1333MF24Q0009 Solicitation.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

NMFS-FD

KANSAS CITY MO 64106

601 EAST 12TH STREET SUITE 1746

NMFS Field Delegates

FKAE6131 CODE 16. ADMINISTERED BYCODE

X

X

X

811210

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORNMFS-FD

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

02/29/2024 1300 ES

02/20/2024

SUSAN HENDERSON

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1333MF24Q0009

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 5 143011-24-0057OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

HONOLULU HI 96818

1845 WASP BLVD, BLDG 176

NMFS/OLE/PID F/EN6

DOC NOAA IRC

15. DELIVER TO

KANSAS CITY MO 64106

601 EAST 12TH STREET SUITE 1746

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$34

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

NMFS Field Delegates

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 04/01/2024 Period of Performance: 04/01/2024 to 03/31/2025

0001 VMS Installation of National Marine Fisheries 42 EA Service Type-Approved vessel monitoring System (VMS)Transceivers in Honolulu and in special cases other locations, in accordance with the Performance Work Statement.

Product/Service Code: N049 Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

SUSAN HENDERSON

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0002 VMS Uninstall/removal of existing units. 40 EA

Product/Service Code: N049

0003 VMS assess/trouble shoot 80 EA

Product/Service Code: N049

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

5 2 of

PERFORMANCE WORK STATEMENT

Vessel Monitoring System (VMS) transceiver hardware installation, maintenance, repair, and replacement for NOAA/Office of Law Enforcement/Pacific Islands Division

1.0 Organization

The Pacific Islands Division (PID) of the Office of Law Enforcement (OLE), National Marine Fisheries Service (NMFS), National Oceanic and Atmospheric Administration (NOAA), Department of Commerce (DOC), is a government agency charged with the mission of enforcing laws, regulations and conservation measures supporting stewardship for living marine resources.

2.0 Background

The PID provides administrative and technical support to operate the Pacific region portion of the national Vessel Monitoring System (VMS) used to track commercial fishing and other vessels required by Federal Regulations for the purpose of fisheries enforcement. Under regulations at CFR Title 50, Subpart A, Section 665.19, OLE is required to procure, install, maintain, repair and replace VMS transceivers for Hawaii Longline Limited Entry permit holders. A critical component of this task is to conduct reasonable, regular, sustainable, life-cycle installation, maintenance, repair and replacement of VMS hardware.

2.1 Scope

NMFS Office of Law Enforcement (OLE) has been operating a Vessel Monitoring System (VMS) since approximately 1994 in accordance with applicable U.S. laws and Federal regulations. The Pacific Islands Division (PID) in Honolulu, Hawaii is currently responsible for approximately 160 VMS units on commercial fishing (and a few non-fishing) vessels in the Hawaiian, American Samoan, Western and Central Pacific areas / fisheries. Many of these VMS units are beyond their warranty period. All of the manufacturers that sell VMS hardware to this fleet are located more than 2,500 miles from Hawaii. To address these circumstances, it is necessary to pay a local marine electronics vendor for removal of old VMS units, installation of new VMS units, and frequent service (to include occasional replacement parts) within and outside normal warranty-covered provisions.

PID currently plans to continue its “VMS lifecycle replacement program” for the foreseeable future, under which approximately 30 new units are procured each year to replace aging or malfunctioning inventory. This will require the vendor to install and ensure activation of these VMS units as specified below.

2.2 Benefits

Implementation of this proposal now will ameliorate deteriorating VMS maintenance, operational and fiscal issues. Operationally, implementation of this proposal will ensure compliance of the regulated commercial fishing fleets with relevant VMS federal regulations, and importantly, do so without impeding their legitimate commerce / livelihoods.

3.0 Service Required

The requirements to meet our objectives shall include the following (all work performed on vessels at piers in Honolulu, the vendor’s facility, and / or as otherwise mutually agreed, unless specified otherwise):

A. Professionally install new NMFS-OLE-type-approved VMS units that are provided by PID on vessels upon direction by authorized PID staff (see service response standards in paragraph F below).

B. Remove existing VMS units from vessels upon direction by PID staff.

C. Coordinate with PID VMS staff, and if necessary, the manufacturer of newly-installed units (or serviced units) to ensure that the units are properly activated and operationally performing in accordance with PID requirements.

D. Perform warranty assessments (covered by manufacturer’s warranty or not) upon request by PID.

E. Perform other assessments, maintenance, repair, or replacement labor, and when specifically required by

PID, provide materials sufficient to service VMS units on specified vessels.

F. Performance Standards and Evaluating Factors.

1. For vessels new to the fishery, VMS unit installation shall be completed (installed and operational on the designated fishing vessel with position reports being verifiably received by OLE PID) within 8 working days of notification by OLE PID (see notification response requirements below). This is expected, based on past data, to be less than 10% of required service.

2. For vessels requiring replacement of an existing VMS unit, installation shall be completed normally within 3 working days (but not to exceed 5 working days) of notification by OLE PID.

This is expected, based on past data, to be more than 50% of required service.

3. All other service shall be completed within a mutually-agreeable time frame (not to exceed 8 working days of notification by OLE PID).

4. Included at no additional charge, returning to OLE PID (or making available for pick-up by PID) of any previously-installed (ie.“replaced”) government-owned VMS unit (and if requested, associated cabling / equipment).

5. An established relationship with manufacturers of the sub-set of type-approved VMS units installed and operating on vessels whose VMS is managed by PID will be necessary. PID is currently limited by Federal Regulations to the most-recently type-approved VMS units are currently the only hardware certified by the Pacific Islands Fisheries Science Center (PIFSC) for the electronic logbook (“e-forms”) program / software which became mandatory in this region in July 2021. Outside of warranty service will require close coordination with PID VMS staff, who will request service, respond to queries, and coordinate and facilitate government payment for outside-of-warranty work for requested service. Certification from the suppliers of previously-installed VMS hardware (currently, Skymate and Woods Hole Group/CLS) by the contract date, to perform warranty assessment and service on their hardware, is required.

6. The vendor shall generally be required to adhere to the following notification response standards during PID’s normal duty hours (M-F 8 am - 4:30 pm)

i. Shall verbally respond to PID phone calls requesting service the same day if the call is before noon, or by noon the following day if the call is made after noon.

ii. Shall respond by email or phone to emailed service requests within 24 hours of the email being sent by PID.

4.0 Points of Contact – TBD at time of Award

5.0 Period of Performance – Date of Award for One Year