1305M321RNFFR0006 Attachment 2 SOW.pdf

NOAA Solicitation 1305M321RNFFR0006 Attachment 2

NOAA SOLICITATION 1305M321RNFFR0006

ATTACHMENT 2

STATEMENT OF WORK

1. TITLE: AIR HANDLER REPAIR AND RETROFIT

2. INTRODUCTION

The Southwest Fisheries Science Center (SWFSC) has previously installed McQuay Indoor Handling equipment that requires repair and retrofit. The equipment was originally installed during building construction in 2012 and is currently in operation. The equipment consists of existing McQuay Indoor Air Handler Units Model CAH belt-drive, mounted on springs, operated by VFD equipment.

SCOPE OF WORK

The contractor shall provide all labor, materials, equipment, and supplies to retrofit five (5) existing McQuay air handler units AHU-1, AHU-2, AHU-3, AHU-4 and AHU-5 from the belt driven fans to Q-PAC Fan Array, or Approved Equal, ECM motor fan walls as detailed below. The tasks included two optional items which involve performing minor repairs to AHU-1 and AHU-5 as detailed below under tasks 3.3.6 and 3.3.7.

3. DESRIPTION OF TASKS

The contractor shall provide the following services throughout the period of performance and complete the following projects and deliver them to the NMFS Project Leader no later than the delivery date(s) specified in Section 3.1.4. Deliverables.

3.1. AIR HANDLER UNIT AHU-1 FAN WALL RETROFIT

A. Field verify all existing equipment technical data and dimensions prior to providing equipment submittals for NOAA

B. Provide Equipment submittals for NOAA review and acceptance C. Schedule Shutdown work with NOAA Facilities D. Demo existing Fans, Motor, fan frames and septum wall E. Existing VFDs and motors will be turned over to NOAA for spares F. Provide and install new Q-pac Fan/Motor array per Attachment 1 G. Provide and install High voltage electrical feeders H. Provide and install Low voltage controls and BACnet compatible controller to monitor array airflow, total static pressure, energy consumption, and individual fan alarm I. Provide and install BAS controls start/stop, fault/alarm, and reference signal J. Perform point to point testing K. Test and Balance AHU performance L. Test AHU internal high static pressure cut-off switch M. Commission AHU to service N. Provide O/M training and demonstration of fan removal and replacement procedure O. Provide one (1) blank-off plate

P. Provide 5 Year parts and labor warranty Q. Provide optional spare ECM fan with wiring whipped and plug connector

3.2. AIR HANDLER UNIT AHU-2 FAN WALL RETROFIT

A. Field verify all existing equipment technical data and dimensions prior to providing equipment submittals for NOAA

B. Provide Equipment submittals for NOAA review and acceptance C. Schedule Shutdown work with NOAA Facilities D. Demo existing Fans, Motor, fan frames and septum wall E. Existing VFDs and motors will be turned over to NOAA for spares F. Provide and install new Q-pac Fan/Motor array per Attachment 1 G. Provide and install High voltage electrical feeders H. Provide and install Low voltage controls and BACnet compatible controller to monitor array airflow, total static pressure, energy consumption, and individual fan alarm I. Provide and install BAS controls start/stop, fault/alarm, and reference signal J. Perform point to point testing K. Test and Balance AHU performance L. Test AHU internal high static pressure cut-off switch M. Commission AHU to service N. Provide O/M training and demonstration of fan removal and replacement procedure O. Provide one (1) blank-off plate P. Provide 5 Year parts and labor warranty Q. Provide optional spare ECM fan with wiring whipped and plug connector

3.3. AIR HANDLER UNIT AHU-3 FAN WALL RETROFIT

A. Field verify all existing equipment technical data and dimensions prior to providing equipment submittals for NOAA

B. Provide Equipment submittals for NOAA review and acceptance C. Schedule Shutdown work with NOAA Facilities D. Demo existing Fans, Motor, fan frames and septum wall E. Existing VFDs and motors will be turned over to NOAA for spares F. Provide and install new Q-pac Fan/Motor array per Attachment 1 G. Provide and install High voltage electrical feeders H. Provide and install Low voltage controls and BACnet compatible controller to monitor array airflow, total static pressure, energy consumption, and individual fan alarm I. Provide and install BAS controls start/stop, fault/alarm, and reference signal J. Perform point to point testing K. Test and Balance AHU performance L. Test AHU internal high static pressure cut-off switch M. Commission AHU to service N. Provide O/M training and demonstration of fan removal and replacement procedure O. Provide one (1) blank-off plate P. Provide 5 Year parts and labor warranty Q. Provide optional spare ECM fan with wiring whipped and plug connector

