142030-26-0110_SOW_for_RFQ_08042026.docx

STATEMENT OF WORK

St. Charles Grounds Maintenance 142030-26-0110

1. Purpose

The Contractor shall be responsible for satisfactorily managing and grounds maintenance services as specified herein at the following location:

National Weather Service Weather Forecast Office 12 Research Park Drive St. Charles, MO 63304-5686

2. Government Points of Contact

PROVIDED UPON AWARD

3. Legal Requirements and Permits

The Contractor must procure and maintain at his/her expense, all necessary permits and licenses for the conduct of operations under any order resulting from this Request for Quotation, and hereby agrees to comply with all applicable Municipal, State and Federal regulations. This includes Title 7, Chapter 6, Section 136 of the United States Code, “Insecticides and Environmental Pesticide Control”. All personnel handling pesticides or herbicides will be certified and licensed in the state of Missouri. All pesticides and/or herbicides will be authorized/approved for use by the state of Missouri.

The contractor must provide certification or license for all employees that will be handling or applying pesticides/herbicides in performance of this Statement of Work.

4. Biobased Products

The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards.

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov.

The following is an example list of products that may be used in this contract for grounds maintenance for which biobased products are available. The list is not all inclusive nor does it imply that a product is expected to be used in performance of this service. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

In addition to the biobased products designated in the BioPreferred Program, the Contractor is expected to adhere to the Comprehensive Procurement Guidelines for Landscaping Products created by the Environmental Protection Agency (EPA), and available at https://www.epa.gov/smm/comprehensive-procurement-guidelines-landscaping-products. Finally, the Contractor is encouraged to use other commercially available biobased products when feasible.

5. Supervisor and Labor

The Contractor shall promptly remove from the work site any supervisor or employee whose work or conduct is not satisfactory. The Contractor’s supervisor shall be in charge of the work on behalf of the Contractor. The Contractor shall enforce strict discipline and good order among the Contractor’s employees. The Contractor shall exercise the necessary supervision and control to prevent Contractor’s employees from violating any rules and regulations.

Upon arrival at the site, the Contractor must check in with a designated NWS-representative before beginning work.

6. Conduct of Work

The Contractor must ensure employees are physically able to accomplish the work specified herein. All such employees working on Government premises are subject to all applicable Federal rules and regulations with regard to entering and leaving the building(s).

The Contractor must take precautions necessary for the protection against injury of all persons engaged at the site. Applicable Department of Labor and Occupational Safety and Health Standards will be taken into consideration in the performance of this contract. The Contractor will take all reasonable precautions to prevent the escape of fire and to suppress the same.

Services under this contract must be performed in such a way that there will be minimal interruption to, or interference with, the normal operation of Government business on the premises.

The Contractor shall bring any noted defect, disease or insect infestation of the grounds to the attention of the Meteorologist-in-Charge (MIC) or designee.

7. Inspection and Acceptance

The Contractor, not the Government, is responsible for management and quality control actions to meet the terms of this contract. The role of the Government is to inspect work performed to ensure contract standards are met.

As evidence of work performed, the Contractor will complete a service report and have the report signed by the MIC or other NWS designated representative upon completion of each site visit. For work performed outside regular business hours, the service report may be left at the front desk. The Government representative will affirm the work was performed and sign the service report on the next business day and will provide a signed copy back to the contractor.

The Government will perform inspections during the contract at regular intervals. Methods may include visual survey. If any of the services do not conform to the contract requirements as outlined, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount, or the Government may accept the service with price reduction. Repeated failure to do meet contract requirements shall be considered for remedial action.

8. Contractor-Furnished Property

The Contractor shall furnish all equipment, tools, and supplies necessary to perform the services required by this contract.

9. Period of Performance, Schedule, and Additional Requirements

There is a base period and three option periods. The base period has a 6-6 ½ month contract period, with a 2 – 2 ½ month period of performance. Each option has a 12-month contract period, with a 7-month period of performance. No work is performed November through March of each year.

Schedule and Frequency

The hours approved for these services are Monday through Friday after 5:00 p.m. or on Saturday or Sunday at any time.

A Schedule or Work Plan that identifies when services are to be performed shall be submitted to the MIC or designated NWS representative within seven days of the purchase order award date; see attached sample Monthly schedule.

Frequency of Service – As indicated in the Description of Services in Section 12 below.

Observance of Legal Holidays and Site Closure Information

The Contractor shall observe any federal holidays set forth in the referenced Department of Labor Wage Determinations, if the holiday falls within the service period of this contract.

When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the MIC. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the Contractor is instructed to contact the MIC or Alternate MIC for guidance.

