1333MF23QNFFN0025 23-217 VF.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6-95) Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

Attachment Page

PAGE 2 OF 38 1333MF23QNFFN0025

CONTENTS OF A BID PACKAGE

Offerors are to return the following information:

1) Page 1 (complete blocks 12-16) or submit a quote on Vendor letterhead in accordance with FAR 52.212-1, Instructions to Offerors --Commercial Products and Commercial Services

2) Page 3 (enter “Unit Price” and “Amount” for each applicable line item) or submit a quote on Vendor letterhead in accordance with FAR 52.212-1, Instructions to Offerors --Commercial Products and Commercial Services. Vendors who choose to return a quote on their company letterhead must provide a statement that they accept the terms and conditions as outlined in the solicitation and as set forth by the government.

3) Provide an email address and phone number where you can be reached for future correspondence or provide the same information on quote: ________________________________________________

4) Provide your registered SAM.GOV Unique Entity ID number on the line or include on quote:

5) Provide your SAM.GOV CAGE number on the line or include on quote: _____________________________

6) Vendor shall provide your WILL or WILL NOT Statement per 52.204-24 (NOV 2021) UNLESS your Reps and Certs have been updated in SAM per 52.204-26 (OCT 2020)

7) As required return responses and documentation in accordance with clauses and provisions “52.212-3 OFFEROR

REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

8) The contractor submission shall include any of the following applicable documents with their package:

o USCG Letter of Designation (LOD o USCG Certificate of Inspection (COI) o Copies of all Merchant Mariner Credentials for the Master as well as credentials for an additional operator for voyages longer than 12 hours (personal data such as address can be blanked out) o USCG Uninspected Passenger Vessel Examinations (UPV)

9) Provide all documentation required to fulfill the SOW requirements and the Evaluation Factor requirements as further explained in the “Evaluation Factors” section of the Statement of Work and Combined Synopsis Solicitation.

In order to be considered for award you must submit a complete package in accordance with the requirements listed above and stated in the solicitation package. If you do not submit all of the required items you may be considered non-compliant.

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Non-personal services: Vessel Services - 24 hour operations in accordance with the attached Statement of work (SOW) in the area between Cape San Blas, FL and Biloxi, MS Work completed from Jun 1, 2023 to Nov 30, 2023.

Period of Performance: 06/01/2023 to 11/30/2023

14.00 DA

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Table of Contents

Statement of Work

1330-52.232-72NOAA Transition to the Invoice Processing Platform Electronic Invoicing System (Feb 2023) 14

Attachment 2 NOAA IPP Implementation Notice

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-13SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-16COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

52.204-18COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.212-1INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023)

52.212-4CONTRACT TERMS AND CONDITIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

1352.201-70 CONTRACTING OFFICER´s AUTHORITY (APR 2010)

1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

52.204-24REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(NOV 2021)

52.204-26COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (OCT 2020)

52.212-3OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC

2022)

52.212-5CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (MAR 2023)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

52.232-40PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MAR 2023)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.252-5AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

52.252-6AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

1352.233-70 AGENCY PROTESTS (APR 2010)

1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

1330-52.203-70SCIENTIFIC INTEGRITY AND RESEARCH MISCONDUCT

1330-52.222-71NOAA SEXUAL ASSAULT AND SEXUAL HARASSMENT PREVENTION AND RESPONSE POLICY APPLICABLE TO

CREW MEMBERS OF VESSELS UNDER NOAA CONTRACT OR ORDER (MAY 2018)

1330-52.237-70CONTRACTOR COMMUNICATIONS

1330-52.237-71NOAA GOVERNMENT-CONTRACTOR RELATIONS - NON-PERSONAL SERVICES CONTRACT (SEPT 2017)

1330-52.243-70REQUESTS FOR EQUITABLE ADJUSTMENT (OCT 2017)

1330-52.270-304NOAA ACQUISITION AND GRANTS OFFICE OMBUDSMAN (OCT 2022)

PAGE 4 OF 38 1333MF23QNFFN0025

CLAUSES

Statement of Work

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STATEMENT OF WORK

National Oceanic and Atmospheric Administration (NOAA)

NOAA FISHERIES

SEFSC Panama City Laboratory

Vessel and Crew for deployment and retrieval of video arrays and sidescan mapping equipment

NF-FN7110-23-01236

I. Background/Overview:

A cross-shelf trap and stereo camera survey of hard bottom habitat in the northeast Gulf of Mexico is being conducted with a primary objective to generate indices of relative abundance of federally-managed reef fishes for stock assessments and to inform fishery managers. An additional primary objective is to map and characterize reef fish habitat in the NE Gulf of Mexico using side scan sonar to help guide and improve survey statistical design and determine species-habitat relationships within fishery-independent reef fish surveys.

