Sol_1305M325Q0086.pdf

COMBINED SYNOPSIS/SOLICITATION

Non-personal Groundskeeping Services for the National Weather Service (NWS), Gaylord, MI Weather Forecast Office (WFO)

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 1305M325Q0086.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 (Jan 2025).

(iv) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 561730. The small business size standard is $9.5 million.

(v) This combined solicitation/synopsis is for purchase of the following commercial services:

CLIN 0001 – Base Year Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for groundskeeping at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gaylord, MI, in accordance with the Statement of Work. Period of Performance 04/01/2025 through 03/31/2026.

Provide pricing for each type of service listed below. Estimated annual need is provided.

• Mow all grassy areas on property, trim around buildings and stationary items, edge sidewalks, remove clippings and debris. Approximately 2 acres (estimated quantity 26 annually) $_______________ each

• Mow field, non-irrigated area. Approximately 1.7 acres (estimated quantity 4 annually) $_______________ each

• Prune and trim trees/shrubs (estimated quantity 2 annually) $_______________ each

• Fertilize lawn, trees, shrubs, and provide weed control, apply mulch, maintain weeds in mulched and rock bedded areas (estimated quantity 3 annually) $_______________ each

• Annual spring cleanup of lawn and bedded areas (estimated quantity 1 annually) $_______________ each

• Maintain weed-free flower beds, shrubbery, mulched and rock area (estimated quantity 4 annually) $_______________ each

• Startup sprinkler system (estimated quantity 1 annually) $_______________ each

• Shut down and winterize sprinkler system (estimated quantity 1 annually) $_______________ each

• Other (optional): ___________________________ $_______________ each

CLIN 1001 – Option Year 1 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for groundskeeping at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gaylord, MI, in accordance with the Statement of Work. Period of Performance 04/01/2026 through 03/31/2027.

Provide pricing for each type of service listed below. Estimated annual need is provided.

• Mow all grassy areas on property, trim around buildings and stationary items, edge sidewalks, remove clippings and debris. Approximately 2 acres (estimated quantity 26 annually) $_______________ each

• Mow field, non-irrigated area. Approximately 1.7 acres (estimated quantity 4 annually) $_______________ each

• Prune and trim trees/shrubs (estimated quantity 2 annually) $_______________ each

• Fertilize lawn, trees, shrubs, and provide weed control, apply mulch, maintain weeds in mulched and rock bedded areas (estimated quantity 3 annually) $_______________ each

• Annual spring cleanup of lawn and bedded areas (estimated quantity 1 annually) $_______________ each

• Maintain weed-free flower beds, shrubbery, mulched and rock area (estimated quantity 4 annually) $_______________ each

• Startup sprinkler system (estimated quantity 1 annually) $_______________ each

• Shut down and winterize sprinkler system (estimated quantity 1 annually) $_______________ each

• Other (optional): ___________________________ $_______________ each

CLIN 2001 – Option Year 2 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for groundskeeping at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gaylord, MI, in accordance with the Statement of Work. Period of Performance 04/01/2027 through 03/31/2028.

Provide pricing for each type of service listed below. Estimated annual need is provided.

• Mow all grassy areas on property, trim around buildings and stationary items, edge sidewalks, remove clippings and debris. Approximately 2 acres (estimated quantity 26 annually) $_______________ each

• Mow field, non-irrigated area. Approximately 1.7 acres (estimated quantity 4 annually) $_______________ each

• Prune and trim trees/shrubs (estimated quantity 2 annually) $_______________ each

• Fertilize lawn, trees, shrubs, and provide weed control, apply mulch, maintain weeds in mulched and rock bedded areas (estimated quantity 3 annually) $_______________ each

• Annual spring cleanup of lawn and bedded areas (estimated quantity 1 annually) $_______________ each

• Maintain weed-free flower beds, shrubbery, mulched and rock area (estimated quantity 4 annually) $_______________ each

• Startup sprinkler system (estimated quantity 1 annually) $_______________ each

• Shut down and winterize sprinkler system (estimated quantity 1 annually) $_______________ each

• Other (optional): ___________________________ $_______________ each

CLIN 3001 – Option Year 3 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for groundskeeping at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gaylord, MI, in accordance with the Statement of Work. Period of Performance 04/01/2028 through 03/31/2029.

Provide pricing for each type of service listed below. Estimated annual need is provided.

