1305M322QNFFN0019 SF18.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6-95) Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

NF-FN7510-22-00644 NF-FN7510-22-00644

1305M322QNFFN0019

WESTERN ACQUISITION DIVISION

CONTRACTS BRANCH

7600 SAND POINT WAY NE, SOU6

SEATTLE WA 98115-6349

JAMIE ABU SHAKRAH

JAMIE.ABUSHAKRAH@NOAA.GOV

Please See Continuation Page for Line Item Details

206 526-6021

SE FISHER SCIENCE CTR/F/SEC

75 VIRGINIA BEACH DRIVE

MIAMI

33149FL

MAR 25, 2022

MAY 01, 2023

FN700023

MARCH 11, 2022

Attachment Page

PAGE 2 OF 87 1305M322QNFFN0019

Logbook Data Entry, Document Scanning, and Data Verification

i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with FAR Subpart 13.5, with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The National Oceanic & Atmospheric Administration (NOAA) intends to award one Firm-Fixed Price (FFP) contract for logbook data entry, document scanning, and data verification. All responsible Small Business sources may submit a quotation which shall be considered by NOAA. The Government intends to select one contractor;

however, the Government reserves the right to award no contract at all, depending on the quality of the quotations, the prices submitted, and the availability of funds.

ii) This solicitation is issued as a request for quotation (RFQ). Written quotes for RFQ number 1305M322QNFFN0019 shall be submitted on Standard Form 18.

iii) The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular No. 2022-04, dated January 30, 2022.

iv) This solicitation is 100% set-aside for small business concerns. The associated NAICS code is 518210. The small business size standard is $3.5 million.

v) This combined synopsis/solicitation is for purchase of the following commercial services items:

CLIN SERVICES

EST PG QTY

(ANNUAL)

TASK A -

SCANNING

(COST PER PG)

TASK B - DATA

ENTRY

(COST PER PG)

TASK C - DATA

Delivery

(COST PER PG)

Total

Coastal Fisheries Logbook 48000 -$ -$ -$ -$

CFL - Initial Set Up Fee -$

CFL - Annual Maintenance Fee -$

CFL - Annual Modification Fee -$

No-Fishing Reports 28800 -$ -$ -$ -$

NFR - Initial Set Up Fee -$

NFR - Annual Maintenance Fee -$

NFR - Annual Modification Fee -$

Discard Reports 4800 -$ -$ -$ -$

DSR - Initial Set Up Fee -$

DSR - Annual Maintenance Fee -$

DSR - Annual Modification Fee -$

HMS Set forms 4800 -$ -$ -$ -$

SFR - Initial Set Up Fee -$

SFR - Annual Maintenance Fee -$

SFR - Annual Modification Fee -$

M. Captain’s Daily Fishing Report Forms 1000 -$ -$ -$ -$

MCDRF - Initial Set Up Fee -$

MCDRF - Annual Maintenance Fee -$

MCDRF - Annual Modification Fee -$

New Form(s) (NTE 1000 key strokes)

XXX - Initial Set Up Fee

XXX - Annual Maintenance Fee

XXX - Annual Modification Fee

-$ BASE PERIOD TOTAL

BASE PERIOD APRIL 30, 2022 - MAY 01, 2023

(Optional) Negotiated Pricing Upon Optional Exercise

PAGE 3 OF 87 1305M322QNFFN0019

Coastal Fisheries Logbook 48000 -$ -$ -$ -$

CFL - Annual Maintenance Fees -$

CFL - Annual Modification Fees -$

No-Fishing Reports 28800 -$ -$ -$ -$

NFR - Annual Maintenance Fees -$

NFR - Annual Modification Fees -$

Discard Reports 4800 -$ -$ -$ -$

DSR - Annual Maintenance Fees -$

DSR - Annual Modification Fees -$

HMS Set forms 4800 -$ -$ -$ -$

SFR - Annual Maintenance Fees -$

SFR - Annual Modification Fees -$

M. Captain’s Daily Fishing Report Forms 1000 -$ -$ -$ -$

MCDRF - Annual Maintenance Fees -$

MCDRF - Annual Modification Fees -$

New Form(s) (NTE 1000 key strokes)

