143021-24-0031_STATEMENT OF WORK - REVISED 1-24-2024.pdf

STATEMENT OF WORK (SOW)

for

TRASH AND RECYCLE REMOVAL SERVICES

NORTHEAST FISHERIES SCIENCE CENTER

166 Water Street, Woods Hole, MA 02543 17 November 2023

1.0 Background. The National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Northeast Fisheries Science Center (NEFSC), is located at 166 Water Street, Woods Hole, MA 02543. The Woods Hole Laboratory occupies 3.4 acres on Vineyard Sound, and is the original laboratory of today’s federal marine fisheries service, established in 1871. The facility houses not only researchers and support staff but also the Northeast Fisheries Science Center Directorate. The Center provides overall management and direction for the five laboratories located in the Northeast Region. The Laboratory houses a science aquarium that is open to visitors.

2.0 General Requirements

2.1 Scope of Work. Non-Personal Service. Contractor shall provide all materials, equipment, trained labor, supervision, transportation, permits, insurance, and quality control necessary to provide legal collection, removal and disposal for Trash and Recycle Removal Services for the NMFS/NEFSC Woods Hole, and Pocasset Massachusetts facilities. Performance under this contract known as “Work”.

Contractor shall be fully knowledgeable of all contract requirements and shall ensure Work is accomplished in accordance with the terms and conditions of the contract in a manner that will promote and maintain a safe environment.

2.1.1 Contractor shall be fully trained and be fully knowledgeable of all contract requirements. Contractor shall at all times ensure Work is accomplished in accordance with the terms and conditions of the contract in a safe and professional manner. Contractor is responsible for damage to any Government equipment, supplies, or facilities caused by Contractor personnel.

2.1.2 Special Qualifications and Permits. The Contractor shall ensure all required skill sets, and permits are obtained and maintained for performance under this contract.

2.1.3 Contractor shall be responsible for Quality Control. The Government is responsible for Quality Assurance. The Government will evaluate the Contractor’s performance under this contract in accordance with the tasks required of this SOW and all other terms and conditions of the contract.

2.2 Places of Performance. Refer to “Site and Performance Location”, Appendix B. Two performance locations are identified as:

❖ NMFS/NEFSC Laboratory located at 166 Water Street, Woods Hole, MA 02543 and ❖ NMFS/NEFSC located at 32 Jonathan Bourne Drive, Pocasset, MA 02559.

2.3 Period of Performance.

CLINS Period of Performance

0001 - Base Year February 15, 2024 – February 14, 2025

0002 - Option Year 1 February 15, 2025 – February 14, 2026

0003 - Option Year 2 February 15, 2026 – February 14, 2027

0004 - Option Year 3 February 15, 2027 – February 14, 2028

0005 - Option Year 4 February 15, 2028 – February 14, 2029

2.4 Hours of Operation. Contractor shall perform Work between the hours of 7:00AM – 4:00PM

Eastern Standard Time (EST) Monday through Friday, with the exception of recognized United States (U.S) Federal Holidays, or when the Government facility/installation is closed due to local or national emergencies, adverse weather, administrative closings, or similar Government directed facility/installation closings. The Federal Holiday home page can be found at www.opm.gov/fedhol.

3.0 Security Requirements. Security Clearances Not required. The Government reserves the right to deny access to Government facilities/property at any time, for any reason. The Government will not be held liable for any delays or breach of contract caused by refusal to allow entry.

3.1 Contractor employees and associated subcontractors performing under this contract MUST be U.S. citizens or MUST have established and maintain legal residence in the U.S., and be authorized by the US Government to work in the United States (i.e. Green card, worker authorization, etc.). All Contractor employees and all associated subcontractors performing under this contract MUST have at least one form of US Government issued photo identification (driver’s license, US passport, US work visa, etc.) for entry to the Government facility/property. Contractor shall provide the TPOC and CO a list identifying the names of all personnel performing Work under this contract.

3.1.1 National Agency Check with Inquires (NACI). Not required. This is a low risk non

IT service contract of 180 days or more which require a NACI for Contractor employees, or associated subcontractor(s) when access to a DOC owned, leased, or controlled facility is required for performance. This service does not require access of Contractor employees or associated subcontractor(s) into DOC owned, leased, or control facilities. Due to the TPOC establishing preset schedule where government employees will be present on site during the actual performance of Work, it has been determined that NACI for personnel performing under this contract will not be required.