• Mow all grassy areas on property, trim around buildings and stationary items, edge sidewalks, remove clippings and debris. Approximately 2 acres (estimated quantity 26 annually) $_______________ each

• Mow field, non-irrigated area. Approximately 1.7 acres (estimated quantity 4 annually) $_______________ each

• Prune and trim trees/shrubs (estimated quantity 2 annually) $_______________ each

• Fertilize lawn, trees, shrubs, and provide weed control, apply mulch, maintain weeds in mulched and rock bedded areas (estimated quantity 3 annually) $_______________ each

• Annual spring cleanup of lawn and bedded areas (estimated quantity 1 annually) $_______________ each

• Maintain weed-free flower beds, shrubbery, mulched and rock area (estimated quantity 4 annually) $_______________ each

• Startup sprinkler system (estimated quantity 1 annually) $_______________ each

• Shut down and winterize sprinkler system (estimated quantity 1 annually) $_______________ each

• Other (optional): ___________________________ $_______________ each

CLIN 4001 – Option Year 4 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for groundskeeping at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gaylord, MI, in accordance with the Statement of Work. Period of Performance 04/01/2029 through 03/31/2030.

Provide pricing for each type of service listed below. Estimated annual need is provided.

• Mow all grassy areas on property, trim around buildings and stationary items, edge sidewalks, remove clippings and debris. Approximately 2 acres (estimated quantity 26 annually) $_______________ each

• Mow field, non-irrigated area. Approximately 1.7 acres (estimated quantity 4 annually) $_______________ each

• Prune and trim trees/shrubs (estimated quantity 2 annually) $_______________ each

• Fertilize lawn, trees, shrubs, and provide weed control, apply mulch, maintain weeds in mulched and rock bedded areas (estimated quantity 3 annually) $_______________ each

• Annual spring cleanup of lawn and bedded areas (estimated quantity 1 annually) $_______________ each

• Maintain weed-free flower beds, shrubbery, mulched and rock area (estimated quantity 4 annually) $_______________ each

• Startup sprinkler system (estimated quantity 1 annually)

• Shut down and winterize sprinkler system (estimated quantity 1 annually)

• Other (optional): ___________________________ $_______________ each

(vi) Description of requirements is as follows:

See attached Statement of Work which applies to Base Year and all Option Years 1 – 4, and Department of Labor Wage Rates: WD 2015-4873, Revision No. 28, dated 12/23/2024, which can be found on:

https://sam.gov/content/wage-determinations

INVOICES TO BE BILLED IN ARREARS AFTER PROVIDED SERVICES. QUOTE PRICING MAY

BE PROVIDED ON ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD.

(vii) Date(s) and place(s) of delivery and acceptance:

Period of performance shall be:

Base Year for a twelve month period 04/01/2025 through 03/31/2026.

Option Period 1 for a twelve month period 04/01/2026 through 03/31/2027.

Option Period 2 for a twelve month period 04/01/2027 through 03/31/2028.

Option Period 3 for a twelve month period 04/01/2028 through 03/31/2029.

Option Period 4 for a twelve month period 04/01/2029 through 03/31/2030.

Place of Performance is 8800 Passenheim Road, Gaylord, MI 49735-9454.

(viii) FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(ix) FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(x) FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. Offerors are advised to include a completed copy of the provision with its offer, unless the offeror’s Reps & Certs section on SAM.gov is accurate and current.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Jan 2025), applies to this acquisition and can be found in full text on the Request for Quote form SF18 attachment.

(xiii) Any additional contract requirement(s) or terms and conditions that apply can be found on the Request for Quote form SF18 attachment.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

(xv) Quotes are required to be received in the contracting office no later than 12:00PM MST/MDT on Tuesday, March 4, 2025. All quotes must be submitted electronically via email to stephanie.mas@noaa.gov.

(xvi) Any questions regarding this solicitation should be submitted electronically via email to stephanie.mas@noaa.gov.

https://sam.gov/content/wage-determinations https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.acquisition.gov/far/part-52#FAR_52_212_2 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5

UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net.

There is no charge for registration in or use of FedConnect®.

(End)

1352.215-72 Inquiries (Apr 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING

VIA EMAIL TO stephanie.mas@noaa.gov. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 12:00pm MST/MDT on Tuesday, February 25, 2025. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause)

52.237-1 Site Visit (Apr 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Please contact the below points of contact to set up a time to visit the site. Site visits are available on regular business days (Monday through Friday) between 9:00am and 2:00pm local time.

James Keysor 989-731-3384 james.keysor@noaa.gov

Kali Stafford 989-731-3384 kali.stafford@noaa.gov

All questions during the site visit should be submitted electronically to stephanie.mas@noaa.gov.