XXX - Initial Set Up Fee

XXX - Annual Maintenance Fees

XXX - Annual Modification Fees

Coastal Fisheries Logbook 48000 -$ -$ -$ -$

CFL - Annual Maintenance Fees -$

CFL - Annual Modification Fees -$

No-Fishing Reports 28800 -$ -$ -$ -$

NFR - Annual Maintenance Fees -$

NFR - Annual Modification Fees -$

Discard Reports 4800 -$ -$ -$ -$

DSR - Annual Maintenance Fees -$

DSR - Annual Modification Fees -$

HMS Set forms 4800 -$ -$ -$ -$

SFR - Annual Maintenance Fees -$

SFR - Annual Modification Fees -$

M. Captain’s Daily Fishing Report Forms 1000 -$ -$ -$ -$

MCDRF - Annual Maintenance Fees -$

MCDRF - Annual Modification Fees -$

New Form(s) (NTE 1000 key strokes)

XXX - Initial Set Up Fee

XXX - Annual Maintenance Fees

XXX - Annual Modification Fees

OPTION PERIOD I TOTAL

OPTION PERIOD II APRIL 30, 2024 - MAY 01, 2025

OPTION PERIOD II TOTAL

OPTION PERIOD I APRIL 30, 2023 - MAY 01, 2024

1002 Negotiated Pricing Upon Optional Exercise

PAGE 4 OF 87 1305M322QNFFN0019

Coastal Fisheries Logbook 48000 -$ -$ -$ -$

CFL - Annual Maintenance Fees -$

CFL - Annual Modification Fees -$

No-Fishing Reports 28800 -$ -$ -$ -$

NFR - Annual Maintenance Fees -$

NFR - Annual Modification Fees -$

Discard Reports 4800 -$ -$ -$ -$

DSR - Annual Maintenance Fees -$

DSR - Annual Modification Fees -$

HMS Set forms 4800 -$ -$ -$ -$

SFR - Annual Maintenance Fees -$

SFR - Annual Modification Fees -$

M. Captain’s Daily Fishing Report Forms 1000 -$ -$ -$ -$

MCDRF - Annual Maintenance Fees -$

MCDRF - Annual Modification Fees -$

New Form(s) (NTE 1000 key strokes)

XXX - Initial Set Up Fee

XXX - Annual Maintenance Fees

XXX - Annual Modification Fees

Coastal Fisheries Logbook 48000 -$ -$ -$ -$

CFL - Annual Maintenance Fees -$

CFL - Annual Modification Fees -$

No-Fishing Reports 28800 -$ -$ -$ -$

NFR - Annual Maintenance Fees -$

NFR - Annual Modification Fees -$

Discard Reports 4800 -$ -$ -$ -$

DSR - Annual Maintenance Fees -$

DSR - Annual Modification Fees -$

HMS Set forms 4800 -$ -$ -$ -$

SFR - Annual Maintenance Fees -$

SFR - Annual Modification Fees -$

M. Captain’s Daily Fishing Report Forms 1000 -$ -$ -$ -$

MCDRF - Annual Maintenance Fees -$

MCDRF - Annual Modification Fees -$

New Form(s) (NTE 1000 key strokes)

XXX - Initial Set Up Fee

XXX - Annual Maintenance Fees

XXX - Annual Modification Fees

Negotiated Pricing Upon Optional Exercise

Note: Optional CLINs 0002, 1002, 2002, 3002 and 4002 are fixed unit rate by project and pricing shall not exceed 10%-20% of the average price for the current five (5) reporting forms. A RFQ will be requested at the time of need and the rate will be negotiated on a form-by-form basis; resulting in a bilateral modification

(Optional)

(Optional)

OPTION PERIOD IV APRIL 30, 2026 - MAY 01, 2027

OPTION PERIOD III APRIL 30, 2025 - MAY 01, 2026

OPTION PERIOD III TOTAL

OPTION PERIOD IV TOTAL

BASE PLUS ALL OPTION PERIOD TOTAL

PAGE 5 OF 87 1305M322QNFFN0019

vi) Description of requirements is as follows:

Performance Work Statement National Oceanic and Atmospheric Administration (NOAA)

