT FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net. There is no charge for registration in or use of FedConnect®.

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services.

The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that-

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that-

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

FAR 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures.

(DEC 2023)

(a) Definitions. As used in this provision, Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, and Source have the meaning provided in the clause 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition.

(b) Prohibition. Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the prohibition is set out in an applicable Federal Acquisition Supply Chain Security Act (FASCSA) order, as described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition.

(c) Procedures. (1) The Offeror shall search for the phrase "FASCSA order" in the System for Award Management (SAM)(https://www.sam.gov) for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders- Prohibition.

(2) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM, but are effective and do apply to the solicitation and resultant contract (see FAR 4.2303(c)(2)).

(3) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(d) Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (e).

(e) Disclosures. The purpose for this disclosure is so the Government may decide whether to issue a waiver. For any covered article, or any products or services produced or provided by a source, if the covered article or the source is subject to an applicable FASCSA order, and the Offeror is unable to represent compliance, then the Offeror shall provide the following information as part of the offer:

(1) Name of the product or service provided to the Government;

(2) Name of the covered article or source subject to a FASCSA order;

(3) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Offeror;

(4) Brand;

(5) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(6) Item description;

(7) Reason why the applicable covered article or the product or service is being provided or used;

(f) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (e) to determine if any waiver may be sought. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise subject to a FASCSA order and may instead make an award to an offeror that does not require a waiver.

(End of provision)

FAR 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services. (MAY 2024)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision-

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror.

No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000- 9999, except-

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate-

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology-

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically-

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business (SDVOSB) concern means a small business concern-

(1)(i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or

(2) A small…