Shuttle_RFP_13-223-SOL-00169.docx

13-223-SOL-00169

PART 2: DESCRIPTION/PRICING

The Food and Drug Administration has a requirement for passenger carrier services to support its occupancy of the White Oak site in Silver Spring, Maryland.

2.1 Contract Type will be Firm fixed Price.

2.2 Pricing

Base

Option Year 1

Option Year 2

Option Year 3

Option Year 4

Base

Option Year 1

Option Year 2

Option Year 3

Option Year 4

Base

Option Year 1

Option Year 2

Option Year 3

Option Year 4

PART 3: STATEMENT OF WORK

3.1 BACKGROUND AND OBJECTIVES

Independently, and not as an agent of the Government, the contractor shall furnish the necessary personnel, materials, services, facilities, and otherwise do all things necessary for or incident to the performance of the work as described below:

The objective of this Contract is to establish regularly scheduled Shuttle Bus services between FDA’s White Oak Campus on New Hampshire Avenue in Silver Spring, Maryland, to Mass Transit Facilities in the region, and other major FDA locations in the Washington metropolitan area (designated service points).

In compliance with U.S. Code, Title 31, Subtitle II, Chapter 13, Subchapter III, Section 1344 the Contractor shall provide passenger carrier services in fulfillment of the Food and Drug Administration requirements for supporting its occupancy of the White Oak Site in Silver Spring, Maryland. As present public transit connections to the FDA site are limited, this contract is intended to provide employees commuting from Mass Transit Facilities to FDA’s employment site an alternative to commuting by single occupant vehicle and for on site circulation.

3.2 SCOPE OF WORK

A. VEHICLES – Independently the contractor shall furnish six (6) Shuttle Buses for FDA. Two (2) vehicles shall be a low floor Shuttle Bus providing seating for 21 or more passengers (excluding the driver). An additional four (4) standard floor height Shuttle Buses shall be furnished, each providing seating for 30 or more passengers (excluding the driver). One (1) additional back up bus will be stationed on campus.

All Shuttle Buses shall be seat belt equipped, wheel chair accessible, and equipped with a bicycle rack that will accommodate at least two bicycles. The contractor shall provide all fuel, all maintenance, and maintain the vehicles in safe operating condition at all times. The shuttle buses shall be equipped to accommodate disabled, physically challenged passengers and passengers utilizing wheelchairs or scooters.

B. VEHICLE DRIVERS - Drivers shall wear uniforms and at all times while on duty. Drivers are required to maintain a neat appearance at all times and shall wear a uniform that consists of a white collared shirt, black pants and shined black shoes. Drivers must possess a valid Commercial Driver’s License and applicable endorsements for shuttle bus vehicles being operated as required by the State of Maryland and the U.S. Department of Transportation. After completing FDA background checks, drivers may be provided FDA contractor identification badges which they shall also wear in a prominent manner while on duty.

The drivers must be able to operate any lifts or other equipment required to assist physically challenged passengers in boarding and bringing their wheelchairs onboard. Also, drivers must be able to assist physically challenged passengers to board and exit safely. Drivers must be able to assist passengers in placing bicycles on the bike racks and removing bicycles from off the bike racks. Drivers must hold a current industry accepted certification to perform CPR on passengers in the event of an emergency while waiting for emergency medical services to arrive. Examples of industry accepted certifications are; Red Cross and American Heart Association. Drivers shall be capable of lifting a package up to 60 pounds in weight.

The driver’s name plate must be displayed and clearly visible to all passengers when vehicles are in operation.

C. OPERATION - Shuttle Bus service shall operate daily (Monday through Friday), except on Federal holidays and other non-work days or official Federal government executive closings. Holidays and other non-work days are not billable unless work is required by the Government and performed on these days. The following is a list of Government holidays.

11. Inauguration Day (every fourth year) in the Washington, D.C. area

This contract will provide for six (6) shuttle buses to operate on continuous routes to-and-from identified service points, and circulate on the White Oak Campus and one (1) backup vehicle for a total of seven (7) vehicles. This contract will provide for a total of 84 operating hours per day, Monday through Friday, except for Federal holidays. Specific hours of operation of the shuttles and route schedules shall be submitted to the Contracting Officer’s Representative (COR) and approved within 14 days of award. The route(s) will be subject to modification at any time by the FDA Contracting Officer (CO) and COR.

On workdays when FDA facilities close early because of weather emergencies or unusual circumstances, the contractor will continue to provide Shuttle Bus service until at least two hours after the closure time, or for the full daily schedule, at the discretion of the COR.