NOAA FISHERIES

SEFSC - FSD

Logbook Data Entry, Document Scanning, and Data Verification

NF-FN7510-22-00644

I. Introduction/Background:

The National Marine Fisheries Service (NMFS) has been delegated the authority and responsibility for stewardship of the Nation’s marine resources. This authority was first granted in the Magnuson-Stevens Fishery Conservation and Management Act (FCMA) of 1976. The Southeast Fisheries Science Center (SEFSC), Fisheries Statistics Division (FSD), Commercial Fisheries Monitoring Branch, (CFMB) acting as a designee under this authority of NMFS has promulgated separate data collecting programs that require specific types of record keeping and data submissions for each Fishery Management Plan (FMP). The data collection programs typically rely on paper questionnaires or data forms that are completed by the fisherman and returned to the CFMB. The CFMB is responsible for providing reliable and accurate information from the fishing industry and communities, specifically the collection of fishery dependent catch and effort data from commercial fishers operating in the Southeast region of the United States (US). This region includes the following states: Alabama, Florida, Georgia, Louisiana, Mississippi, North Carolina, South Carolina, and Texas. The mission of the SEFSC is to use information provided by CFMB and provide the scientific advice and data needed by NMFS to effectively manage the living marine resources of the Southeast region.

Data is collected using paper questionnaires completed by the fishing community. This project is to scan documents, enter data, verify data entry, and transfer verification of entered information forms to a database.

II. Objectives:

SEFSC is seeking an outside contractor for single page document scanning, data entry, data verification, and secure data transmission of fisheries dependent catch and effort data collected in the Southeast US. National and international Fishery Management Organizations such as, but not limited to, The International Commission for the Conservation of Atlantic Tunas (ICCAT), South Atlantic Fishery Management Council (SAFMC), and the Gulf of Mexico Fishery Management Council (GFMC), utilize the data for scientific analyses that support critical conservation and management decisions. The data is needed for Fishery Management planning. Fisheries Management is an integrated process of gathering information, data analysis, consulting and decision-making, budgeting, and the implementation of techniques and strategies used to ensure continued productivity of the fishery. Ultimately, Fisheries Management helps sustain productive fisheries, provide safe sources of seafood while protecting endangered species and marine mammals.

PAGE 6 OF 87 1305M322QNFFN0019

III. Scope of Work

The SEFSC Logbook Department has five (5) unique reporting programs. Each program uses a different logbook form type for reporting. The logbook forms are pre-printed questionnaires that are answered by permit holders who are required to submit one or more forms after each fishing trip. This statement of work is for weekly logbook data entry services for the following five (5) expected reporting program forms:

● SE Coastal Fisheries Trip Report Form (Attachment 1)

● No-Fishing Reporting Form (Attachment 2)

● Supplemental Discard and Gear Interaction Trip Report Form (Attachment 3)

● Atlantic Highly Migratory Species (HMS) Logbook - Set forms (Attachment 4)

● Captain’s Daily Fishing Report Form (Menhaden) (Attachment 5)

All logbook forms listed above will be provided to the contractor in hard copy, individual sheets of paper (with individual tracking numbers) in file folders containing approximately 100 forms per folder. Each batch will contain approximately 3 - 12 folders, 1 batch for each of the 5 programs listed above. SEFSC will send batches of forms for up to five (5) logbook programs weekly. The volume of forms to be key-entered per batch will vary by program/form type depending on changes in completed fishing trips, seasonal openings, weather, etc. The volume per batch is expected to range from 300 to 1,200 forms per week. The number of keystrokes per form is variable depending on the number of different species of fish that are caught, the number of gear, and the number of fishing areas. Depending on the type of form, the number of keystrokes per form can vary from 20 to

200. Completed forms are considered Confidential Data and a blanket non-disclosure agreement (NDA) between SEFSC and the contractor will be required. See appendices for expected logbook forms from data collection programs.

Upon receipt of the batch, the contractor shall provide one (1) database containing approximately 1,000 records and approximately 1,000 images depending on the batch size. The contractor shall link all records and images by the tracking number. Data and images will be transferred via Secure File Transfer Protocol Server (SFTP).

