1329225-event.pdf

15 August 2025

4585 Rohovec Building Renovations 4585 Rohovec Building Renovations

15 August 2025

Open 8/15/2025 12:00 AM MDT Type Invitation to Bid Close 9/12/2025 2:00 PM MDT Number 2026-ITB-734 Currency US Dollar

Sealed Until 9/12/2025 2:00 PM MDT

Contacts Cole Collins colec@nmsu.edu

Phone +1 575-914-3744

Commodity Codes Commodity Code Description

90900 BUILDING CONSTRUCTION SERVICES, NEW (INCL. MAINTENANCE AND

REPAIR SERVICES)

91100 CONSTRUCTION AND UTILITIES, HIGHER EDUCATION (CAPITAL

IMPROVEMENT PROJECTS)

91200 CONSTRUCTION SERVICES, GENERAL (INCL. MAINTENANCE AND REPAIR

SERVICES)

91300 CONSTRUCTION SERVICES, HEAVY (INCL. MAINTENANCE AND REPAIR

SERVICES)

91400 CONSTRUCTION SERVICES, TRADE (NEW CONSTRUCTION)

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OFFICIAL CONTACT ONLY

This sourcing event contains restrictions on contact with Board of Regents, ASNMSU, Faculty and Staff, the University's consultants or others working on behalf of the University. Violation of this policy may lead to disqualification.

Bidders may not contact other University Departments. Any contact with a University Department may automatically result in a rejection of any sourcing event submittal.

CAUTION

Unless otherwise indicated herein, this entire Bid document may be obtained from NMSU’s online bidding system. If obtaining this document from any source other than the online bidding system, it is the bidder’s responsibility to ensure a full and complete set of the Bid document has been obtained. Any addenda or clarification to this Bid shall be issued under the attachments tab in the online bidding system. It is the responsibility of each bidder to check the online bidding system for any information or addenda to the Bid.

PROJECT SCHEDULE

ACTION RESPONSIBILITY DATE

Issuance of Invitation to Bid NMSU Procurement Services 8/15/2025

Site Visit

Bidder

8/21/2025 @ 10:00 AM

This will be the only available date to conduct a site visit. Any questions arising from the site visit must be submitted to the Q&A BOARD in the Pistol Pete’s Bidding System.

Site Visit Address

Rohovec Building

2400 Scenic Drive, Alamogordo NM 88310

Deadline for Pre-Approved Equals Bidder 8/22/2025 @ 5:00pm (local time)

Deadline for Questions Bidder 8/28/2025 @ 5:00pm (local time)

Deadline for Addendum(s) NMSU Procurement Services 9/4/2025 @ 5:00pm (local time)

Description

Submission of Bid

Bidder

9/12/2025 @ 2:00pm (local time) via video conderence:

***Bidders should display their name and company.***

Join Zoom Meeting https://nmsu.zoom.us/j/89997590498

Meeting ID: 899 9759 0498

Subcontractor Listing Threshold NMSU Project Manger/Bidder $25,000

Time for Completion of Work Awarded Bidder 275 Calendar Days from Notice to Proceed

Liquidated Damages Awarded Bidder $ 1,000 per day

Project Manager Design Professional

Moises Morales AKS Architecture

INSTRUCTIONS TO BIDDERS 1. Invitation to Bid (ITB)

1.1 Bids will be received on the Pistol Pete’s Bidding System. Bidders who attend non-mandatory pre-bid meeting and site visit do so at their own expense.

1.2 Procedural or Technical Inquiries Any inquiries or request regarding clarification of this procurement document shall be submitted in writing to the buyer whose decision shall be final. Bidders may contact ONLY the buyer regarding terminology stated in the procurement documents. Other NMSU employees do not have the authority to respond on behalf of the University. Bidders MAY NOT contact other University Departments. Any contact with a University Department shall automatically result in a rejection of bid. Any other communication will be considered unofficial and non-binding.

