Amendment 0002 3.30.2023 FE.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

2. AMENDMENT/MODIFICATION NUMBER

AJ730004

See continuation page

WESTERN ACQUISITION DIVISION

325 BROADWAY, SOU6

BOULDER, CO, 80305

See Block 6

9A. AMENDMENT OF SOLICITATION NUMBER

1305M323QNFFK0050

1 2

03/30/2023

9B. DATED (SEE ITEM 11)

03/22/2023

SF30 Continued

1305M323QNFFK0050

Amendment 0002

Amendment 0002 is issued to complete the following:

1.) Reopen the Request for Quotation and extend the quote submission date through Tuesday, April 4, 2023 11:00 AM MT.

2.) Revise FAR Provision 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (NOV 2021) Addendum that removes the Key Personnel requirement.

3.) Remove CAR Clause 1352.237-75 Key Personnel (APR 2010).

4.) Revise the Statement of Work Section 6. Required Knowledge and Experience to remove reference to "Key Personnel".

52.212-1

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FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021) ADDENDUM

This provision has been tailored to this procurement:

All references herein to “offerors” shall be construed as “vendors” and all references to “offers” or “bids” shall be construed as “quote.” Paragraph “c” of FAR Part 52.212-1 is amended as follows: “The vendor agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.”

A. The North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appears elsewhere (Block 10 on SF1449) in the solicitation.

B. Submission of quotes –

a. Vendors shall submitted their quote in two (2) volumes:

Volume 1: Non-Price Technical Solution

Volume 2: Price

Quotes in response to this solicitation shall be submitted by April 4 2023 at 11:00 AM Mountain Time. Quotes shall be submitted electronically via e-mail to Jack Huckleby at jack.huckleby@noaa.gov with a copy to Hillary Stansfield at hillary.stansfield@noaa.gov. The volumes shall be submitted in two

(2) separate files in the same e-mail. All quotes must be submitted to the e-mail addresses referenced herein. It is the quoter's sole responsibility to ensure that any quote, to include any other e-mail correspondence, is transmitted to the specified Government representative(s) and received prior to the due date specified herein. The quoter's are highly encouraged to contact the RFQ's specified Government representative(s) prior to the due date to ensure the Government receipt of the transmitted quote and to ensure quote eligibility. Quotes received after the date and time specified in the RFQ may render it ineligible for consideration or evaluation.

Content Requirements:

All submissions shall be in Microsoft Office Word format or searchable Adobe PDF format. Electronic copies shall include all information required for evaluation, excluding any reference to price. A “page” is defined as a typed page of the quotation, i.e., one (1) 8.5 x 11 sheet of paper with typing on one (1) side single-spaced is considered a page. The following are excluded from the page count: (1) Cover Page; (2) Cover Letter (maximum one page); (3) Table of Contents; (4) List of Tables and Figures; (5) Abbreviations and Acronyms, if any; (6) Exceptions and Deviations; (7) Representations and Certifications. Pages submitted above the page count will not be read and excluded from evaluation. Each page shall be separately numbered. Font type shall be Times New Roman size 12 point. No substitutions of font type will be allowed, except as expressly identified herein. No reduction of font size will be allowed in the quote. Graphics (including tables) in the quote may use size 10-point Times New Roman font. Costly, complex presentations are neither required nor desired. No columnar or newspaper style grid (columns) pages will be allowed.

PAGE 23 OF 58 1305M323QNFFK0050

The following volumes of material shall be submitted for each quote:

Volume 1: Non-Price Technical Solution

Volume 2: Price

Vendors shall submit a Non-Price Technical Solution that clearly demonstrates that the vendor has a thorough understanding of the effort required to successfully meet all tasks outlined in the SOW. Vendors shall provide sufficient information for the Government to determine its level of confidence in the ability of the vendor to perform the requirements of the RFQ based on an assessment of the vendor’s technical approach.

Vendors shall assume that the Government has no prior knowledge of them or their capability. The

Government will base its evaluation on the information presented in the Non-Price Technical Solution; as such, it must be fully self-sufficient and provide all necessary information for a comprehensive evaluation.

To be acceptable, the quote must meet all of the requirements of this solicitation, including instructions in the attachments.