IV. Tasks

a. Task A – Scanning Reporting Forms

1. Description: Scan above referenced reporting forms received from SEFSC on a weekly basis and return images as a .tif image file saved using a naming nomenclature that corresponds to the tracking number from the scanned form. The SEFSC will provide the form specific nomenclature;

2. Deliverable: Within 5 business days for jobs consisting of less than 50,000 keystrokes; 10 business days for jobs greater than 50,000 keystrokes, but less than 500,000. Provide an electronic, readable pdf file for each scanned form. These scanned pdf files shall be delivered via a secure site for electronic file transfer in pdf format. An email notification shall be provided to the project lead upon completion of the electronic batch file transfer.

b. Task B – Data Entry

1. Description: Enter data contained on all reporting forms received into a Microsoft Access template provided by SEFSC;

2. Deliverable: Within 5 business days for jobs consisting of less than 50,000 keystrokes; 10 business days for jobs greater than 50,000 keystrokes, but less than 500,000, all data shall be entered into the Microsoft access template and submitted via electronic batch file transfer of the database via a secure site for electronic file transfer in Microsoft Access format and .tif. An email notification will be provided to the Project Lead upon completion of the file transfer.

PAGE 7 OF 87 1305M322QNFFN0019

c. Task C – Batch Submission

1. Description: Transfer files via a SFTP, a software application which enables the transfer of files from one computer to another, containing reporting forms data to the SEFSC. The SEFSC will verify accuracy data entry;

2. Deliverable: Data will be transferred with at least 96% accuracy; Error rate must be less than 4%. This rate will be calculated as fields in error divided by total data fields entered. An error is determined from automated programs that compare keyed data to list and ranges of acceptable entries, and by spot-checking data listings by SEFSC personnel. Per quarter, SEFSC will conduct a 100% audit of all forms delivered during a haphazardly selected week to assess accuracy of data. The contractor will be provided the editing tables and ranges for pre-submittal Quality Assurance/Quality Control (QA/QC).

The contractor shall work with NOAA Fisheries staff from the SEFSC to update and revise editing procedures. All new quality control processes must be approved by NOAA Fisheries prior to implementation. Failure to meet the error rate criterion will necessitate re-keying by the awardee at no expense to the government;

d. Task D – Resolution of Errors

1. Description: Deliver all data and scanned images using a Secure File Transfer Protocol (SFTP) link provided by the contractor in accordance with Tasks A, B, and C; The SEFSC has sixty (60) calendar days to inspect and accept the batch of work after delivery. If the contractor is notified of a problem within the 60 day time period the contractor will resolve the problem at no cost to the government. After 60 days the batch will be considered acceptable. Notification of data related issues will be done via email exchange between the SEFSC Lead and/or the Contract COR and an identified awardee representative.

2. Deliverable: The contractor will retain a backup copy of submitted batches for at least 60 days to confirm acceptance. The contractor shall make corrections to data not meeting the 96% accuracy rate within 14 days of notification. The corrections shall be submitted in the same manner as indicated in tasks A, B & C.

e. Task E – New Reporting Form(s)

1. Description: As needed, the contractor shall work with SEFSC to create new reporting forms by establishing protocol, scanning, data entry, and delivery. Reporting forms may be structured or unstructured. Fixed unit rate (CLIN 0002, 1002, 2002, 3002 and 4002) is by project and may increase by 10%-20% over a year; will result in a bilateral modification. The rate will be negotiated on a form-by-form basis. Examples of the types of forms and the record layout (data templates) are appended.

2. Deliverables: Capability to create new reporting form(s) on an as needed basis. The new reporting form(s) will abide by tasks A-D.

The contractor working with completed SEFSC forms must provide a signed non-disclosure agreement with the SEFSC prior to delivery to awardee of initial form delivery. Updates to this form will be required as Policy dictates.

Post-award and prior to first form delivery, contractor program staff and SEFSC must meet with SEFSC programmers/staff for initial database setup. This meeting is expected to be virtual. During option year (if executed), a meeting between SEFSC and awardee must occur within 30 days of the start of Option Period 1 to discuss and resolve any annual data entry or database maintenance needed. Additionally, a mutually agreeable framework for alterations to data entry protocols will be developed during the initial post-award meeting.

Contractor shall provide proficient communication in the following ways: 1.) contact person or data manager made available for these services; 2.) return phone calls and emails within 2 business days; 3.) requests for altered protocol must be observed and maintained over time;

PAGE 8 OF 87 1305M322QNFFN0019

V. Period of Performance

The base period is expected to begin no more than 10 business days from the date of award for 12 months, with four (4) option periods.

VI. Place of Performance

Performance will be at the contractor’s facility inside the United States.

VII. Deliverable Schedule

All Deliverables will be delivered to Project Lead upon completion via email. That email will be provided after the contract is awarded.