II. Scope of Work

The contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified) to provide charter operations for 14 consecutive sea days in the area between longitudes 87°20’ and 85°25’ and south to latitude 29°45’ (Section V11: Figure 1, Figure 2) to a maximum depth of 200 m. The vessel shall have the ability to perform 24 hour operations. The vessel will be used in performing deployment and retrieval of stationary video cameras and fish trapping equipment during daylight hours (6 am - 6 pm), in addition to performing sidescan mapping via towed vehicle behind the vessel during the night (6 pm - 6 am).

The equipment required to perform the work will be provided by NOAA Fisheries except for vessel services. In addition, the vessel daily rate will include the services of the captains and a minimum of one crew member, fuel, and berthing accommodations equal to that of the crew for up to six NOAA fisheries biologists. The contractor is responsible for providing food and drink for the vessel's captain and crew. NOAA shall provide its participants with required meals and drinks.

III. Requirements:

A. Minimum Vessel requirements: Below are the minimum requirements necessary to be considered for the purchase order unless otherwise specified.

1. USCG inspected vessel with all equipment listed in the Code of Federal Regulations (46 CFR §25) Must provide proof of USCG Certificate of inspection (and that it is current for the duration of the charter period).

2. Length (LOA) of at least 50 ft suitable for offshore work

3. Maintainable cruising speed between 2-5 knots

4. Minimum of 2 DSC VHF radios (Digital Selective Calling), single side band radio or satellite phone, EPIRB (Emergency Position Indication Radiobeacon), automatically deploying life raft, and all safety equipment required by the USCG

5. Ability to safely operate in at least 4’ seas up to 80 nm from shore

6. At least 150 sq ft of useable deck space

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7. Ability to operate independently of land for at least 8 days

8. Hydraulic lifting system capable of controlled lifting of gear weighing up to 300 lb from depths up to 160 ft using ½” line at a minimum rate of 60’/minute

9. Hoisting mechanism with boom, davit, crane, or A-frame extending far enough away from the vessel such that gear (3’ radius, 3’ height) does not strike the vessel when lifting to and from the deck to the water’s surface

10. Air conditioned accommodations for 3 scientists at a time, isolated from bridge and work areas

11. Refrigerated storage capacity for food for NOAA scientists and crew for at least 8 days

12. 200 gal fresh water or freshwater maker

13. Head and freshwater shower with door

14. Air conditioned lab space for at least 3 computers and photography gear

15. Wet working area for fish dissection

16. Full galley

17. Capable of pinpoint gear deployment and retrieval (within 5m)

18. Depth sounder, radar, 2 GPS units, and 120VAC power

19. The vessel must be provisioned with appropriate first-aid and medical supplies including adequate supplies to provide basic medical support for animal bites, common injuries (including slips, trips, falls, sprains, strains) and illness (including seasickness, common cold, food borne illness, etc.) and at least one Automated External Defibrillator (AED) unit. Additional medical supplies required for suspected COVID case described in Special Requirements Section are also required.

B. Crew Requirements and Experience:

1. The minimum crew shall consist of two Captain’s (due to 24 hour operations) and one crew member.

2. The Captain shall have a minimum of three (3) years’ of captaining offshore vessels.

3. The Captain and crew must have a working knowledge of fishing gear and experience accurately deploying and retrieving gear is essential.

4. The crew must have the capability of assisting in the deployment and retrieval of camera arrays, and sidescan sonar systems; including deployment and retrieval of lines.

Offerors shall indicate pertinent employment experience for each crew member within the past ten (10) years. Similar documentation will be submitted to the Contracting Officer for approval of all replacement personnel proposed for hire during the charter.

C. Scientific Personnel

1. The Government field party will consist of a maximum of six (6) scientists and may include both genders.

2. One Government employee will be designated Field Party Chief/Chief Scientist. That person will be responsible for implementation of the Cruise Plan, compliance with the charter terms, and the conduct and performance of Government personnel aboard the vessel.

