Attachment_3_-_RFI_Tracker_-_Janitorial_dated_04_28_2026_0002.xlsx
XLSX spreadsheet 90 KB Posted
- Attached to
- Mische Burley Creek Janitorial Services
- Solicitation number
- 1305M326Q0119
About this file
This is a Requests For Information (RFI) tracker documenting 44 questions and responses related to the Burley Creek Janitorial Services RFQ for the National Oceanic and Atmospheric Administration (NOAA). The solicitation (1305M326Q0119) is a small business set-aside for janitorial services at a facility with approximately 1,400 square feet, including one restroom, three sinks, one cubicle office space, one laboratory area, and one kitchenette. Services consist of regular bi-weekly cleaning and bi-annual deep cleaning tasks, with work hours limited to Monday through Friday, 7:00 a.m. to 3:30 p.m. Pacific Time. The facility prefers Tuesday and Wednesday visits at 10:00 a.m., though this is not mandatory. Contractors must arrange pre-scheduled access through either escorted entry or key access, pass background security checks with a 30-day grace period before clearance completion, and arrange site visits by April 30, 2026, by contacting alyssa.mische@noaa.gov.
Contractors are required to supply all consumable materials including toilet paper, paper towels, hand soap, trash liners, and toiletries throughout the contract term, with no existing government-furnished supplies available. Pricing should be submitted as an all-inclusive firm-fixed-price amount for each annual contract line item covering all labor, supplies, and bi-annual work. Contractors must comply with Service Contract Act (SCA) wage rate requirements with standard payroll tracking and proof of payment upon government request; fringe benefits are approximately 30 percent per contractor determination. No past performance references, site floor plans, incumbent contractor information, or current contract pricing will be provided. RFI responses were sent to contractors on April 22 and April 28, 2026.
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Sheet1
| Requests For Information (RFIs) | ||||||
| Project Title: Burley Creek Janitorial | ||||||
| RFQ/RFP Number: 1305M326Q0119 | ||||||
| RFI # | Date Recv'd | RFI | Date Sent to Client | Client/SME Response | Response Date | Date sent to Ktrs |
| 1 | 4/15/26 | What is the total square footage of the facility? | 4/15/26 | See answer RFI number three. | 4/15/26 | 4/22/26 |
| 2 | 4/15/26 | What is the confirmed cleaning frequency and service schedule? | 4/15/26 | There are some bi-weekly and some bi-annual tasks per the statement of work. | 4/15/26 | 4/22/26 |
| 3 | 4/15/26 | What is the square footage of the serviced area? | 4/16/26 | Roughly 1,400 sqft. | 4/15/26 | 4/22/26 |
| 4 | 4/15/26 | How many bathrooms are there? | 4/16/26 | One | 4/16/26 | 4/28/26 |
| 5 | 4/15/26 | What types of flooring are there? | 4/16/26 | Concrete, carpet | 4/16/26 | 4/28/26 |
| 6 | 4/16/26 | What days and times are preferred for the bi-weekly cleaning visits? | 4/16/26 | Tuesdays and Wednesdays at 10am are preferred but not a requirement. Work must be completed on a week day between 7a-3:30p. | 4/16/26 | 4/28/26 |
| 7 | 4/16/26 | How is building access provided to the contractor (key, keypad code, escorted entry)? Are there any restrictions on access hours? | 4/16/26 | Access will be available to contractor via escorted entry or key. Site staffing hours are irregular, so cleaning visits must be prescheduled | 4/16/26 | 4/28/26 |
| 8 | 4/16/26 | Is there a designated storage area within Building 1 for the contractor to store cleaning supplies and equipment between visits? | 4/16/26 | This can be arranged | 4/16/26 | 4/28/26 |
| 9 | 4/16/26 | The Statement of Work (Section 3) states "The Contractor may use existing supplies on site, if available." What supplies, if any, are currently available on site? | 4/16/26 | Removed from SOW. | 4/16/26 | 4/28/26 |