Contractor shall provide above services in the prescribed manner expected keystrokes are for all forms combined (+ 5%) per weekly delivery:

Expected Keystrokes Delivery Timeframe

< 50,000 5 business days

50,000-500,000 10 business days

> 500,000 Negotiable

PAGE 9 OF 87 1305M322QNFFN0019

VIII. Performance Requirements Summary

Required Service and Designation

Desired Outcome

Performance Standard

Acceptable Quality Level

Monitoring Method

Incentive/ Disincentive

Task A-C electronic file transfers via Secure File Transfer Protocol Server (SFTP) for electronic file transfer in Microsoft Access format and .tif

5 business days turnaround for jobs consisting of less than 50,000 keystrokes; 10 business days for jobs greater than

50,000 keystrokes, but less than 500,000

96%

An error is determined from automated programs that compare keyed data to list and ranges of acceptable entries

Incentive; timely payment. Potential for exercising option periods.

Disincentive; the contractor shall make corrections via QA/QC to data and if the 96% accuracy rate is not met within 14 days of notification there will be no additional cost to SEFSC

Task D The contractor shall make corrections to data not meeting the 96% accuracy rate

The contractor shall make corrections within

14 days of notification.

96% An error is determined from automated programs that compare keyed data to list and ranges of acceptable entries

Incentive; timely payment. Potential for exercising option periods.

Disincentive; the contractor shall make corrections via QA/QC to data and if the 96% accuracy rate is not met within 14 days of notification there will be no additional cost to SEFSC

Task E The contractor must have the capability to create new reporting form(s) on an as needed basis

The contractor shall negotiate with SEFSC to determine a new form turnaround time. Once complete, the new reporting form(s) will abide by tasks A-D

96%

An error is determined from automated programs that compare keyed data to list and ranges of acceptable entries

Incentive; timely payment. Potential for exercising option periods.

Disincentive; the contractor shall make corrections via QA/QC to data and if the 96% accuracy rate is not met within 14 days of notification there will be no additional cost to SEFSC

The contractor will return data forms to the SEFSC weekly. Return shipping cost shall be paid by the contractor.

Contractor will also be responsible for any costs associated with the storage of the electronic files to be transferred to the SEFSC.

The completion time for jobs exceeding 500,000 keystrokes will be mutually agreed upon between the contractor and the SEFSC.

-End Performance Work Statement-

PAGE 10 OF 87 1305M322QNFFN0019

vii) Acceptance of all Contract Line Item Numbers (CLINs) will be delivered to the Project Lead upon completion via email. That email will be provided after the contract is awarded.

viii) The provision at FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (NOV 2021) and addenda apply to this acquisition.

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

ADDITIONAL QUOTE PREPARATION INSTRUCTIONS:

Offerors shall submit all attachments with complete information which clearly and concisely relates to the evaluation criteria in SOLICITATION PROVISIONS, FAR 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021), specifically addressing the following:

Quotations are due no later than 2:00 PM Pacific Time on March 25, 2022, and shall be submitted via email to the Contract Specialist – Jamie Abu Shakrah (Jamie.AbuShakrah@noaa.gov) and the Contracting Officer – Carina Topasna (Carina.Topasna@noaa.gov).

(a) General Instructions

NOTICE TO OFFERORS: Instructions for submitting offers under this solicitation must be followed. Failure to provide all information may result in the offer being considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

(1) The offer must be prepared in two parts: A technical quote and a business/price quote. Each of the parts shall be separate and complete in itself so that evaluation of one may be accomplished independently from evaluation of the other. The technical quote must not contain reference to price; however, adequate information must be contained in the technical quote so that the offeror’s technical approach is sufficiently detailed to provide a clear and concise presentation that addresses all contract requirements and demonstrates a clear understanding of the requirements.

(2) The technical quote should be typed, double-spaced, with one inch margins, using Times New Roman size 11-font or equivalent, and printed, unreduced in size, on 8½" by 11" paper. The technical quote shall be no more than 30 pages, including all tables and graphics but excluding resumes, index/appendices and past performance references. There is no size limitation for business/price quotes.

(3) The offeror shall submit:

a. Technical Quote: One (1) copy, electronic required.

b. Business/Price Quote: One (1) copy, electronic required.

Each part shall be clearly marked by title. There is no page limitation for the price quote.