D. Operating Procedures

1. The vessel will perform 24 hour operations, separated into two, roughly 12 hour shifts.

Shift length and hours will be determined by the Field Party Chief (FPC) in consultation

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with the Captain. The decision will be based on the type of activity expected as well as on prevailing weather conditions and the Cruise Plan.

a. Daylight operations (~6am - 6pm)

i. The camera station sampling shift will last about 12 hours beginning 1 hour after sunrise, and ending as late as 1 hour after sunset, depending on daylight, tides, and weather. The Field Party Chief has the final authority except in matters relating to safety of the vessel and all personnel on board. The workday for the vessel crew may occasionally exceed that of the scientific field party, since they will normally be required to run to the next survey area after completion of the sampling day, so that sampling can commence early in the morning. Scientific personnel will download, charge, maintain, and prepare all video equipment after the field day, for the next field day.

ii. Each sampling station during the camera station shift will consist of several deployments and retrievals. An average of 12-14 sampling stations will be completed each day. The range of total completed stations will be between 168 and 230, dependent on weather conditions and spacing of stations. Coordinates for the stations will be provided by the Field Party Chief to the Captain prior to the start of the shift. An overview of the area to be covered for camera deployments can be found in section VII, Figure

1. The deployment of a stationary camera array will occur with the assistance of the vessels Crew, while the Captain maintains station. The camera array soaks on the seafloor for a total of 30 minutes. After the 30 minute soak time is achieved, the Captain will return to the stationary camera array buoy, and the Crew will assist with the retrieval of the line.

The array will be brought back on board, and the Scientific Crew will turn-off and charge necessary video equipment.

iii. At some stations, traps will also be deployed after the camera array is brought on board. Traps will be baited and prepared for deployment by the Scientific Crew. The boat Crew will assist with the lines. The trap, once deployed with the line cleared from the vessel, will soak on the seafloor for a maximum of 1 hour. After the soak time is completed, the trap will be retrieved with the assistance of the vessel Crew. The Scientific Crew will be responsible for handling all fish brought on board from the traps.

iv. Select stations will require benthic water samples to be taken immediately following the deployment of the camera array (~2 per shift). Once the camera array is deployed and soaking, the water sampling device will be deployed on a line tethered to the vessel. Once the device reaches the seafloor, the device will be immediately retrieved and brought back onboard the vessel. The scientific crew will process the water sample immediately following its retrieval. The vessel must maintain station during deployment and retrieval of the water sampling device.

v. All teleosts, elasmobranchs, and invertebrates taken in the traps remain the property of the Government. The Field Party Chief is responsible for their disposition. Present NOAA policy specifically prohibits retaining any portion of the catch for commercial purposes unless specifically authorized by the contract or retaining specimens from survey catches for

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personal use and consumption. Reference Contract Clauses entitled - Incidental Catch Disposal, and - Recreational Fishing.

b. Nighttime operations (~6pm - 6am)

i. The sidescan sampling shift will last about 12 hours beginning after the completion of the video sampling shift, ending at sunrise, depending on daylight, tides, and weather. The Field Party Chief has the final authority except in matters relating to safety of the vessel and all personnel on board. The shift for the vessel crew may occasionally exceed that of the scientific field party, since they will normally be required to run to the next survey area after completion of the sampling day, so that sampling can commence early in the morning. Scientific personnel will maintain, and prepare all sidescan equipment after the shift, for the next shift.

ii. The nighttime sidescan shift will consist of several deployments and retrievals of the sidescan sonar system. An average of 3-5 sidescan grids will be completed each day (Section VII, Figure 2), depending on weather conditions and spacing of pre-selected grids. Coordinates for the grids will be provided by the Field Party Chief to the Captain prior to the start of the shift. An overview of the area to be covered can be found in section VII, Figure 2. Each sidescan grid consists of three, 4.1 nm by 0.1 nm transect lines (~4 km2 grid), which takes roughly 2-3 hours to scan in totality.

Once a grid is completed, the sidescan sonar system will be brought back on board by the Scientific Team and Crew members, and the vessel will transit to the next selected sidescan grid.

