1305M326Q0066_SSN_A1_SOW_Draft_1.pdf

Statement of Work National Oceanic and Atmospheric Administration (NOAA)

NOAA Fisheries Southwest Fisheries Science Center (SWFSC)

Fisheries Ecology Division (FED) Santa Cruz Laboratory Facility Repairs and Replacement

I. BACKGROUND

The Santa Cruz Laboratory (SCL) is a fisheries research facility of the National Oceanic and Atmospheric Administration (NOAA) Fisheries; Department of Commerce (DOC). The SCL site is approximately 1,000 feet from the coastal surf zone, which is considered harsh environment for building structures and their systems. The facility is a two-story, 56,000 square foot building which serves approximately 120 researchers and support staff. Their work consists of laboratory and experimental research that is designed to manage and conserve marine fisheries resources including marine, coastal, and estuarine habitats. Activities associated with this effort include conferences, meetings, chemical and biological experiments, aquarium “wet” studies, videotape studies, and computer-based modeling and statistical studies.

II. SCOPE OF WORK

The Southwest Fisheries Science Center (SWFSC), SCL requires fume hood exhaust repairs, exterior fiberglass door replacements, sewage station electrical improvements and repairs, fresh water filtration improvements, and ultraviolet (UV) sterilizer improvements to improve the safety and efficiency of the SCL. The contractor shall furnish, install and confirm through testing all repairs and work is complete and systems are working properly. Services shall be complete in all respects and include labor, tools, materials, equipment. Subcontracts, and all support engineering and engineering plan drawings including any and all work required for this scope of work.

Work Plan Requirements. The contractor shall submit a work plan to SWFSC for approval prior to the start of work, which includes a project schedule and coordination, and communication frequency, job walks, meeting, site access, design to meet the requirement in each task, laydown area, coordination of temporary storage (if applicable), etc.

Construction Phase. The contractor shall provide all necessary labor, materials, tools, and equipment to complete the installation as specified in the approved design and work plan documents.

Test and commission. The contractor shall have a manufacturer’s certified technician test and commission all systems to ensure they are operational as designed before turning them over to SWFSC for acceptance. The contractor shall prepare and submit a report on the testing and commissioning effort and results.

Training. The contractor shall provide training to SWFSC maintenance personnel within five (5) working days after the commission of the systems. The training shall cover both operations and preventive scheduled maintenance work on the system. The contractor shall submit the training records upon completion of training.

Operation and Maintenance Manual. The contractor shall provide two (2) hard copies and one (1) electronic PDF-copy of the operation and maintenance manual, if applicable.

Warranty. The contractor shall complete the required documents and register all system components for warranty purposes.

As-Built Drawings. (e.g., electrical, controls, mechanical, plumbing, etc.). The contractor shall provide (2) hard copies, one (1) electronic PDF copy of the hard copy, and one (1) ACAD format copy of all pertinent drawings, if applicable.

III. PERIOD OF PERFORMANCE

The period of performance shall be one (1) year from date of award.

IV. TASKS

The contractor shall complete the following key tasks.

Task 1: SCL Fume Hood Repairs A. Site Assessment and Preparation

1. Conduct an on-site evaluation to verify existing fan specifications, electrical requirements, and fume hood integration.

2. Ensure compliance with Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), and local safety regulations for working with chemical fume hood systems.

a. The removal of the current exhaust fan and installation of the new exhaust fan requires a crane.

Proof of an OSHA approved fall protection plan shall be in place prior to accessing the roof top.

3. Coordinate with SWFSC facility management to schedule work during minimal disruption to laboratory operations.

B. Removal of Existing Exhaust Fan

1. Safely disconnect and remove the existing exhaust fan, including associated ductwork connections and electrical wiring.

2. Dispose of the old fan and components in accordance with local environmental regulations.

C. Installation of New Exhaust Fan

1. Safely disconnect and remove the existing exhaust fan, including associated ductwork connections and electrical wiring.

2. Dispose of the old fan and components in accordance with local environmental regulations.

D. Installation of New Exhaust Fan

1. Supply a high-efficiency exhaust fan (Part Number: AXCL 1225 Fan, 1HP, 3-Phase, 480 Volt, or equivalent) that meets or exceeds performance requirements for fume hood C3.