On workdays when the White Oak Campus is on a “delayed opening” status, shuttle buses are to position at the Metro stations prepared to transport passengers at scheduled departure times 90 minutes prior to the delayed opening time.

Contractor shall obtain the necessary Metro Station shuttle bus access permits, at the contractor’s expense, to enter Metro bus loading stations. Contractor will obtain Washington Metropolitan Area Transit Authority (WMATA) approval regarding the location of the FDA bus stop location. When permitted by WMATA, contractor shall furnish metal FDA Shuttle Stop ‘flags,’ and in coordination with Metro arrange for the flags to be mounted at the designated station bus stops.

D. PASSENGERS –

D.1 The contractor shall require passengers to display an FDA or other HHS Operating Division photo identification card to the driver prior to boarding. The COR may from time to time direct the contractor, in writing, to accept passengers displaying other forms of identification, such as a University of Maryland Student Identification Card, but this stipulation does not in itself constitute that authorization. Persons attempting to board a bus who indicate they are authorized to board, but have forgotten their Government or other required identification cards may only board the bus at presentation of identification, bearing a photograph.

D.2 Persons who appear hostile, unruly, intoxicated, or under the influence of drugs shall be denied boarding or asked by the driver to exit the bus at the next designated stop. Drivers shall carry mobile phones and be prepared to call 911 to report (1) any passenger refusing an order to exit the bus or (2) a person seeking to board despite the driver’s direction that he/she may not do so. Passengers may transport purses, briefcases, and other small carry-on packages, parcels, and sometimes larger boxes and luggage. The contractor shall ensure that passengers do not eat or drink on the buses. This prohibition shall be prominently posted on each bus.

E. RECORDS –

E.1 A GSA Form 139, Record of Time of Arrival and Departure, will be utilized on a daily basis by the contractor to sign in/sign out when reporting for duty, leaving, and returning to the job site for any reason. This log will be used to document daily working hours of contractor personnel only. Documentation will be an official log and must be provided to the COR upon request by the contractor. The blank log will be provided by FDA and will be located at a site designated by the COR.

E.2 A daily passenger usage log will be maintained and completed by the vehicle driver in each vehicle. Drivers are required to maintain a passenger log recording data such as date, time of each stop, and number of passengers boarding and exiting the vehicle at each designated Shuttle Bus stop. Documentation will be an official log and will be submitted to the COR monthly. The daily ridership data will be presented in a standardized spreadsheet depicting the individual routes as displayed on the White Oak Campus Shuttle Bus Schedule and the number of riders on each route. Weekly totals for each route will be displayed.

F. LOGISTICS AND ROUTE PLANNING – As an initial deliverable, and within 10 days of the beginning of each option year, the contractor shall provide all planning and scheduling expertise needed to optimize the efficiency of the shuttle service within the terms of the contract to providing on time service to various to transit centers, non-White Oak FDA sites and to provide convenient on site mobility to FDA personnel and visitors. Schedules shall take into account commuting origins and destinations, routine tour of duties of FDA personnel over an 8.5 hour workday, public transit schedules that serve the site directly and service during evening hours for employees who may work late. Vehicles may be parked off site, in a secure location, in the vicinity of their point of morning origin in order to reduce operating time. The contractor shall accommodate changes in routes that do not add operational hours. All route schedules must be integrated into the existing service schedules for existing shuttle service at the White Oak site and existing public transit service to the White Oak site.

G. SERVICE POINTS

G.1 The contractor’s vehicle drivers shall pick up and/or deliver passengers at the following locations and at specific stops to be proposed as part of a route service plan and approved by COR. Locations may be added or deleted as warranted.

1. FDA White Oak Campus (shuttle stop(s) inside Campus) Silver Spring, Maryland

2. FDA locations in Montgomery and Prince George’s County, Maryland. Examples of these locations include locations such as FDA lease buildings in the vicinity of Shady Grove Road, FDA buildings at the NIH campus, FDA lease buildings in the vicinity of Maryland Route 355.

3. Mass Transit Facilities, publicly or privately owned, located in the Washington metropolitan area and Maryland. Examples of such Mass Transit Facilities include WMATA Metrorail Stations, MARC Train Stations, MTA Commuter Bus Stations, Route 124 Park and Ride Lot, Route 144 Park and Ride Lot and the Urbana Park and Ride Lot.

4. On the White Oak Campus site as needed service in support of special events.

5. Circulation to and from temporary parking lots in the vicinity of the FDA White Oak site.

G.2 The Shuttle Buses shall make round trips with stops to the above locations to pick up and drop-off passengers at intervals specified by an established schedule. Shuttle Buses may collect passengers at multiple designated mass transit facilities along each route. Pick up and discharge stations may be changed as directed by the COR to better meet the needs of FDA. The shuttle bus scheduled arrival and departure times may be changed at the direction of the COR.