Communication directed to parties other than the Buyer will have no legal bearing on this Bid or the resulting contract(s).

1.3 Any bid may be withdrawn prior to the above scheduled time of the opening of bids or authorized postponement thereof.

1.4. Bids are submitted via the Pistol Pete’s Bidding System ONLY, a hard copy of the 5% Bid Bond must be uploaded in the Vendor Attachments section for your bid.

1.4.1. New Mexico State University’s Pistol Pete’s Bidding System utilizes the Internet and the World Wide Web which is comprised of systems that are completely out of NMSU’s control including but not limited to: the University, its agents, and registered suppliers' respective internet service providers. The University and its agents are not responsible for Internet outages, hardware failures, software failures, downtime, internet slowness, acts of God, power failures, and or user errors. All Bids must be submitted before the due date regardless of your organization's ability to submit Bids online.

1.4.2 Bidders understand and agree that technical support may not be readily available the day of and or the hours/minutes prior to a bid closing time. Bidders also understand and agree that internet access, browsers, and operating systems are not supported by the University and/or its agents. Suppliers are strongly encouraged to review, create, and submit all electronic bid responses several days in advance of the due date and time.

1.4.3 NMSU may in its sole discretion extend the time for submission of bids upon finding it is in the best interest of the University to do so. Such extensions shall be by addendum, which may be issued before the submission opening date.

1.5 Withdrawal of Bid 1.6.1 If not withdrawn before the bid opening date and except as otherwise provided in the Procurement Code, no bidder may withdraw its bid within sixty (60) days after the actual date of the opening.

1.5.1 No Bidder will be deemed responsible if it has been debarred by New Mexico State University, if in the preceding twelve months it has failed to perform any contract, or if Bidder’s bonding company has been required to complete the work of a contract for Bidders. At the direction of the University, the apparent successful Bidder may be required to provide any documentation necessary to show Bidder is in good standing and not subject to debarment.

1.5.2 New Mexico State University may waive technical irregularities in the form of the low bidder which do not alter the price, quality or quantity of the services, construction or items of tangible personal property bid or offered.

1.5.3 Bidders should promptly notify the Buyer of any ambiguity, inconsistency, error, or missing attachments which they may discover upon examination of the Bid. Any response made by the University will be provided in writing to all bidders by addendum, no verbal responses shall be authoritative.

2. COMPLETION OF BID FORM

2.1 All bids must include the Bid Form included in Bid documents. Pricing shall be indicated in the "Items" section of the bid under Service Line Items. Pricing shall not include any taxes.

2.2 If the Bidder is a Corporation, the signer must be an officer of the Corporation. A copy of the corporate resolution authorizing the officer to sign for the Corporation may accompany the Bid or may be submitted at the time the contract is awarded.

3. BOND REQUIREMENTS

3.1 A Bid Bond payable to NMSU in an amount not less than 5% of the total bid submitted must accompany each Bid.

This serves as a guarantee that, if awarded the BID, the Bidder will enter into a contract with NMSU. This 5% Bid Bond must be in a form satisfactory to NMSU that is executed by a surety company authorized to do business in the State of New Mexico.

3.2 When a construction contract is awarded in excess of twenty-five thousand dollars ($25,000), the following bonds or security shall be delivered to the state agency or local public body and shall become binding on the parties upon the execution of the contract. If a contractor fails to deliver the required performance and payment bonds, the contractor's bid shall be rejected, its bid security shall be enforced to the extent of actual damages. A performance bond satisfactory to the state agency or local public body, executed by a surety company authorized to do business in this state and said surety to be approved in federal circular 570 as published by the United States treasury department or the state board of finance or the local governing authority, in an amount equal to one hundred percent of the price specified in the contract; and a payment bond satisfactory to the state agency or local public body, executed by a surety company authorized to do business in this state and said surety to be approved in federal circular 570 as published by the United States treasury department or the state board of finance or the local governing authority, in an amount equal to one hundred percent of the price specified in the contract, for the protection of all persons supplying labor and material to the contractor or its subcontractors for the performance of the work provided for in the contract.

4. SUBCONTRACTORS AND OTHER CONTRACTS FOR PORTIONS OF THE WORK

4.1 The Bidder shall provide in their Bid a listing of subcontractors to be used on the project in conformance with the Subcontractors Fair Practice Act. The threshold for listing of Sub Contractors shall be $25,000. The Bidder shall list the following /information: • The name and location of the place of business of each subcontractor who will perform work or labor or render service to the Bidder in or about the construction of the project in an amount in excess of the listing threshold; and • The nature of the work which will be done by each subcontractor. The Bidder shall list only one subcontractor for each category as defined by the bidder.

4.1.2 A Bid submitted by any Bidder which fails to comply with the provisions of this section is a non- responsive Bid and shall not be accepted. 4.1.3 In accordance with NMSA 13-4-36A (3) NMSU reserves the right to refuse to approve a subcontractor listed and may request substitution by the Contractor. 4.2 Listed subcontractors must be used to complete the project unless written prior approval is requested by the General Contractor and is granted by the Director of Procurement Services, whose decision is final.

4.3 Relations between awarded Contractor and Subcontractors shall be in accordance with the Subcontractors Fair Practice Act - Substitution of Subcontractor, NMSA Section 13 4 36.

4.4 This act does not apply to work covering street lighting and traffic signals; construction, improvement or repair of streets or highways, including bridges; and underground utilities within easements including but not limited to water lines, sewer lines and storm sewer lines. NMSA 13-4-35.

4.5 A Subcontractor shall provide to the Contractor a performance and payment bond if the Subcontractor’s work to be performed on the project is one hundred twenty five thousand dollars ($125,000) or more. The Contractor shall furnish to the Owner copies of these bonds if requested by the owner.

5. WAGE RATES

5.1 Bidder should note that the New Mexico Department of Labor requires wage rates on any project that exceeds $60,000 including all change orders issued after Bid award before taxes.

5.2 Public Works Minimum Wage Act Registration: A Contractor or a subcontractor that submits a Bid valued at more than $60,000.00 for a Public Works project that is subject to the Public Works Minimum Wage Act shall be registered with the Labor and Industrial Division of the Labor Department. All tiers of subcontractors are subject to this law. NMSU may reject a Bid from a contractor that does not have a proof of required registration for itself or its subcontractors. NMSA 13-4-

13.1 5.3 The current New Mexico Department of Labor, Labor and Industrial Division, Public Works Bureau wage rates are included in the Bid.

6. INTERPRETATIONS

6.1 No interpretation of the meaning of the plans, specifications or other Bid documents shall be made to any Bidder verbally. Every request for such interpretation should be in writing and to be given consideration must be received at least ten (10) days prior to the date fixed for the opening of Bids. Any and all such interpretations and any supplemental instructions shall be in the form of written addenda to the specifications which, if issued, shall be provided to all prospective Bidders , not later than five (5) days prior to the opening of Bids. Failure of any Bidder to receive any such addendum or interpretations shall not relieve such Bidder from any obligation under its Bid as submitted. All addenda so issued shall become part of the Contract Documents.

7. LAWS AND REGULATIONS

7.1 All applicable State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written out in full. The laws of the State of New Mexico shall govern this Agreement.

8. OBLIGATION OF Bidder

8.1 At the time of the opening of Bid, each Bidder shall be presumed to have inspected the site and to have read and to be thoroughly familiar with the plans and contract documents, including all addenda. The failure or omission of any Bidder to examine the site and any form, instrument, or document, shall in no way relieve any Bidder from obligation in respect of its Bid.

8.2 Contractor shall familiarize itself with the site, in order to anticipate unseen problems that may develop as the Work progresses. Failure to have visited the site before bidding shall in no way relieve the Contractor from furnishing any materials or performing any work required to complete the Project in accordance with the Contract Documents, without additional cost to the Regents.

9. TIMES FOR START AND COMPLETION OF CONSTRUCTION

9.1 Unless a specific date is stated in the contract documents as the commencement of construction, Bidders must agree to commence work within ten (10) days of the date of receipt of the written notice to proceed. If requested on the Bid Form the bidder shall specify the number of project consecutive calendar days required for the completion of the project on the

Bid Form. Note that liquidated damages are included for late completion. The Contractor shall not begin until all contract documents are signed by both Regents and Contractor and Notice to Proceed has been issued to the Contractor.

10. STANDARD FORM OF AGREEMENT 10.1 The Standard Form of Agreement hereinafter referred to as "Agreement", and all documents incorporated in that Agreement will be used in the award of this Invitation to Bid. The successful Bidder shall execute this contract without changes with the exception of completion of any blanks that are required to be inserted as a result of the award of the Bid. The submitted Bid Bond shall guarantee NMSU the proper execution of this agreement by the successful Bidder.

11. EQUAL EMPLOYMENT OPPORTUNITIES 11.1 The Contractor and the subcontractor(s) working on contract(s) entered into subsequent to this Invitation to Bid shall not discriminate against any employee or applicant for employment, to be employed in the performance of such contract, with respect to its hire, tenure, terms, conditions, or privileges of employment, because of age, color, disability, national origin, race, religion, gender, sexual orientation, or veteran status.

12. NEW MEXICO PUBLIC WORKS APPRENTICESHIP AND TRAINING ACT

12.1 Bidders should inform themselves of the Public Works Apprenticeship and Training Act. Section B of that Act states in part: "Public works construction projects, except for street, highway, bridge, road, utility or maintenance contracts with employees who elect not to participate in training shall not be constructed unless an employer agrees to make contributions to approved apprentice and training programs in New Mexico in which the employer is a participant or to the public works bureau of the labor and industrial division of the labor department. Contributions shall be made in the same manner and in the same amount as apprentice and training contributions required pursuant to wage rate determinations made by the director.”

13. NEW MEXICO WORKERS' COMPENSATION ACT

13.1 Bidder agrees to inform themselves of the Workers' Compensation Act and to comply with state laws and rules pertaining to Workers' Compensation insurance coverage for its employees. If Contractor fails to comply with the Workers' Compensation Act and applicable rules when required to do so, a contract awarded as a result of this Bid may be cancelled effective immediately.

14. SUBMITTALS

14.1 Submittals and Requirements for Prior Approval: Bidders who wish to obtain prior approval for the use of materials or products other than those specified may do so by the date specified in the "Questions" Section of this Bid. The request for prior approval for any material or products which is not already specified must be submitted in writing to the Architect/Engineer. Submittals for prior approval shall be rejected if they do not include sufficient information to demonstrate acceptability as specified. This request must be approved by the Architect/Engineer to be considered as an equal. The Architect/Engineer shall identify all approved materials or products in a written addendum. Prior approval of roofing materials shall not void the Roofing Warranty and Certification Submittal Requirement specified elsewhere in this Bid.

14.2 Bidders may submit a Bid (pre-award) that utilizes material or products other than those specified; however without obtaining prior approval as stated in section 14.1 the Bidder risks the disapproval of material or products as equal and rejection of the Bid.

15. PUBLIC INSPECTION

15.1 After award, each Bid except those portions for which a company has made a written request for confidentiality, shall be open to public inspection. Companies wishing to designate information as proprietary/confidential shall mark as such the respective pages of their Bid with the designation “PROPRIETARY AND CONFIDENTIAL.”

16. APPLICATION OF PREFERENCES

16.1 When a public body makes a purchase using a formal bid process, the public body shall deem a bid submitted by a:

(1) resident business or Native American resident business to be eight percent lower than the bid actually submitted;

or

(2) resident veteran business or Native American resident veteran business with annual gross revenues of up to six million dollars ($6,000,000) in the preceding tax year to be ten percent lower than the bid actually submitted.