2. The Field Party Chief and Captain shall meet a minimum of twice a shift to discuss survey operations and resolve any problems that occur. A meeting should occur at the start of the day before sampling operations begin to discuss the planned activities for the day and at the end of the day to review the work completed that day, any problems which occurred, and plans for the next day’s operations.

3. The Field Party Chief and Captain shall work together to resolve all problems which occur regarding the charter. In the event the Field Party Chief and Captain are unable to resolve any problem which could threaten the safety of the field party, the Field Party Chief will direct the vessel to return to port where an acceptable solution will be arranged between the Government and the Contractor or the charter may be terminated. The vessel will be off charter if required to return to port and will remain off charter until the problem has been resolved and the vessel has returned to the sampling area.

4. The Captain and crew shall exercise due caution and follow safety procedures as directed by the Field Party Chief to help prevent damage or loss of Government gear and equipment. Specific safety procedures may be presented in writing to the Captain by the Field Party Chief. Repair or replacement costs may be deducted from charter payments if loss or damage to Government equipment is the result of negligent disregard of such instructions and procedures.

5. Each sampling station will consist of several deployments and retrievals. An average of 12-14 sampling stations will be completed each day. Coordinates for the stations will be provided by the Field Party Chief to the Captain the night before. The deployment of a stationary camera array will occur first, with the assistance of the vessels Crew, while the Captain maintains station. The camera array soaks on the seafloor for a total of 30 minutes. Once 30 minutes have passed, the Captain will return to the stationary camera array buoy, and the Crew will assist with the retrieval of the line. The array will be

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brought back on board, and the Scientific Crew will turn-off and charge necessary video equipment. At some stations, traps will also be deployed after the camera array is brought on board. Traps will be baited and prepared for deployment by the Scientific Crew. The boat Crew will assist with the lines. The trap, once deployed with the line cleared from the vessel, will soak on the seafloor for a maximum of 1 hour. After the soak time is completed, the trap will be retrieved with the assistance of the vessel Crew. The Scientific Crew will be responsible for handling all fish brought on board from the traps.

6. Select stations will require benthic water samples to be taken immediately following the deployment of the camera array. Once the camera array is deployed and soaking, the water sampling device will be deployed on a line. Once the device reaches the seafloor, the device will be immediately retrieved and brought back onboard the vessel. The vessel must maintain station during deployment and retrieval of the water sampling device.

7. All teleosts, elasmobranchs, and invertebrates taken in the traps remain the property of the Government. The Field Party Chief is responsible for their disposition. Present NOAA policy specifically prohibits retaining any portion of the catch for commercial purposes unless specifically authorized by the contract or retaining specimens from survey catches for personal use and consumption. Reference Contract Clauses entitled - Incidental Catch Disposal, and - Recreational Fishing.

8. The Contractor shall provide for all operating expenses of this charter. All potential costs to be incurred should be included in unit prices in the schedule.

E. Safety

1) The vessel Captain is responsible for all matters relating to safety of personnel, the vessel, and equipment operation. The Captain shall adhere at all times to Navigational Rules and Rules of the Road whether it be while towing, running, drifting, or at anchor.

He/she shall review safety procedures and equipment with the scientific party at the beginning of each cruise leg. Reference Clause entitled – CHARTER VESSEL SAFETY.

2) The Contractor shall adhere to the safety requirements set forth in 46 CFR Part 28.

3) All personnel working or being transported in a skiff shall WEAR a Coast Guard-approved life jacket or survival suit.

4) A Category I 406 MHZ EPIRB (Emergency Position Indicating Radio Beacon) must be affixed to the exterior of the vessel in a manner approved by the U.S. Coast Guard.

5) Periodic safety drills shall be conducted during the survey. At least one drill shall be held each week.

IV. SPECIAL REQUIREMENTS:

1. N/A

V. Period of Performance

The base work shall be completed from June 1st, 2023- November 30th 2023, dependent upon weather conditions.

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VI. Travel, and Training :

a. Training : Contractors are required to complete all NOAA mandated training such as Sexual Assualt and Sexual Harassment (SASH) training. (See Clause 1330-52.222-71)

b. Travel: Contractor Travel is not expected or authorized for this purchase order.

VII. Place of Performance

Embarkment and disembarkment will occur within 165 miles of the Panama City NOAA Laboratory. Field work will occur within the area between longitudes 87°20’ and 85°25’ and south to latitude 29°45’, to a maximum depth of 200 m.