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Quote documents shall include signed copies of the SF 18 and SF 30(s) to acknowledge the solicitation and any applicable amendments. Email quotes are required and can be sent to stephanie.mas@noaa.gov.

2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

4. Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria may not be considered.

1. Technical Approach and Capability.

2. Past Performance, including completed Past Performance Questionnaires.

3. Price.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF

QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A

CONFIRMATION OF THE QUOTE RECEIPT.

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) Offers will be evaluated based on price and the factors set forth in paragraph (a).

The evaluation will consider the Non-Price Technical Solution (Technical Approach and Past Performance) to be significantly more important than price. However, as quotes are determined to be more equal in the non-price evaluation factor, price becomes more important and may become the determining factor for award. If, at any stage of the evaluation, all vendors are determined to have submitted equal, or virtually equal, Non-Price Technical Solutions, price could become the factor in determining which vendor will receive the award.

The Government intends to evaluate the quotes and award a purchase order based on the Offeror’s initial quote; therefore, the Offeror’s initial quote should contain the Offeror’s best terms from a Non-Price Technical Solution and price standpoint.

The Government reserves the right not to award a purchase order depending on the quality of the quote(s) submitted and the availability of funds. Furthermore, the Government may waive informalities and minor irregularities or omissions in quotes received.

The Government may make award to other than the lowest-priced Offeror or the Offeror with the highest technical rating if the Contracting Officer determines that to do so would result in the best value to the Government. The Government will not make an award at a significantly higher overall price to achieve only slightly superior performance capability.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Paragraph (a) is hereby completed as follows: Evaluation will be based on the following:

1. Technical Approach and Capability.

The Offeror’s overall technical approach will be evaluated to assess the Government's level of confidence in the Offeror’s understanding of, approach to, and ability to successfully perform the requirements as described in the Statement of Work. Provide a detailed description of the company’s experience performing similar services. A detailed technical approach write-up describing how the Offeror will perform this service is required to be submitted with the quote regardless of whether a site visit was made or not. The technical approach write-up must not be a reiteration of the Statement of Work, but how your company plans on performing the tasks listed in the attached Statement of Work. (i.e. performance checklists, anticipated number of employees, anticipated hours at the facility and/or confirmation of supplies being provided, etc.)

https://sam.gov/content/home

2. Past Performance.

Quote shall include at least two references from at least two separate contracts for similar and relevant recent services within the past two years including the name, phone number, full address, and e-mail address of the reference to demonstrate the offeror’s capability to successfully perform the services listed in the Statement of Work.

The offeror is required to fill out blocks 1-4 and send the attached Past Performance Questionnaire to the references provided by the offeror in their submission, and email the completed survey form directly to stephanie.mas@noaa.gov by the closing date and time of this solicitation. The Government reserves the right to consider past performance report forms received after the due date and time of the solicitation, past performance questionnaires submitted from previous solicitations, and to contact references for verification or additional information.

The Offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance. A good past performance rating provides higher confidence than a neutral or satisfactory rating.

3. Price.

The Government will evaluate the price quote for completeness and reasonableness in relation to the RFQ requirements. Quoted prices must be entirely compatible with the Non-Price Technical Solution.

The Government intends to award a trade-off, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

1305M325Q0086

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

02/18/2025

1 73

325 BROADWAY, SOU6

BOULDER CO 80305

WAD-SAP

N CENTRAL LOWER MICHIGAN WFO

8800 PASSENHEIM ROAD

(GAYLORD)

GAYLORD

MI 49735

303 578-6768STEPHANIE MAS

03/04/2025 1200 MS

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

1305M325Q0086 BASE

Section II - Supplies or Services and Price/Costs Section III - Description/Specifications Section IX - Contract Clauses Section X - List of Attachments

Section II - Supplies or Services and Price/Costs

CLIN List

Item Number Description Quantity Unit Unit Price Amount

Base Year Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for groundskeeping at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gaylord, MI, in accordance with the Statement of Work. Period of Performance 04/01/2025 through 03/31/2026.

Provide pricing for each type of service listed below. Estimated annual need is provided.

Mow all grassy areas on property, trim around buildings and stationary items, edge sidewalks, remove clippings and debris.

