NF-FM7722-22-02630_Statement of Work-REVISED to include approx acreage.pdf

PERFORMANCE WORK STATEMENT (SOW)

FOR

GROUNDS MAINTENANCE and LANDSCAPING SERVICES for

NORTHEAST FISHERIES SCIENCE CENTER (NEFSC), MILFORD,

CONNECTICUT

6/10/2022

NF-FM7722-22-02630

1.0 Background. The National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service

(NMFS), Northeast Fisheries Science Center (NEFSC), is located at 212 Rogers Avenue, Milford Connecticut, 06460.

The NEFSC at Milford Laboratory, is a world leader in aquaculture science, which conducts state-of-the-art science that informs management for the sustainable expansion of aquaculture, provides services to the shellfish aquaculture industry, and advances new technologies through collaborative research.

2.0 General Requirements

2.1 Scope of Work. Non-Personal Service. Contractor shall provide all plant, trained labor, equipment, materials, supervision, transportation, permits, insurance, and quality control necessary to provide ground maintenance and landscaping services to approximately four (4) acres of property for the NOAA/NEFSC 212 Rogers Avenue Milford Connecticut property, herein known as the “Work”. Contractor shall be fully knowledgeable of all contract requirements and shall make themselves aware of job site conditions that will affect performance under the contract. Contractor shall at all times provide adequate supervision of employees ensuring Work is accomplished in accordance with the terms and conditions of the contract in a manner that will promote and maintain healthy grass, shrubs and plants in a safe, satisfactory condition (clean, neat and professional).

2.1.1 Place of Performance. The NOAA/NEFSC 212 Rogers Avenue, Milford Connecticut, 06460. Areas to be maintained under this performance are identified in Appendix B, “Site and Performance Location”.

2.1.2 Period of Performance. Performance is for one (1) base year and four (4) option years. The base year period of performance will be September 1, 2022 through March 31, 2023 with a service period of September 1, 2022 through November 30, 2022. All option year periods of performance will be April 1 through March 31 with service periods of April 15th through November 30th. NOTE:

Required tasks as identified herein will be performed within the 33 week service period of performance further identified in paragraph 10.2 of this statement of work.

Period of Performance Service Period CLIN 0001 – Base Year September 1, 2022 - March 31, 2023 September 1, 2022 - November 30, 2022 CLIN 0002 - OPT YR 1 April 1, 2023 - March 31, 2024 April 15, 2023 - November 30, 2023 CLIN 0003 - OPT YR 2 April 1, 2024 - March 31, 2025 April 15, 2024 - November 30, 2024 CLIN 0004 - OPT YR 3 April 1, 2025 - March 31, 2026 April 15, 2025 - November 30, 2025 CLIN 0005 - OPT YR 4 April 1, 2026 - March 31, 2027 April 15, 2026 - November 30, 2026

2.1.3 Hours of Operation. Contractor shall perform the Work between the hours of 7:00AM – 3:00PM Eastern Standard Time (EST) Monday through Friday, with the exception of recognized United States (U.S) Federal Holidays, or when the Government facility/installation is closed due to local or national emergencies, adverse weather, administrative closings, or similar Government directed facility/installation closings. The Federal Holiday home page can be found at www.opm.gov/fedhol.

2.1.3.1 Contracting Officer’s Representative (TPOC) will notify the Contractor of Government facility/installation closures on an event-by-event basis. Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. Contractor shall accomplish all Work in accordance with all interstate, federal, state, and local laws and regulations utilizing the latest technology, products, equipment, industry practices, and specifications in order to achieve the quality and performance standards required. BEFORE BEGINNING PERFORMANCE/WORK THE CONTRACTOR SHALL obtain approval from the technical point of contact (TPOC) for the following: Access to the site; Areas permitted for personnel parking; Areas permitted for storage of materials and debris; and Security, obey the government’s requirements for personnel identification, inspection and other security measures.

2.1.3.2 Written and verbal communications concerning this contract shall be conducted between the Contractor and the authorized government team (Contracting Officer’s Representative, Contracting Specialist, and Contracting Officer) only.

2.1.3.3 Contractor shall handle corrective action(s) without dependence upon Government direction.

Contractor shall resolve all discrepancies noted (by the government team) within 24hrs of identification. Contractor shall ensure Contractor’s employees and all associated Subcontractor(s) performing under this contract, are notified of all deficiencies in their area of responsibility to ensure that deficiencies do not reoccur.