Failure to follow instructions regarding the format and content of the quote may result in the quote not being considered for award. Quotes that merely offer to perform in accordance with the requirements of the SOW, merely state that requirements are understood and will be complied with, paraphrase the SOW or parts thereof, or use phrases such as “standard industry practices will be employed” and “well established techniques will be employed,” etc., may be considered unacceptable responses.

Volume 1 shall be subdivided into the following:

A. Technical Approach (Page Limit: 6 pages) B. Past Performance (Page Limit: 6 Pages)

Electronic copies shall include all information required for evaluation, excluding any reference to price.

A. Technical Approach:

The technical approach must be sufficient enough so as to show how the vendor proposes to accomplish the effort described in the SOW. Specifically, vendors shall provide, and elaborate, on the following:

• Technical expertise for Section 3 Requirements of the SOW, including, but not limited to industry standards and technical methods

AbilityOne:

Consistent with Government’s commitment to providing employment opportunities for those with disabilities, the contractor is encouraged to independently partner with the National Industries for the

PAGE 24 OF 58 1305M323QNFFK0050

Blind and SourceAmerica Central Nonprofit Agencies under the AbilityOne Program

(www.abilityone.gov) in identifying subcontracting opportunities for this requirement and using qualified

AbilityOne contractors. Each offer must describe their proposed use of the AbilityOne program, describe how they will effectively utilize AbilityOne contractors, and provide their anticipated goals for this requirement. A list of AbilityOne products and services listed by North American Industry Classification

System codes and descriptions, and Product Service Codes is available at https://www.abilityone.gov/abor.html.

B. Past Performance:

The quoter shall demonstrate recent and relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance under contracts or efforts within the past three (3) years prior to the RFQ closing date and demonstrated at least one (1) year of completed performance that is the same as or similar to, the size and scope of the work described by this RFQ.

To demonstrate its past performance, the quoter shall identify up to three (3) of its most relevant contracts within the past three (3) years from the RFQ closing date. Quoters shall provide a detailed explanation demonstrating the relevance of the contracts to the requirements of the RFQ. For purposes of this RFQ, a contract is defined as a purchase order, a contract, a single task order or call order placed under an ID/IQ contract, a Blanket Purchase Agreement (BPA), or a Federal Supply Schedule. The Government reserves the right to not consider multiple delivery orders, call orders, task orders, and/or technical direction letters that are combined to be used as one (1) past performance.

1. If proposed subcontractor past performance is provided as part of the three (3) of its most relevant contracts or efforts and type of work to be done by the subcontractor on the solicitation requirement must be stated. The quoter’s submittal shall clearly detail the aspects of the work in the solicitation that the subcontractor is proposed to perform. A Past Performance example which does not clearly detail the aspects of the work in the solicitation that the subcontractor is proposed to perform will not be evaluated.

2. If the prime vendor or intended subcontractor/partner submits a past performance example in which it served as a subcontractor, the prime/sub/partner shall clearly detail the work that it performed and the size (dollar value) of that subcontracted work only. A Past Performance example that does not differentiate between the overall contract effort and the subcontractor effort will not be evaluated.

Subcontractor performance (either the quoter's own subcontractor experience or proposed subcontractor’s experience) of major or critical aspects of this requirement will be considered the same as prime contractor past performance information for the quoter. Failure of quoters to provide the required information and level of specificity will result in the contract reference not being evaluated.

The following minimum information shall be provided within contractor submitted references:

• Contract Number/Order Number

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Blind and SourceAmerica Central Nonprofit Agencies under the AbilityOne Program

(www.abilityone.gov) in identifying subcontracting opportunities for this requirement and using qualified

AbilityOne contractors. Each offer must describe their proposed use of the AbilityOne program, describe how they will effectively utilize AbilityOne contractors, and provide their anticipated goals for this requirement. A list of AbilityOne products and services listed by North American Industry Classification

System codes and descriptions, and Product Service Codes is available at https://www.abilityone.gov/abor.html.

B. Past Performance:

The quoter shall demonstrate recent and relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance under contracts or efforts within the past three (3) years prior to the RFQ closing date and demonstrated at least one (1) year of completed performance that is the same as or similar to, the size and scope of the work described by this RFQ.