3.1.2 Contractor employees and associated subcontractor personnel, vehicles, and property under their control are subject to search upon entering or exiting the installation, or at any point while on the installation. Any vehicles or personnel found in possession of prohibited items will be removed, and/or barred, from the installation and released to the appropriate civil authorities.

3.1.3 Government reserves the right to exclude or remove from the site any Contractor employee of the Contractor or associated subcontractor whom the Government deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the contract is deemed by the Government to be contrary to the public interest.

3.1.4 Government reserves the right to close down the job site and order Contractor employees and associated subcontractors off the premises in the event of a national emergency or a shut-down, for as long as security problems persist. A written notification will be provided as soon as possible. Contractor may only return to the site with written approval from the TPOC/CO.

4.0 Government Roles.

4.1 The Contracting Officer (CO) is the only individual with the authority to authorize changes within this contract that will have an effect on the scope, and monetary values (increase or decrease) of the contract.

4.2 The Technical Point of Contact (TPOC) is the individual designated by the CO at contract award to perform administrative functions on the contract. The key role of the TPOC is to observe, document, and communicate Contractor performance to the CO. TPOC and alternate TPOC (if applicable) will be responsible for the inspection and acceptance of performance and any deliverables under the contract. The TPOC does NOT have authority to change the terms and conditions of the contract.

4.2.1 The TPOC does NOT have authority to change the terms and conditions of the contract. When, in the opinion of the Contractor, the TPOC requests efforts outside the existing scope of the contract, the Contractor shall promptly notify the CO in writing. Contractor under such direction shall take no action until the CO has resolved the issue or has otherwise issued a modification to the contract. TPOC information is identified as: (to be determined at time of award).

4.2.2 In the absence of the TPOC (due to reasons such as leave, illness, and official travel), all responsibilities and functions assigned to the TPOC shall be the responsibility of the CO until an alternate TPOC is assigned.

4.2.3 Technical Point of Contact (TPOC) will notify the Contractor of Government facility/installation closures on an event-by-event basis. Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons.

5.0 Government Responsibilities:

5.1 The Government is responsible for quality assurance of Work.

5.2 The Government will inspect the Work performed under this contract. Any corrective action required as a result of the inspection will be accomplished prior to final monthly billing. Government will document instances of deficiencies.

5.3 Contractor may be notified of deficiencies in performance in writing by the TPOC/CO. Oral deficiency notifications will be confirmed in writing by the TPOC/CO. Contractor shall take prompt corrective action upon notice of deficiency. Prompt is defined as within 24 hours of notification.

5.4 Government personnel other than COs and the authorized TPOC, may, with CO coordination, observe Contractor operations. However, these personnel may not interfere with Contractor performance or make any changes to the contract.

5.5 Government Furnished Property, Materials, Equipment and Services (GFP/M/E/S). None.

Government dumpsters will not be used by contractors.

5.6 The Government is not responsible for damage to Contractor’s equipment due to trash, debris or uneven terrain.

6.0 Contractor Key Roles. Site/Project Manager as assigned at the discretion of the Contractor (can be identified as the same individual) assumes all applicable duties and responsibilities as a binding authority of the Contractor for performance of Work. Contractor shall provide to the TPOC and CO a signed document identifying the Site/Project Manager.

6.1 Contractor shall provide a Site/Project Manager . Site/Project Manager shall conduct overall management of Contractor employees and associated subcontractor(s) on site. The Site/Project Manager shall be the central point of contact with the Government for performance of all work under this contract.

The Site/Project Manager shall be authorized to receive any notices of deficiency in contract performance. The notices may include but not be limited to the following: Non-performance of work, Deficiencies in work performed, and Notices of proposed payment deductions due to the above.

Contractor shall provide to the TPOC and CO a signed document identifying the Site/Project Manager.

7.0 Contractor Responsibilities.

7.1 Contractor Furnished Property, Materials, Equipment and Services (GFP/M/E/S).

[Applicable]. The contractor shall provide all plant, trained labor, equipment, materials, supervision, transportation, permits, insurance, and quality control necessary to achieve the quality performance standards of the Work in this contract. Government dumpsters shall not be used by the contractor.