2.1.3.4 Contractor shall be available on site within 2 hours of notification as required by the government for issues that cannot be resolved by telephone to the government's satisfaction.

3.0 Contractor shall be responsible for Quality Control. The Government is responsible for Quality Assurance.

4.0 Security Requirements. Security Clearances are not required. The Government reserves the right to deny access to

Government facilities/property at any time, for any reason. The Government will not be held liable for any delays or breach of contract caused by refusal to allow entry.

4.1 Contractor employees and associated subcontractors performing under this contract MUST be U.S. citizens or

MUST have established and maintain legal residence in the U.S., and be authorized by the US Government to work in the United States (i.e. Green card, worker authorization, etc.). All Contractor employees and all associated subcontractors performing under this contract MUST have at least one form of US Government issued photo identification (driver’s license, US passport, US work visa, etc.) for entry to the Government facility/property.

4.1.1 Contractor shall provide a list of all personnel performing under this contract to the CO and TPOC no later than five (5) days of contract award prior to the commencement of work. Contractor shall maintain this list throughout the life of the contract to keep it current and up to date reflecting all terminations and additions of personnel performing under this contract.

4.1.2 National Agency Check with Inquiries (NACI). Not required. This is a low risk non IT service contract of 180 days or more which requires a NACI for Contractor employees, or associated subcontractor(s) when access to a DOC owned, leased, or controlled facility is required for performance. This service does not require access of Contractor employees or associated subcontractor(s) into DOC owned, leased, or control facilities. Due to the TPOC establishing a preset schedule where government employees will be present on site during the actual performance of Work, it has been determined that NACI for personnel performing under this contract will not be required.

4.1.3 Contractor employees and associated subcontractor personnel, vehicles, and property under their control are subject to search upon entering or exiting the installation, or at any point while on the installation.

Any vehicles or personnel found in possession of prohibited items will be removed, and/or barred, from the installation and released to the appropriate civil authorities. Government reserves the right to exclude or remove from the site any Contractor employee of the Contractor or associated subcontractor whom the Government deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the contract is deemed by the Government to be contrary to the public interest.

4.1.4 Government reserves the right to close down the job site and order Contractor employees and associated subcontractors off the premises in the event of a national emergency or a shut-down, for as long as security problems persist. A written notification will be provided as soon as possible. Contractor may only return to the site with written approval from the TPOC/CO.

5.0 Special Qualifications and Permits. Contractor shall ensure all required skill sets, and permits are obtained and maintained for performance under this contract.

6.0 Safety, Security, Fire Protection, Environmental Controls, Conservation of Utilities, and Compliance with Laws and Regulations.

6.1 Safety Requirements. Contractor shall produce proper OSHA and other industry certificates/licenses upon request of the CO. Contractor shall be responsible for safety. Contractor shall take all necessary precautions to meet proper safety standards, training, and regulations of all local, state and federal codes and regulations.

6.1.1 Contractor shall ensure compliance with the requirements of 29 CFR, Part 1910: Occupational Safety and Health Administration (OSHA) General Industry, Health Standards. National Electric Code (NEC), National Fire Protection Associations (NFPA), Environmental Protection Agency (EPA) 40 CFR Part 745, local state and federal requirements and other regulatory agencies during the course of this contract.

Contractor shall implement a suitable safety program for employees performing work under this contract.

Contractor shall promptly correct any non-complying work or conditions. Contractor shall be responsible to ensure its work does not affect the safety of the public or employees of the Government. Neither the Government nor its representatives will bear any responsibility for safety precautions at the project work site.

If, however, in the opinion of the TPOC, a life-threatening condition exists, the TPOC will orally (to be confirmed in writing) require the Contractor to immediately suspend work in the affected area until the condition is corrected. Whenever Contractor’s operations may create a hazardous condition, Contractor shall at its sole expense, furnish, install, and maintain such guards, fences, barricades, railing, light, signs, or other devices necessary to prevent accident, injury or damage to people or equipment.

6.1.2 Contractor shall provide daily safety briefing to all contractor employees and associated sub-contractor(s) performing under this contract. Contractor safety briefing shall include instruction to be mindful of the requirement to maintain a safe environment for the facility’s occupants including staff, visitors, and customers and the occurrence of the general public on or near the site.

6.1.3 Contractor shall conform to any additional restrictions outlined by the Government Safety and Environmental Compliance Officer during the course of the contract to insure the safety of Contractor employees, associated subcontractors, Government employees and the general public.