Figure 1. Proposed area of work for the daylight working hours. Points within the area circled in orange denote possible camera sampling locations for this contract. Depending on weather conditions, 168 - 230 sampling locations will be completed.

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Figure 2. Proposed area of work for the nighttime working hours. Points within the area circled in orange denote possible sidescan mapping sampling locations for this contract. A range of 3 to 5 sidescan mapping grids will be completed each day, depending on weather conditions and vessel location after the daylight operation shift.

VIII. Deliverable Schedule

All deliverables shall be submitted to the Project Lead, unless otherwise noted in the SOW or contract.

Deliverable Schedule

Deliverable Description Quantity/Media Completion Due Date

1 14 sea days within the place of performance between the months of June 1st, 2023 to November 30th, Vessel Services at Sea 30 November 2023

IX. Government Provided Equipment/Supplies

The following items may be provided and utilized by the Government during performance of the contract:

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1. All scientific sampling equipment and supplies, includes but not limited to fishing traps, video camera arrays, CTD, sidescan sonar equipment

2. Camera video array, all necessary video equipment, lines, buoys, and spare parts.

3. Bait for the trap

4. Fish measurement tools that include scales and measuring boards.

5. Fish biological work-up equipment and supplies, including but not limited to: knives, scalpels, vials, envelopes, tweezers, bags, otolith trays, etc.

6. PFDs and foul weather gear for all scientists.

7. Cooler to store fish caught in the trap as biological work-up takes place

8. Fishing baskets to assist with sorting of fish

9. Computers, chargers, and cables and other equipment and supplies used to prepare, download, and back-up electronics and videos each day.

Any/all Government equipment provided for use during the survey shall be for use in the performance of this contract only. Upon completion of the contract, all equipment required/used/provided shall be returned to the Government.

X. Evaluation Factors:

The Government will issue an order resulting from this request for quotation to the responsible offeror whose quotation results in the best value to the Government, considering both price and non-price factors. The following factors will be used to evaluate quotations:

Technical Evaluation Factors:

Factor 1--TECHNICAL APPROACH. The quotation will be evaluated on how the offeror intends to organize, staff and manage the contract and the means that will be used to accomplish the contract requirements. The degree to which the quotation demonstrates an understanding of the requirements as well as the minimum vessel requirements stated in the SOW will be evaluated.

Factor 2 - COST/PRICE. The proposed prices/costs will be evaluated. The cost evaluation will determine whether the proposed costs are realistic, complete, and reasonable in relation to the solicitation requirements. Proposed costs must be entirely compatible with the technical approach.

Factor 3-EXPERIENCE. The offeror's background, experience, and qualifications will be assessed to determine the likelihood that that offeror can successfully perform the contract requirements and the degree of the risk of non-performance. Specifically, professional experience running offshore vessels with a licensed captain with a minimum of three years experience and a deckhand capable of assisting deployment and retrieval of camera arrays.

XI. Project Lead(s):

Provided at time of award

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XII. Contractor's invoice .

The Contractor shall prepare and submit invoices to MB.Invoices@noaa.gov with a courtesy copy to jenny.morales@noaa.gov. If the invoice does not comply with these requirements, the designated billing office will return it within 7 days after receipt with the reasons why it is not a proper invoice. Invoices shall not be submitted until all work is complete and the government has made acceptance. Any invoices submitted prior to this will be returned to the vendor as unacceptable. The Government will take into account untimely notification when computing any interest penalty owed the Contractor. Terms are Net 30. Please do not seek payment information until the 30 days have passed from acceptance. NOAA does make every attempt to make prompt payments.

(i) Name and address of the Contractor.

(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and line item number).

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading

(vi) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(vii) Any other information or documentation required by the contract (e.g., evidence of shipment, Bill of Lading (BOL) invoice showing exact charges if freight exceeds $100. The government will only pay exact costs for freight when the charge exceeds $100, must be supported by airway or BOL invoice).

1330-52.232-72 NOAA Transition to the Invoice Processing Platform Electronic Invoicing System (Feb 2023) Beginning October 1, 2023, when NOAA implements the Department of Commerce Business Applications Solution, the Contractor must submit payment requests electronically through the U.S. Department of the Treasury's Invoice Processing Platform (the IPP) System. The Contractor must use the IPP website to register, access, and submit payment requests. The IPP website address is https://www.ipp.gov.