7.1.1 Contractor shall immediately notify the CO if discrepancies are discovered between the existing property conditions and those noted on the SOW or Appendix’.

7.1.2. Within five (5) work days of the contract start date, the Contractor shall submit, in writing, the name of the Site/Project Manager (with identification of any alternates) to the CO.

Contractor shall supply telephone, cell phone and /or pager numbers of the Site/Project Manager to the

CO.

7.1.3 Contractor shall comply with the task performance schedules identified in paragraph

7.1.4 Within ten (10) days of the contract start date, the Contractor shall submit all Material

Safety Sheets (MSS) for any materials used under this contract containing "dangerous" or "warning" labels to the CO.

7.1.5 Please provide evidence of employees’ completion of MANDATORY sexual assault and sexual harassment prevention training in accordance with NAM 1330-52.222-70 NOAA SEXUAL

ASSAULT AND SEXUAL HARASSMENT PREVENTION AND RESPONSE POLICY (MAY

2018) within 5 working days after contract award. This can be accomplished by a certificate or a statement by email for confirming completion. Statement shall include training by name of employee supporting the contract and date completed.

Training can be as simple as having the employee read the policy in the PO and send an email to include names of the employees and date they read it. See the following link for training requirements: https://www.noaa.gov/organization/acquisition-grants/noaa-workplace-harassment-training-for-contractors-and-financial

7.1.6 If services cannot be completed as scheduled due to inclement weather, Contractor shall perform any and all scheduled services the following work day with no degradation to existing scheduled services.

7.1.7 Contractor shall conduct operations in such a manner as to minimize any inconvenience in the use of the facilities to the occupants and visitors. Contractor shall instruct their employees daily to be mindful of the full time requirement to maintain a safe environment for the facility’s occupants including staff, visitors, customers and the occurrence of the general public on or near the site.

7.1.8 Contractor shall be responsible for quality control of Work performed.

7.1.9 Contractor shall be fully knowledgeable of all requirements of the contract documents and shall make themselves aware of all job site conditions that will affect their performance.

7.1.10 Contractor shall maintain an adequate workforce trained to safely and satisfactorily perform under this contract.

7.1.11 Contractor shall ensure all Contractor employees, and all associated subcontractor(s) are experienced in the type of work involved and familiar with the specifications of this contract.

Contractor is responsible for damage to any Government equipment, supplies, or facilities caused by Contractor personnel. Government will not provide instruction or oversight.

7.1.12 Contractor shall comply with all applicable local, state, and federal codes and laws as well as other government published instructions per the contract documents.

7.1.13 Contractor shall perform in accordance with professional industry standards.

7.1.14 Contractor shall be responsible for all contractor security arrangements including subcontractor’s materials, tools, equipment, and personnel.

7.1.15 Contractor shall accomplish all tasks to meet the requirements of the SOW.

7.1.16 Written and verbal communications concerning this contract shall be conducted between the Contractor and the authorized government team (Contracting Officer’s Representative, Contracting Specialist, and Contracting Officer) only.

7.1.17 Contractor shall handle corrective action(s) without dependence upon

Government direction. Contractor shall resolve all discrepancies noted (by the government team) within 24hrs of identification. Contractor shall ensure Contractor’s employees and all associated Subcontractor(s) performing under this contract, are notified of all deficiencies in their area of responsibility to ensure that deficiencies do not reoccur.

7.1.18 Contractor shall be available on site within 4 hours of notification as required by the government for issues that cannot be resolved by telephone to the government's satisfaction.

Contractor is responsible for understanding the site condition, complexity, volume and quality of services required.

7.1.19 Contractor Equipment. The Government may inspect Contractor’s equipment at any time. Contractor’s equipment shall be subject to approval by the TPOC. Contractor shall service or replace at no cost to the Government any equipment found to be defective, unsafe, or unsuitable.

Government dumpsters shall not be used by the contractor.

8.0 Contractor Liability: Except as otherwise provided by law, the Government will not be responsible for the loss of, or damage to, the Contractor’s equipment, property, or death of or injury to the Contractor’s employees or associated subcontractors performing under this contract, resulting from the Contractor’s negligent performance under this contract. Contractor shall be responsible for all damages to persons or property that occurs as a result of Contractor’s faulty equipment, fault or negligence of Contractor personnel/employees or associated subcontractors performing Work on this contract.