Approximately 2 acres (estimated quantity 26 annually) $_______________ each

Mow field, non-irrigated area. Approximately

1.7 acres (estimated quantity 4 annually) $_______________ each

Prune and trim trees/shrubs (estimated quantity 2 annually) $_______________ each

Fertilize lawn, trees, shrubs, and provide weed control, apply mulch, maintain weeds in mulched and rock bedded areas (estimated quantity 3 annually) $_______________ each

Annual spring cleanup of lawn and bedded areas (estimated quantity 1 annually) $_______________ each

Maintain weed-free flower beds, shrubbery, mulched and rock area (estimated quantity 4 annually) $_______________ each

Startup sprinkler system (estimated quantity 1 annually)

Item Number Description Quantity Unit Unit Price Amount

$_______________ each

Shut down and winterize sprinkler system (estimated quantity 1 annually) $_______________ each

Other (optional):

$_______________ each

Award Type: Firm-fixed-price Product/Service Code: S208

Option Year 1 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for groundskeeping at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gaylord, MI, in accordance with the Statement of Work. Period of Performance 04/01/2026 through 03/31/2027.

Provide pricing for each type of service listed below. Estimated annual need is provided.

Mow all grassy areas on property, trim around buildings and stationary items, edge sidewalks, remove clippings and debris.

Approximately 2 acres (estimated quantity 26 annually) $_______________ each

Mow field, non-irrigated area. Approximately

1.7 acres (estimated quantity 4 annually) $_______________ each

Prune and trim trees/shrubs (estimated quantity 2 annually) $_______________ each

Fertilize lawn, trees, shrubs, and provide weed control, apply mulch, maintain weeds in mulched and rock bedded areas (estimated quantity 3 annually) $_______________ each

Annual spring cleanup of lawn and bedded areas (estimated quantity 1 annually)

Item Number Description Quantity Unit Unit Price Amount

Maintain weed-free flower beds, shrubbery, mulched and rock area (estimated quantity 4 annually) $_______________ each

Startup sprinkler system (estimated quantity 1 annually) $_______________ each

Shut down and winterize sprinkler system (estimated quantity 1 annually) $_______________ each

Other (optional):

$_______________ each

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S208 Period of Performance: 04/01/2026 to 03/31/2027

Option Year 2 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for groundskeeping at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gaylord, MI, in accordance with the Statement of Work. Period of Performance 04/01/2027 through 03/31/2028.

Provide pricing for each type of service listed below. Estimated annual need is provided.

Mow all grassy areas on property, trim around buildings and stationary items, edge sidewalks, remove clippings and debris.

Approximately 2 acres (estimated quantity 26 annually) $_______________ each

Mow field, non-irrigated area. Approximately

1.7 acres (estimated quantity 4 annually) $_______________ each

Prune and trim trees/shrubs (estimated quantity 2 annually)

Item Number Description Quantity Unit Unit Price Amount

$_______________ each

Fertilize lawn, trees, shrubs, and provide weed control, apply mulch, maintain weeds in mulched and rock bedded areas (estimated quantity 3 annually) $_______________ each

Annual spring cleanup of lawn and bedded areas (estimated quantity 1 annually) $_______________ each

Maintain weed-free flower beds, shrubbery, mulched and rock area (estimated quantity 4 annually) $_______________ each

Startup sprinkler system (estimated quantity 1 annually) $_______________ each

Shut down and winterize sprinkler system (estimated quantity 1 annually) $_______________ each

Other (optional):

$_______________ each

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S208 Period of Performance: 04/01/2027 to 03/31/2028

Option Year 3 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for groundskeeping at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gaylord, MI, in accordance with the Statement of Work. Period of Performance 04/01/2028 through 03/31/2029.

Provide pricing for each type of service listed below. Estimated annual need is provided.

Mow all grassy areas on property, trim

Item Number Description Quantity Unit Unit Price Amount around buildings and stationary items, edge sidewalks, remove clippings and debris.

Approximately 2 acres (estimated quantity 26 annually) $_______________ each

Mow field, non-irrigated area. Approximately

1.7 acres (estimated quantity 4 annually) $_______________ each

Prune and trim trees/shrubs (estimated quantity 2 annually) $_______________ each

Fertilize lawn, trees, shrubs, and provide weed control, apply mulch, maintain weeds in mulched and rock bedded areas (estimated quantity 3 annually) $_______________ each

Annual spring cleanup of lawn and bedded areas (estimated quantity 1 annually) $_______________ each

Maintain weed-free flower beds, shrubbery, mulched and rock area (estimated quantity 4 annually) $_______________ each

Startup sprinkler system (estimated quantity 1 annually) $_______________ each

Shut down and winterize sprinkler system (estimated quantity 1 annually) $_______________ each

Other (optional):

$_______________ each

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S208 Period of Performance: 04/01/2028 to 03/31/2029

Option Year 4

Item Number Description Quantity Unit Unit Price Amount

Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for groundskeeping at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gaylord, MI, in accordance with the Statement of Work. Period of Performance 04/01/2029 through 03/31/2030.

Provide pricing for each type of service listed below. Estimated annual need is provided.

Mow all grassy areas on property, trim around buildings and stationary items, edge sidewalks, remove clippings and debris.

Approximately 2 acres (estimated quantity 26 annually) $_______________ each

Mow field, non-irrigated area. Approximately

1.7 acres (estimated quantity 4 annually) $_______________ each

Prune and trim trees/shrubs (estimated quantity 2 annually) $_______________ each

Fertilize lawn, trees, shrubs, and provide weed control, apply mulch, maintain weeds in mulched and rock bedded areas (estimated quantity 3 annually) $_______________ each

Annual spring cleanup of lawn and bedded areas (estimated quantity 1 annually) $_______________ each

Maintain weed-free flower beds, shrubbery, mulched and rock area (estimated quantity 4 annually) $_______________ each

Startup sprinkler system (estimated quantity 1 annually) $_______________ each

Shut down and winterize sprinkler system (estimated quantity 1 annually)

Other (optional):

Item Number Description Quantity Unit Unit Price Amount

$_______________ each

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S208 Period of Performance: 04/01/2029 to 03/31/2030

Section III - Description/Specifications

Statement of Work (SOW)

National Oceanic and Atmospheric Administration (NOAA) National Weather Service (NWS) Weather Forecast Office (WFO) Gaylord, MI

PURPOSE:

Non-personal groundskeeping services for the National Weather Service (NWS) Weather Forecast Office (WFO) located in Gaylord, MI.

SCOPE:

The contractor shall provide all personnel, tools, equipment, materials and supervision for the duties required to care for all of the grounds within the boundaries of the Weather Forecast Office as described in this statement of work.

Note: The grounds at the National Weather Service office at Gaylord, Michigan are in two parts: (1) the lawns and landscaping which shall be maintained on a weekly basis (approximately 2.025 acres); and (2) the areas that are “hash marked” on the enclosed print shall require intermittent brush-hogging and monthly mowing (approximately 1.737 acres). (See additional requirements item number 5)

DESCRIPTION OF WORK:

Weekly Requirements:

1. Mow all grassy areas on the property. The contractor shall contact the Administrative Support Assistant (ASA) or Meteorologist in Charge (MIC) who shall determine when the season starts and ends for services required.

2. Trim with a string trimmer around the buildings, driveway, sidewalks, equipment and other stationary objects. Care shall be exercised to prevent damage to existing trees, shrubs, bushes and other obstructions.

3. Rake, as needed, to remove excess clippings, leaves or other debris.

4. Use a broom or a blower to remove clippings from the parking areas and sidewalks.

5. Remove weeds or grasses growing in shrubbery areas or mulch-covered areas.

6. Use an edger to cut along all sidewalks and other edges as necessary.

7. Bag and remove all clippings and debris from the site using approved methods which follow all Federal, State and Local laws and regulations.

Additional Requirements:

1. Prune and trim all trees and shrubbery at the appropriate time in the early Spring and Fall (coordinate with NWS office staff). Shrubs shall be pruned to ensure proper shape, fullness and bloom.

Tree pruning is limited to branches below twenty feet in height. The contractor shall remove all debris.

2. Fertilize lawn, trees, shrubs, and treat for weeds, crabgrass and insects. These applications shall follow a schedule of:

a. Spring - Pre-emergent, slow release fertilizer, broadleaf weed, all weeds, and crabgrass control.

b. Summer - insect control (including grubs) application.

c. Fall - Broadleaf weed and all weed control and micronutrients.

3. Annual Spring Clean Up of Lawn and Beds: Clean up, remove, and dispose of debris such as leaves, branches, pine cone, gravel, etc. from lawn and mulched bed areas. Repair holes and apply grass seed as needed.

4. Maintain Weed free flower beds, shrubbery, mulched and rocked areas: Remove weeds and extraneous grasses from above areas four times per year (early June, July, August, and September) and apply additional weed deterrent if necessary.

5. Brush Hog (or equivalent) parameter grounds- Four times per year (mid-June, mid-July, mid- August, and mid-September). Note areas indicated with Hash marks on the enclosed print which includes a ten-foot area around the RDA fenced in area and along asphalt roads and drives.

6. Watering system: Contractor shall perform a spring start up and fall winterization of the watering irrigation system. If repairs are necessary, an estimate shall be provided to the MIC or ASA for consideration and to request funds for approval before any repairs are made by the contractor.

7. Additional work not covered in specifications, may be required upon request by the MIC.

Contractor will be compensated for the additional work at an hourly rate, which will be included in the contract.

Inspections and Acceptance:

The Meteorologist in Charge or their designee has designated authority to make a full inspection to see that the contract is completed per the statement of work. The contractor will be notified immediately if any items are sub-standard.

Terms of the SOW:

· The Contractor will submit itemized bills on a monthly basis in arrears for the service provided.

· The contractor, if remotely located, shall designate a representative local to the contract site, with contact numbers, for the government’s local representative to communicate with about the quality or work, progress, and technical details of the project.

· The government reserves the right to waive lawn care or request lawn care to ensure the grounds keep a well-maintained appearance.

· The Contractor shall ensure that all debris is cleaned up before they leave.

· The Contractor shall ensure that no hoses or tools are left out or placed (used) in such a way that they become a trip hazard or impede normal access to the buildings and property.

· Upon arrival contractor shall sign in on visitor’s log.

PERIOD OF PERFORMANCE:

Base Year: 04/01/2025 through 03/31/2026 Option Year 1: 04/01/2026 through 03/31/2027 Option Year 2: 04/01/2027 through 03/31/2028 Option Year 3: 04/01/2028 through 03/31/2029 Option Year 4: 04/01/2029 through 03/31/2030

PLACE OF PERFORMANCE:

National Weather Service 8800 Passenheim Road Gaylord, MI 49735-9454

GOVERNMENT POINTS OF CONTACT:

To be provided at time of award.

Section IX - Contract Clauses

Clauses Incorporated by Reference Clause Number Clause Title

52.204-7 System for Award Management. (NOV 2024)

52.204-9 Personal Identity Verification of Contractor Personnel.

(JAN 2011)

52.204-13 System for Award Management Maintenance. (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting.

(AUG 2020)

52.204-17 Ownership or Control of Offeror. (AUG 2020)

52.204-18 Commercial and Government Entity Code Maintenance.

(AUG 2020)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023)

52.223-2 Reporting of Biobased Products Under Service and Construction Contracts. (MAY 2024)

52.223-3 Hazardous Material Identification and Material Safety Data. (FEB 2021)

52.223-5 Pollution Prevention and Right-to-Know Information.

(MAY 2024)

52.223-10 Waste Reduction Program. (MAY 2024) 52.232-18 Availability of Funds. (APR 1984)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984)

1352.201-70 Contracting Officer's Authority. (MAR 2010) 1352.209-73 Compliance with the laws. (APR 2010) 1352.209-74 Organizational conflict of interest. (APR 2010)

FAR 52.237-1 Site Visit (Apr 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Please contact the below points of contact to set up a time to visit the site. Site visits are available on regular business days (Monday through Friday) between 9:00am and 2:00pm local time.

James Keysor 989-731-3384 james.keysor@noaa.gov

Kali Stafford 989-731-3384 kali.stafford@noaa.gov

All questions during the site visit should be submitted electronically to stephanie.mas@noaa.gov.

Standard Language UTILIZATION OF FEDCONNECT FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net. There is no charge for registration in or use of FedConnect®.

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services.

The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that-

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that-

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

FAR 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures.

(DEC 2023)

(a) Definitions. As used in this provision, Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, and Source have the meaning provided in the clause 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition.

(b) Prohibition. Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the prohibition is set out in an applicable Federal Acquisition Supply Chain Security Act (FASCSA) order, as described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition.

(c) Procedures. (1) The Offeror shall search for the phrase "FASCSA order" in the System for Award Management (SAM)(https://www.sam.gov) for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders- Prohibition.

(2) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM, but are effective and do apply to the solicitation and resultant contract (see FAR 4.2303(c)(2)).

(3) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(d) Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (e).

(e) Disclosures. The purpose for this disclosure is so the Government may decide whether to issue a waiver. For any covered article, or any products or services produced or provided by a source, if the covered article or the source is subject to an applicable FASCSA order, and the Offeror is unable to represent compliance, then the Offeror shall provide the following information as part of the offer:

(1) Name of the product or service provided to the Government;

(2) Name of the covered article or source subject to a FASCSA order;

(3) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Offeror;

(4) Brand;

(5) Model number…