(4) The Government will evaluate quotes in accordance with the provisions set forth in this section and with the evaluation criteria stated below.

PAGE 11 OF 87 1305M322QNFFN0019

(5) The Offerors shall identify and explain any exceptions or deviations taken to any part of the solicitation or conditional assumptions made with respect to the technical requirements of the solicitation. Offerors should note that taking exceptions to the Government’s requirements may indicate an unwillingness or inability to perform the contract, and the quote may be evaluated as such.

(b) Technical Quote Vendors shall submit the following in their technical quote:

(1) Technical capability of the service offered to meet the Government requirement: The quote shall demonstrate the offeror´s organization and plan for successfully executing the Performance Work Statement including demonstration of:

(a) Evaluation Factor 1: TECHNICAL APPROACH. The quotation will be evaluated on how the offeror intends to organize, staff and manage the contract and the means that will be used to accomplish the contract requirements. The degree to which the quotation demonstrates an understanding of the requirements will be evaluated, as well as the offeror's planned management of consultants and subcontractors, if applicable.

(b) Evaluation Factor 2: EXPERIENCE. The offeror's background, experience, and qualifications will be assessed to determine the likelihood that that offeror can successfully perform the contract requirements and the degree of the risk of non-performance.

Offorer must have experience providing fisheries and/or other wildlife data and digital imaging to government agencies or scientific organizations.

(c) Evaluation Factor 3: PAST PERFORMANCE. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, effective management of subcontractors, cost management, level of communication between the contracting parties, proactive management and customer satisfaction.

Offeror shall provide at least three (3) past performance references. Provide name, address, phone number, and name of the project.

If an Offeror has no relevant past performance, the Offeror must affirmatively state that it possesses no relevant past performance history. Offerors who fail to either provide past performance information or affirmatively state that they have none, may be considered as non-compliant to the solicitation.

PAGE 12 OF 87 1305M322QNFFN0019

The Government will conduct a past performance assessment based on the quality of the past performance of the contractor on similar contracts as it relates to the probability of successful accomplishment of the required effort.

The Government will use its discretion to determine the sources of past performance information used in the evaluation. Information utilized will be obtained from the references listed in the quote, other customers known to the Government, and others who may have useful and relevant information. Information will also be considered regarding any significant subcontractors and key personnel, who may be referenced on Attachment No.6.

Offerors shall provide a listing of customers to which Past Performance Questionnaire forms were distributed.

The list must contain the firms’ names, the representative to whom the form was provided, a telephone number of the contact and an email address. Your customers are requested to complete the Past Performance form and submit the form by email directly to the Contract Specialist and Contracting Officer noted below.

If an offeror does not have a history of similar or relevant past performance, or if it is not available, it should be noted as such in the quote.

NOTE: Upon completion of the form, the customer shall return it to:

DOC, NOAA, Western Acquisition Division by email to:

Contract Specialist – Jamie Abu Shakrah, Jamie.AbuShakrah@noaa.gov Contracting Officer – Carina Topasna, carina.topasna@noaa.gov

Please Note: Any Exceptional, Marginal or Unsatisfactory rating assessed by the customer on individual elements or overall rating assigned on the past performance questionnaire, shall include an explanatory narrative to be provided in the remarks block. These narratives need not be lengthy, just adequately detailed to support evidence of the specific ratings noted above. Failure to provide information supporting the assigned rating may result in a lower rating being designated than that assigned by the customer.

Offerors shall make every effort to ensure that forms are received no later than the submission date stated in the solicitation for the quote in order to be considered for evaluation of this factor.

If an offeror does not have a history of relevant past performance, or if past performance information is not available, the offeror will receive a neutral past performance rating.

(c) Business/Price Quote Instructions

Business/Price quotes must adhere to the pricing structure established in the Price Schedule. See Section v.

The quote must include a price for all Contract Line Item Numbers (CLINs).

Any acceptance period entered on the quote form by the offeror shall not be less than forty-five days, which shall apply if no other period is offered.

The person signing the offer must have the authority to commit the offeror to all of the provisions of the quote, fully recognizing that the Government has the right, by terms of the Solicitation, to make an award without discussion if it so elects.

PAGE 13 OF 87 1305M322QNFFN0019

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed.

Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Quotes shall be fully executed and returned on the Standard Form (SF) 18 and any acknowledgements of solicitation amendments on the SF 30.