10. Deliverables

SDS

AND

2. With monthly invoice

1. MIC or other designated employee

AND

2. Invoice Processing Platform (IPP)

11. Description of Services

The Contractor will be responsible for satisfactorily managing and performing exterior landscape maintenance services at the National Weather Service office located at 12 Research Park Drive, St. Charles, MO 63304-5686, for approximately 60,000 square feet. The contractor is responsible for verifying square footage and area to be maintained.

Exterior grounds consist of lawns, native grass areas, gravel, plant beds, shrubs, trees, parking lot, sprinkler system, walkways, driveways and curb. The Contractor must provide all labor, tools, equipment, supervision, herbicides, transportation and any other products or services necessary, to maintain the landscaping and grounds in such a manner as to present a neat and well-maintained appearance.

MAINTAIN IMPROVED/SEMI-IMPROVED GROUNDS

a. Mow Improved, Semi-Improved, and Native Grass Areas. The Contractor shall reasonably maintain the grass at a consistent height of between 2-3 inches long. Grass clippings must be mulched, or removed and disposed of off-site after mowing. All improved/semi-improved grounds and native grassed areas must look, well-manicured at all times.

b. Edging. The Contractor shall perform edging work, to include removal of vegetation from cracks in sidewalks, driveways, parking lots, curbs, and other concrete or asphalt edges located in the improved/semi-improved grounds. This shall be accomplished concurrently with the scheduled mowing.

c. Pruning: all trees and shrubs to existing form twice during the growing season or as needed.

i. Tree and shrub suckers and excess shoot growth shall be removed when they are small/emerging. Contractor will consult with the MIC if limbs should potentially be removed. MIC may also bring to the attention of the contractor limbs that should be left or ones that should be removed. Plantings such as ground cover, perennials, and bulbs, shall be cut back as appropriate for the species.

ii. Shrub like trees/bush should be shaped and not to exceed 12’ high. Example: Holly Shrub/Bush, Arborvitae, etc.

d. Grass Trimming. The Contractor shall trim the grass around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, road shoulders and other fixed obstacles concurrently with mowing. Damage to trees, shrubs and other plantings shall be repaired / replaced by the contractor.

e. Remove Debris. The Contractor shall remove and dispose of all natural debris (tree limbs, dry brush, loose bark, grass clippings, etc.) from the premises, including parking lots/areas, walkways, and gutters, concurrently with mowing.

f. Application of Fertilizer. The Contractor shall apply an effective and season appropriate fertilizer on all lawns, shrubs, plants, and ground cover as frequently as determined by the Contractor as necessary to maintain a well-manicured appearance of the lot. All fertilizers shall be applied in accordance with the manufacturers’ instructions and good trade practices.

g. Weed Control. The Contractor will perform weed control concurrently with mowing. The required result is to leave the grounds (lawns, semi-improved and native grassed areas, shrub beds, ground-cover beds, flower beds, graveled areas and all other adjacent areas of the property) free of weeds. Weeds shall be properly disposed of off-site. Appropriate weed prevention methods shall be used to keep weed growth to a minimum between visits. Herbicides may be applied at the Contractor’s discretion.

h. Sprinkler System. The Contractor will perform all standard maintenance to the office sprinkler system. This includes performing winterization of the system (removing all water from the line and getting the system ready for sub-freezing temperatures), performing annual required backflow testing and submitting to St. Charles County, and performing normal spring time maintenance to ensure the sprinkler system is functioning and ready for watering in the summer months. If repairs to the system are required, the contractor will provide quotes to National Weather Service Weather Forecast Office on cost to repair the system, which will be addressed separate from this award.

9. Invoicing

Invoices will be submitted on a monthly basis in the Invoice Processing Platform (IPP), after the services for the month have been performed (“in arrears”). As evidence of work performed, the Contractor will complete a service report and attach it to the invoice within IPP.

(S A M P L E S C H E D U L E) [Contractor Name] Landscape Maintenance [NWS WFO St. Charles, MO] [Month]

Weed

Weed/Fertilize

SAMPLE ERVICE REPORT

DATE: _________________________________________________________________________

WEATHER CONDITIONS: _______________________________________________________

ROUTINE LANDSCAPE WORK PERFORMED: ________________________________________________________________________________

PROBLEMS NOTED (Insect Infestation; Plant Disease; etc): ___________________________

COMMENTS & REMARKS: _______________________________________________________

I CERTIFY THAT THIS REPORT IS ACCURATE AND WORK PERFORMED WAS COMPLETED IN ACCORDANCE WITH THE CONTRACT SPECIFICATONS AND THE SUBMITTED SCHEDULE.

Printed Name and Signature of Authorized Contractor Representative Date

Printed Name and Signature of Authorized Government Representative Date