To demonstrate its past performance, the quoter shall identify up to three (3) of its most relevant contracts within the past three (3) years from the RFQ closing date. Quoters shall provide a detailed explanation demonstrating the relevance of the contracts to the requirements of the RFQ. For purposes of this RFQ, a contract is defined as a purchase order, a contract, a single task order or call order placed under an ID/IQ contract, a Blanket Purchase Agreement (BPA), or a Federal Supply Schedule. The Government reserves the right to not consider multiple delivery orders, call orders, task orders, and/or technical direction letters that are combined to be used as one (1) past performance.

1. If proposed subcontractor past performance is provided as part of the three (3) of its most relevant contracts or efforts and type of work to be done by the subcontractor on the solicitation requirement must be stated. The quoter’s submittal shall clearly detail the aspects of the work in the solicitation that the subcontractor is proposed to perform. A Past Performance example which does not clearly detail the aspects of the work in the solicitation that the subcontractor is proposed to perform will not be evaluated.

2. If the prime vendor or intended subcontractor/partner submits a past performance example in which it served as a subcontractor, the prime/sub/partner shall clearly detail the work that it performed and the size (dollar value) of that subcontracted work only. A Past Performance example that does not differentiate between the overall contract effort and the subcontractor effort will not be evaluated.

Subcontractor performance (either the quoter's own subcontractor experience or proposed subcontractor’s experience) of major or critical aspects of this requirement will be considered the same as prime contractor past performance information for the quoter. Failure of quoters to provide the required information and level of specificity will result in the contract reference not being evaluated.

The following minimum information shall be provided within contractor submitted references:

• Contract Number/Order Number

PAGE 25 OF 58 1305M323QNFFK0050

• Date of Contract Award

• Name and Address of the Government Agency or Commercial Entity

• Contract Type

• Annual Contract Cost

• Period of Performance

• Description of Work

• Valid name, phone number and e-mail address of Contracting Officer, Contracting Officer’s

Representative or Prime Contractor (if company was subcontracted).

• In the description of work, quotes should provide a detailed explanation demonstrating the similarity of the contract, in terms of scope and size to the requirements of the solicitation for purposes of the relevancy review. Additionally, quoters should provide a brief description of work performed and results achieved; description of the methodology, tools, and processes utilized.

In addition to the information requested above, quoters shall complete Blocks 1 through 4 on Page 1 of

Attachment B, Past Performance Questionnaire. The quoter is required to send Attachment B, Past

Performance Questionnaire, to those Government and commercial activities provided by the quoter in their submission and quoter must e-mail the completed survey form directly to jack.huckleby@noaa.gov and Hillary.stansfield@noaa.gov.

Attachment B, Past Performance Questionnaire is only required if Contractor Performance Assessment

Reporting System (CPARS) has NOT been completed within three years of the completion of performance for the past performance reference. If a CPARS is completed within three years of the completion of the period of performance then the quoter shall not send the Attachment B, Past

Performance Questionnaire to those Government and commercial activities. If Attachment B, Past

Performance Questionnaire is required and not received by the Contract Specialist and Contracting

Officer, then the Contract Specialist and Contracting Officer will send Attachment B, Past Performance

Questionnaire to those Government and commercial activities provided by the quoter.

The Government reserves the right to consider past performance report forms received after the due date of the solicitation and to contact references for verification or additional information. Quoters are cautioned that the Government reserves the right to obtain information for use in the evaluation of past performance from any sources including sources outside of the Government. The Government may obtain whatever information it deems most relevant to the required effort by telephonic and/or written inquiry.

This information may include CPARS reports or past performance information from any source. Quoters lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance.

C. Volume 2: Price

The price quote shall be submitted separately from Volume 1, Technical Solution. The vendor shall provide a completed SF1449, along with acknowledgment of any solicitation amendments, within

Volume 2. The vendor shall complete all representations and certifications included herein as well as all other fill-in clauses. This information shall be included in Volume 2.

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The Government anticipates that this requirement will be awarded based upon adequate price competition.

(End of Addendum)

CLAUSES

Attachment A Statement of Work

PAGE 7 OF 58 1305M323QNFFK0050

Statement of Work

Equal Employment Opportunity (EEO) Training

NOAA Fisheries Service (NMFS)

1. Introduction/Background. The NMFS is a Line Office of the National Oceanic and

Atmospheric Administration (NOAA). The mission of NMFS is broad and includes a variety of technical and scientific services in support of Fisheries stewardship, management and support. Within NMFS are several Program Offices that are charged with carrying out the NMFS mission, including Equal Employment Opportunity. Our office, Office of the

Assistant Administrator (OAA), is responsible for providing advice and guidance in accordance with federal laws and regulations, executive orders, and agency administrative orders as described in 29 C.F.R. Part 1614, Section 102, EEO Management Directive 715, Title VII of the Civil Rights Act of 1964 (Title VII), as amended, 42 U.S.C. § 2000e et seq., Section 501 of the Rehabilitation Act of 1973 (Rehabilitation Act), as amended, 29 U.S.C.

§ 791 et seq, DAO 215, etc.

The OAA begins the process of ensuring that all staff receive required EEO training.

Headquarters, Regions, Science Centers and field offices are situated across the US, staff have historically been divided meaning half of the locations receive training in one year and the remaining half in the following year repeating this order. EEO training in

NMFS Headquarters in Silver Spring, MD has historically been conducted onsite with staff attending in person sessions. Outside of Headquarters and depending on the number of staff or at the request of management travel to conduct EEO training onsite at other various offices outside of HQ is accommodated. All other EEO training, to all staff even those in regions like Hawaii, Alaska, and other various time zones, is conducted via webinar format. Each of the larger locations require us to make several date options available to staff at those locations due to various mission requirements i.e. Vessel deployments, field research, scientific conferences, etc. It has historically worked for our staff to receive in person/onsite training sessions in a four hour format with allotted breaks; and online training in a webinar format in a three hour format also with an allotted break.

Pre pandemic, the process has been, for locations outside of HQ (Silver Spring, MD) designations to receive webinar/online EEO training, that leadership is contacted to solidify good date options. The EEO office then notifies the targeted location’s staff via email at which time, training participation requirement and registration, as well as all other pertinent info is provided. Closer to the day of training, another email is sent to provide all course handouts and webinar/online access links and connection information.

The NMFS EEO/D Office staff manages all in person and virtual sessions which includes having an online presence to assist administratively for each virtual session, answer any government related inquiries, and to ensure attendees complete and submit evaluation forms, which are created and tracked using a Google Documents link by the

EEO/D Office.

2. Scope of Work. The contractor shall develop training materials and provide and facilitate professional EEO training to NMFS staff including supervisory and non-supervisory. The Contractor shall provide all personnel, materials, supplies, services, and otherwise do all things necessary for providing the services listed in this SOW.

3. Requirements:

PAGE 8 OF 58 1305M323QNFFK0050

a. The contractor shall provide professional EEO training facilitation virtually via webinar and/or in-person to NMFS staff located at multiple locations to include headquarters at Silver Spring, MD, various Regional, Science Center and Lab sites included but not limited to Alaska Region and Science Center, Northeast Fisheries

Science Center, Greater Atlantic Region, Pacific Island Region and Science

Center, Southeast Region and Science Center, Northwest Fisheries Science Center, West Coast Region.

b. Contractor shall develop an EEO training participant manual in two versions: 1) one version for managers; and 2) one version for non-manager. EEO training sessions are held and conducted separately for managers and non-manager. None of the training sessions shall be recorded:

1. Virtual Instructor-led EEO webinar training sessions will be three (3) hours in length. Maximum number of participants will be 50.

2. In-person instructor-led training sessions will be in the format of (4) hours in length; and the government may opt to have two (2) sessions per day. The maximum number of staff to be trained for each classroom session will be

50.