2. Submit quotations to the office specified in this solicitation at or before the time specified in the solicitation.

Email quotes are required and should be sent to Jamie Abu Shakrah, Jamie.AbuShakrah@noaa.gov and Carina Topasna, Carina.Topasna@noaa.gov. Electronic/email quotes should be compatible with Microsoft Suite or Adobe. Due to size limitations placed on the NOAA email system, volumes of quotations may have to be sent in separate emails.

3. At a minimum the contractor shall provide the following information:

a) Point of contact name, telephone, facsimile and E-mail address.

b) DUNS Number or Unique Entity ID

c) Acknowledgement of registration in the System for Award Management (SAM) database

d) Identification of Authorized Negotiators, including name, telephone, facsimile and E-mail address

e) Certification that Representations and Certifications have been executed by an individual authorized to legally bind the offering firm.

Offerors are responsible for submitting quotations, and any revisions, so as to reach the office identified in Block 9 of the SF-18 by the time specified in the solicitation. The Government will not be responsible for any failure attributable to the transmission or receipt of the electronic information, including the missing of any deadlines that may be established by the process. It is the offeror’s responsibility to confirm receipt of any transmitted information. Upon written request to the Contract Specialist/Contracting Officer, offerors may be granted access to the Department of Commerce’s Kiteworks secure file transfer site for secure transmission of quotes. The offeror is responsible for requesting access in a timely manner to ensure on-time receipt of quotes. The Government is not responsible for quotes received late through the secure file transfer site.

PLEASE NOTE: Offeror(s) MUST submit pricing for each blank line item in the schedule. Failure to offer in this manner may result in the quotation’s rejection.

PAGE 14 OF 87 1305M322QNFFN0019

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR: https://www.acquisition.gov/browse/index/far CAR: https://www.acquisition.gov/car

(End of provision)

PROVISIONS INCORPORATED BY REFERENCE:

FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

FAR 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

CAR 1352.242-70 POST AWARD CONFERENCE (APR 2010)

PROVISIONS INCORPORATED BY FULL TEXT:

FAR 52.217-5 EVALUATION OF OPTIONS (JULY 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES

OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204- 25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

PAGE 15 OF 87 1305M322QNFFN0019

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-

232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

PAGE 16 OF 87 1305M322QNFFN0019

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price (FFP) commercial contract providing logbook data entry, document scanning, and data verification services resulting from this solicitation.

(End of Provision)

PAGE 17 OF 87 1305M322QNFFN0019

FAR 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS-NOTICE AND REPRESENTATION (JUN 2020)

(a) Definitions. As used in this provision—

Foreign person means any person other than a United States person.

Specified Federal procurement payment means any payment made pursuant to a contract with a foreign contracting party that is for goods, manufactured or produced, or services provided in a foreign country that is not a party to an international procurement agreement with the United States. For purposes of the prior sentence, a foreign country does not include an outlying area.

United States person as defined in 26 U.S.C. 7701(a)(30) means

(1) A citizen or resident of the United States;

(2) A domestic partnership;

(3) A domestic corporation;

(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C. 701(a)(31)); and

(5) Any trust if–

(i) A court within the United States is able to exercise primary supervision over the administration of the trust;

and

(ii) One or more United States persons have the authority to control all substantial decisions of the trust.

(b) Unless exempted, there is a 2 percent tax of the amount of a specified Federal procurement payment on any foreign person receiving such payment. See 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7.

(c) Exemptions from withholding under this provision are described at 26 CFR 1.5000C-1(d)(5) through (7). The Offeror would claim an exemption from the withholding by using the Department of the Treasury Internal Revenue Service Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, available via the internet at www.irs.gov/w14. Any exemption claimed and self-certified on the IRS Form W-14 is subject to audit by the IRS. Any disputes regarding the imposition and collection of the 26 U.S.C. 5000C tax are adjudicated by the IRS as the 26 U.S.C. 5000C tax is a tax matter, not a contract issue. The IRS Form W-14 is provided to the acquiring agency rather than to the IRS.

(d) For purposes of withholding under 26 U.S.C. 5000C, the Offeror represents that

(1) It [_] is [_] is not a foreign person; and

(2) If the Offeror indicates "is" in paragraph (d)(1) of this provision, then the Offeror represents that—I am claiming on the IRS Form W-14 [__] a full exemption, or [__] partial or no exemption [Offeror shall select one] from the excise tax.