NOTE: NO UNSCHEDULED STOPS MAY BE MADE BETWEEN PICKUP/DESTINATION LOCATIONS AS STATED ABOVE with the exception of a passenger or driver medical emergency, driver will pull the vehicle to a safe location and call 911. Driver shall be certified to perform CPR in the event of a passenger emergency.

H. REGULARLY SCHEDULED SHUTTLE BUS SERVICE – DEPARTURE AND ARRIVAL TIMES

H.1 The contractor shall provide regularly scheduled Shuttle Bus service trips between service points in accordance with an approved schedule. The contractor shall have six (6) vehicles in operation at all times to meet the route schedule notwithstanding necessary repair and maintenance of the Shuttle Buses by providing a back-up bus or buses if/when repairs and maintenance cannot be performed during night and weekend off hours.

H.2 Specified routes, stops, schedules, and number and types of vehicles are subject to change as the number of passengers using this service either increase or decrease.

H.3 The contractor shall ensure that the shuttle buses stay on schedule; maintain a presence at the stop at all times during designated layover periods. Early departures or late arrivals will not be allowed. Shuttle buses will depart promptly two minutes after the scheduled departure. Buses waiting for passengers on the White Oak circle must park as close to the curb as reasonable, no more than 12 inches from the curb, in order to assure a clear travel lane for the many large vehicles that use the circle. The backing of a bus vehicle in the Building One circle must be minimized to the extent possible. Shuttle buses shall give bus stop priority to the MTA Commuter Buses that also access the circle, for all afternoon departures.

H.4 Before leaving any of the stops, drivers will survey area to ensure there are no employees or authorized visitors or contractors waiting in the area or running for the bus.

H.5 Drivers shall leave stops only when all persons are seated. NO STANDING IS ALLOWED ANYWHERE ON THE SHUTTLE BUS, except in situations where all available seats are occupied by other passengers.

H.6 Contractor must submit proposed routes to the COR and secure COR’S approval at least ten (10) days prior to commencement of service under the contract. Any proposed deviations from approved routes shall be submitted to the COR for approval before such changes are made. However, contractor is expected to follow most efficient alternate route(s) while adhering to street vehicle weight restrictions. Daily deviations from the accepted routes are allowable when traffic flow and road closures may cause delays in an arrival.

I. SPECIAL EVENTS

The Contractor shall provide up to 100 hours per year for special event service and VIP service and as specified by the COR. COR will notify the Contractor of the logistics for the special event, 24 hours in advance of the requirement.

J. PROMOTIONAL MATERIALS

J.1 Contractor may not display advertising or other materials on the interior or exterior of the Shuttle Buses except as authorized by the COR. Only materials approved by the COR, including materials intended for the purpose of promoting the use of the Shuttle Buses by FDA employees, may be displayed in or on the Buses. The contractor’s name and logo may be displayed on the exterior of the bus, but may not exceed in size the display on the bus that is used to indicate its route name, and may not be displayed on the exterior in more than one location. At the approval of the COR, information may be displayed within the Shuttle Buses promoting FDA events and services.

J.2 Contractor shall provide printed schedules in bus schedule format for the Shuttle Bus routes. Campus circulator bus information and map shall be displayed on the side of schedule. Schedules shall be available in ample quantity for passengers on the Shuttle Buses at all times and provided in unlimited quantity to the COR for distribution at FDA sites and as the COR sees fit. (Contractor shall provide an initial supply of two thousand copies of each schedule and an electronic file on CD of each schedule, 30 days after final route testing. FDA will provide final schedule in paper and electronic format with draft graphic layout for printing by the contractor. Contractor shall be responsible for accuracy of information and quality of printing.

K. CONTRACTOR PROVIDED EQUIPMENT AND SERVICES

K.1 The contractor shall provide the vehicles to be used in the performance of these services. The vehicles shall be equipped with front and rear heat and air conditioning for the comfort of the passengers. All vehicles intended for daily use shall not be older than five (5) years during the contract period of performance. All shuttles, and shuttle components – i.e. wheel chair lifts, air conditioning, heating, etc. - shall be in fully operational condition when providing transportation services. If a shuttle is not in fully operational condition, the vehicle shall be removed from the route until such time that repairs can be made. The contractor will need to continue to supply the appropriate number of shuttles to continue the route. Vehicles used for purpose of a backup, may be older than five (5) years, shall be in very clean interior and exterior condition. All mechanical and electrical components, including the engine, transmission, brakes, lights, exhaust, safety equipment, wheels, and tires must be in excellent working condition. All vehicle tires must be maintained at proper inflation pressures.

K.2 Four (4) Shuttle Buses furnished under this contract shall provide seating for a minimum of 30 passengers (excluding the driver), and two (2) Shuttle Buses of a low floor configuration shall provide a minimum seating for 21 or more passengers (excluding the driver). All vehicles will be equipped to accommodate disabled, physically challenged, and personnel requiring wheelchairs or scooters. The 30 passenger Shuttle Buses shall be able to accommodate two wheelchairs. The 21 passenger Shuttle Buses shall be able to accommodate at least one wheelchair. When the wheelchair /scooter areas are not being used, fold down seating shall be available for passenger use. Hip to knee room shall be a minimum of 28 inches. Low floor, 21 seat buses shall have a mechanical or powered ramp for wheelchair and scooter access from the ground or curb level. All buses shall be equipped with a bicycle rack capable of holding at least two bicycles within 30 days of commencement of the Contract. Backup and replacement buses must have seatbelts and bicycle racks. Use of the back-up bus is acceptable as replacement vehicles for periods of up to three (3) days, when there are unavoidable mechanical emergencies, at the COR’S discretion.

The driver will start the vehicle prior to the initial daily departure in time to allow provide a sufficient climate controlled environment (heating and air conditioning) for the comfort of the passengers. Air conditioning should be in operation on any day the temperature exceeds 70 degrees Fahrenheit or upon request of COR. Heat should be in operation on any day the temperature falls below 60 degrees Fahrenheit or upon request of COR. When air conditioning or heat is in operation, driver will ensure passengers do not open windows of buses.

All vehicles must be equipped with required safety devices (e.g. safety triangles, fire extinguisher, etc.) per Federal, State, and local regulations. Compliance with State and local regulations are applicable for the location where the route is established and the State where the vehicle is registered.

K.3 The contractor will display a high visibility sign on the front, sides and rear of the vehicle identifying the Shuttle Bus as directed by the COR, such as “FDA White Oak Shuttle 1” and “FDA White Oak Shuttle 2”, or as directed by the COR, and communicated to the contractor following execution of this contract. These signs or stencils will be at least 10 inches high and 18 inches long, so each Shuttle can be distinguished from each other from a reasonable distance. These signs must be easily visible in daylight and in the evening hours on the front and rear of the buses and on each side. In addition to the stenciling, the Shuttle Bus (s) will display a marquee sign on the front and side of the bus. The marquee sign shall be operated by the driver, show the buses next destination and be lit for visibility during the evening hours. Buses shall have a different color signage or characteristic so they can easily be recognized.

K.4 The contractor will maintain the vehicles to include properly running engines, no excessive exhaust, and with all safety equipment including brakes in perfect operating condition, including comfort heating and air conditioning systems. A First Aid kit shall be carried in a clearly visible location within the bus. The exterior and interior of the vehicles will be kept clean at all times using commercial procedures to ensure they are clean and sanitary to protect the safety and health of all passengers. Required safety equipment/devices will be maintained in good working condition at all times. Fire extinguishers will be installed on each vehicle and drivers will be required to have knowledge of correct operating procedures in case of emergency. If the vehicle breaks down or for any reason becomes inoperative, it is the responsibility of the Contractor to have a back-up vehicle to operate in its place and maintain the schedule stated in this specification. If a Shuttle Bus breaks down mid-route, contractor will have a back-up vehicle or vehicles available to pick-up stranded passengers within one hour and continue the route for the rest of the schedule and for subsequent days until the Shuttle Bus is returned to operation. In the event that more than one back up vehicle is required at the same time, at the discretion of the COR, a smaller vehicle may be deployed as long as it is capable of accommodating all passengers.

K.5 The driver will be responsible for opening and closing of the passenger doors and assisting physically challenged riders in safely boarding and exiting the vehicle.

K.6 No smoking will be allowed at any time on the Shuttle Bus, including when the vehicle is not in operation. A sign will be prominently posted to this effect in all vehicles. The FDA Campus is a smoke-free workplace, and no smoking is allowed on the campus.

K.7 Driver will not be allowed to play music over any electronic device while the shuttle is occupied by passengers. Passengers shall be requested not to play music on an electronic device unless played over headphones.

K.8 The Contractor’s campus on-duty operations supervisor must be able to be contacted by employees, passengers, and the COR phoning 301-796-RIDE (7433). This number must be available during the times of shuttle bus operation for the supervisor to respond to phone inquiries. The phone number must be posted in all shuttle vehicles and backup vehicles for passengers to observe while sitting.

K.9 The contractor must maintain equipment in each vehicle to allow for immediate communication between the driver and the on-duty supervisor/dispatcher.

K.10 The contractor must own or lease all of the equipment needed to comply with ADA requirements of the contract.

L. MAINTENANCE, REPAIR, AND WASHING OF VEHICLES

The contractor shall perform all vehicle maintenance, repairs, and cleaning of the outside and inside of the vehicle during off duty hours only. Only emergency cleaning and repairs will be permitted during duty hours.

M. SHUTTLE BUS PARKING

FDA agrees to provide designated parking spaces for contractor’s shuttle buses during non-scheduled hours (nights, weekends, holidays, etc.). FDA will provide parking for up to eight (8) operators’ personal vehicle parking while operating the Shuttle Buses. Parking spaces for operators’ personal vehicles may not be in the immediate vicinity of the location of where the shuttle buses are located.

GOVERNMENT ASSUMES NO LIABILITY FOR ANY LOSS OR DAMAGE TO THE CONTRACTORS VEHICLES OR PROPERTY WHILE PARKED ON THE GOVERNMENT FACILITY.

N. AUTHORIZED ADMITTANCE TO THE BUILDING FOR LUNCH AND BATHROOM BREAKS

Contractor’s vehicle drivers will be authorized to use designated cafeteria and bathrooms on the White Oak Campus (excluding unauthorized locations). Lunch and bathroom breaks must be completed without interruption of scheduled shuttle bus service.

O. DRIVER SUPERVISION

O.1. The contractor shall designate a driver supervisor with authority to instruct contract personnel, inspect the vehicles, and ensure adherence to the Shuttle Bus schedule. This supervisor shall have authority and ability to communicate with the drivers if a breakdown occurs and to provide a backup vehicle. Supervisor must be reachable by mobile phone by the CO and/or COR at all times.

O.2 The contractor shall furnish to the COR in writing, at least seven (7) work days prior to the contract start date, the names, telephone numbers, and address of off-site supervisor(s).

O.3 The contractor shall provide to the CO in writing a complete list of all contract employees under this Contract, their genders, Social Security, addresses, dates of birth, employment histories, reports of criminal background checks, copies of commercial drivers’ licenses, as well as their individual tours of duty and schedules of work assignments. This list will also be submitted ten (10) days prior to the start of the contract. Any changes to this data will be reported to the CO immediately. Contract staff will be subject to security background check by FDA security and may be rejected at the discretion of FDA Security and/or the COR based on the information derived from the security background checks.

P. DRIVER QUALIFICATIONS AND PERFORMANCE REQUIREMENTS

P.1 The drivers must have in their possession at all times the required appropriate personal and vehicular credentials to include a valid Commercial Driver’s License and appropriate endorsements. The driver must obey all posted speed limits, traffic signals, and directional signs in compliance with all applicable jurisdictional laws and regulations. The Government will not be responsible for citations issued to the drivers for parking or moving violations or for damages occurring as a result of accidents involving contractor-owned or leased vehicles. The drivers must speak English fluently. All accidents involving contractor owned, leased, or operated vehicles and driver situations stemming from the operation of the shuttle bus vehicles must be reported by the contractor on the same day to the COR, with a written report submitted to the CO within 48 hours of such occurrence.

P.2 If a driver is driving at speeds greater than 10 miles per hour over the speed limit or in an otherwise reckless manner or if a driver’s performance is otherwise unsatisfactory, the driver must be disciplined or replaced by the contractor, upon verbal direction from the COR. The contractor or the supervisor will later be notified in writing by the CO, stating the circumstances of the unsatisfactory determination. Replacement drivers must be available within one (1) hour after the initial telephone notification.

P.3 The contractor shall provide reports of a complete criminal background investigation and driving record for all drivers being proposed for employment under the Contract. All drivers assigned to this contract must have a driving record free of violations, for the past three (3) years. Substitute and subsequent drivers must be cleared and approved prior to being assigned to this contract.

P.4 The drivers assigned to this contract shall be drug free and contractor will submit evidence of drug testing no less than three (3) days prior to commencement of work under this contract, and at 120 day intervals during the life of the contract. All confidential records will be maintained by the contractor and provided to the COR and/or the CO. Any person showing a positive reading for any unlawful substance must be terminated immediately from the contract. Any evidence of alcohol use or impairment will result in immediate dismissal of any contractor employee under the contract. Drivers must have good eyesight, correctable to 20-20 vision, and if they are prescribed glasses or contacts, they must be worn at all times when driving for FDA.

P.5 Driver shall be equipped with functioning mobile telephones that will remain operable during contract hours.

P.6 Personnel assigned must be trained for compliance with the American with Disabilities Act (ADA) requirements.

Q. DOWNTIME

In the event a vehicle is rendered inoperative due to mechanical failure or driver problems, the contractor shall:

Notify the COR within 10 minutes after the vehicle becomes inoperative; and repair or replace the inoperative vehicle within one (1) hour beginning from the time the vehicle is determined to be inoperative. The replacement vehicle will be comparable to the regular (at least 21 passenger seating capacity with facilities for the physically challenged) vehicles used for this contract. Substitute vehicles may be marked with magnetic signage.

R. CONTRACTOR RESPONSIBILITY FOR EMPLOYEES

R.1 The contractor shall assume full responsibility for the actions of its employees.

R.2 Any incident of misconduct must be reported to the Federal Protective Service to perform standard investigative procedures. After these investigative procedures have been concluded, the Federal Protective Services (FPS) will determine if person or persons are suitable to return to duty or whatever action is appropriate. The COR should be notified within two hours of each occurrence of misconduct and status of investigative procedures as they unfold.

S. INDEMNIFICATION, PERMITS, LICENSES, AND INSURANCE POLICIES

S.1 The contractor shall indemnify the Government against any and all Liability claims for loss or damage to any Contractor owned or leased property/equipment occurring as a result of negligence or omissions by employees or agents of the contractor or its subcontractor(s) in connection with the performance of work under the terms of this contract.

S.2 Property damage that occurs through no fault of the contractor, their subcontractors or agents or the Government shall be the responsibility of the party holding title to or having leased the property/equipment.

S.3 In performance of work hereunder, the contractor shall obtain and maintain in effect all necessary permits and licenses required by Federal, State or local Government, or subdivisions, thereof, or any other duly constituted public authority. Further, the contractor shall obey and abide by all applicable laws and ordinances.

S.4 The contractor, as an independent contractor and not as an agent of the Government, will at its own expense, obtain and maintain the necessary permits, franchise, licenses, insurance policies and other authorization and certifications required by commercial carriers for lawfully performing the services required under this contract.

S.5 The Federal Government is essentially a self-insurer, when an employee who is authorized to operate a motor vehicle causes injury or loss of property, or personal injury or death as a result of his or her negligent or wrongful act or omission while acting within the scope of his or her employment, the Government will not be liable for claims resulting from the operation of the vehicle causing such injury or loss of property or personal injury.

S.6 Any accident involving any vehicle providing service under this contract shall be reported orally to the Federal Protective Service (FPS) and the COR immediately following the accident. The contractor shall subsequently submit a report to the COR, which shall include: date and time of occurrence, a list of personnel directly involved, and a narrative description of the accident, including a chronological order of events about the accident and any/all circumstances. This report shall be submitted with 48 elapsed hours of such occurrence. The contractor shall timely submit any accident reports required by other applicable Government authorities.

S.7 The contractor shall carry and maintain during the entire period of performance under this contract fully sufficient full coverage insurance in accordance with MD, DC, and VA state laws.

S.8 Prior to commencement of work hereunder, evidence of insurance and bonds if required, shall be furnished to the CO. In addition, the contractor shall furnish evidence of commitment by the insurance carrier to notify the CO in writing of any material change, expiration, or cancellation of any of the insurance policies or bonds required hereunder not less than thirty (30) days before such change, expiration or cancellation is effective.

T. QUALITY CONTROL PLAN

The Contractor shall develop and maintain a quality control plan. Revised quality control plans shall be submitted to the COR for review and approval within 30 days of any changes or deviations to the original Quality Control Plan. The Government will have 14 days to provide comment and submit for corrections to the contractor. The quality control plan shall be used to monitor Contractor performance and to ensure that the quality of the acceptable. The quality control plan shall include but not limited to: sample checklists and schedules for vehicle inspections; description of control plan for maintaining equipment, training methods, material and/or procedures in effect to ensure compliance with qualification standards cited in the contract requirements; methodology for identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

PART 4: PERIOD OF PERFORMANCE

This requirement is for a 12 month base year with four (4) one year option periods.

Base Year: 12 months from date of award

Option Year One: 12 months from end of base period

Option Year Two: 12 months from end of Option Year One

Option Year Three: 12 months from end of Option Year Two

Option Year Four: 12 months from end of Option Year Three

PART 5: PACKING AND MARKING

All deliverables required under this contract shall be in accordance with FAR Part 52.212-4 (see Part 9).

PART 6: DELIVERABLE SCHEDULES

The contractor shall submit the following reports/deliverables as identified below and in the Scope of Work.

Quality Control Plan

Written Accident Report

Unless otherwise specified, all reports or copies of reports shall be e-mailed to:

PART 7: CONTRACT ADMINISTRATION

CONTRACTING OFFICERS REPRESENTATIVE (COR)

7.1.3 The contact information for the Contract Specialist:

7.1.4 The contact information for the Contracting Officer:

KEY PERSONNEL, HHSAR 352.242-70 (January 2006) The key personnel specified are considered to be essential to work performance. At least 30 days prior to diverting any of the specified individuals to other programs or contracts (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Government may modify the contract to add or delete key personnel at the request of the Contractor or Government.

The individuals cited below are key personnel:

Name: ____________________________

Title: ____________________________

Email Address: _______________________

Telephone: ( )________________________

PART 8: SPECIAL INTRUCTIONS

8.1. HHSAR CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, noted in Title 48, Federal Acquisition Regulations System, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at: http://farsite.hill.af.mil/VFHHSARA.HTM.

and seminars to persons with disabilities

8.3 INVOICE SUBMISSION

Invoices submitted under this contract must comply with the requirements set forth in FAR Clauses 52.232-25 (PROMPT PAYMENT) and 52.232-33 (PAYMENT BY ELECTRONIC FUNDS TRANSFER – CENTRAL CONTRACTOR REGISTRATION) and/or other applicable FAR clauses specified herein.

A. The Contractor shall submit invoices monthly after receipt and acceptance of all contractual deliverables scheduled for submission during the period have been submitted to and accepted by the COR or appointed designee. Vouchers/Invoices shall not be approved without submission of the Quarterly Report. The Contractor shall submit invoices to the Contract Specialist and the COR concurrently, via email. To constitute a proper invoice, the invoice must be submitted on company letterhead and include:

1. Name and address of the Contractor

2. Invoice date and invoice number

3. Purchase order number

4. Description, Quantity, Unit of Measure, Unit Price, and Extended Price of supplies delivered

5. Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading

6. Terms of any discount for prompt payment offered

7. Name and address of official to whom payment is to be sent (Must be the same as that in the purchase order or in a proper notice of assignment)

8. Name, title, and phone number of person to notify in event of defective invoice

9. Taxpayer identification number

10. Electronic Funds Transfer (EFT) banking information

11. Name and telephone number of the FDA COR referenced on the purchase order

12. Any other information or documentation required by the purchase order

An electronic invoice is acceptable if submitted in adobe acrobat (PDF) format. All items listed in 1-12 of this clause must be included in the electronic invoice. Electronic invoices must be on company letterhead and must contain no ink changes and be legible for printing.

B. The contractor shall submit all invoices to all addressees in the manner specified below:

All invoices to the Contracting Officer and the COR concurrently, via email:

Office of Acquisitions and Grants Services ATTN: Beth Goldberg 5630 Fishers Lane Room 2104, HFA-500 Rockville, Maryland 20857 E-mail: beth.goldberg@FDA.HHS.GOV *** Acceptable methods of delivery include: mail, hand delivery and email

C. One copy to the contracting officer technical representative (COR) or other program center/office designee, clearly marked “courtesy copy only”:

U.S. Food and Drug Administration Center for Tobacco Products Attn: COR 9200 Corporate Blvd.

Room xxxx Rockville, MD 20850-3229 E-mail: xxxxmailto:.xxxx@fda.hhs.gov

D. Questions regarding invoice payments should be directed to the FDA Payment Office at:

Office of Financial Services Food and Drug Administration 10903 New Hampshire Ave WO32-Second Floor

MAIL HUB 2145

Silver Spring, MD 20993-0002 Attn: Vendor Payments

PART 9: CLAUSES

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor anytime prior to the Contract expiration date ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor anytime prior to contract expiration.

52.232-99 Providing Accelerated Payment to Small Business Subcontractors (DEVIATION) (Aug 2012) This clause implements the temporary policy provided by OMB Policy Memorandum M-12-16, Providing Prompt Payment to Small Business Subcontractors, dated July 11, 2012.

a. Upon receipt of accelerated payments from the Government, the contractor is required to make accelerated payments to small business subcontractors to the maximum extent practicable after receipt of a proper invoice and all proper documentation from the small business subcontractor.

b. Include the substance of this clause, including this paragraph (b), in all subcontracts with small business concerns.

c. The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

FAR 52.219-11 Special 8(a) Contract Conditions (FEB 1990)

The Small Business Administration (SBA) agrees to the following:

(a) To furnish the supplies or services set forth in this contract according to the specifications and the terms and conditions hereof by subcontracting with an eligible concern pursuant to the provisions of section 8(a) of the Small Business Act, as amended (15 U.S.C. 637(a)).

(b) That in the event SBA does not award a subcontract for all or a part of the work hereunder, this contract may be terminated either in whole or in part without cost to either party.

(c) Except for novation agreements and advance payments, delegate to the U.S. Food and Drug Administration the responsibility for administering the subcontract to be awarded hereunder with complete authority to take any action on behalf of the Government under the terms and conditions of the subcontract; provided, however, that the U.S. Food and Drug Administration shall give advance notice to the SBA before it issues a final notice terminating the right of a subcontractor to proceed with further performance, either in whole or in part, under the subcontract for default or for the convenience of the Government.

(d) That payments to be made under any subcontract awarded under this contract shall be made directly to the subcontractor by the U.S. Food and Drug Administration.

(e) That the subcontractor awarded a subcontract hereunder shall have the right of appeal from decisions of the Contracting Officer cognizable under the “Disputes” clause of said subcontract.

(f) To notify the U.S. Food and Drug Administration Contracting Officer immediately upon notification by the subcontractor that the owner or owners upon whom 8(a) eligibility was based plan to relinquish ownership or control of the concern.

FAR 52.219-12 Special 8(a) Subcontract Conditions (FEB 1990)

(a) The Small Business Administration (SBA) has entered into SBA Requirement Number TBD with the U.S. Food and Drug Ad ministration to furnish the supplies or services as described therein. A copy of the contract is attached hereto and made a part hereof.

(b)The To be determined, hereafter referred to as the subcontractor, agrees, and acknowledges as follows:

(1) That it shall, for and on behalf of the SBA, fulfill and perform all of the requirements of Contract No. To be determined for the consideration stated therein and that it has read and is familiar with each and every part of the contract.

(2) That the SBA has delegated responsibility, except for novation agreements and advance payments, for the administration of this subcontract to the U.S. Food and Drug Administration with complete authority to take any action on behalf of the Government under the terms and conditions of this subcontract.

(3) That it shall not subcontract the performance of any of the requirements of this subcontract to any lower tier subcontractor without the prior written approval of the SBA and the designated Contracting Officer of the U.S. Food and Drug Administration.

(4) That it shall notify the U.S. Food and Drug Administration Contracting Officer in writing immediately upon entering an agreement (either oral or written) to transfer all or part of its stock or other ownership interest to any other party.

(c) Payments, including any progress payments under this subcontract, shall be made directly to the subcontractor by the U.S. Food and Drug Administration.

FAR 52.219-18 Notification of Competition Limited to Eligible 8(a) Concerns (JUNE 2003

(a) Offers are solicited only from small business concerns expressly certified by the Small Business Administration (SBA) for participation in the SBA’s 8(a) Program and which meet the following criteria at the time of submission of offer—

(1) The Offeror is in conformance with the 8(a) support limitation set forth in its approved business plan; and

(2) The Offeror is in conformance with the Business Activity Targets set forth in its approved business plan or any remedial action directed by the SBA.

(b) By submission of its offer, the Offeror represents that it meets all of the criteria set forth in paragraph (a) of this clause.

(c) Any award resulting from this solicitation will be made to the Small Business Administration, which will subcontract performance to the successful 8(a) offeror selected through the evaluation criteria set forth in this solicitation.

(d)(1) Agreement. A small business concern submitting an offer in its own name shall furnish, in performing the contract, only end items manufactured or produced by small business concerns in the United States or its outlying areas. If this procurement is processed under simplified acquisition procedures and the total amount of this contract does not exceed $25,000, a small business concern may furnish the product of any domestic firm. This paragraph does not apply to construction or service contracts.

(2) The ____________ [insert name of SBA's contractor] will notify the ____________ [insert name of contracting agency] Contracting Officer in writing immediately upon entering an agreement (either oral or written) to transfer all or part of its stock or other ownership interest to any other party.

(1) A small business concern submitting an offer in its own name shall furnish, in performing the contract, only end items manufactured or produced by small business concerns in the United States or its outlying areas. If this procurement is processed under simplified acquisition procedures and the total amount of this contract does not exceed $25,000, a small business concern may furnish the product of any domestic firm. This subparagraph does not apply to construction or service contracts.

(2) The [INSERT THE NAME OF SBA's CONTRACTOR] will notify the U.S. Food & Drug Administration, Office of Acquisitions & Grants Services Contracting Officer in writing immediately upon entering an agreement (either oral or written) to transfer all or part of its stock or other ownership interest to any other party.

FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (May 1989)

In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination

52.252-2 Clauses Incorporated by Reference This contract incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at: www.acquisition.gov/far/index.html:

Commercial Items

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (Aug 2013)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are…