RFP_Physical_Therapy_Services__041013.docx

DEPARTMENT OF HEALTH AND HUMAN SERVICES Health Resources and Services Administration

Office of Acquisition Management and Policy Rockville, MD 20857-5600

You are invited to submit a proposal in accordance with the requirements of FAR Part 15 and the requirements of this Solicitation Number 13-258-SOL-00023. This requirement is to provide Physical Therapy consulting services, evaluation and treatment of patients' with neuropathic feet including foot screens, education, wound management, foot wear modification and orthotic fabrication, consultation with health providers throughout the U.S. and territories for the National Hansen’s Disease Program (NHDP) located at Oschsner Hospital Baton Rouge, LA and at Saint Clare Nursing Home, Baton Rouge, LA. The NAICS code for this requirement is 621340. It is anticipated a Fixed Price contract will result from this solicitation. The period of performance is a base of twelve (12) months with four (4) 12-month option periods, if exercised. Subject to the availability of funds.

Questions or issues for which you require clarification or correction by the Government must be furnished electronically to dcoger@hrsa.gov. In order to allow a reply to be provided to all prospective Offerors before submission of their technical proposal, your questions must be received no later than 10:00 pm Eastern Standard Time (EST) on May 13, 2013. Questions received after the due date and time will not be considered. No Exceptions.

Your proposal shall be received by the Contracting Officer as soon as possible, but no later than May 30, 2013 at 10:00 pm Eastern Standard Time (EST) at the following address:

Department of Health and Human Services Health Resources and Services Administration Contracts Administration Division (CAD) Parklawn Building 5600 Fishers Lane, Room 13A-55 Rockville, Maryland 20857 Attn: Charisse Whitney/Diane Coger

RFP #:13-258-SOL-00023

Your RFP shall be prepared in accordance with Sections L and M and the "Statement of Work". This RFP does not commit the Government to pay any costs for the preparation and submission of a proposal nor does it commit the Government to make an award.

It is also brought to your attention that the Contracting Officer is the only individual who can legally commit the Government to expenditure of public funds in connection with this proposed acquisition.

Your proposal must provide a contact name and number, your company name and complete address, including street, city, county, state, zip code, e-mail address, Tax Identification Number (TIN), and Dun & Bradstreet Number (DUNS). The TIN must match the name of the vendor to whom the payments will be made. Please note that FAR 52.204-6 Contractor Identification Number Data Universal System (DUNS Number). The Contractor must be registered in the SAM database at www.sam.gov. "Registered in the SAM database" means that (1) the Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the SAM database; and (2) The Government has validated all mandatory data fields and has marked the record "Active".

By submission of an offer, the Offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. If not registered in the SAM database within the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror System for Award Management (SAM) requires any prospective awardee to have a DUNS number and be registered in the SAM database prior to award, during performance, and through final payment of any award resulting from this solicitation.

If you do not have a DUNS number, please contact Dun and Bradstreet by calling Dun and Bradstreet at 1-866-705-5711 or via the Internet at http://www.dnb.com. If you are not registered in the SAM you may obtain information on registration and annual confirmation requirements via the internet at http://www.sam.gov or by calling 1-207-438-1690.

Requests for additional information concerning this RFP should be referred to Charisse Whitney at cwhitney@hrsa.gov or call (225) 756-3785 and Diane Coger at dcoger@hrsa.gov.

Sincerely yours, Charisse Whitney Contract Specialist

NOTICE: ACCESS TO PARKLAWN BUILDING

The Parklawn Building is a controlled access building; therefore you should allow ample time for visitor access. It is your responsibility to ensure that proposals are delivered by the due date and time, and specific place (Room 13A-55) required in the solicitation. Please be advised that late proposals will not be excused due to increased security measures. Offerors delivering boxes of proposals must use the delivery entrance located on the loading dock, which is accessible from Parklawn Drive. All packages will be x-rayed by a security guard. Visitors will be required to provide photo identification and provide a name and telephone number of the individual being visited, (in this case, Brittany Harris at 301-443-8861 or Brett Badin at 301-443-2181). Boxes of proposals should not be left on the loading dock.