3.4. AIR HANDLER UNIT AHU-4 FAN WALL RETROFIT

A. Field verify all existing equipment technical data and dimensions prior to providing equipment submittals for NOAA

B. Provide Equipment submittals for NOAA review and acceptance C. Schedule Shutdown work with NOAA Facilities D. Demo existing Fans, Motor, fan frames and septum wall E. Existing VFDs and motors will be turned over to NOAA for spares F. Provide and install new Q-pac Fan/Motor array per Attachment 1 G. Provide and install High voltage electrical feeders H. Provide and install Low voltage controls and BACnet compatible controller to monitor array airflow, total static pressure, energy consumption, and individual fan alarm I. Provide and install BAS controls start/stop, fault/alarm, and reference signal J. Perform point to point testing K. Test and Balance AHU performance L. Test AHU internal high static pressure cut-off switch M. Commission AHU to service N. Provide O/M training and demonstration of fan removal and replacement procedure O. Provide one (1) blank-off plate P. Provide 5 Year parts and labor warranty Q. Provide optional spare ECM fan with wiring whipped and plug connector

3.5. AIR HANDLER UNIT AHU-5 FAN WALL RETROFIT

A. Field verify all existing equipment technical data and dimensions prior to providing equipment submittals for NOAA

B. Provide Equipment submittals for NOAA review and acceptance C. Schedule Shutdown work with NOAA Facilities D. Demo existing Fans, Motor, fan frames and septum wall E. Existing VFDs and motors will be turned over to NOAA for spares F. Provide and install new Q-pac Fan/Motor array per Attachment 1 G. Provide and install High voltage electrical feeders H. Provide and install Low voltage controls and BACnet compatible controller to monitor array airflow, total static pressure, energy consumption, and individual fan alarm I. Provide and install BAS controls start/stop, fault/alarm, and reference signal J. Perform point to point testing K. Test and Balance AHU performance L. Test AHU internal high static pressure cut-off switch M. Commission AHU to service N. Provide O/M training and demonstration of fan removal and replacement procedure O. Provide one (1) blank-off plate P. Provide 5 Year parts and labor warranty Q. Provide optional spare ECM fan with wiring whipped and plug connector

3.6. AIR HANDLER UNIT AHU-1 FAN REPAIRS (OPTIONAL ITEM 1)

A. Field verify all existing equipment technical data and dimensions prior to providing equipment submittals for NOAA

B. Field verify NOAA provided parts are acceptable, and if not, provide quotation for required parts

C. Provide Equipment submittals for NOAA review and acceptance D. Schedule Shutdown work with NOAA Facilities E. Replace all collapsed base and thrust springs with NOAA provided inventory F. Replace fan shaft bearings and check shaft alignment G. Balance fan to Manufacturer’s recommended H. Test and Balance AHU performance I. Test AHU internal high static pressure cut-off switch J. Commission AHU to service K. See attached Attachment 2: Vibration Analysis Report performed on June 17,2020

3.7. AIR HANDLER UNIT AHU-5 FAN REPAIRS (OPTIONAL ITEM 2)

A. Field verify all existing equipment technical data and dimensions prior to providing equipment submittals for NOAA

B. Field verify NOAA provided parts are acceptable, and if not, provide quotation for required parts

C. Provide Equipment submittals for NOAA review and acceptance D. Schedule Shutdown work with NOAA Facilities E. Replace all collapsed base and thrust springs with NOAA provided inventory F. Replace fan shaft bearings and check shaft alignment G. Balance fan to Manufacturer’s recommended H. Test and Balance AHU performance I. Test AHU internal high static pressure cut-off switch J. Commission AHU to service K. See attached Attachment 2: Vibration Analysis Report performed on June 17,2020

4. DELIVERABLES

TYPES OF DELIVERABLES

The following deliverables are required.

A. Draft Schedule shall be provided to the Facilities Manager within 5 days after work begins.

B. Documentation of licenses/certifications for technicians shall be provided to Facilities Manager as required prior to work beginning on the area or component that requires licensed/certified technicians for repair, maintenance and/or installation.

C. All tasks shall be completed in a satisfactory fashion with repairs performed so as to maintain the equipment in a fully functional state for the maximum duration practicable.

D. All completed work conforms to industry standards and meets safety requirements.

E. Satisfactory cleanup and reopening of work areas shall be performed at the completion of work.

F. Updated maintenance logs and/or technical manuals shall be provided to the Facilities Manager as necessary at the completions of work.

G. Revised as-built drawings shall be provided to the Facilities Manager as necessary at the completions of work.

5. PLACE AND PERIOD OF PERFORMANCE

PLACE OF PERFORMANCE

Services shall occur at:

NOAA, National Marine Fisheries Service Southwest Fisheries Science Center 8901 La Jolla Shores Drive La Jolla, CA 92037

6. PROGRAM COORDINATION

The contractor shall provide and designate a Project Manager/Coordinator/Contract Liaison as the primary contact point for the Government’s Contracting Officer, Contracting Officer’s Representative and the contractor’s employees designated as key personnel.

COORDINATION AND WORK SCHEDULING

The contractor shall coordinate with the Facilities Manager concerning the scheduling of the work including any delays, and address any concerns regarding deliverables to the Contracting Officer’s Representative (COR).

The Facility Manager is responsible for the overall scheduling of the project activity and selection of communication needs. The contractor is responsible for scheduling the work to be done each day, within the work schedule of the SWFSC staff.

REQUIRED WORK SCHEDULE

Work shall be performed so to minimally impact general Science Center operations. The facility normal working hours are Monday through Friday 7:00 AM to 4:00 PM. Building access is restricted due to COVID-19 related restriction of personnel access.

Notice of planned work is required to be provided to the Facility Manager at least 15 days in advance.

Work on the AHUs requires shutdown and evacuation of some SWFSC lab and office zones, thus all Air Handler Unit Fan Wall Retrofits shall be performed as outlined below in the building shutdown schedule in order to minimize down time of lab air system during normal working hours.

Existing building equipment shutdowns shall be limited to three consecutive calendar days per each

AHU.

The building shutdown schedule is anticipated to be as follows:

• Daily work hours during the building shutdown are 7:00 AM to 5:00 PM Monday through Sunday.

• All AHUs work that requires shutdown of existing equipment shall be completed in 14 calendar days from the start of the first AHU shutdown, which is Day 1 of the shutdown.

• AHU-1 shutdown: Monday at 7:00 AM (Day 1) through Friday at 5PM (Day 5) (limited to three consecutive days)

• AHU-2 shutdown: Friday at 7:00 AM (Day 5) through Sunday at 5:00 PM (Day 7) (limited to three consecutive days).

• AHU-3 shutdown: Friday at 7:00 AM through Sunday at 5:00 PM (limited to three consecutive days)

• AHU-4 shutdown: Monday at 7:00 AM through Friday at 5:00PM (limited to three consecutive days)

• AHU-5 shutdown: Monday at 7:00 AM (Day 1) through Friday at 5:00 PM (Day 5) (limited to three consecutive days)

7. OPERATIONS AND MAINTENANCE RECORDS

The contractor shall provide a Manufacturer’s startup report to the Facility Manager, who is responsible for the equipment, and shall note and report any discrepancies that would affect equipment operations. The contractor shall also provide operation and maintenance manuals (O&Ms) and any other technical documents to perform preventative maintenance and provide list(s) of all spare parts and ordering instructions.

8. REGULATIONS

8.1. HEALTH AND SAFETY

It is the responsibility of the contractor to comply with all applicable Local, State, and Federal Laws governing the Health & Safety of its employees including all regulations under the Occupational Safety & Health Act (OSHA). Such compliance shall include but not be limited to ensuring that all employees are properly trained for the work to be performed and have been supplied with all necessary protective and safety equipment. Disposal of hazardous waste from service shall be performed in accordance with California State Law.

The Government does not provide insurance to the contractor and, under most circumstances, is not liable for injuries suffered by contractor personnel during the performance of duties.

8.2. PRIVACY

Work described herein may require that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a, FAR 52.224-1, Privacy Act Notification, and FAR 52.224-2, Privacy Act. Contractor personnel are responsible for maintaining confidentiality of all subjects and materials.

9. PERFORMANCE MEASURES

The Contracting Officer's Representative (COR) will be responsible for monitoring contract performance measures to assess progress. The Contracting Officer shall be notified by the COR when it appears that contract performance will not successfully meet the established measures.

10. TRAVEL

Local travel to the facility is anticipated. The contractor is responsible for, and shall provide, all items and arrangements associated with travel (i.e. transportation, lodging, meals, incidentals, etc.).

Separate travel charges are at the Contractor’s own risk and expense and will not be billable to the government.

11. CONTRACTOR PERSONNEL IDENTIFICATION

Contractors shall sign-in and sign-out at the Reception Desk when arriving or leaving. All contractors shall wear company branded/labeled attire and contractors shall display the Southwest Fisheries Science Center (SWFSC) visitor badge at all times.

12. TECHNICIAN QUALIFICATIONS

The contractor must provide to the Facility Manager documentation of the level of experience, including any certificates of training for all employees who will be involved in performing the scope of work. The onsite technicians must have sufficient skills to perform the work described in the tasks and repair a variety of equipment issues involving operation of the existing equipment and building infrastructure related to the requirements of the tasks. The onsite technicians must provide documentation that they have performed similar work. Personnel must be properly licensed and certified as required by federal, state, or local law, codes, or ordinances when required.

13. NON-PERSONAL SERVICE STATEMENT

Contractor employees performing services under this contract shall be controlled, directed and supervised at all times by management personnel of the contractor. Contractor employees shall perform independent of and without the supervision of any Government official. Actions of contractor employees may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S.

Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulations. The Government will perform the inspection and acceptance of the completed work.