SOW_Sioux_Falls_Janitorial_Final.pdf

Statement of Work National Weather Service

Janitorial Services for the Sioux Falls Weather Forecast Office

LOCATION

National Weather Service 26 Weather Lane Sioux Falls, SD 57104 Minnehaha County

SCOPE

The contractor shall provide all supplies, materials, equipment, tools, personnel, and supervision to clean the Weather Forecast Office (WFO) as described in this statement of work (SOW). The facility has 5,080 square feet of cleanable space (approximately 50% carpet, 50% tile), 12 windows, front and side glass entryways, and 24 employees. This facility is in operation 24/7. The supplies and materials shall be properly stored in the area designated by the Government Contact Point (GCP).

The contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified herein. The supplies the contractor shall furnish shall be of commercial grade (to include: toilet paper, paper towels, liquid soap(s), trash can liners, garbage bags, cleaning solutions, etc).

Specific days and/or times of all work to be performed shall be coordinated with the GCP. Work to be performed on government recognized holidays shall be accomplished the following day or as agreed upon by the contractor and GCP. Any cleaning missed due to severe weather operations shall be accomplished the following day.

DESCRIPTION OF WORK

1. DAILY - FOUR DAYS – Days and time shall be coordinated with the Meteorologist In Charge

A. Sweep or dust mop all uncarpeted floors (including hallways and foyers) using chemically treated absorbent dusting tools. All sweeping of uncarpeted floors, shall be done by the dustless method using either the laundered or the disposable types of treated cloths, as appropriate.

B. Vacuum all carpeted floors with a commercial grade vacuum that has a High Efficiency Particulate Air (HEPA) filtering system.

C. Vacuum or clean indoor and outdoor entrance mats.

D. Empty all wastebaskets and containers. Remove all refuse to proper outside containers. Replace plastic liners when soiled or torn. In case of leakage, damp wipe receptacle clean. Clean receptacle exterior as needed.

E. Wet mop restroom floors with disinfectant solution. Clean and disinfect toilets and urinals. Spot clean toilet enclosures, baseboards, pipes, sills, and walls.

F. Refill all dispensers and containers in restrooms and break room. Ensure a sufficient quantity of towels and toilet tissue is readily available in each of these rooms. Ensure a constant supply of deodorizer in the men's restroom urinal.

G. Clean countertops and sinks in restrooms. Clean countertop (including behind the microwave), sink, and table in the break room. Scour the sink and wipe the interior of the microwave.

H. Clean drinking fountain.

I. Wet mop ready room as needed.

J. Fill out and initial/sign the janitorial checklist (provided by WFO).

2. WEEKLY

A. Wet mop all uncarpeted floors (except the access floor in the operations and equipment rooms) using a detergent solution. Remove all oil, tar, and stubborn dirt using an all purpose spray cleaner.

B. Damp mop access floor in the operations room, mop should be damp but not wet, to assure that no water seeps down through floor seams. To remove marks or stains, use all-purpose spray cleaner. Under no circumstances will wax, oil, or other coatings be applied to this floor as the anti-static properties of this floor will be lost.

C. Wash glass entrance doors and windows, interior and exterior, with cleaning material that will not film or streak, or stain.

D. Clean exterior surfaces of appliances in the ready room.

E. Disinfect all sinks and drinking fountain.

F. Clean restroom mirrors.

G. Dust horizontal surfaces throughout facility that are readily accessible and visibly require dusting. All dusting shall be done by the damp or treated cloth methods.

H. Dust Computers, Computer monitors, keyboards and phone keyboards. Dust desk surfaces around office computer terminals. Dust monitor bezels and exterior hardware cases using dry, anti-static microfiber cloths only. Do NOT spray cleaning chemicals directly onto electronics, wipe active keyboards/mice, or disturb any cabling, power strips, or operational forecast equipment.

3. MONTHLY

A. Remove spots and stains from carpet as necessary.

B. Buff and spot polish high traffic areas to protect finish.

C. Completely vacuum all carpeted areas including moving furniture to clean underneath.

D. Spot clean doors, walls, painted surfaces and ledges to remove fingerprints, marks, and smudges using an all-purpose cleaner.

4. QUARTERLY (January, April, July, October)

A. Dust Venetian blinds.

B. Clean the countertop under the microwave.

C. Resilient Floor (Electronic Shop)

After damp mop or light scrubbing, spray a diluted floor polish (7% to 8% solids) or spray-buffing compound on the floor. Before the liquid can dry, buff with a floor machine equipped with a buffing pad or brush to leave a thin, protective, glossy film. Severe traffic areas may require extra coats of polish.

D. Access Floor (Equipment and Operations Area) Damp mop access floor in equipment room, mop should be damp but not wet, to assure that no water seeps down through floor seams. To remove marks or stains, use all-purpose spray cleaner. Under no circumstances will wax, oil, or other coatings be applied to this floor as the anti-static properties of this floor will be lost.

E. Clean the return air grills in the operations area and in the equipment room.

F. Empty and clean outside cigarette receptacles, if applicable.

5. SEMI-ANNUAL CLEANING (April, October)

A. Vacuum/clean chairs.

B. Vacuum all accessible carpeted walls. This does not include the modular furniture.

C. Wash all interior and exterior windows.

D. Clean all fluorescent light fixtures plates. Vacuum light fixture grids in the Operations Areas to remove dust and dirt.

E. Carpeted Floors

Vacuum all areas thoroughly before doing the cleaning process. All carpeted areas shall be cleaned using a low moisture cleaning process. Do not use hot water extraction or so-called "Steam Cleaning" except as when and where approved by GCP. Do not use the Spin-Bonnet method.

6. ANNUAL (April)

A. Ceramic Tile Floors (Breakroom, Restrooms, and Entry Ways). All ceramic tile floors shall be cleaned using the following procedure:

1. Sweep or vacuum as required removing loose dust and dirt.

2. Remove foot marks and small spills and damp mop or sponge.

3. A cleaning solution shall be mixed according to the manufacturers directions. Use a double bucket or two standard buckets, one containing fresh cleaning solution, the other to receive dirty cleaning solution removed from the floor.

4. Apply cleaning solution to the floor and agitate with a floor machine and scrubbing brush attachment or a long handled scrubbing brush. Be especially careful to loosen all dirt in grout joints. Work small areas at a time to keep dirty cleaning solutions from drying on the floor.

5. Remove all dirty cleaning solutions from the floor with a wet mop or autoscrubber.

6. Let floor dry before allowing traffic.

TERMS OF THE SOW

1. Vendor shall bill in IPP.gov on a monthly basis in arrears for the service provided.

2. The contractor, if remotely located, shall designate a representative local to the contract site, with contact numbers, for the government representative to communicate with about the quality of work, progress, and technical details of the project. Neither the local representative nor the government representative has the authority to modify the contract in any manner which might affect the cost thereof.

3. The contractor shall be responsible for the scheduling and coordination of work on the site.

4. If any of the services do not conform to the contract requirements, the Government may require the contractor to perform the services again in conformity with the contract requirements, at no increase in contract amount. If the defects in services are not corrected by performance, the Government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

5. If the contractor fails to expeditiously take the necessary action to ensure that performance shall be in conformity with contract requirements, the Government may terminate the contract.

6. All work shall be done as required above except on holidays of which work shall be accomplished the following day or as agreed upon by the contractor and GCP.

7. The Government reserves the right to inspect for quality control.

8. The Contractor and/or employee should sign in on the security log sheet when entering the property and should sign out when leaving the property.

9. Service Contract Labor Standards (SCLS): This requirement is subject to the Service Contract Labor

Standards statute (41 U.S.C. Chapter 67) and FAR clause 52.222-41 and 52.222-43. The Contractor shall pay all service employees performing work under this contract not less than the minimum monetary wages and fringe benefits specified in the applicable Department of Labor (DOL) Wage Determination for Minnehaha County, South Dakota (incorporated into this solicitation/contract). The Contractor shall comply with all posting, record-keeping, and payroll requirements under federal law. Offerors are responsible for verifying applicable wage determinations prior to submitting quotes.

SAFETY AND ENVIRONMENTAL REQUIREMENTS

1. The Contractor and Sub-Contractors shall comply with all applicable Federal, State, and Local law and regulations pertaining to safety and environmental requirements.

2. The Contractor shall provide and maintain work environments and procedures which will safeguard the public and Government personnel, property, materials, supplies and equipment exposed to Contractor operations and activities.

Observance of Legal Holidays and Site Closure Information The Contractor hereby agrees to observe the following Federal holidays, plus any other day off work designated by Federal Statute, by Executive Order, or by Presidential proclamation:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Juneteenth Day

Thanksgiving Day Independence Day Christmas Day

When any holiday falls on a Saturday, the preceding Friday is observed. When any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the GCP. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the contractor is instructed to contact the GCP or alternate for guidance.

Period of Performance Base Year: 01/01/2027 - 12/31/2027 Option Year 1: 01/01/2028 - 12/31/2028 Option Year 2: 01/01/2029 - 12/31/2029 Option Year 3: 01/01/2030 - 12/31/2030 Option Year 4: 01/01/2031 - 12/31/2031

GOVERNMENT POINT OF CONTACTS:

Site Visit Point of Contact: Todd Heitkamp, 605-330-4247, todd.heitkamp@noaa.gov Technical Point of Contact: Todd Heitkamp, 605-330-4247, todd.heitkamp@noaa.gov Invoice Approver in IPP: Todd Heitkamp, 605-330-4247, todd.heitkamp@noaa.gov