SECTION A – STANDARD FORM (SF) 33

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SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Purpose of Contract

The purpose of this contract is to provide physical therapy consulting services, evaluation and treatment of patients' with neuropathic feet including foot screens, education, wound management, foot wear modification and orthotic fabrication, consultation with health providers throughout the U.S. and territories for the National Hansen’s Disease Program (NHDP) located at Oschsner Hospital Baton Rouge, LA and at Saint Clare Nursing Home, Baton Rouge, LA.

B.2 Compensation Cost/Price

1. In consideration of the satisfactory performance of the services and tasks detailed in Section J–Attachment A-Statement of Work, the Contractor shall be compensated in accordance with the following amounts:

a) Base Period (10/01/2013-09/30/2014)

The price for full performance of the base period under this contract will be $___________.

Price for Four (4) Three (3) month intervals:*

b) Option Period One (10/01/2014 –09/30/2015)

It is estimated that the cost to the Government for full performance of Option Period One, if exercised, under this contract will be $___________.

Price for Four (4) Three (3) month intervals:*

c) Option Period Two (10/01/2015 –09/30/2016)

It is estimated that the total cost to the Government for full performance of Option Period Two, if exercised, under this contract will be $___________.

Price for Four (4) Three (3) month intervals:*

d) Option Period Three (10/01/2016 –09/30/2017)

It is estimated that the total cost to the Government for full performance of Option Period Three, if exercised, under this contract will be $___________.

Price for Four (4) Three (3) month intervals:*

e) Option Period Four (10/01/2017 –09/30/2018)

It is estimated that the total cost to the Government for full performance of Option Period Four, if exercised, under this contract will be $___________.

Price for Four (4) Three (3) month intervals:*

2. The total Firm Fixed Price (FFP) for the Base Period is _________________. The total FFP for Option Period One (1), Option Period Two (2); Option Period Three (3); and Option Period Four (3) is ______________.

*At time of award, the award can be funded per fiscal year or by 3 month intervals depending on budget constraints.

B.3. Wage Determination

This contract is subject to the Wage Determination Number 2005-2231, Revision number 13, Date of Revision 06/13/2012.

SECTION C – DESCRIPTION/SPECIFICATIONS/ STATEMENT OF WORK

C.1 Statement of Work

Independently and not as an agent of the Government, the Contractor shall furnish all personnel, material, facilities, services, and equipment as needed to perform the Statement of Work set forth in Section J (Attachment A) attached hereto and made part of this document.

C.2 Incorporation of Contractor’s Proposal

It is understood and agreed that the Contractor shall, in meeting the requirements of this contract, perform the work in accordance with the Contractor’s proposal to the Health Resources and Services Administration originally dated ______________ and revised ___________, provided however, that to the extent that any clauses of the articles of this contract are in conflict or inconsistent with any clauses of said proposal, the provisions of the articles of this contract shall control and shall supersede the provisions of said proposal; therefore, the contractor’s proposal is hereby incorporated into the resultant contract.

SECTION D – PACKAGING AND MARKING

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SECTION E – INSPECTION AND ACCEPTANCE

E.1 Inspection and Acceptance

The Contracting Officer Representative (COR), as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the Contractor’s performance, evaluating the quality of services provided by the Contractor and performing final inspection and acceptance of all deliverables.

E.2 52.246-4 Inspection of Services—Fixed Price (AUG 1996)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may—

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

SECTION F – DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

The contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at www.arnet.gov/far.

F.2 FAR 52.242-15 Stop-Work Order (AUG 1989)—Alternate I (APR 1984)

F.3 Observance of Federal Holidays

Official Holidays

For work to be performed at Government site(s):

1. No services or deliveries shall be performed, nor shall HRSA reimburse a contractor for work performed on Saturdays, Sundays, Federal legal holidays, holidays set forth by Presidential Executive Order and any other Government closures, including for inclement weather, unless otherwise provided for in the terms of the contract. The contractor may not bill for hours not worked.

2. When the Government site is closed, there may be a rare emergency situation or a necessity for critical work to continue where the Contracting Officer or the Head of Contracting Activity may authorize work at the fixed hourly rate set forth in the contract.

F.4 Period and Place of Performance

The period of performance shall be a base period of twelve (12) months with four (4) twelve (12) month option periods. The period of performance under this contract shall commence with the effective date of the contract (EDOC). The Contractor’s performance shall be primarily at the National Hansen's Disease Programs located at Ochsner Hospital Baton Rouge, LA. However, performance shall also be required at Saint Clare Nursing Home, Baton Rouge, LA up to three half days per week. The services required are up to 32 hours per week from 07:30 am to 4:00 pm on Monday, Tuesday and Thursday and 08:00 am to 12:00 pm on Wednesday and Fridays (except Federal Holidays).

F.5 Articles or Services to be Furnished

1. All reports, processes, and product deliverables are subject to approval of the Contracting Officer Representative (COR).

2. All reports and documents shall have, at a minimum in the document header, the contract number, and the COR’s name. All reports and documents shall have, at a minimum in the document footer, the author in the lower left corner, the page # of total # of pages in the center bottom of the page, and the date and /or version of the document (not the auto date) in the lower right corner.

F.6 Schedule of Deliverables

a. The Contractor shall submit all items in the quantities and by the dates indicated to the COR.

(Base and Option Periods)

In addition to the number of copies to be submitted as shown above, one copy of the final report shall be mailed directly to:

National Hansen’s Disease Programs Attn: Contracts Office 1770 Physicians Park Drive Baton Rouge LA 70816

b. Reporting Requirements And Deliverables

1. The contractor shall submit the items in quantities and during the time periods indicated above to the following address:

2. The Contractor shall deliver all items labeled per instructions, and in the quantity cited, and at the time indicated or before the time indicated in this Article.

a. All deliverable reports are to carry at the top of the first page the following information:

b. All deliverables items are to be separate physical entities.

c. All deliverables are subject to the review and approval of the COR.

F.7. PAYMENT SCHEDULE

The contractor shall be reimbursed 1/26the of the total amount on a bi-monthly basis.

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 Designation of Contracting Officer Representative (COR)

The person identified below is hereby designated as the Contracting Officer Representative (COR) for this contract. The responsibility of the COR is to ensure that the Government’s technical objectives are met. To this end, the COR will provide necessary information, direction, coordination, etc., within the contractual work description. Issuance of changes which affect the articles, terms, or conditions of this contract will be accomplished through the Contracting Officer who is the only party authorized to bind the Government to contract:

TBD at time of award Health Resources and Services Administration National Hansen’s Disease Program (NHDP) 1700 Physicians Park Drive Baton Rouge, LA 70816 Phone Number: __________ Fax Number: ____________ Email: ________________

G.2 Contracting Officer’s Representative’s Responsibility

Technical Direction – The COR will provide the necessary information, direction, and coordination within the confines of the existing contractual work description in order for the contract to have a successful outcome for the government.

This includes providing technical direction to the Contractor to guide the contract effort in order to accomplish the contractual statement of work. This may include providing information to the Contractor for assistance in the interpretation of government provided information, specifications or technical portions of the work description, and where required by the contract, review and approval of product deliverables of the Contractor to the Government under the contract.

Contract Progress and Performance Management – The COR should prepare a performance report semiannually on the contractor’s performance on this Contract. The minimal requirement is an annual performance report. Performance reporting on this Contract follows established government guidelines and is submitted to the Contractor and Contracting Officer with supporting documentation.

G.3 Restrictions on the Contracting Officer’s Representative’s Authority

Direction given by the COR to the Contractor must be within the parameters of the Statement of Work as stated in the Contract.

The COR may not issue any direction to the Contractor that:

1. Solicits a proposal, OR

2. Constitutes an assignment of additional work outside the Statement of Work of this Contract, OR

3. In any manner causes an increase in the total contract cost or the time required for contract performance, OR

4. Changes any of the express terms, conditions, or specifications of the Contract (i.e., changes in the price or scope of work, instructions to start or stop work, approval of any actions that will result in additional charges to the government).

Issuance of changes that affect the articles, terms, or conditions of this Contract will be accomplished through the Contracting Officer, who is the only party authorized to bind the Government to contract and the only party who can determine if a direction is within the Statement of Work.

G.4 Key Personnel

Pursuant to the Key Personnel clause (HHSAR 352.242-70) referenced in SECTION I of this contract, the following individual(s) is (are) designated as Key Personnel and considered to be essential to the work being performed under this contract:

Title Name

Contact Information for key personnel:

The person identified as the _________________ shall direct the necessary work and services toward fulfillment of the contractual requirements. Prior to removing, replacing, or diverting the specified individual(s), the Contractor shall notify the Contracting Officer in writing and reasonably in advance, and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the contract. No diversion shall be made by the Contractor without the written consent of the Contracting Officer, provided that the Contracting Officer may ratify in writing changes made due to events beyond the control of the Contractor, and such ratification shall constitute the consent of the Contracting Officer required by this clause. Examples of events beyond the control of the Contractor are: (1) prolonged sickness, (2) termination of employment, and (3) death. Key personnel, with the consent of the Contracting Officer, may be amended from time to time during the course of the contract to either add or delete personnel, as appropriate.

G.5 Submission of Invoices and Place of Payment

1. The Contractor shall submit bi-monthly invoices. The bi-monthly invoice shall be 1/26th of each deliverable for the period of performance.

2. The Contractor shall submit an original copy to the COR and one (1) copy to the below address:

Health and Resources Services Administration National Hansen’s Disease Programs 1770 Physicians Park Drive Baton Rouge LA 70816 Attn: Financial Management Office Reference Contract Number: (To be inserted at award)

INVOICES WITHOUT ALL REQUIRED INFORMATION WILL BE DENIED UNTIL THE PROPER INFORMATION IS SUBMITTED.

3. For inquiries regarding receiving, inspection and acceptance, rejections, or technical issues, call your respective COR.

4. The Contractor agrees to include the following information on its invoice:

• Name and address of the Contractor same as on the contract;

• DUNS number;

• Invoice or voucher number;

• Invoice or voucher date;

• Dollar amount;

• Contract number ______; order number _____; Date of Delivery or Service;

• Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed;

• Information that supports request for payment; and

• Name and complete mailing address where payment is sent.

5. Receiving Payment under this contract

a. You must be able to accept electronic payments.

b. Have a valid TIN and DUNS Number and be registered in the System for Award Management (SAM) database (http://www.sam.gov). The Contractor shall maintain registration during performance and through final payment of this contract.

c. Keep in mind if your bank merges with another bank or you change banks you are responsible for updating the data in the SAM database. For inquiries regarding payment, contact the Financial Management Office at (225) 756-3769.

G.6 Electronic Funds Transfer

The Contractor shall designate a financial institution for receipt of electronic funds transfer payments and it shall be reported in Systems for Award Management (SAM) and shall be submitted in writing to the finance office set forth in Section G.5.6. All data stored in the CCR and ORCA has been transferred to the new Systems for Award Management (SAM) and can be found at www.sam.gov. Contractors are encouraged to periodically review their file for accuracy and are required to re-reregister before their expiration date, which is the same date as their CCR expiration date. SAM will notify users by e-mail that their file is due to expire beginning 60 days prior to expiration, then 30 days and finally 15 days before expiration. Directions on how to navigate SAM can be found on the site’s Home Page by clicking Help in the navigation bar at the top of the page.

G.7 Evaluation of Contractor’s Performance evaluation of Contractor performance shall be conducted on this contract in Interim and final evaluation of Contractor performance on this contract shall be conducted in accordance with FAR Subpart 42.15, and HHSAR 342.7001(d). Upon contract completion, a final evaluation of the Contractor’s performance shall be completed by the Government; see Section J, Attachment C.

The Government will conduct an evaluation of Contractor’s performance based on the completion of the tasks stated in the SOW. HRSA documents contractor performance using the Contractor Performance Assessment Rating System (CPARS) (www.cpars.gov). The evaluation shall be conducted by the COR and be comprised of an evaluation of contractor performance completed by the Contractor and Federal staff, and a review of progress reports and financial reports (deliverables).

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Disclosure of Information

Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer.

The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

H.2 Confidentiality Agreement Requirement

The Contractor shall implement a confidentiality agreement related to all data provided by the Government staff. All Contractor staff that work with the Federal Government and are provided information and access to databases shall sign such an agreement and a copy of the signed agreement for each relevant staff member shall be submitted to the COR prior to receipt of relevant documents.

H.3. Homeland Security Presidential Directive-12

To perform the work specified herein the Contractor personnel may require access to sensitive data, regular access to HHS-controlled facilities and/or access to HHS information systems, the Government may require that this effort entail a background investigation.

· Upon receipt of the Government’s notification of applicable Suitability Background Investigation required, the Contractor shall complete and submit required forms within 30 days of the notification. Additional submission instructions can be found at the NCI Information Technology Security Policies, Background Investigation Process: (http://ais.nci.nih.gov/).

· The Contractor shall submit a roster, by name, position and responsibility, of all staff working under the contract. The roster shall be submitted to the Contracting Officer Representative (COR), with a copy to the HRSA Division of Workforce Management and Contracting Officer, within 14 days of the effective date of the contract. Any revisions to the roster as a result of staffing changes shall be submitted within fifteen (15) calendar days of the change. The COR will submit the list to the HRSA Personnel Security Officer for determination of the appropriate level of suitability investigations to be performed.

Contractors should ensure that the employees whose names they submit have a reasonable chance for approval. While delays in performance caused by successful investigations will be the Government's responsibility, delays associated with rejections will be the Contractor's responsibility. Typically, the Government conducts investigations and checks at no cost to the Contractor. Multiple investigations for the same position, whether- resulting from rejections or resulting from an employee's move to another position(s) or company, may at the Contracting Officer's discretion, justify reductions(s) in the contract price of no more than the cost of the extra investigation.

H.4. Food

It is the Department's policy that OPDIVs and STAFFDIVs shall not use appropriated funds (whether from an annual appropriation, multi-year appropriation, appropriated user fee, mandatory appropriation, gift funds, or reimbursements from such appropriations, etc.) to purchase food (whether for conferences or meetings; for meals, light refreshments, or beverages; or for Federal or non-Federal participants). Food and meals are not to be provided and are an unallowable expense.

H.5. System for Award Management (SAM)

The Contractor must be registered in the SAM database at www.sam.gov. "Registered in the SAM database" means that (1) the Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the SAM database; and (2) The Government has validated all mandatory data fields and has marked the record "Active".

By submission of an offer, the Offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. If not registered in the SAM database within the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror

H.6. Medical Records

The contractor shall ensure the confidentiality of the record under the Privacy Act of 1974 and HIPAA as it relates to the release of medical information.

H.7. Quality Assurance

The contractor shall perform all the requirements identified in this contract. The contractor shall supervise the reviews in accordance with Government Auditing Standards. The COR shall review and approve all work products and deliverables submitted by the contractor in accordance with the terms and conditions identified under the contract.

HRSA reserves the right to obtain and review working papers from the contractor for the period beginning with the effective date of the contract through its termination. These reviews shall be conducted at HRSA’s discretion at either the contractor’s site or at the appropriate HRSA office. When reviewed at the HRSA’s site, the working papers will be sent to the HRSA office for review and evaluation by HRSA staff. After completion of the review, HRSA may hold a conference with the contractor to discuss any issues. HRSA may choose to visit the contractor or subcontractor site during the audit to assess performance of the review. The contractor shall maintain an internal quality control program adequate to ensure that the requirements of the contract are met.

As with the working paper review, HRSA reserves the right to obtain and review all working papers associated with the contractor’s internal quality control program. These reviews shall be conducted at HRSA’s site, the working papers will be sent to the HRSA office for review and evaluation by HRSA staff. After completion of the review, HRSA may hold a conference with the contractor to discuss any issues. HRSA may choose to visit the contractor and/or the subcontractor’s site during the review to assess performance of the reviews.

H.8. Cooperation with other Contractors

During the life of this contract, other personnel/contractors may be performing work concurrently at the site. To minimize interference and delay to the work progress of all concerns, all contractors shall cooperation with each other and coordinate their operations to the fullest extent. As far as practicable, all contractors performing work for the Government shall be equal rights to the use of the facilities. In a dispute, the matter shall be referred to the COR and then the Contracting Officer for settlement and adjustment.

H.9. Site Conditions

All prospective contractors shall be responsible for having ascertained pertinent local conditions readily determined by the inspection and inquiry, such as location, accessibility, parking and the general character of the site and/or labs and any other work being performed there in at the time of the submission of offer.

H.10 Firearms

Firearms shall not be brought onto, carried, or stored at the facility at any time.

H.11 Parking

Parking is available on a first come first served basis to employees in approved areas near the work site.

H.12 Exclusion of Employees

1. The Contracting Officer may request the contractor to exclude from work such employees as the Contracting Officer deems incompetent, careless and or unsuitable or whose continued employment is inconsistent with the best interest of the Government. The Contracting Officer reserves the right to exclude from work any employee previously barred from the NHDP.

2. The Government may request the Contractor to immediately remove any employees from the work site should it be determined that the individuals being assigned to duty are not qualified or are found to be unfit for performing duties. The contractor shall comply with these requests.

3. For clarification a determination of unfit may be made from incidents involving the most identifiable types of misconduct or delinquency as set forth below:

4. Possessing, selling, consuming or being under the influence of intoxicants, illegal drugs, or substances that produce similar affects;

4. In the event of a dispute, the Contracting Officer will make the final determination. Contractors shall remind employees that the place of employment is Federal Property.

H.13 Confidentially of Patient Records

1. The Contractor shall retain confidentiality of patient names, patient conditions and other treatment of patients treated at this facility. Disclosure of information without prior consent of the patient may be made by you to: another provider of health care treating the same patient, Government officials with a need to know. If the Contractor is unsure regarding disclosure, the Contracting Officer’s Representative (COR) will provide advice. The contractor shall be responsible to apprise all employees of their responsibility to maintain confidentiality as well as other patient rights. HIPPA Privacy Act shall be respected regarding patient information. The Contractor shall sign and return Attachment A, Contractor Employee Non-Disclosure Disclosure Agreement, upon award.

2. Non Discrimination

The Contractor shall make no distinctions among patients under this contract on the basis of race, creed, nor national origin. For the purpose of this contract, distinctions on the ground of race, color, creed, or national origin include the following: Denying a patient any service or benefit or availability of a treatment, providing any service to a patient which is different or is provided in a different manner or at a different time from that provided to other patients under this contract; subjecting a patient to segregation or separate treatment in any matter related to his receipt of any service; restricting a patient in any way in the enjoyment of any advantage or privilege enjoyed by others, The assignment of time for the provision of services on the basis of race, color, creed, or national origin of the patients is prohibited.

H.15 Official Business

Government property, to include telephones, shall be used for official business only in the performance of this contract. The contractor or contractor’s employee shall not use government property in any manner for personal advantage, business gain, or other personal endeavor.

H.16 Reasonable Precautions

The contractor shall take all reasonable precautions, as directed by the Government or in the absence of such direction, in accordance with sound industrial practices, to safeguard and protect personnel and Government property.

SECTION I – CONTRACT CLAUSES

I.1 Federal Acquisition Regulation (FAR) (48 CFR Chapter 1) Contract Clauses

A. FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) –This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at www.acquisition.gov/far.

52.204-9 52.204-10 Personal Identity Verification of Contractor Personnel Report of Executive Compensation and First Tier Subcontractor Awards

JAN 2011

AUG 2012

52.215-8 52.215-10 Order of Precedence–Uniform Contract Format Price Reduction for Defective Cost or Pricing Data

OCT 1997

OCT 1997

52.215-18

52.215-20 52.215-21 Reversion or Adjustment of Plans for Postretirement Benefits (PRB) Other Than Pensions Requirements for Certified Cost or Pricing Data Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing Data – Modifications

JUL 2005

OCT 1997

OCT 1997

52.222-3 52.222-17 Convict Labor Non-displacement of Qualified Workers Under Service Contracts

JUN 2003

JAN 2013

Clause No.

52.222-37

Title Employment Reports Veterans

Date

SEP 2010

52.222-38

52.222-41 Compliance with Veteran’s Employment Reporting Requirements Service Contract Act of 1965

SEPT 2010

NOV 2007

52.222-42 52.222-43 52.222-54

52.223-3 Statement of Equivalent Rates for Federal Hires Fair Labor Standards Act and Service Contract Act-Price Adjustment Employment Eligibility Verification Hazardous Material Identification and Material Safety Data

MAY 1989

SEPT 2009

JUL 2012

JAN 1997

52.223-10 52.223-18

Waste Reduction Program Encouraging Contractor Policies to Ban Text Messaging While Driving

MAY 2011

AUG 2011

52.229-3 52.230-2 Federal, State and Local Taxes Cost Accounting Standards

APR 2003

MAY 2012

52.230-6 52.232-1 Administration of Cost Accounting Standards Payments

JUN 2010

APR 1984

52.232-9 52.232-13 Limitation on Withholding of Payments Notice of Progress Payments

APR 1984

APR 1984

52.232-38

52.232-99 Submission of Electronic Funds Transfer Information with Offer Providing Accelerated Payment to Small Business Subcontractor

MAY 1999

AUG 2012

52.233-1 52.233-2 Disputes Service of Protest

JUL 2002

SEPT 2006

52.237-3 52.237-7 Continuity of Services Indemnification and Medical Liability Insurance

JAN 1991

JAN 1997

52.239-1 52.242-17 Privacy or Security Safeguards Government Delay of Work

AUG 1996

APR 1984

Clause No 52.243-1 52.244-2 Title Changes–Fixed Price (AUG 1997) – Alternate I Subcontracts Date

APR 1984

OCT 2010

52.249-2

52.249-8 Termination for Convenience of the Government (Fixed Price) Termination (Fixed Price)

MAY 2004

APR 1984

A. Department of Health and Human Services Acquisition Regulation (HHSAR) (48 CFR Chapter 3) (http://www.hhs.gov/policies/hhsar/subpart301-1.html)

Clause No. Title Date

352.270-10

352.270-1 Anti-Lobbying (applies if contract exceeds $100,000) Accessibility of Meetings, Conferences, and Seminars to Persons with Disabilities

JAN 2006

JAN 2001

I.2. Options

a. FAR 52.217-8, OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the period specified in the Schedule

b. FAR 52.217-9, OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within twelve (12) months, provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least sixty (60) days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises these options, the extended contract shall be considered to include this option provision.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed sixty (60) months.

SECTION J – LIST OF ATTACHMENTS

J.1 The following attachments are made part of this solicitation:

A

B

C

D Statement of Work

Billing Instructions

CPARS Information Sheet

Disclosure of Lobbying Activities

E

Past Performance Information Survey Questionnaire

F

G Certificate of Current Cost and Pricing Data

Wage Determination No. 2005-2231

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS

K.1 The Offeror makes the following Representations and Certifications as part of its proposal.

RFP No. 13-258-SOL-00023_

TIN No. ____________________________________

DUNS No.____________________________________

Note: The penalty for knowingly and willingly making false statements in offers as prescribed in 18 U.S.C. 1001 is imprisonment not more than 5 years or, if the offense involves international or domestic terrorism (as defined in section 2331), imprisonment not more than 8 years, or both. If the matter relates to an offense under chapter 109A, 109B, 110, or 117, or section 1591, then the term of imprisonment imposed under this section shall not be more than 8 years.

K.2 The Offeror certifies that under NAICS Code 622110, it qualifies as a (check all that apply)

K.3 52.204-8 Annual Representations and Certifications (MAY 2012)

(a) (1) If the clause at 52.204-7, Central Contractor Registration (now known as System for Award Management (SAM), is included in this solicitation, paragraph (b) of this provision applies.

(2) If the clause at 52.204-7 is not included in this solicitation, and the Offeror is currently registered in SAM, and has completed the ORCA electronically, the Offeror may choose to use paragraph (b) instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (b) applies.

[ ] (ii) Paragraph (b) does not apply and the Offeror has completed the individual representations and certifications in the solicitation.

(b) The Offeror has completed the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov. After reviewing the ORCA database information, the Offeror verifies by submission of the offer that the representations and certifications currently posted electronically have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [Offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause # Title Date Change

K.4 Contractor’s Remittance or Check Mailing Address

Indicate your firm’s remittance or check mailing address below. {See FAR 52.232-34 Payment by Electronic Funds Transfer – Other than Central Contractor Registration (MAY 1999)(now known as System for Award Management (SAM)}

K.5 Responsible Official(s) Who Can Negotiate and Receive Notification of an Improper Invoice and Answer Questions Regarding the Invoice

Indicate below the responsible official(s) who can negotiate on behalf of the Contractor, and receive notification of an improper invoice and answer questions regarding the invoice (See FAR 52.232-25 Prompt Payment (OCT 2008)).

Name (Negotiator): _________________________________

Address: __________________________________________

Telephone Number: _________________________________

And, Name (Payment): __________________________________

Address: _________________________________________

Telephone Number: ________________________________

K.6 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2007)

The Offeror should use Standard Form LLL, “Disclosure of Lobbying Activities”, which can be downloaded from the following link: (see Section J, Attachment D) http://www.thompson.com/libraries/grantmanage/sass/free_reports/sassnews.html in accordance with FAR 52.203-11 entitled, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions.

K.7 52.227-15 Representation of Limited Rights Data and Restricted Computer Software (DEC 2007)

(a) This solicitation sets forth the Government’s known delivery requirements for data (as defined in the clause at 52.227-14, Rights in Data—General). Any resulting contract may also provide the Government the option to order additional data under the Additional Data Requirements clause at 52.227-16, if included in the contract. Any data delivered under the resulting contract will be subject to the Rights in Data—General clause at 52.227-14 included in this contract. Under the latter clause, a Contractor may withhold from delivery data that qualify as limited rights data or restricted computer software, and deliver form, fit, and function data instead. The latter clause also may be used with its Alternates II and/or III to obtain delivery of limited rights data or restricted computer software, marked with limited rights or restricted rights notices, as appropriate. In addition, use of Alternate V with this latter clause provides the Government the right to inspect such data at the Contractor’s facility.

(b) By completing the remainder of this paragraph, the offeror represents that it has reviewed the requirements for the delivery of technical data or computer software and states [offeror check appropriate block]—

[ ] (1) None of the data proposed for fulfilling the data delivery requirements qualifies as limited rights data or restricted computer software; or [ ] (2) Data proposed for fulfilling the data delivery requirements qualify as limited rights data or restricted computer software and are identified as follows: _________________________________________________________________________________________________________________________________________________

(c) Any identification of limited rights data or restricted computer software in the offeror’s response is not determinative of

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

L.1 General Instructions

1 Your attention is directed to the requirements for technical and business proposals to be submitted in accordance with the following instructions establishing the acceptable minimum requirements for the format and content of proposals. Proposals must be complete at the time of proposal submission. Failure to submit a complete proposal at the time proposals are due may result in the exclusion of your proposal from further consideration by the Government for award of a contract.

2 Technical and business proposals must be submitted separately and clearly labeled.