2. Install the new fan, including secure mounting, reconnection of ductwork, and integration with existing electrical systems.

3. Replace existing service disconnect switch on rooftop (Neema x4)

4. Ensure the fan is compatible with the fume hood’s airflow requirements and control systems.

E. Testing and Commissioning

1. Perform functional testing to verify proper operation, airflow, and pressure requirements for fume hood C3.

2. Conduct a safety inspection to ensure compliance with laboratory ventilation standards (e.g., ASHRAE 110, ANSI/AIHA Z9.5).

3. Schedule local air balancing technician to certify the chemical fume hood (C3) to verify the new exhaust fan has a minimum face velocity of 100 feet per minute (fpm), with a minimum of 70 fpm at any point of the sash opening.

4. Provide a commissioning report documenting test results and system performance.

5. Provide certification sticker of air flow testing results and place on the fume hood C3.

F. Training and Documentation

1. Provide pertinent SWFSC staff with a brief training session on the operation and maintenance of the new exhaust fan.

2. Submit as-built drawings, manufacturer’s manuals, and warranty information for the installed equipment.

Applicable Standards:

ASHRAE 110-2016, ANSI/AIHA Z9.5-2022: Laboratory Ventilation, NFPA 45-2023: Standard on Fire Protection for Laboratories Using Chemicals, SHA 29 CFR 1910.1450: Occupational Exposure to Hazardous Chemicals in Laboratories, NFPA 70-2023: National Electrical Code (NEC), International Mechanical Code (IMC) 2021, EPA Regulations (40 CFR Part 260-265), California Building Code (CBC) 2022, and California Title 24.

Special Requirements:

1. Chemical Compatibility: The exhaust fan and associated ductwork must be resistant to corrosion from chemicals used in fume hood C3 (e.g., acids, solvents, or volatile organic compounds). If specific chemicals are handled, the contractor shall verify material compatibility (e.g., stainless steel or coated components) with SWFSC staff.

2. Minimal Disruption to Laboratory Operations: Work must be scheduled to minimize downtime of fume hood C3, as it is critical to laboratory operations. Temporary ventilation solutions (e.g., portable exhaust systems) may be required if the fume hood must remain operational during fan replacement.

3. Hazardous Area Considerations: If the fume hood handles flammable or explosive vapors, the exhaust fan may need to be rated for hazardous locations (e.g., Class I, Division 1 or 2 per NFPA 70). Spark-resistant fan construction (e.g., AMCA Type B or A) may be required to prevent ignition risks.

4. Electrical System Compatibility: The new fan (1HP, 3-phase, 480-volt) must integrate with the existing electrical infrastructure. A licensed electrician must verify that the electrical panel and wiring can support the fan’s load and comply with NEC requirements.

5. Airflow and Pressure Requirements: The replacement fan must match or exceed the airflow (CFM) and static pressure requirements of the existing system to maintain fume hood performance. Post-installation testing must confirm that the fume hood maintains proper containment and exhaust under all operating conditions.

6. Noise and Vibration Control: The new fan must meet laboratory noise standards (typically <65 dBA at operator level) to avoid disrupting laboratory work. Vibration isolation mounts or dampers may be required to prevent transmission of vibrations to the fume hood or building structure.

Task 2: SCL Exterior Fiberglass Door Replacements A. Site Assessment and Preparation

1. Conduct a site visit to verify measurements, door swing configurations, and existing hardware compatibility.

2. Confirm compliance with accessibility standards (e.g., Americans with Disabilities Act (ADA)) to ensure sufficient clearance for gurneys and other emergency equipment.