17. PROTESTS

17.1 Any Respondent who is aggrieved in connection with the ITB (Protester) may protest to NMSU Procurement Services in accordance with the requirements of the State Procurement Code. The protest must be made in writing within no later than fifteen days after the facts or occurrences protested are known or should have been known by the Protester. The protest must be emailed to purchasing@nmsu.edu (All emails must include the IFB# in the subject line.)

17.2 In the event of a timely protest under this section, NMSU may not proceed further with the procurement, before resolution of the protest, unless the Director of Procurement Services (or designee) issues a Determination that an Award is necessary to protect substantial interests of NMSU.

17.3 The Director or his designee has the authority to take any action reasonably necessary to resolve a protest; however, the Director does not have the authority to award money damages or attorneys' fees.

17.4 The Director or his designee will promptly issue a Determination relating to a protest. A copy of the Determination will immediately be mailed to the Protester and other Respondents. The Determination will:

a. State the reasons for the action taken or decision made; and

b. Inform the Protester of the right to judicial review of the Determination pursuant to 13-1-183 NMSA 1978.

Required to View Event

Prerequisites Required to Enter Bid

15 August 2025

1. Conflict of Interest

2. Notice of Non-Discrimination and Equal Opportunity

3. Non-Collusion Form

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Buyer Attachments

1. Project Manual and Drawings

2. Wage Decision 2026-ITB-734.pdf

3. BID Form rev 2.1.2024.pdf

4. Subcontractor Listing.pdf

5. NMSU Construction TC 3-19-24 UGC -- Clean Copy.pdf

6. NMSU Standard Terms and Conditions UGC 2.21.24.pdf

15 August 202515 August 202515 August 202515 August 202515 August 202515 August 2025 https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Faksarchitecturepc.sharefile.com%2Fd-s4dc22715c5c24864aa5230e094bc26d1&data=05%7C02%7Ccolec%40nmsu.edu%7Cec41834d3fcf4bb205af08ddd928f7f7%7Ca3ec87a89fb84158ba8ff11bace1ebaa%7C1%7C0%7C638905492196316170%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=4NMdcNwaOEiUHboIiJbXTKAEOGDB8T20Al9qf8ayfog%3D&reserved=0 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzI5MjI1LTE4NzA0NTg4NzRXYWdlIERlY2lzaW9uIDIwMjYtSVRCLTczNC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzI5MjI1LTE4NTYxMTU0MjNCSUQgRm9ybSByZXYgMi4xLjIwMjQucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzI5MjI1LTE4NTYxMTYyMDhTdWJjb250cmFjdG9yIExpc3RpbmcucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzI5MjI1LTE4NjA3NzE3MDBOTVNVIENvbnN0cnVjdGlvbiBUQyAzLTE5LTI0IFVHQyAtLSBDbGVhbiBDb3B5LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzI5MjI1LTE4NjA3NzE3MDdOTVNVIFN0YW5kYXJkIFRlcm1zIGFuZCBDb25kaXRpb25zIFVHQyAyLjIxLjI0LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1:

Instructions:

1.1 Please upload your 5% bid bonds.

1.2 Do you acknowledge the bid opening/proposal closing time?

1.3 To be considered for award you must agree to NMSU's Terms and Conditions. Do you agree to NMSU's terms and conditions?

1.4 Please upload your Insurance (Certificate of Liability).

1.5 Does your company have a Resident Business or Native American Resident Business Certificate issued by State of New Mexico Taxation and Revenue Department?

1.6 Does your company have a Resident Veteran Business or Native American Resident Veteran Business Certificate issued by the State of New Mexico Taxation and Revenue Department?

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Bid lot #1 - Base Bid 1 LO - Lot

S2 Bid lot #2 - Stucco System Replacement 1 LO - Lot

S3 Bid lot #3 - Auditorium Ceiling System: 1 LO - Lot

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