Solicitation_Q_A_1305M325Q0035_0003.docx
DOCX document 15 KB Posted
- Attached to
- Janitorial Services for Tallahassee WFO
- Solicitation number
- 1305M325Q0035
About this file
This file contains questions and answers related to a janitorial services solicitation (1305M325Q0035) for the National Weather Service Weather Forecast Office in Tallahassee, FL. The Q&A clarifies that the facility has 22 full-time employees with average daily occupancy of 14, and cleaning staff will receive FSU parking cards for the employee lot. The contractor must provide all supplies and equipment including paper products, cleaning materials, and waste basket liners, with pricing included in the firm-fixed-price monthly invoices. Two rooms have elevated floors with electrical wiring that require special cleaning methods using wet spray and microfiber cloth mops rather than traditional wet mops.
Key details include: all billing is monthly in arrears with no separate billing for quarterly/semi-annual/annual tasks; past performance requires two references with completed questionnaires; site visits are available but not mandatory; and the contractor must be ready to begin services by the base period start date. The Q&A addresses labor questions by referring to Wage Determination requirements for Occupation Code 11150-Janitor, but does not specify required staffing levels or provide incumbent pricing information, leaving staffing decisions to the contractor's discretion based on the scope of work requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| Sol_1305M325Q0035_Amd_0003.pdf | ||
| Sol_1305M325Q0035_Amd_0002.pdf | ||
| Sol_1305M325Q0035_Amd_0001.pdf | ||
| Sol_1305M325Q0035.pdf | ||
| Past_Performance_Questionnaire_1305M325Q0035.pdf |
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Text version
Solicitation Q&A
1. What is the number of office(s) located in the building?
Please review the Room Information section of the SOW.
2. How many restrooms are in the building?
Please review the Room Information section of the SOW.
3. Type of flooring, carpet area, tile or vinyl?
Please review the Square Footage/Site Conditions section of the SOW.
4. Who is the incumbent?
Incumbent information has already been provided. Please review the posting’s description.
5. Total number of staff that the incumbent had working if known? Approximate time it takes current incumbent to complete daily tasks?
It is the responsibility of the Contractor to determine the level of staff/effort required to complete the scope of work. Site visits are available and may be scheduled with the point of contact listed within the provision.
6. What is the monthly invoice amount for the incumbent?
This information will not be provided.
7. Is there parking for the staff close to the building?
The cleaning staff will get FSU parking cards on their first day that will allow them to gain entrance to the gated employee lot just west of the building.
8. What is the monthly budget for the cleaning service if known?
This information will not be provided.
9. Total number of personnel/staff you have working in the building?
There are 22 full-time employees working in the office.
10. Are there any anticipated changes or deviations in the statement of work for new solicitation?
No.
11. What is the average daily occupancy?
The average daily occupancy is about 14.
12. Are there requirements for cleaning light fixtures, vents, blinds or other non-floor surfaces?
Please review the Cleaning Schedule and Requirements section of the SOW for full list of daily, weekly, bi-weekly, monthly, quarterly, semi-annual, and annual tasks.
13. Is there a requirement for emergency cleaning services and how is this billed?
No. All specifications are included within the SOW.
14. Is there a specified timeline for mobilization, including staff hiring and setup before services begin?
No. It is expected that the Contractor will be ready to begin the cleaning services by the base year period of performance start date.
16. Are there any pre-start tasks (e.g., initial deep cleaning) expected at the commencement of the contract?
The full scope of work is included in the SOW.
17. Clarify how invoicing is handled. Is it through FedConnect or IPP? Is prompt pay used for this contract?
Please review NOAA Acquisition Manual (NAM) 1330-52.232-71 Electronic Submission of Payment Requests.
18. Are responses to be submitted on company letterhead? Is SF 1449 required?
As specified within the solicitation, you may provide on the SF 18 form or company letterhead.
19. Can current contracts be submitted to fulfill the Past Performance requirements?
From FAR 52.212-2: Quote shall include at least two references from at least two separate contracts for similar and relevant services including the name, phone number, full address, and e-mail address of the reference to demonstrate the offeror’s capability to successfully perform the services listed in the Statement of Work. The offeror is required to fill out blocks 1-4 and send the attached Past Performance Questionnaire to those references provided by the offeror in their submission, and email the completed survey form directly to stephanie.mas@noaa.gov by the closing date and time of this solicitation. It is up to the Contractor which contracts are used.
20. Are consumables (paper towels, hand soap, toilet paper, etc.) billed separately or to be included in monthly costs?
As specified within the SOW, all equipment, material, and supplies (MSDS for chemicals) shall be furnished by the Contractor and properly stored in the areas designated by the Meteorologist in Charge (MIC) including paper towels, toilet paper, paper toilet seat covers and dispenser, hand soap, waste basket and trash can liners, cleaning supplies, and cleaning equipment. This will be awarded as firm-fixed price, and it is expected that pricing includes all equipment, materials, and supplies required to perform the scope of work.
21. Are the quarterly, semi-annually and annually requirements billed separately?
No. As specified within the solicitation, invoices are to be billed monthly in arrears. This will be awarded as firm-fixed price, and it is expected that pricing includes all required tasks outlined within the SOW.
22. Clarify dustless pickup method and damp or treated cloth method.
Two of the rooms at the facility have an elevated floor with electrical wiring underneath. Wet mops cannot be used in these areas. Instead, a wet spray and microfiber cloth mop will be required to ensure no harm to the electrical wiring beneath the flooring.
16. Contractor is required to purchase supplies from specific sources? Supplies are billed separately?
Yes, supplies must conform to the requirements of the SOW and terms & conditions. This will be awarded as firm-fixed price, and it is expected that pricing includes all equipment, materials, and supplies required to perform the scope of work.
23. Is a Capability Statement required?
It is the Contractor’s responsibility to determine the documentation needed that meets the requirements of the evaluation criteria listed at FAR 52.212-2.
24. Wage Determination - What is the expected rate of pay for covered workers for this contract?
Please review the wage determination for specific hourly and health & welfare rates for Occupation Code/Title 11150 - Janitor. It is the responsibility of the Contractor to ensure they meet all Department of Labor requirements.
25. Are uniforms for staff required? If so, please provide recommendations on suitable attire.
It is the responsibility of the Contractor to determine how staff will dress.
File details come from the government source that posted it. Updated .