3. Coordinate with facility manager to schedule work and ensure minimal disruption.

B. Removal of Existing Doors and Frames

1. Safely remove and dispose of six existing exterior fiberglass doors and frames in accordance with local regulations.

2. Protect surrounding areas to prevent damage during removal.

a. Door locations:

i. Door 1: Warehouse room 141; double swing

ii. Door 2: Mechanical room 166; double swing

iii. Door 3: Dissection room 163; double swing

iv. Door 4: Chemical lab east; double swing

v. Door 5: Chemical lab west; double swing

vi. Door 6: Mechanical 190; single swing C. Installation of New Doors and Frames

1. Supply six (6) new exterior fiberglass doors and frames with the following specifications:

a. Construction: Fabricated from chemically bonded fiberglass plates with one-piece molded collars for exceptional strength and noise-absorption characteristics.

b. Preps: All hardware preps (e.g., hinges, locks, vision lights) shall be molded and mortised into the construction during fabrication.

c. Finish: Color gel-coat molded into the door surface, eliminating the need for painting.

d. Vision Lights: Include ¼” clear tempered glass vision lights in each door, sized and positioned to meet SWFSC specifications.

e. Hinges: Non-removable stainless-steel hinges for enhanced security and durability.

f. Hardware: All hardware (e.g., locks, closers) shall be stainless steel to resist corrosion.

g. Frame: New stainless-steel or fiberglass frames compatible with door construction, ensuring a secure and weather-tight seal.

h. Accessibility: Doors shall provide a minimum clear width of 36 inches when fully open to accommodate gurneys and comply with ADA requirements.

2. Install doors and frames, ensuring proper alignment, weatherproofing, and operation.

D. Reintegration of Access Control Systems

1. Reinstall and reconnect existing door access card reader controls to the new doors.

2. Test and verify full functionality of card readers, ensuring seamless integration with the lab’s access control system.

3. Provide documentation of successful reintegration and testing.

E. Testing and Quality Assurance

1. Conduct operational tests on each door to verify smooth opening, closing, and locking mechanisms.

2. Confirm weatherproofing and noise-absorption performance.

3. Verify accessibility compliance, including gurney clearance.

4. Verify that all components are securely installed and functioning as intended.

5. Address any deficiencies identified during testing.

Applicable Standards:

All work shall comply with applicable federal, state, and local codes, including ADA accessibility standards. Doors shall be installed to withstand coastal environmental conditions (e.g., salt air, humidity) without degradation. Installation shall be completed with minimal disruption to SWFSC operations, with work scheduled in coordination with facility management.

Task 3: SCL Sewage Station Emergency Power Electrical Improvements A. Site Assessment and Planning

1. Conduct a detailed site survey of the lift station pump room, Emergency Generator 2, Emergency Generator 3, and associated electrical infrastructure.

2. Verify the capacity of Emergency Generator 2 to handle the additional load of the lift station pump room (including pumps, controls, and ancillary equipment).

3. Review existing electrical drawings, load calculations, and system specifications.

4. Develop a detailed project plan, including a timeline, safety protocols, and coordination with the facility manager.

B. Design and Engineering

1. Prepare electrical modification plan and specifications for connecting the lift station pump room to Emergency Generator 2.

2. Ensure designs comply with NFPA 110, NEC Article 700, and local codes.

3. Field verify wiring and breaker size are adequate for the new electrical loads in the lift station pump room and ensure Emergency Generator 2 compatibility.

4. Submit electrical modification plan to the facility manager for approval.

C. Procurement and Preparation

1. Procure all necessary materials, including but not limited to:

a. Electrical cabling and conduit suitable for the load and environment.

b. Circuit breakers, disconnect switches, and other electrical components.

c. Verify that all materials meet UL listings and project specifications.

d. Stage materials on-site in coordination with the facility manager to minimize disruption.

D. Install New Electrical Infrastructure

1. Install 1" (250 feet) conduit with #4 AWG THWN conductors exterior surface mounted from Heating, Ventilation, and Air Conditioning (HVAC) Panel (located inside room 190) across face of building run low to ground in a clean and professional manner using rain-tight fittings.

2. Trench (20 feet) from southeast corner of building to Sanitary/Storm Pump building and install PVC conduit in trench with #4 AWG THWN conductors. Conduit and wiring should land inside Sanitary/Storm Pump building electrical panel EP1.

3. Add a 60-amp circuit breaker to HVAC panel (located in room 190) and label it Sanitary/Storm pump room.

4. Install new stand-offs on hot bus to the EHD1A panel 480v 3ph (located in room 167) and install 480v 3ph 80a breaker in EHD1A

5. Furnish and install new 80-amp breaker to the NEW bus bar installed in task 4.4 to EHD1A panel (located in room 167) that will supply emergency power to the HVAC panel (located in room 190) utilizing the existing wiring and conduit. This should include modifying or replacing dead-front to accommodate new breaker.

6. Reroute conductors feeding Library HVAC panel from MDB to EHD1A via 1" conduit and land on the new 80-amp breaker installed in Task 4. Label new circuit HVAC Panel. Leave old 80-amp breaker in place for future use.

7. Disconnect the lift station pump room’s emergency power supply from the transfer switch of Emergency Generator 3, ensuring proper lockout/tagout (LOTO) procedures. Generator 3. The transfer switch and the wiring will be abandoned in place and decommissioned in another project.

8. Disconnect sanitary/storm pump room electrical service (located on the street sidewalk which is separate from our buildings electrical service.) The sanitary/storm pump room electrical service is to be capped off and decommissioned during other projects. Turn off circuit breaker and lock out tag out electrical service.

9. Connect the new 60-amp sanitary/storm circuit from HVAC Panel to panel EP1 inside the sanitary/storm pump room.

10. Test generator 2 emergency power load transfer: EHD1A panel, HVAC panel, EP1 panel, 480/208 transformer, ER1 panel (208v), and Storm and Sanitary pump controllers.

11. Provide redline drawing on facility blueprints.

E. Testing and Commissioning

1. Conduct a load test on Emergency Generator 2 to confirm it can handle the lift station pump room’s full load for a minimum of two (2) hours, per NFPA 110 (7.13.4.3).

2. Simulate a power outage to test the entire emergency power system under real-world conditions.

3. Verify that all pumps, controls, and ancillary equipment in the lift station operate correctly under emergency power.

4. Document test results and provide a commissioning report to the facility manager.

F. Training and Handover (Applies to Section D)

1. Train facility staff on the operation and maintenance of the new emergency power system and generator procedures.

2. Provide as-built drawings, operation manuals, and maintenance schedules for all installed equipment.

3. Submit a final project report summarizing work performed, test results, and compliance with specifications.

G. Sanitary/Storm Pump Controller Replacements

1. Remove exiting sanitary pump controller.

2. Furnish and install two (2) new Sanitary Pump Controllers (must be equivalent to or better); Lead lag operations for redundancy. Set pump controls on/off set points to existing lift station set points.

a. Part number: LI55-1411

b. Manufacturer: Data View

c. Description: CONTROLLER 4 SPDT RELAYS 4-20mA IN/OUT REPEATER OUTPUT

3. Furnish and install two (2) new Radar Level Transmitters and Remote display (must be equivalent to or better).

a. Part number: LR30-0010-10

b. Manufacturer: Flowline ECHOPULSE

c. Description: Radar Liquid Level Sensor Transmitter and Remote Display w/ 26 GHz Pulse Radar,

98.4 ft. Range, General Purpose

4. Furnish and install two (2) new Noncontact Ultrasonic Level Sensors (must be equivalent to or better).

a. Part number: LR20-0310-30

b. Manufacturer: Flowline

c. Description: RADAR LEVEL TRNSMTR 26GHz 3"FLG 3169S PTFE SHIELD Noncontact Radar Level Sensor, For Media Type Chemicals, Oil, Wastewater, Water, Antenna Diameter 3 7/8 in, Range 787.2 in, Connection Size 1/2 in, Connection Type NPT, Accuracy +/-3 mm, Voltage - Maximum 26V DC, Dead Band 12 in, Beam Angle 12 Degrees , Operating Frequency 26 kHz, Spatial Resolution 0.118 in, Operating Pressure - Maximum 72 psi, Media Temperature - Minimum -76 Degrees F, Media Temperature - Maximum 302 Degrees F, Output Wire Configuration 2-Wire, Output Voltage Range 4 to 20mA

5. Remove exiting storm pump controller.

6. Furnish and install two (2) new storm pump Controllers (must be equivalent to or better); Lead lag operations for redundancy. Set pump controls on/off set points to existing lift station set points.

a. Part number: LI55-1411

b. Manufacturer: Data View

c. Description: CONTROLLER 4 SPDT RELAYS 4-20mA IN/OUT REPEATER OUTPUT

7. Furnish and install two (2) new Radar Level Transmitters and Remote display (must be equivalent to or better).

a. Part number: LR30-0010-10

b. Manufacturer: Flowline ECHOPULSE

c. Description: Radar Liquid Level Sensor Transmitter and Remote Display w/ 26 GHz Pulse Radar,

98.4 feet Range, General Purpose

8. Furnish and install two (2) new Noncontact Ultrasonic Level Sensors (must be equivalent to or better).

a. Part number: LR20-0310-30

b. Manufacturer: Flowline

c. Description: RADAR LEVEL TRNSMTR 26GHz 3"FLG 3169S PTFE SHIELD Noncontact Radar Level Sensor, For Media Type Chemicals, Oil, Wastewater, Water, Antenna Diameter 3 7/8 in, Range 787.2 in, Connection Size 1/2 in, Connection Type NPT, Accuracy +/-3 mm, Voltage - Maximum 26V DC, Dead Band 12 in, Beam Angle 12 Degrees , Operating Frequency 26 kHz, Spatial Resolution 0.118 in, Operating Pressure - Maximum 72 psi, Media Temperature - Minimum -76 Degrees F, Media Temperature - Maximum 302 Degrees F, Output Wire Configuration 2-Wire, Output Voltage Range 4 to 20mA H. Replace Elevator Electrical Feed Wiring

1. Lock out/tag out elevator electrical circuit

2. Remove 60-amp circuit breaker

3. Furnish and Install 80-amp circuit breaker

4. Furnish and install new 6-gauge wire to re-pull feeder from new (80amp) circuit breaker to elevator control disconnect switch in elevator equipment room

5. Test Elevator under load

6. Provide redline drawing on facility blueprints

Applicable Standards:

The project shall comply with NFPA 110: Standard for Emergency and Standby Power Systems, NFPA 70 (NEC): Article 700 (Emergency Systems), Local building and electrical codes, SWFSC facility standards and specifications, OSHA safety regulations.

Task 4: SCL Fresh Water Filtration System Improvements A. Removal of Current System

1. Safely decommission and remove the existing freshwater filtration system.

2. Dispose of old equipment in accordance with local regulations.

B. Procurement and Fabrication

1. Supply and assemble an integrated filtration skid with the following components (must be the equivalent to or better):

a. 2HP MDM Advance Pump with Variable Frequency Drive (VFD)

b. VFD Power: 230V/1PH (input)

c. Pump Inlet Strainer: 2” diameter

d. 30” Perma-Bead Media Filter with 2” MPV Slide Mount Valve

e. 7 cubic feet Perma-Bead Media

f. Pentair Media Filters (2) with bypass capability

g. SITA UV Model Rack 80/5 (400W) with liquid crystal display (LCD)

h. Touchpanel Controller for system operation

i. UV Dosage: 90mWs/cm² at 60 GPM

j. Equipment Pad: Up to 48”W x 96”L with backplate for VFD and UV controller mounting

k. 1.5” FRP Grating for structural support

l. Asahi Type-21 TU Ball Valves for all valve requirements

m. 2” SCH40 PVC Pipework for system plumbing

2. Ensure all components are compatible and meet or exceed industry standards.

C. Installation

1. Install the new filtration skid on the designated site.

2. Connect the system to existing water supply and distribution lines.

3. Mount and wire the VFD and UV controller to the backplate.

4. Ensure proper alignment and secure mounting of all components.

D. Testing and Commissioning

1. Perform pressure and flow tests to verify system performance at 60 GPM.

2. Validate UV dosage of 90mWs/cm².

3. Test the touchpanel controller for full functionality.

4. Conduct a full system operational test to ensure integration and performance.

5. Provide a detailed commissioning report.

E. Training and Documentation

1. Provide on-site training for NOAA personnel on system operation and maintenance.

2. Deliver operation manuals, maintenance schedules, and as-built drawings.

Task 5: SCL Seawater UV Sterilizer Repair A. Seawater UV Sterilizer Repair

1. Remove current UV sterilizer and properly dispose of

2. Remove current output side manifold and properly dispose of

3. Install new UV sterilizer and verify it is operational

4. Two (2) 8 bulb, 760 watt with DX control box

5. Nema 4x, hour meter, over temp cut out and LED lamp indicators

6. Rebuild new output side manifold and reinstall it

V. SCHEUDLE OF DELIVERABLES

The following is a schedule of all deliverables, including administrative deliverables, required during the period of performance of this contract:

Item Task Reference Description Quantity Due Date Deliver To

General / All Tasks

Notice to Proceed Acknowledgment and Initial Kickoff Meeting

Within 5 business days

COR / Facility Manager

General / All Tasks

Comprehensive Work Plan (including project schedule, coordination plan, communication frequency, job walks, meeting schedule, site access, laydown areas, temporary storage, and minimal disruption strategy)

1 30 calendar days COR

Task 1: Fume Hood Repairs

Site Assessment Report (including verification of fan specs, electrical, compliance, and crane/fall protection plan)

1 45 calendar days COR / Facility Manager

4 Task 1 Commissioning and Testing Report for Fume Hood C3

Upon completion of Task 1 (target:

COR / Facility Manager

(including airflow certification, safety inspection, ASHRAE 110/ANSI Z9.5 compliance, and certification sticker documentation)

120 calendar days)

5 Task 1 Training Session and Records for new exhaust fan operation/maintenance

1 session + records

Within 5 working days after commissioning

SWFSC

Maintenance Personnel /

COR

6 Task 1

As-Built Drawings, Manufacturer’s Manuals, and Warranty Registration/Documents

2 hard copies + 1

PDF

Within 10 business days after commissioning

COR

Task 2: Exterior Fiberglass Door Replacements

Site Assessment and Measurements Report (including ADA compliance verification)

1 45 calendar days COR

8 Task 2

Installation Completion and Testing Report (operational tests, weatherproofing, noise-absorption, accessibility/gurney clearance)

Upon completion of Task 2 (target:

150 calendar days)

COR

9 Task 2 Access Control System Reintegration and Testing Documentation

Upon completion of Task 2

COR / Facility Manager

Task 3: Sewage Station Emergency Power Electrical Improvements

Electrical Modification Plan and Design Drawings (for approval)

1 set 60 calendar days COR / Facility Manager

11 Task 3

Installation Completion and Load Test/Commissioning Report (including 2-hour load test on Generator 2 per NFPA 110, simulated outage test)

Upon completion of Task 3 electrical & pump controller work (target: 180 calendar days)

COR

12 Task 3

Training Session and Records for new emergency power system, generator procedures, and pump controllers

1 session + records

Within 5 working days after commissioning

SWFSC

Maintenance Personnel /

COR

13 Task 3

As-Built Drawings (including redline updates to facility blueprints), Operation Manuals, and Maintenance Schedules

2 hard copies + 1

PDF + 1

ACAD

Within 10 business days after commissioning

COR

Task 4: Fresh Water Filtration System Improvements

Commissioning and Testing Report (pressure/flow at 60 GPM, UV dosage validation, full system test)

Upon completion of Task 4 (target:

210 calendar days)

COR

15 Task 4 Training Session and Records for system operation/maintenance

1 session + records

Within 5 working days after commissioning

SWFSC

Maintenance Personnel /

COR

16 Task 4 Operation and Maintenance Manuals, As-Built Drawings

2 hard copies + 1

PDF

Within 10 business days after commissioning

COR

Task 5: Seawater UV Sterilizer Repair

Installation Completion and Operational Verification Report

Upon completion of Task 5 (target:

240 calendar days)

COR

18 All Tasks

Final Project Completion Report (summarizing all work performed, test results, compliance certifications, deficiencies resolved, and overall project closeout)

Within 30 calendar days after final task commissioning

COR

19 All Tasks

Complete Set of As-Built Drawings (electrical, mechanical, plumbing, controls, etc., consolidated)

2 hard copies + 1

PDF + 1

ACAD

Within 30 calendar days after final task completion

COR / Facility Manager

All Tasks (if applicable)

Operation and Maintenance Manuals (consolidated for all systems)

2 hard copies + 1

PDF

Within 30 calendar days after final task completion

COR

VI. PLACE OF PERFORMANCE

NOAA Fisheries / Southwest Fisheries Science Center 110 McAllister Way Santa Cruz, CA 95060