9.0 Contractor Insurance Requirements. Contractor shall at its sole expense insure its activities in connection with the Work under this contract and shall obtain, keep in force, and maintain insurance in accordance with FAR clause 52.228-5, Insurance—Work on a Government Installation. The Contractor shall provide a copy of the Insurance Certificate to the CO prior to the commencement of Work on this contract.

10.0 Job Site Protection. Contractor shall protect the property of others as well as his/her own property.

Contractor shall repair or replace any property damaged by the Contractor during performance under this contract. Contractor shall take precautions to prevent the spread of dust, moisture and debris. Contractor shall keep the area clean and upon completion of the project, the Contractor shall clean up the work area and remove all debris from the job site in a timely and legally acceptable manner so as to not detract from the aesthetics or the functions of the building.

11.0 Specific Tasks. Contractor and subcontractors working under this contract shall be fully knowledgeable and skilled in the disciplines required to successfully fulfill this requirement.

Contractor shall at all times ensure Work is accomplished in accordance with the terms and conditions of the contract in a safe and professional manner. Contractor shall perform all tasks in accordance with removing general trash and single-stream recycling per the following tasks, Contract Line Items (CLINS) and locations:

11.1 CLINS 0001, 1001, 2001, 3001, 4001 - Location; NEFSC, 166 Water Street Woods Hole, MA 02543: Supply two (2) six (6) cubic yard (covered) containers for waste removal; empty one time per week.

11.1.1 Within five (5) days of contract award Contractor shall furnish TWO (2) six (6) cubic yard (minimum size) (covered) dumpsters for the purpose of GENERAL TRASH collection and place them on the property of the NMFS/NEFSC Woods Hole, MA location.

11.1.2 Contractor shall empty two (2) six (6) cubic yard (covered) dumpsters WEEKLY during regular working hours of 6:30am - 4:00pm Monday through Friday. Contractor shall pick up all loose debris that may be caused from the emptying of dumpsters and containers.

11.2 CLINS 0002, 1002, 2002, 3002, 4002 - Location; NEFSC, 166 Water Street Woods Hole, MA 02543: Supply one 6 cubic yard (covered) containers for removal of cans, bottles, mixed paper and cardboard; empty twice per month.

11.2.1 Within five (5) days of contract award Contractor shall furnish ONE (1) six (6) cubic yard (minimum size) (covered) dumpster(s) for the purpose of SINGLE-STREAM RECYCLING of cans, bottles, mixed paper and cardboard; and place them on the property of the NMFS/NEFSC Woods Hole, MA location.

11.2.2 Contractor shall empty the ONE (1) six (6) cubic yard single stream recycling (covered) dumpster EVERY OTHER WEEK (bi-weekly) during regular working hours of 6;30 am - 4:00 pm, Monday through Friday. Contractor shall pick up all loose debris that may be caused from the emptying of dumpsters and containers.

11.3 CLINS 0003, 1003, 2003, 3003, 4003 - Location; NMFS/NEFSC Pocasset warehouse, 32 Jonathan Bourne Drive, Pocasset, MA: Supply one 6 cubic yard (covered) containers for waste removal; empty on an CALL-IN BASIS.

11.3.1 Contractor shall empty the ONE (1) six (6) cubic yard (covered) dumpster on a CALL- IN BASIS (as needed) during regular working hours of 6:30 am - 4:00 pm, Monday through Friday.

Contractor shall pick up all loose debris that may be caused from the emptying of dumpsters and containers.

11.4 CLINS 0004, 1004, 2004, 3004, 4004 - Location; NMFS/NEFSC Woods Hole, MA 02543 Supply seven single-stream, 96 gallon rolling containers for the recycling of cans, bottles, mixed paper and cardboard; empty twice per month.

11.4.1 Within five (5) days of contract award Contractor shall furnish SEVEN (7) ninety-six

(96) gallon rolling containers for the purpose of SINGLE-STREAM RECYCLING of cans, bottles, mixed paper and cardboard; and place them on the property of the NMFS/NEFSC Woods Hole, MA location.

11.4.2 Contractor shall empty the SEVEN (7) ninety-six (96) gallon rolling containers EVERY OTHER WEEK (bi-weekly) during regular working hours of 6:30 am - 4:00 pm, Monday through Friday. Contractor shall pick up all loose debris that may be caused from the emptying of dumpsters and containers.