6.1.4 Contractor shall record and report promptly (as soon as possible but no later than, one hour of incident) to the CO and TPOC, all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel.

6.1.5 In the event of an accident/mishap, Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the authorized Government representative (i.e. TPOC, CO). If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

6.1.6 While on Government property, Contractor shall not use a cell phone while operating a vehicle or other motorized equipment unless the operator is utilizing a hands-free device as such is prohibited by Federal regulations. Motor vehicle regulations are strictly enforced and excessive violations may result in the loss of driving privileges on the Government facility.

6.2 Security. There are no specific security requirements for performance under this contract.

6.3 Fire Protection Requirements. The emergency telephone number for NEFSC, Milford Connecticut is 911.

Contractor shall report within one (1) hour of all incidents to TPOC.

6.4 Environmental Controls. This section covers the responsibility of the Contractor while performing under this contract.

6.4.1 Contractor shall immediately inform the TPOC/CO of any environmentally hazardous situations that may arise as well as contact required regulatory agencies.

6.4.2 Contractor shall be knowledgeable of and comply with all applicable interstate, federal, state and local laws, regulations, and requirements regarding environmental protection as it pertains to the Work under this contract.

6.4.3 Conservation of Utilities. Not applicable.

7.0 Government Roles.

7.1 The Contracting Officer (CO) is identified as Susan Faux (508) 495-2205 susan.faux@noaa.gov . The CO is the only individual with the authority to authorize changes within this contract that will have an effect on the scope, and monetary values (increase or decrease) of the contract.

7.2 The Technical Point of Contact (TPOC) is identified as Domenick Capomolla, (203) 882-6512 domenick.capomolla@noaa.gov. The TPOC is the individual designated and authorized in writing by the CO at contract award to perform specific technical or administrative functions on the contract. The key role of the TPOC is to observe, document, and communicate Contractor performance to both the CO and Contractor. All coordination and correspondence should be forwarded through the TPOC to the CO. TPOC and alternate TPOC (if applicable) will be responsible for the inspection and acceptance of performance and any deliverables under the contract. The TPOC does NOT have authority to change the terms and conditions of the contract.

7.2.1 All contracting actions and/or correspondence should be forwarded through the TPOC. The TPOC will address all technical matters, providing technical direction and discussion as necessary with respect to the statement of work (SOW). The TPOC is responsible for monitoring the progress and quality of the Contractor’s performance in accordance with the SOW. The TPOC does not have authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, Work, delivery schedule, or any other term and condition of the contract. When, in the opinion of the Contractor, the TPOC requests efforts outside the existing scope of the contract, the Contractor shall promptly notify the CO in writing. Contractor under such direction shall take no action until the CO has resolved the issue or has otherwise issued a modification to the contract. In the absence of the TPOC (due to reasons such as leave, illness, and official travel), all responsibilities and functions assigned to the TPOC shall be the responsibility of the CO until an alternate is identified by the CO.

8.0 Government Responsibilities:

8.1 Government shall inspect the Work performed under this contract. Any corrective action required as a result of the inspection will be accomplished prior to final monthly billing.

8.1 Contractor may be notified of deficiencies in performance in writing by the TPOC/CO. Oral deficiency notifications will be confirmed in writing by the TPOC/CO. Contractor shall take prompt corrective action upon notice of deficiency. Prompt is defined as within 24 hours of notification.

8.1 Government personnel other than COs and the authorized TPOC, may, with CO coordination, observe Contractor operations. However, these personnel may not interfere with Contractor performance or make any changes to the contract.

8.1 Government Furnished Property, Materials, Equipment and Services (GFP/M/E/S). There is no government furnished property as part of this requirement. Government dumpsters shall not be used by the Contractor.

8.1 Government is not responsible for damage to Contractor’s equipment due to trash, debris or uneven terrain.

9.0 Contractor Key Roles. Contract Manager and On-On-Site Superintendent at the discretion of the Contractor can be identified as the same individual who then assumes all applicable duties and responsibilities.

9.1 Contractor shall provide a Contract Manager. Contract Manager shall be legally authorized to bind the Contractor (Company). Contract Manager shall conduct overall management of Contractor employees and associated subcontractor(s) on site. Contract Manager shall be the central point of contact with the Government for performance of all work under this contract. The Contract Manager shall be authorized to receive any notices of deficiency in contract performance. The notices may include but not be limited to the following: Non-performance of work, Deficiencies in work performed, and Notices of proposed payment deductions due to the above. The Contract Manager shall be available (telephone and email) weekdays between the hours of 8:00 a.m. and 3:00 p.m. to discuss and resolve contractual matters with the Government. Contract Manager shall be available on site within 2 hours of notification by the Government for resolution of urgent matters.

