1330365-event.pdf

07 August 2025

D5 West Burlington 5 Bay Cold Storage Replacement and 50/50 Pole Building Repair D5 West Burlington 5 Bay Cold Storage Replacement and 50/50 Pole Building Repair

07 August 2025

Open 8/7/2025 1:00 PM CDT Type RFB - Request for Bids Close 8/28/2025 1:00 PM CDT Number 645-RFB-2012-2026 Currency US Dollar

Sealed Until 8/28/2025 1:00 PM CDT

Payment Terms 0% 0, Net 60

07 August 2025

Contacts Teri Schulz teri.schulz@iowadot.us

Phone +1 515-239-1431

07 August 2025

Commodity Codes Commodity Code Description 90638 General Construction, Architectural Services

90900 BUILDING CONSTRUCTION SERVICES, NEW, INCLUDING MAINTENANCE AND

REPAIR SERVICES

90924 Building Construction, Commercial and Institutional

07 August 202507 August 202507 August 2025 mailto:teri.schulz@iowadot.us

Overview

The Iowa DOT is seeking competitive bids for two separate projects at the West Burlington Maintenance Garage located at 617 Beaverdale Rd., West Burlington, IA 52655 as follows:

Project 1: The construction of a new wood pole 5 Bay building replacement in the new DOT standard over an existing concrete slab as per the Project Manual and Plans labeled 'Project #1' on the Buyers Attachment section of this RFB. The existing pad is approximately 40 'x 90' (was 6 stalls and 14' wide x 12' tall). Replacement construction of building includes:

1. Reuse slab and passage door stoops

2. Reuse approach

3. Reuse electrical panel-currently being protected

New Pole building includes the following, refer to Plans and Project Manual for full scope:

1. Number of bays reduced to 5 stalls. 2' between overhead doors, extra length split evenly to each end.

2. Door size 14' x 14' (5 each manual, non-insulated)

3. EAVE height increased to 16'

4. Transparent panel on back wall

Project 2: The structural repair of the 50/50 Pole Building as per the attached Plans and Project Manual labeled 'Project #2' on the Buyers Attachment section.

ALL BIDS ARE TIED; CONTRACTORS MUST BID ON BOTH PROJECTS TO MEET

COMPLIANCE FOR THIS RFB. BOTH PROJECTS WILL BE AWARDED TO ONE CONTRACTOR

THAT IS SELECTED FOR THE AWARD.

The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20.

Shipping Terms

Deliveries shall be F.O.B Destination.

Award - Cost and Other Factors

It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity..

Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.

Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be

Description https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410 accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.

Contract Term

DOT estimated start date: September 10, 2025 (Start date to be coordinated with the DOT Project Manager).

DOT estimated completion date: January 23, 2026

DOT Responsibility-Inspection and Supervision

• All work shall be according to the approved design and shall be under the direct supervision of the Iowa DOT.

• Periodic site inspections will be carried on by the Iowa DOT with the Contractor to ensure coordination of the project.

• The Iowa DOT will provide a list of items requiring inspection prior to or during installation. The Contractor is to give the Iowa DOT notice no less than 24 hours in advance of installation.

• The Iowa DOT point of contact after the contract award shall be determined.

Payment and Completion of Contract

Payments on contract will be made monthly by means of state warrants to the extent of Ninety-Seven Percent (97%) of the value of work performed, including acceptable material stored at the building site, as determined by the Contractor as governed by the Iowa DOT.

Site Visits

A site visit is recommended. To schedule a site visit please email Teri Schulz at teri.schulz@iowadot.us with the requested date and time for the visit. Please give a 24-hour notice in advance of the requested date. Any questions that arise during the site visit must be emailed to the Purchasing Agent listed above or submitted through the Q & A Board on the solicitation.

Tax Exemption

The Iowa Department of Transportation is a tax-exempt agency. Tax exemption certificates will be provided upon request.

Davis-Bacon wages do not apply.

Pre-Bid Meeting: (Highly Recommended).

The purpose of the Pre-Bid meeting is to discuss with prospective Bidders the work to be performed and allow prospective Bidders an opportunity to ask questions regarding the RFB. Verbal discussions at the Pre-Bid conference shall not be considered part of the RFB unless confirmed in writing by the Iowa DOT and incorporated into this RFB. The conference may be recorded. Questions asked at the conference that cannot be adequately answered during the conference may be deferred. A copy of the questions and answers will be posted on the DOT website for viewing.

Contractor may join via the Microsoft Teams Meeting by clicking the link below or by calling the phone number and entering the conference ID followed by the #sign.

Date: August 18, 2025

Time: 1:00 pm CT

Join the meeting now Meeting ID: 217 801 252 855 1

Passcode: qV9za3j3

Dial in by phone

+1 515-817-6093,,300937624# United States, Ames

Find a local number

Phone conference ID: 300 937 624#

Bid Opening

Date: August 28, 2025

Time: 1:00 pm CT

Interested responders are welcome to attend the bid opening via the Teams meeting link or by phone with the conference id number (listed below) followed by the # sign.

Join the meeting now Meeting ID: 217 202 760 543 1

Passcode: nS6yX6e5

Dial in by phone

+1 515-817-6093,,432807134# United States, Ames

Find a local number https://teams.microsoft.com/l/meetup-join/19%3ameeting_MGIzMGMwMDQtN2E3OC00YTVhLWJlN2EtOGFlOTM0MjEwZDMz%40thread.v2/0?context=%7b%22Tid%22%3a%22a1e65fcc-32fa-4fdd-8692-0cc2eb06676e%22%2c%22Oid%22%3a%22d15d90f5-c3ce-48da-b09e-c003fa04f00c%22%7d https://dialin.teams.microsoft.com/7798de11-5a2e-46f6-99dc-0caa213c9a6b?id=300937624 https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDRlYzc5ZTAtYTc5Zi00OThjLWJhOGMtZTllNmZiNjE1Y2Vi%40thread.v2/0?context=%7b%22Tid%22%3a%22a1e65fcc-32fa-4fdd-8692-0cc2eb06676e%22%2c%22Oid%22%3a%22d15d90f5-c3ce-48da-b09e-c003fa04f00c%22%7d https://dialin.teams.microsoft.com/7798de11-5a2e-46f6-99dc-0caa213c9a6b?id=432807134

Phone conference ID: 432 807 134#

Those who join the public bid opening after 1pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.