3. The government may opt to schedule two (2) training sessions per day.

Note: The government reserves the right to hold a few sessions outside traditional Eastern Standard Time to accommodate west coast and Pacific

Time zones.

c. Contractor shall develop the EEO material and course curriculum relevant to all current Federal EEO laws, executive orders, and EEOC requirements. The

Contractor shall develop an EEO training course curriculum that can be used in-person and/or virtually. The EEO training course curriculum should be in two versions, one for non-manager and one for managers. The course curriculum design should clearly demonstrate and encompass adult learning principles to achieve maximum learning goals. The course curriculum and all relevant training materials including participant manuals and instructor training

Presentations content shall include but not limited to the following areas:

● The EEO complaint process

● Anti-discrimination laws

● Hostile work environment

● Federal EEO Complaint Process (Informal and Formal)

● What is a fair and respectful workplace?

● Federal & State EEO and Anti-Discrimination Laws & Executive Orders

● Discrimination

● Harassment

● Retaliation

● Supervisor and/or Employee role, duties and responsibilities

● Where to get help

● Alternative Dispute Resolution

● Remedies for Resolution

● Tools to recognize and address harassment, discrimination, etc.

● Reasonable Accommodation

● Information and discussion of the EEO complaint process in compliance with federal laws and regulation, executive orders, and agency administrative orders

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as described in 29 C.F.R. Part 1614, Section 102, EEO Management Directive

715, Title VII of the Civil Rights Act of 1964 (Title VII), as amended, 42

U.S.C. § 2000e et seq., Section 501 of the Rehabilitation Act of 1973

(Rehabilitation Act), as amended, 29 U.S.C. § 791 et seq, DAO 215, DAO 202-

955, NAO 202-1106, EEOC and OPM, etc.

● Information and discussion of Department of Commerce and NOAA

Administrative Orders on Sexual Assault, Sexual Harassment, and Reporting

Harassment at NOAA.

d. The following list of draft and final documents shall be created by the contractor and provided to the government for review, comments and approval. Drafts and final approved documents shall be sent to the government Project Lead via email with the exception of the final version of the hardcopy participant workbook which must be mailed as outlined below. Documents shall be created in MS Word, PowerPoint or other off of the shelf software in order to facilitate government comments/edits. All final documents are owned by the government.

1. A full course curriculum that describes how the contractor will achieve learning outcomes and facilitate the training of both manager and non-manager sessions for the following:

a) Live virtual webinar (3-hour sessions)

b) In-person webinar (4-hour session)

2. EEO Training Participant manual workbook for managers

3. EEO Training Participant manual workbook for non-managers

4. Instructor-led Training Presentation or workbook, if different from the

Participant workbooks. All must cover all areas of training.

5. An approved final PRINTED copy must be mailed to the government of

Participant and Instructor manual workbooks.

a) Hard copies to be sent to the Project Lead.

di. Outside of the Review and Approval process distribution of Final Participants manual workbooks is as follows:

1. The government will provide the Final Participant Workbook PDF to each staff person attending virtually via webinar. Prior to the start of the Webinar training sessions.

2. The contractor is responsible for providing each student with a final hardcopy

Participant Workbook for all in-person sessions. Participants will retain their copies of the Workbooks. The contractor is responsible for the shipment of workbooks to the on-site training locations. Contractor shall work with the

Project lead to obtain a mailing address and identify a POC at the location who will receive the shipped workbooks to the applicable location.

dii. Contractor shall work with the Project Lead to establish a training schedule for all virtual and in-person training sessions. The Project Lead will work with the contract to ensure the contractor has at least 30 days advance notice with availability to confirm availability of dates selected.

1. Due to the nature of work done by the instructor some on-site training in key locations may be required. Sr. management/managers as well as employees have expressed great reluctance to discuss EEO related matters and Sexual

PAGE 10 OF 58 1305M323QNFFK0050

Harassment matters in writing or over webinar chat sessions. The emotional safety of our employees and management team is critical, as well as the need for us to know what, if ever, discrimination or harassment is occurring in our workplace. The trainer must ensure an emotionally safe working environment at all times.

2. Also, due to the nature of NOAA’s work last minute changes to training schedules may occur and NOAA shall not be penalized for such changes.

g. Contractor shall update Participant Workbooks, Curriculum and Webinar Training

Slides as changes in regulations, laws and executive orders occur. Updates shall be emailed to the government for review, comments and approval.

h. Contractor shall provide both verbal and/or written feedback to the Project Lead, as necessary, as it relates to EEO/Harassment issues and concerns that need to be addressed in accordance with Departmental Administrative Orders.

4. Deliverables Tables:

Requirement Description Due Date

Reference d, 1,2,3,4,5

Content Development and Delivery: Contractor provides Project Lead with On-site training sessions

Draft Participant Workbook, draft presentation slides and course outline curriculum for managers and non-managers

1st Draft due 14

Days after contract award; responses to

Government edits due in 3 days d, 1,2,3,4,5

Content Development and Delivery: Contractor provides Project Lead with Webinar training sessions

Draft Participation Workbook, presentation slides and separate course outline curriculum for managers and non-managers

1st Draft due 14

Days after contract award; responses to

Government edits due in 3 days d Content Development and Delivery: Government returns comments/reviews, approval of all Vendor provided Draft Documents

Government response to Contractors submission due in 3 days e.2 Provide individual hard-copy Participant Training Materials for in-person sessions

As required g Contractor updates Participant Workbooks, Curriculum and Webinar Training Slides

As required h Verbal and/or written feedback to the Project Lead As required

3.a,b,f Provide 45 Webinar Sessions of EEO Training

(Anticipated Locations: NMFS Headquarters, West

Coast Region, Alaska Science Center and Region, Southeast Science Center, Northwest Science

Center)

Base Period of Performance

3.a,b,f Provide 4 In-Person Instructor-Led Sessions of

EEO Training (Anticipated Locations: NMFS

Headquarters, West Coast Region, Alaska Science

Center and Region, Southeast Science Center, Northwest Science Center)

Optional Base Period of Performance, As Required

PAGE 11 OF 58 1305M323QNFFK0050

e.2 Provide individual hard-copy Participant Training

Materials for in-person sessions

Optional Base Period of Performance, As Required h Contractor provides verbal and/or written feedback to the Project Lead

Option Base Period of Performance, As Required

3.a,b,f Provide 35 Webinar Sessions of EEO Training

(Anticipated Locations: West Coast Regional offices, Alaska Fisheries Science Center, Alaska Regional offices, Southeast Fisheries Science Center offices, Northwest Fisheries Science Center Offices, NMFS Headquarters)

Option Period 1

Period of

Performance a,b,f Provide 4 In-Person Instructor-Led Sessions of

EEO Training (Anticipated Locations: West Coast

Regional offices, Alaska Fisheries Science Center, Alaska Regional offices, Southeast Fisheries Science

Center offices, Northwest

Fisheries Science Center Offices, NMFS Headquarters)

Optional Option

Period 1 Period of

Performance, As

Required e.1. Provide individual hard-copy Participant Training

Materials for in-person sessions

Optional Period 1 Period of Performance, As Required g Contractor updates Participant Workbooks, Curriculum and Webinar Training Slides

Optional Period 1 Period of Performance, As Required h Contractor provides verbal and/or written feedback to the Project Lead

Optional Period 1 Period of Performance, As Required

3.a,b,f Provide 45 Webinar Sessions of EEO Training Option Period 2 Period of Performance

3.a,b,f Provide 4 In-Person Instructor-Led Sessions of

EEO Training (Anticipated Locations: TBD)

Optional Option

Period 2 Period of

Performance, As

Required e.2 Provide individual hard-copy Participant Training

Materials for in-person sessions

Optional Period 2 Period of Performance, As Required g Contractor updates Participant Workbooks, Curriculum and Webinar Training Slides

Optional Period 1

Period of

Performance, As

Required h Contractor provides verbal and/or written feedback to the Project Lead

Optional Period 2 Period of Performance, As Required

5. Period of Performance. One, 12-month Base Year, followed by 2, 12-month Option Years.

6. Required Knowledge and Experience:

Qualifications:

a. A minimum of 7 years of EEO training demonstrated experience, working with scientific organizations with-in the Federal government. The contractor shall

PAGE 12 OF 58 1305M323QNFFK0050

possess the specified area of training and expertise experience EEO laws, theories of discrimination, the federal sector EEO process, techniques for identifying and preventing workplace discrimination, harassment and retaliation, sexual harassment awareness and prevention, conflict management and unconscious bias.

b. Extensive knowledge of the Department of Commerce, NOAA, and NMFS including organizational culture, program policies, and mission critical goals.

c. A minimum of 10 years of experience providing adult learning training in team building, strategic planning, executive development, communications, organization design, and organizational change.

d. Must be able to conduct training to all levels of NMFS staff including senior leadership, middle managers, team leads and non-supervisory employees.

e. All instructor (s) /Trainer (s) must be a subject matter expert and have expert level knowledge and experience of all aspects of the Federal and NMFS EEO process and training in a scientific organization.

f. Contractor must have presentation and public speaking experience; they must have mastery level, broad and in-depth understanding of the EEO process, procedures, laws and regulations for example; they must have expertise level knowledge on Federal & State EEO and Anti-Discrimination Laws & Executive Orders, Discrimination, Harassment, Retaliation, Alternative Dispute Resolution, Reasonable Accommodation.

7. IT-Security Requirements. The certification and Accreditation (C&A) or

Assessment and Authentication (A&A) requirements of Clause 48 CFR 1352.239-

72 do not apply, and a Security Accreditation Package is not required. The government will provide an escort for the contractor while in a government facility.

8. Special Requirements:

a. Confidentiality and Data Privacy: This task order may require that services contractors have access to Privacy Information. Service contractors are responsible for maintaining confidentiality of all subjects and materials and may be required to sign and adhere to a Non-disclosure Agreement (NDA).

b. Intellectual Property Rights: All deliverables are the property of the U.S.

Government. All documents, analyses, files (digital or other), reports, notes and photos are to be used only by Contractor personnel assigned to this purchase order. Documents, files and other data are to be stored exclusively on Government owned equipment and at no point should be saved or archived on personal drives or devices. Copies are not to be disseminated to anyone outside of the NMFS or to any other contractor personnel without explicit release from the Government.

c. Section 508 Compliance Pursuant to Section 508 of the Rehabilitation Act of

1973 (29 U.S.C. 794d) as amended by P.L. 105-220 under Title IV (Rehabilitation

Act Amendments of 1998), all Electronic and Information Technology (EIT)

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developed, procured, maintained and/or used under this contract shall be in compliance with the “Electronic and Information Technology Accessibility

Standards” set forth by the Architectural and Transportation Barriers Compliance

Board (also referred to as the “Access Board”) in 36 CFR Part 1194. The complete text of Section 508 Standards can be accessed at http://www.access-board.gov/ or at http://www.section508.gov.

9. Government-Furnished Materials.

Webinar Training: The government will provide the contractor with access to a

Webinar platform. Currently the government utilizes Cisco WebEx for EEO training.

IT support will be provided by the government for each training session. If required, the government will provide participants with Reasonable Accommodations.

In the event Webinar training is conducted in a Government facility NMFS will provide materials for Webinar sessions including Conference room, projector, flip charts, camera, and A/V hook-up connections.

Onsite Training: NMFS will provide the onsite building logistics and facility conference rooms, A/V connections, flip charts, and markers for all training sessions conducted inside Government facilities. The Contractor is to provide participant workbooks and should be prepared to bring a laptop or contact the Project Lead to have one provided. Contractor should be prepared to ship material to field/regional locations when necessary to do so. Historically, a PDF copy has been issued to all participants and only two (2) hard copies have been provided to the Technical Lead and COR for record purposes

10. Place of Performance.

Due to COVID-19 restrictions, the Contractor shall conduct training sessions via Webinar, unless the in-person options are exercised. Optional In-Person Instructor Led classroom training will be conducted at a Government Training site, to include the anticipated Locations stated above.

11. Travel. Contractor Travel for In-Person Instructor-led classroom training that will be conducted at a Government Training site must receive prior approval by the

Contracting Officer. Travel shall be requested using the NMFS Travel Authorization

Form and shall be in accordance with Federal Travel Regulations. Any travel conducted prior to the receipt of proper written authorization from the CO will be done at the Contractor’s own risk and expense.

The following additional aspects are / are not anticipated during the performance of this order:

Domestic / U.S. Travel X Anticipated ❏ Not Anticipated Foreign / Overseas Travel ☐ Anticipated ✓ Not Anticipated