11.4.2.1 PICK-UP locations for the SEVEN (7) ninety-six (96) gallon rolling containers will be as follows:

● THREE (3) will be located outside the south sliding door entrance to the main building #166

● THREE (3) will be located outside the first by door of south side of the maintenance/aquarium building #16

● ONE (1) will be located outside south entrance of Cottage, building #22

11.4.3 Contractor shall coordinate with the TPOC the bi-weekly schedule which will be maintained throughout the duration of the contract. In-lieu of instances will be coordinated with and approved by the TPOC in advance.

12.0 Deliverables.

Required Deliverable Schedule SOW Paragraph Reference

Identification of Site/Project Manager Name and Contact Information

5 Working Days after Contract Award

7.1.2

Employee Mandatory NOAA Sexual Assault and Sexual Harassment Prevention and Response Policy verification

5 Working Days after Contract Award

7.1.5

Contractor Proof of Insurance Prior to Contract Start Date - Prior to the commencement of work

9.0

Trash and Recycling Pick Up Requirements

In accordance with 11.0 through 11.4.3

13.0 IT Security. Not applicable. Requirements of 48 CFR 1352.239-73 do not apply and a Security Accreditation Package is not required.

14.0 Section 508. Not applicable. Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by P.L. 105-220 under Title IV (Rehabilitation Act Amendments of 1998) is not required.

15.0 Invoicing. Invoicing Instructions for Standard Form 1449 - Use of the Invoice Processing Platform (IPP) Electronic Invoicing System is mandatory - locate this platform at: HTTPS://WWW.IPP.GOV

1. Contractor will provide “proper” invoices in arrears of tasks performed (and expensed) with the last invoice being submitted within 30 days of contract completion. Invoices shall be submitted (via electronic copy) no later than by the 10th day of the billing month.

2. Payments will be based on receipt of a proper invoice and satisfactory contract performance and guidelines in FAR 32.9, Prompt Payment.

3. To constitute a proper invoice, the Contractor’s invoice shall be prepared in accordance with, and contain the elements specified in FAR 52.212-4(g), “Invoices”.

4. The Government will return invoices that do not comply with FAR 52.212-4(g), “Invoices” within 7 days after the date the invoice was received along with a statement as to the reasons why it is not a proper invoice.

5. The Contractor will send invoices in accordance with the terms and conditions of this contract to the mandatory electronic invoicing system: HTTPS://WWW.IPP.GOV :

Improper invoices will be returned and payment will not be made until receipt of a proper invoice.

Payments resulting from approved and accepted invoices will be made via Electronic Funds Transfer (EFT) in accordance with the businesses System for Awards Management (SAM) registration information.

FRIEGHT/SHIPPING COSTS: If freight costs exceed $100.00, a copy of the waybill must accompany the invoice to support the freight charges.

INVOICING PLATFORM INSTRUCTIONS: The Contractor must use the IPP website ( https://www.ipp.gov ) to register, access, and use IPP for submitting payment requests. If not already enrolled, the Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email within three to five business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email: IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting payment requests, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. Contact the contracting officer for more information on submitting a waiver request.

Reference: NOAA Acquisition Manual (NAM) 1330-52.232-72

Contractor shall prepare and submit a “proper” invoice to the TPOC for approval [with a copy to the contracting officer for information]. All invoices shall be submitted by the 10th day of the subsequent month the Work was performed in accordance with the Prompt Payment Act.

Proper invoices must include as a minimum:

a) Name and address of the Contractor.

b) Name (where applicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

c) Invoice date and invoice number (Contractors should date invoices as close as possible to the date of mailing or transmission). Electronic submission of invoices is preferred. d) Contract Number

e) Contract Line Item Number being billed, with description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed

APPENDIX A

Useful Websites

Publication / Website Mandatory or Advisory Website

Federal Acquisition Regulation (FAR)

Mandatory http://www.acquisition.gov

Federal Holiday Home Page

Mandatory www.opm.gov/fedhol.

Occupational Safety and Health Administration

(OSHA)

Mandatory https://www.osha.gov/

APPENDIX B

Site and Performance Location

POCASSET LOCATION (NMFS-32 Jonathan Bourne Dr, Pocasset, MA)

Recycle Bin Dumpster Chain Link Gate