9.2 Contractor shall provide an On-Site Superintendent. A trained and experienced On-Site Superintendent shall be physically on site at all times when Work is in progress. On-Site Superintendent shall oversee all Contractor and associated subcontractor(s) performance under the contract.

10.0 Contractor Responsibilities. Contractor shall be responsible for the protection of property of others as well as contractor owned property. Contractor shall repair or replace at their sole cost any property damaged during the course of performance under this contract. The contractor shall keep the area clean and orderly during performance and upon completion of each day’s work. Contractor shall perform work in a safe and professional manner as not to detract from the aesthetics or the functions of the building. GOVERNMENT DUMPSTERS WILL NOT BE AVAILABLE FOR

CONTRACTOR USE.

10.1 Contractor Furnished Property, Materials, Equipment and Services (GFP/M/E/S).

Contractor shall provide all plant, trained labor, equipment, materials, supervision, transportation, permits, insurance, and quality control necessary to achieve the quality performance standards of the Work in this contract.

10.1.1 Contractor shall immediately notify the TPOC/CO if discrepancies are discovered between the existing property conditions and those noted on the SOW or Appendix’.

10.1.2 Within five (5) work days of the contract start date, the Contractor shall submit, in writing, the name of the Contract Manager and On-Site Superintendent (with identification of any alternates) to the TPOC.

Contractor shall supply telephone, cell phone and /or pager numbers of the Contract Manager and On-Site Superintendent to the TPOC.

10.1.3 Within five (5) work days of the contract starting date, and annually thereafter for renewal periods, the Contractor shall submit to the TPOC for approval, schedules to accomplish required services throughout the year. If changes need to be made to reduce conflicts with Government operations, special events, or other occurrences, the Contractor shall meet with the TPOC and revise the schedule as necessary. The TPOC can request changes to the monthly work schedule so spacing of services is distributed to meet the needs of the Government. Contractor shall not deviate from this schedule without prior approval from the TPOC.

10.1.4 RESERVED.

10.1.5 If services cannot be completed as scheduled due to inclement weather, Contractor shall perform any and all scheduled services the following work day with no degradation to existing scheduled services.

10.1.6 Contractor shall conduct operations in such a manner as to minimize any inconvenience in the use of the facilities to the occupants and visitors. Contractor shall instruct their employees daily to be mindful of the full time requirement to maintain a safe environment for the facility’s occupants including staff, visitors, customers and the occurrence of the general public on or near the site.

10.1.7 Contractor shall provide all vehicles, containers, etc., that are necessary to safely remove and legally dispose of debris.

10.1.8 Contractor shall ensure trees, shrubs, and plants are not damaged by their mowing and trimming services.

10.2 Specific Tasks and Deliverables. Refer to Appendix C for “Deliverables and Requirements Schedule”. Work shall be performed within thirty-three (33) weeks of the service performance period (April 15th through November 30th). Area of property that is applicable to the work is approximate four 94) acres.

10.2.1 Mowing and Trimming Operations. Contractor shall be responsible for monitoring the growth of the grass and schedule cutting / mowing operations as required. Grass shall be cut on a weekly basis and maintained between 3” and 4.5” in height. The frequency of mowing may vary depending on weather conditions, but will not be altered without prior approval of the TPOC. Contractor shall prevent scalping, uneven mowing, rutting by the equipment, damage to trees and shrubs during Contractor operations. Contractor shall be liable to replace shrubs and trees damaged by mowing operations. Precautions shall include removal or repair of equipment causing unnecessary damage or procedures causing unsatisfactory mowing. Contractor shall maintain all open drainage systems, open culverts under driveways and roads free of debris, trash, limbs, leaves and grass clippings. Grass shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot curbs and bumper blocks, and other fixed obstacles. Grass clippings shall be removed or mulched to provide a uniform appearance after mowing. All improved grounds shall look well-manicured at all times. All areas shall be trimmed concurrent with mowing. Damage to trees and shrubs caused by the Contractor shall be repaired by the Contractor at no additional cost to the Government. Trees, shrubs, and plants that become unhealthy or die due to damages caused by the Contractor, shall be replaced by the Contractor with the same species and size at no additional cost to the Government. Tree, shrub, or tree replacement or repair shall occur within 15 days of noticed damage.