"Payment request" means any request for contract financing payment or invoice payment to the Contractor. To be considered proper, invoices must be prepared in accordance with, and contain all elements specified in, the contract payment clause (e.g., FAR 52.212-4(g), FAR 52.232-25(a)(3), FAR 52.232-26(a)(2), FAR 52.232-27(a)(2)). All supporting documents required by the Contracting Officer must be included as attachments to payment requests submitted through the IPP.

If the Contractor is unable to comply with the requirement to submit payment requests through the IPP due to a threat to national security; a matter of unusual or compelling urgency; or because the political, financial, or communications infrastructure of a foreign country does not support access to the IPP, the Contractor must request an exception in writing. Contact the Contracting Officer for more information about requesting an exception.

(End of solicitation and contract language)

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Attachment 2 NOAA IPP Implementation Notice

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AA 23-03 Attachment 2 NOAA IPP Implementation Notice

To NOAA Contractors

Subject: NOAA Transition to the Invoice Processing Platform Electronic Invoicing System

Effective October 1, 2023, the National Oceanic and Atmospheric Administration (NOAA) willtransition contractor payment requests to an electronic invoicing system. The Invoice Processing Platform (IPP) is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). The IPP is available at no cost to commercial vendors and independent contractors doing business with NOAA. The IPP website address is https://www.ipp.gov.

Action to take:

If you are already enrolled in the IPP:

If your company is already registered to use the IPP, you will not be required to re-register. Upon implementation of NOAA’s Business Applications Solution, invoices for the identified contract(s) must be submitted electronically through the IPP system.

If you are NOT already enrolled in the IPP:

If your company is not registered to use the IPP, when NOAA initiates the enrollment process, your point of contact in SAM.gov will receive registration instructions via email from ipp.noreply@mail.eroc.twai.gov. Please add ipp.noreply@mail.eroc.twai.gov to your address book so you do not disregard these instructions or mistake them for spam.

You will receive two emails from the IPP Customer Support:

● The first email will contain an initial administrative IPP User ID.

● The second email will contain a temporary password. Vendors must log in with the temporary password within 30 days.

Contractors can create additional user accounts, including administrators, after initial login. Registration is complete when the initial administrative user logs into the IPP website using the initial administrative IPP User ID and temporary password and accepts the rules of behavior.

Vendor Training

Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website. After logging in to the IPP application, users can access guides with step-by-step instructions for all IPP capabilities, including creating and submitting invoices and setting up email notifications. Monthly live webinars provide a great opportunity to learn system basics and ask the IPP team questions about the application.

Additional Support

For assistance with the application, IPP users can call the IPP Customer Support team at

(866) 973-3131, Monday through Friday from 8:00 a.m. to 6:00 p.m. Eastern Time, or send an email to IPPCustomerSupport@fiscal.treasury.gov. Vendors can also find answers to frequently asked questions on the Vendor FAQ page of the IPP.gov website.

AA 23-03 Attachment 2 Page 1 of 1

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

(Reference 52.204-7)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

(Reference 52.204-13)

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

(Reference 52.204-16)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

(Reference 52.204-18)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023) (Reference 52.212-1)

52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) (Reference 52.212-4)

1352.201-70 CONTRACTING OFFICER´s AUTHORITY (APR 2010) (Reference 1352.201-70)

1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

(Reference 1352.209-73)

1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

(Reference 1352.209-74)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision- Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that

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use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section;

and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that-- It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable);

or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable);

or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End Of Provision)

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (OCT 2020)

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(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry'' have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) Representations. (1) The Offeror represents that it [ ] does, [ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it [ ] does, [ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision-- "Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Economically disadvantaged women-owned small business (EDWOSB)concern" means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300.

It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

"Highest-level owner" means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

"Immediate owner" means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

"Inverted domestic corporation," means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

"Manufactured end product" means any end product in product and service codes (PSCs) 1000-9999, except

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

"Place of manufacture" means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

"Predecessor" means an entity that is replaced by a successor and includes any predecessors of the predecessor.

"Reasonable inquiry" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

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"Restricted business operations" means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L.

110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate-

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

"Sensitive technology"

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically-

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

"Service-disabled veteran-owned small business concern"

(1) Means a small business concern

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern"--

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

"Small disadvantaged business concern, consistent with 13 CFR 124.1002," means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2);…