| 10 | 4/16/26 | Regarding the security background investigation requirement per CAR 1352.237-71, what is the typical processing timeline? May cleaning services begin prior to completion of the background investigation, or must clearance be finalized before the contractor may access the facility? | 4/16/26 | There is a 30-day grace period for services to begin prior to the completion of the background investigation | 4/16/26 | 4/28/26 |
| 11 | 4/16/26 | Additionally, is there a scheduled mandatory or non-mandatory site visit for this facility? | 4/16/26 | A site visit may be scheduled until April 30th, 2026 by emailing alyssa.mische@noaa.gov | 4/16/26 | 4/28/26 |
| 12 | 4/16/26 | If due to religious observance, a team is unavailable for work from Friday evening through Saturday, is it possible to service the Probate/Revenue Satellite Offices Saturday night or Sunday instead of on Friday after 5:00 p.m? | 4/16/26 | Work may be scheduled any weekday between 7am and 3:30pm PT. After hours services are not permitted. | 4/16/26 | 4/28/26 |
| 13 | 4/16/26 | Are you able to share the current award amount, any incumbent contractor information, or previous contract pricing for this location? | 4/16/26 | No | 4/16/26 | 4/28/26 |
| 14 | 4/16/26 | Are there any specialized cleaning requirements for the laboratory spaces (e.g., biohazard protocols, chemical handling, or additional certifications)? | 4/16/26 | No. Hazardous chemicals are properly stored and handling should not occur | 4/16/26 | 4/28/26 |
| 15 | 4/16/26 | What are the approved working hours or site access windows for janitorial personnel? | 4/16/26 | M-F, 7am-3:30pm PT. | 4/16/26 | 4/28/26 |
| 16 | 4/16/26 | Should offerors assume that all consumable supplies (paper products, soap, liners, etc.) must be fully provided by the contractor, or will any existing supplies be available for use? | 4/16/26 | Expect to fully provide all consumable supplies. Site currently has a small inventory that is available for use, but will not last throughout the contract period. | 4/16/26 | 4/28/26 |
| 17 | 4/16/26 | Are past performance references or project examples required as part of the technical submission? | 4/16/26 | No, these are not required. | 4/16/26 | 4/28/26 |
| 18 | 4/16/26 | Are there specific performance standards, KPIs, or penalties associated with missed services or quality deficiencies? | 4/16/26 | To be determined as needed. | 4/16/26 | 4/28/26 |
| 19 | 4/17/26 | Can a walkthrough be performed? | 4/17/26 | See above question about site visits. | 4/17/26 | 4/28/26 |
| 20 | 4/17/26 | How many staff are onsite daily? | 4/17/26 | 1-5 but this could be subject to change. | 4/17/26 | 4/28/26 |
| 21 | 4/17/26 | Are there specific days and times for the work to be done? | 4/17/26 | No. Working hours are M-F, 7am-3:30pm PT. | 4/17/26 | 4/28/26 |
| 22 | 4/17/26 | What is the expected time per visit if an incumbent exists? | 4/17/26 | N/A. There is no incumbent. | 4/17/26 | 4/28/26 |
| 23 | 4/20/26 | Who is the current contractor? | 4/20/26 | This RFI is not relevant to the current solicitation as we are establishing a new contract with updated requirements. | 4/22/26 | 4/28/26 |
| 24 | 4/20/26 | What is the current contract amount? | 4/20/26 | This RFI is not relevant to the current solicitation as we are establishing a new contract with updated requirements. | 4/22/26 | 4/28/26 |
| 25 | 4/20/26 | If you are unable to provide the current contract amount, what is the current budget your agency has for this project? | 4/20/26 | This RFI is not relevant to the current solicitation as we are establishing a new contract with updated requirements. | 4/22/26 | 4/28/26 |
| 26 | 4/20/26 | Are after-hours services permitted/preferred? | 4/20/26 | No | 4/22/26 | 4/28/26 |
| 27 | 4/20/26 | Are there any restricted access areas requiring escorts? | 4/20/26 | No | 4/22/26 | 4/28/26 |
| 28 | 4/20/26 | Are there utility/water access limitations for carpet cleaning and window cleaning? | 4/20/26 | Yes, but there is no water access upstairs. | 4/22/26 | 4/28/26 |
| 29 | 4/20/26 | Is exterior window cleaning limited to ground-level only? | 4/20/26 | No. The upstairs window interiors will be required. | 4/22/26 | 4/28/26 |
| 30 | 4/20/26 | Are there any additional badging/security processing requirements beyond low-risk screening? | 4/20/26 | No, but contractors must pass background check | 4/22/26 | 4/28/26 |