PAGE 18 OF 87 1305M322QNFFN0019

(e) If the Offeror represents it is a foreign person in paragraph (d)(1) of this provision, then—

(1) The clause at FAR 52.229-12, Tax on Certain Foreign Procurements, will be included in any resulting contract;

and

(2) The Offeror shall submit with its offer the IRS Form W-14. If the IRS Form W-14 is not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent of each payment.

(f) If the Offeror selects "is" in paragraph (d)(1) and "partial or no exemption" in paragraph (d)(2) of this provision, the Offeror will be subject to withholding in accordance with the clause at FAR 52.229-12, Tax on Certain Foreign Procurements, in any resulting contract.

(g) A taxpayer may, for a fee, seek advice from the Internal Revenue Service (IRS) as to the proper tax treatment of a transaction. This is called a private letter ruling. Also, the IRS may publish a revenue ruling, which is an official interpretation by the IRS of the Internal Revenue Code, related statutes, tax treaties, and regulations. A revenue ruling is the conclusion of the IRS on how the law is applied to a specific set of facts. For questions relating to the interpretation of the IRS regulations go to https://www.irs.gov/help/tax-law-questions.

(End of provision)

CAR 1352.233-70 AGENCY PROTESTS (APR 2010)

(a) An agency protest may be filed with either: (1) the contracting officer, or (2) at a level above the contracting officer, with the appropriate agency Protest Decision Authority. See 64 FR 16,651 (April 6, 1999).

(b) Agency protests filed with the Contracting Officer shall be sent to the following address:

Carina Topasna Via email: carina.topasna@noaa.gov

(c) Agency protests filed with the agency Protest Decision Authority shall be sent to the following address:

Sarah Waugh Via email: sarah.waugh@noaa.gov

(d) A complete copy of all agency protests, including all attachments, shall be served upon the Contract Law Division of the Office of the General Counsel within one day of filing a protest with either the Contracting Officer or the Protest Decision Authority.

(e) Service upon the Contract Law Division shall be made as follows: U.S. Department of Commerce, Office of the General Counsel, Chief, Contract Law Division, Room 5893, Herbert C. Hoover Building, 14th Street and Constitution Avenue, NW., Washington, DC 20230. FAX: (202) 482–5858.

PAGE 19 OF 87 1305M322QNFFN0019

CAR 1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

(a) A protest may be filed with either the Government Accountability Office (GAO) or the Court of Federal Claims unless an agency protest has been filed.

(b) A complete copy of all GAO or Court of Federal Claims protests, including all attachments, shall be served upon (i) the Contracting Officer, and (ii) the Contract Law Division of the Office of the General Counsel, within one day of filing a protest with either GAO or the Court of Federal Claims.

(c) Service upon the Contract Law Division shall be made as follows: U.S. Department of Commerce, Office of the General Counsel, Chief, Contract Law Division, Room 5893, Herbert C. Hoover Building, 14th Street and Constitution Avenue, NW., Washington, DC 20230. FAX: (202) 482–5858.

ix) The provision at FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) applies to this acquisition.

FAR 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Technical capability of the services offered to meet the Government requirement: The quotation will be evaluated on how the offeror intends to organize, staff and manage the contract and the means that will be used to accomplish the contract requirements. The degree to which the quotation demonstrates an understanding of the requirements will be evaluated, as well as the offeror's planned management of consultants and subcontractors, if applicable.

(2) Past performance:

Past Performance. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, effective management of subcontractors, cost management, level of communication between the contracting parties, proactive management and customer satisfaction. The Government reserves the right to assess the past performance of proposed subcontractors.

The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the offeror, the agency's knowledge of contractor performance, other government agencies or commercial entities, or past performance databases.

If an offeror does not have a history of relevant past performance, or if past performance information is not available, the offeror will receive a neutral past performance rating; however, an offeror without a history of relevant past performance may receive a lowered rating for the experience evaluation factor.

(3) Price:

The proposed prices will be evaluated but not scored. The price evaluation will determine whether the proposed prices are complete, and reasonable in relation to the solicitation requirements. Proposed prices must be entirely compatible with the technical proposal.

PAGE 20 OF 87 1305M322QNFFN0019

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic…