Eureka_WFO_Landscaping_SOW.pdf

STATEMENT OF WORK

Eureka Weather Forecast Office Landscape Maintenance

1. Purpose

The Contractor shall be responsible for satisfactorily performing landscape maintenance services as specified herein at the following location:

National Weather Service 300 Startare Drive, Woodley Island Eureka, CA 95501

2. Government Points of Contact

Site Visit POC: Ryan Aylward / Jeffry Bernard, Ph: 707-443-6484 x223, ryan.aylward@noaa.gov / jeffry.bernard@noaa.gov Technical POC: Same as above IPP Invoice POC: Ryan Aylward

3. Legal Requirements and Permits

The Contractor must procure and maintain at his/her expense, all necessary permits and licenses to perform the required work, and hereby agrees to comply with all applicable Municipal, State and Federal regulations. This includes Title 7, Chapter 6, Section 136 of the United States Code, “Insecticides and Environmental Pesticide Control.”

The Contractor shall check with the State of California, Humboldt County, and the city of Eureka for possible local license or permit requirements. All personnel handling chemicals (i.e. fertilizer, pesticides, herbicides, etc.) will be appropriately licensed.

4. Biobased Products

The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards.

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov.

The following is an example list of products that may be used in this contract for grounds maintenance for which biobased products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

Fertilizers Dust suppressants mailto:ryan.aylward@noaa.gov mailto:jeffry.bernard@noaa.gov

2-cycle engine oil Penetrating lubricants Hydraulic fluids Greases Concrete and asphalt release fluids Absorbents Wood and concrete sealers Diesel fuel additives

In addition to the biobased products designated in the BioPreferred Program, the Contractor is expected to adhere to the Comprehensive Procurement Guidelines for Landscaping Products created by the Environmental Protection Agency (EPA), and available at https://www.epa.gov/smm/comprehensive-procurement-guidelines-landscaping-products. Finally, the Contractor is encouraged to use other commercially available biobased products when feasible.

5. Supervisor and Labor

The Contractor shall promptly remove from the work site any supervisor or employee whose work or conduct is not satisfactory. The Contractor’s supervisor shall be in charge of the work on behalf of the Contractor. The Contractor shall enforce strict discipline and good order among the Contractor’s employees. The Contractor shall exercise the necessary supervision and control to prevent Contractor’s employees from violating any rules and regulations.

Upon arrival at the site, the Contractor must check in with the Administrative Support Assistant (ASA) and/or the Meteorologist in Charge (MIC) before beginning work.

6. Conduct of Work

The Contractor must ensure employees are physically able to accomplish the work specified herein.

All such employees working on Government premises are subject to all applicable Federal rules and regulations with regard to entering and leaving the building(s).

The Contractor must take precautions necessary for the protection against injury of all persons engaged at the site. Applicable Department of Labor and Occupational Safety and Health Standards will be taken into consideration in the performance of this contract. The Contractor will take all reasonable precautions to prevent the escape of fire and to suppress the same.

Services under this contract must be performed in such a way that there will be minimal interruption to, or interference with, the normal operation of Government business on the premises.

The Contractor shall bring any noted defect, disease or insect infestation of the grounds to the attention of the MIC or designee.

7. Inspection and Acceptance

The Contractor, not the Government, is responsible for management and quality control actions to meet the terms of this contract. The role of the Government is to inspect work performed to ensure contract standards are met.

As evidence of work performed, the Contractor will complete a service report and have the report signed by the MIC, ASA, or other NWS designated representative upon completion of each site visit.

For work performed outside regular business hours, the service report may be left on the ASA’s desk.

The Government representative will affirm the work was performed and sign the service report on the next business day and will provide a signed copy back to the contractor.

The Government will perform inspections during the contract at regular intervals. Methods may include visual survey. If any of the services do not conform to the contract requirements as outlined, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount, or the Government may accept the service with price reduction. Repeated failure to do meet contract requirements shall be considered for remedial action.

8. Contractor-Furnished Property

The Contractor shall furnish all equipment, tools, and supplies necessary to perform the services required by this contract.

9. Period of Performance, Schedule, and Additional Requirements

Base Period: 12/01/2026 – 11/30/2027 Option 1: 12/01/2027 – 11/30/2028 Option 2: 12/01/2028 – 11/30/2029 Option 3: 12/01/2029 – 11/30/2030 Option 4: 12/01/2030 – 11/30/2031

Schedule and Frequency

The hours approved for these services are daily from 07:00 AM – 8:00 PM.

The Contractor shall submit a Schedule or Work Plan that identifies when services are to be performed to the MIC or ASA within seven days of the purchase order award date; see attached sample Monthly schedule.

Frequency of Service – As indicated in the Description of Services in Section 12 below.

Observance of Legal Holidays and Site Closure Information

The Contractor shall observe any federal holidays set forth in the referenced Department of Labor Wage Determinations, if the holiday falls within the service period of this contract.

When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the MIC. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the Contractor is instructed to contact the MIC or Alternate MIC for guidance.

10.Security Requirements

This requirement is designated as a low-risk non-IT service contract with personnel who will be affiliated with the Department of Commerce (DOC) for 180 days or more, that requires contractor personnel to be granted unsupervised official access to perform work at a federally-controlled facility. This designation requires a minimum of a Tier 1 Investigation with a minimum for Homeland Security Presidential Directive 12 (HSPD-12) credentialing.

Within five business days of contract award, the Contractor is required to designate at least one, but no more than three, contractor personnel to work at the site. These personnel must complete a Tier 1 Investigation.

Initiating the Investigation

To initiate the investigation, the following completed documents must be submitted to the Contracting Officer (the Sponsor) for each designated person within five business days of contract award. Blank versions of these documents are provided in the attachment Security Requirements Package. The Sponsor will send the contractor a request to upload the files to Kiteworks, a secure file collaboration tool; the documents must not be emailed.

● Security Coversheet/Investigation Request

● OF-306 Declaration for Federal Employment

● Fingerprint cards (may be submitted on the SF-87 or FD-258)

● Resume

● Foreign Nationals with less than 3-years-out-of-five residence in the U.S. will also complete the SAC form (INV Form 86C)

Contractor personnel with pending security investigation results may not commence work on site unless explicitly informed in writing by the Contracting Officer that they may proceed. Personnel that do not receive a favorable result will not be permitted to continue work on the site.

End of Service Any Government-provided identification issued to contractor personnel shall be returned to the

NWS:

● When no longer needed for contract performance

● Upon completion of contractor personnel’s employment

● Upon contract completion or termination, when a follow on contract is not awarded or reasonably anticipated

Failure to comply with the return of government-issued identification may result in delay of final payment.

11.Deliverables

Deliverable Objective Due Deliver To Security

Requirements Package

To protect government facilities and occupants from harm. Ref.

CAR

1352.237-71

Within 5 business days of contract award, and as needed for replacement personnel

MIC

SDS

List any hazardous material that will be used in performance of this contract. Ref. FAR 52.223-3 and

FED-STD-313E

Within 7 days of awarded contract, and as needed to document revisions after contract award

MIC / Contracting Officer

State, County, and/or City licenses and permits

Certify compliance with local laws and regulations

Within 7 days of awarded contract, and within 7 days of awarded option period, if exercised

MIC / Contracting Officer

Schedule or Work Plan

Identify when services are to be performed throughout the period of performance

Within 7 days of purchase order award, and within 7 days of awarded option period, if exercised

MIC or other designated employee

Service Report Identify which services were performed, and any problems found during the service visit

1. At completion of service

AND

2. With monthly invoice

1. MIC or other designated employee

AND

2. Invoice Processing Platform

Biobased Report (copy)

Report purchases of Biobased products in System for Award Management (SAM).

Ref. FAR 52.223-2

By Oct. 30 for prior fiscal year (Oct. 1 – Sep.

30) ending the performance period of the contract base period, and for each option period, if exercised

Contracting Officer

Evidence of Sexual Assault and Sexual Harassment training completion

To maintain a work environment free from sexual assault and sexual harassment.

Ref. NAM 1330-52.222-70

Within 40 business days of contract award, and by March 1st of every year of performance

Contracting Officer

12.Description of Services

The Contractor will be responsible for satisfactorily managing and performing exterior landscape maintenance services at the National Weather Service office located at 300 Startare Drive, Woodley Island, Eureka, CA, for approximately 26,500 total square feet. The Contractor is responsible for verifying the area to be maintained.

Exterior grounds consist of lawns, native grass areas, gravel, plant beds, parking lot, walks, driveways and curb. The Contractor must provide all labor, tools, equipment, supervision, herbicides, transportation, and any other products or services necessary, to maintain the landscaping and grounds in such a manner as to present a neat and well maintained appearance.

MAINTAIN IMPROVED/SEMI-IMPROVED GROUNDS

a. Mow Improved, Semi-Improved, and Native Grass Areas. The Contractor shall reasonably maintain the grass at a consistent height of between 2 and 4 inches long. Grass clippings must be removed and disposed of off-site after mowing. All improved/semi-improved grounds and native grassed areas must appear well-manicured at all times.

b. Edging. The Contractor shall perform edging work, to include removal of vegetation from cracks in sidewalks, driveways, parking lots, curbs, and other concrete or asphalt edges located in the improved/semi-improved grounds. This shall be accomplished concurrently with the scheduled mowing.

c. Grass Trimming. The Contractor shall trim the grass around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, road shoulders and other fixed obstacles concurrently with mowing. Damage to trees, shrubs and other plantings shall be repaired / replaced by the contractor.

d. Weed Control. The Contractor shall perform weed control concurrently with mowing. The required result is to leave the grounds free of weeds. Weeds shall be properly disposed of off-site. Appropriate weed prevention methods shall be used to keep weed growth to a minimum between visits. Herbicides must be applied by certified or licensed personnel – at least twice a year, in February and June.

e. Irrigation/Sprinkler System. This site does not use an irrigation/sprinkler system.

f. Remove Debris. The Contractor shall remove and dispose of all natural debris (tree limbs, dry brush, loose bark, litter) from the premises, including parking lots/areas, walkways, and gutters, concurrently with mowing.

g. Application of Fertilizer. The Contractor shall apply an effective and season appropriate fertilizer on all lawns, trees, shrubs, plants, and ground cover on an annual basis, in the late Spring, at the lowest possible rate. All fertilizers shall be applied in accordance with the manufacturers’ instructions and good trade practices. Weed and feed combination treatments and Diazinon shall not be used. Fertilizer granules or dust shall be swept off paved and black top areas in order to avoid stains, and prevent excess fertilizer from entering the bay.

13.Invoicing

Invoices will be submitted on a monthly basis in the Invoice Processing Platform (IPP), after the services for the month have been performed (“in arrears”). As evidence of work performed, the Contractor will complete a service report and attach it to the invoice within IPP.

( S A M P L E S C H E D U L E ) [Contractor Name]

Landscape Maintenance NWS WFO Eureka, CA

[Month]

1 2 3 4 5

6 7 8 9 Mow/Edge/ Weed/Fertilize

10 11 12

13 14

15 16 17 18 19

20 21

22 23 Mow/Edge/ Weed

24 25 26

27 28

29 30 31

SAMPLE SERVICE REPORT

DATE: ________________ LOCATION:___________________________________

SERVICES PERFORMED: _________________________________________________________

PROBLEMS NOTED: ______________________________________________________________

COMMENTS & REMARKS: ________________________________________________________

I CERTIFY THAT THIS REPORT IS ACCURATE AND WORK PERFORMED WAS

COMPLETED IN ACCORDANCE WITH THE CONTRACT SPECIFICATIONS

Name and Signature of Authorized Contractor Representative Date

Name and Signature of Authorized Government Representative Date

Aerial image of the property at 300 Startare Drive, Woodley Island, Eureka, CA