| 31 | 4/20/26 | Please let us know if there are any special instructions or any information you require from us to schedule an appointment for this site visit. | 4/20/26 | There are no special instructions. | 4/22/26 | 4/28/26 |
| 32 | 4/20/26 | Who will escort the visitors on the site during a site visit? | 4/20/26 | Staff located at Burley Creek Hatchery | 4/22/26 | 4/28/26 |
| 33 | 4/20/26 | Any Special instructions for the attendees during a site visit? | 4/20/26 | No | 4/22/26 | 4/28/26 |
| 34 | 4/20/26 | Please confirm the official set-aside status for this solicitation. SF 1449 page 1 appears to show Women-Owned Small Business (WOSB), while Section IX includes FAR 52.219-6, Notice of Total Small Business Set-Aside. Please confirm which set-aside status controls for this solicitation. | 4/20/26 | This is set-aside for small businesses. | 4/22/26 | 4/28/26 |
| 35 | 4/20/26 | Please confirm whether the “bi-weekly” janitorial services in the Statement of Work mean once every two weeks or twice per week. | 4/20/26 | Every other week. SOW changed to reflect this. | 4/22/26 | 4/28/26 |
| 36 | 4/20/26 | Is a floor plan/layout available to be provided? | 4/20/26 | No, but a site visit may be scheduled. | 4/22/26 | 4/28/26 |
| 37 | 4/20/26 | Please confirm the number of restrooms, sinks, offices, lab areas, kitchenette areas, and any other major service points included in Building 1. | 4/20/26 | 1 restroom, 3 sinks total, 1 cubical office space, 1 lab area, 1 kitchenette | 4/22/26 | 4/28/26 |
| 38 | 4/20/26 | Please confirm whether the contractor is required to furnish all consumable supplies for the full term of the contract, including toilet paper, paper towels, hand soap, trash liners, and related paper products. If available, please provide estimated monthly usage or historical usage. | 4/20/26 | Yes. Usage is based on generally 1-5 staff, but up to 8, on site throughout the year | 4/22/26 | 4/28/26 |
| 39 | 4/20/26 | Please confirm whether pricing should be submitted as one all-inclusive firm-fixed-price amount for each annual CLIN, with all labor, supplies, and bi-annual work included, or whether the Government would like any additional price breakdown. | 4/20/26 | One all-inclusive firm-fixed-price amount for each annual CLIN, with all labor, supplies, and bi-annual work included is acceptable. | 4/22/26 | 4/28/26 |
| 40 | 4/20/26 | The Statement of Work states the contractor may use existing supplies on site, if available. Please confirm whether any Government-furnished or existing on-site supplies will be available for contractor use, or whether the quote should assume the contractor provides all supplies. | 4/20/26 | Assume the contractor supplies all supplies. | 4/22/26 | 4/28/26 |
| 41 | 4/27/26 | Should the contractor be expected to supply all toiletries? | 4/27/26 | Yes. | 4/28/26 | 4/28/26 |
| 42 | 4/28/28 | Do we run a certified payroll with the NOAA or standard payroll based on the wage determination outlined in the solicitation? | 4/28/28 | Standard payroll based on the SCA rates is acceptable. Contractor is required to track and pay their employees accordingly, but should provide proof if the Government performs payroll checks. | 4/28/28 | 4/28/28 |
| 43 | 4/28/26 | What are the fringe benefits? | 4/28/26 | In the SCA Wage Rate Attachment, reference the text at the bottom of the Wage Determination Named "All Occupations Listed Above Receive The Following Benefits". The Government's estimate is approximately 30%, but that is for each contractor to determine. | 4/28/26 | 4/28/26 |
| 44 | 4/28/26 | Should receipts be submitted quarterly or monthly with the invoice? | 4/28/26 | This is going to be a Firm Fixed Price Contract. All costs for materials and supplies should be included in your quote. Receipts are not requied for invoicing, but you can include the details of them in your invoicing. Use the response in RFIs 37 and 38 to estimate materials and supplies needed. | 4/28/26 | 4/28/26 |
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