10.2.2 Edging. Contractor shall cut grass back from all edges 0.5” to 1.5” and not cut deeper than 1.5” to 2”.

Edging shall include removal of vegetation from cracks and expansion joints in sidewalks, driveways, and curbs.

Grass shall not extend over the edge of parking lots, concrete pads, walkways, sidewalks, driveways, paved areas and curbs in all areas. Task shall be concurrent with mowing (as needed).

10.2.3 Shrubs Maintenance. Contractor shall accomplish in accordance with established arboricultural and landscape maintenance practices, all work necessary to maintain shrubs and hedges in all grounds areas. Shrubs shall be pruned during the first cutting of the growing season and shall be maintained in a neat and uniform appearance throughout the growing season. Task shall be concurrent with mowing (as needed).

10.2.4 Debris Removal and Policing Grounds. Contractor shall collect and legally discard off site all debris and trash such as paper, plastic, bottles, cans, and deciduous debris, etc., that accumulates within the confines of all NEFSC grounds. Contractor shall collect and legally discard off site all debris such as grass clippings, limbs, branches and other matter resulting from mowing, trimming, edging, pruning, etc. Task shall be concurrent with mowing.

10.2.5 Weed Control. Contractor shall remove or eradicate all weeds that may grow within shrubs, plant beds, grounds and non-landscaping areas such as around buildings, fences, sidewalks, street gutters and all paved areas. Task shall be concurrent with mowing.

10.2.6 Spring and Fall Cleanup. Contractor shall perform grounds cleanup and removal of leaves, sticks, branches and other debris during the first week of the Service Period (spring) and the last week of the Service Period (fall).

10.3 General Conditions:

10.3.1 Contractor shall be fully knowledgeable of all requirements of the contract documents and shall make themselves aware of all job site conditions that will affect their performance.

10.3.2 Contractor shall maintain an adequate workforce trained to safely and satisfactorily perform under this contract.

10.3.3 Contractor shall ensure all employees and subcontractors are fully trained and have a full understanding of the statement of work task requirements; government will not provide instruction or oversight.

10.3.4 Contractor shall ensure all Contractor employees, and all associated subcontractor(s) are experienced in the type of work involved and familiar with the specifications of this contract. Contractor is responsible for damage to any Government equipment, supplies, or facilities caused by Contractor personnel.

10.3.5 Contractor shall comply with all applicable local, state, and federal codes and laws as well as other government published instructions per the contract documents.

10.3.6 Contractor shall perform in accordance with professional industry standards.

10.3.7 Contractor shall be responsible for all contractor security arrangements including subcontractor’s materials, tools, equipment, and personnel.

10.3.8 Contractor shall accomplish all tasks to meet the requirements of the SOW inclusive of its Appendix’.

10.3.9 Contractor Equipment. The Government may inspect Contractor’s equipment used in the performance of this contract at any time. Contractor’s equipment shall be subject to approval by the TPOC.

Contractor shall service or replace at no cost to the Government any equipment found to be defective, unsafe, or unsuitable.

10.3.10 Contractor Liability: Except as otherwise provided by law, the Government will not be responsible for the loss of, or damage to, the Contractor’s equipment, property, or death of or injury to the Contractor’s employees or associated subcontractors performing under this contract, resulting from the Contractor’s negligent performance under this contract. Contractor shall be responsible for all damages to persons or property that occurs as a result of Contractor’s faulty equipment, fault or negligence of Contractor personnel/employees or associated subcontractors performing Work on this contract.

10.3.11 Contractor Insurance Requirements. Contractor shall at its sole expense insure its activities in connection with the Work under this contract and shall obtain, keep in force, and maintain insurance in accordance with FAR clause 52.228-5, Insurance—Work on a Government Installation. Contractor shall provide a copy of the Insurance Certificate to the CO and TPOC prior to the commencement of work on this contract.

10.3.12 Job Site Protection. Contractor shall protect the property of others as well as his/her own property.

Contractor shall repair or replace any property damaged by the Contractor during performance under this contract. Contractor shall take precautions to prevent the spread of dust, moisture and debris. Contractor shall keep the area clean and upon completion of the project, the Contractor shall clean up the work area and remove all debris from the job site in a timely and legally acceptable manner so as to not detract from the aesthetics or the functions of the building.

