1305M323QNFFR0086 Solicitation Notice Draft.pdf

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SAM.gov Notice

Pre-solicitation

Notice (P)

X Sources Sought (R)

Modification & Cancellations (M)

Award Notice (A) Special Notice (S) Combined Synopsis/Sol.

(K)

COMPLETE ALL:

Solicitation Number:

1305M323QNFFR0086 NAICS Code: 238220

Title: Southwest Fisheries Science Center HVAC Preventive Maintenance and Repairs at La Jolla, CA

Classification Code:

J045

Notice Issue Date:

05/08/2023 Response Due Date:

05/09/2023

Contract Specialist: Rachel Karkane

Contract Support Staff to Receive E-mail of Response:

Rachel.karkane@noaa.gov

Project Summary:

The Southwest Fisheries Science Center (SWFSC) facility contains an experimental aquarium, a large animal necropsy lab, a specimen processing lab, a photogrammetry lab, ichthyoplankton lab, genetic labs, physiology labs, oceanographic labs, specimen archives, electronic workshops, a large tank for testing new sampling technologies, a library, conference rooms, and office space for 275 scientists and support staff.

Commissioning of the Heating, Ventilation & Air Conditioning (HVAC) system consisted of construction observations, attendance during the vendor start-up procedures, operational training and third party hands-on testing of selected portions of the HVAC equipment throughout the building and interface with the building automation system (BAS). The facility is located at 8901 La Jolla Shores Drive, La Jolla, California 92037.

The contractor shall provide competent personnel, personal tools, equipment, expert services, and management supervision necessary to inspect, maintain and repair government owned equipment in Table 1 – Equipment Schedules located in Section 3.

The contractor shall perform all service maintenance and repair tasks in accordance with manufacturers' recommendations as well as the standards and procedures defined in this contract. Maintenance will be performed within the periodicities described in Table 1 – Equipment Schedules. Contractor shall maintain and update the preventative maintenance (PM) schedule in the SWFSC’s Computerized Maintenance Management

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System (CMMS) software Archibus, in coordination with the site maintenance team. The contractor shall minimize disruptions and inconveniences to users and must coordinate all work with the facility manager. The contractor shall not perform any repairs without prior approval by the facility manager. The contractor shall also provide service reports to the facility manager and Contracting Officer Representative (COR).

This is a new contract. The proposed contract action is set aside 100% for small business set-aside. The associated NAICS code is 238220, and the business size standard for this requirement is $19 million. It is highly encouraged that any small business meeting this size standard and desiring to be considered for award be registered in the System for Award Management (SAM) using this NAICS code or a NAICS code with an equivalent size standard. It should be noted that offerors must be registered in SAM prior to submission of an offer. For additional information and to register in SAM, please access the following web site: https://sam.gov/. In order to register with the SAM, all offerors must also have a unique entity identifier through http://sam.gov/conent/entity-registration.

The solicitation will be posted to SAM.GOV on or around 5/9/2023 with a proposal due date on or around 5/23/2023.Only responses to the Synopsis are due on 5/9/2023.

Paper copies of this solicitation will not be issued. Interested parties may use the “follow” feature to monitor changes to this notice, including Request for Quote (RFQ) posting as well as all postings of information associated with this solicitation thereafter.

Each potential offeror is responsible for checking https://sam.gov/ to gain all current information related to the solicitation. The solicitation and any further announcements regarding the solicitation will be posted only at https://sam.gov/. The date offers are due will be stated within the solicitation documents and will be adjusted based upon the actual release date of the solicitation. All questions of any nature regarding this procurement should be sent in writing to the Contract Specialist, Rachel Karkane at Rachel.Karkane@noaa.gov.

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