11.0 IT Security. Not applicable. Requirements of 48 CFR 1352.239-73 do not apply and a Security Accreditation Package is not required.

12.0 Invoicing.

12.1 Contractor will provide “proper” invoices in arrears of tasks performed, and must be submitted (via electronic copy) by the 10th day of the subsequent month.

12.2 Payments will be based on receipt of a proper invoice and satisfactory contract performance and guidelines in FAR 32.9, Prompt Payment.

12.3 To constitute a proper invoice, the Contractor’s invoice shall be prepared in accordance with, and contain the elements specified in FAR 52.212-4(g), “Invoices”.

12.4 The Government will return invoices that do not comply with FAR 52.212-4(g), “Invoices” within 7 days after the date the invoice was received along with a statement as to the reasons why it is not a proper invoice.

12.5 The Contractor will send invoices in accordance with the terms and conditions of this contract to the following address (electronic submission of invoices is preferred): nmfs.nec.invoices@noaa.gov

Please reference the Contract/Order Number in your email subject line when submitting invoices.

APPENDIX A

Useful Websites

Publication / Website Mandatory or Advisory Website Federal Acquisition Regulation (FAR)

Mandatory http://www.farsite.hill.af.mi l

Federal Holiday Home Page

Mandatory www.opm.gov/fedhol.

Occupational Safety and Health Administration

(OSHA)

Mandatory https://www.osha.gov/

APPENDIX B

Site and Performance Location with Photographs of Sample Debris Areas

APPENDIX C

Deliverables and Requirements Schedule

The Delivery Schedule identifies required documentation and actions required by the Contract to maintain satisfactory performance under this contract. It is an expectation that both Contractor and Government personnel will utilize this list to ensure compliance with the contract terms and conditions.

SOW

REFERENCE

DELIVERABLE NUMBER OF

COPIES

MEDIUM/FORMAT SUBMIT TO

4.1.1 List of Contractor

Personnel

Contractor shall provide a list of all personnel performing under this contract to the CO and TPOC within five (5) days of contract award and prior to the commencement of work.

Contractor shall maintain this list throughout the life of the contract reflecting all terminations and additions of personnel performing under this contract.

1 Electronic (Email) TPOC and CO

6.1 Safety

Requirements

Contractor shall produce evidence of proper OSHA and other industry Certificates and licenses upon request of the CO.

1 Electronic (email) CO

6.1.4 , 6.1.5, 6.1.6 Record and Report

Incidents (accidents, mishaps)

Contractor shall report no later than one (1) hour of incident

1 Electronic (email) TPOC and CO

6.3 Record and Report

Incidents (fire)

Contractor shall report no later than one (1) hour of incident

1 Electronic (email) TPOC and CO

DELIVERABLE NUMBER OF

COPIES

MEDIUM/FORMAT SUBMIT TO

6.4 Record and Report

Incidents (Environmentally

Hazardous Situations)

Contractor shall immediately inform the TPOC/CO of any environmentally hazardous situations that may arise as well as contact required regulatory agencies.

1 Electronic (email) TPOC and CO as well as required regulatory agencies

8.1 Identification of

Work Site Discrepancies

Contractor shall immediately notify the TPOC/CO if discrepancies are discovered between the existing conditions and those noted on the SOW or Appendix’

1 Electronic (email) TPOC and CO

9.1. 9.2 Identification of

Contract Manager and

On-Site Superintendent

Within five (5) work days of the contract start date, the Contractor shall submit, in writing, the name of the Contract Manager and On-Site Superintendent (with identification of any alternates) to the TPOC.

Contractor shall supply telephone, cell phone and /or pager numbers of the Contract Manager and On- Site Superintendent to the

TPOC.

1 Electronic (email) TPOC and CO

10.1.3 Performance

Schedules

Within five (5) work days of the contract starting date, and annually thereafter for renewal periods, the Contractor shall submit to the TPOC for approval, schedules to accomplish required services throughout the year.

DELIVERABLE NUMBER OF

COPIES

MEDIUM/FORMAT SUBMIT TO

10.3.11 Insurance

Requirements

Contractor shall submit a copy insurance certificate prior to the commencement of work under this contract.

This applies to all updated certificates throughout the life of the contract

1 Electronic Submission via email

TPOC and CO

12.0 Invoices

Contractor shall prepare and submit a “proper” invoice to the TPOC and CO. All invoices shall be submitted by the 10th day of the subsequent month.in accordance with the Prompt Payment Act.